Loading...
20180618 City Commission Workshop LEED for Cities DiscussionCALL TO ORDER: MINUTES Commission Workshop Meeting Monday, June 18, 2018-6:00PM Commission Chamber Mayor Glasser opened the workshop meeting at 6:00pm to explain that the meeting will be temporarily delayed awaiting ani val of Commissioners. Mayor Glasser called the meeting to order at 6:18 p.m. ATTENDANCE: Present Candace Kelly, Commissioner Seat 4 Brittany Non·is, Commissioner Seat 5 M. Blythe Waters, Mayor Pro Tern, Commissioner Seat 3 (an·ived 7:35PM) Ellen Glasser, Mayor Seat 1 Absent John Stinson, Commissioner Seat 2 Also Present Joe Genity, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Donna Bmile, City Clerk 1 TOPICS Technology issues occmTed while trying to access the slide presentation for Item lA. As a result, the Commission decided to take the items out of order and start with Item 1 B first. B. Direction on LEED City program Mayor Glasser stated there will be a deviation from the order of the agenda to stmi with Item B first and there was consensus. CM Genity stated the cost is approximately $15,000 to pursue a LEED ce1iification and he is requesting direction from the Commission about whether or not to include in the budget. Mayor Glasser spoke about the cost being the only issue and if doing the ce1iification in- house with staff is feasible. Commissioner Kelly spoke about the ce1iification being good for five years and the savings benefits on utilities and various City services. Commission Workshop June 18, 2018 Commissioner Norris spoke about how the LEED program could benefit businesses and corporations, but not the City. Ms. Nonis stated she thinks the City can do this -figure out savings on utilities and other City services. Mayor Glasser noted that the City could have done this, but has not and the timing is right. She spoke about this being pati of the City's Branding Initiative and that we would be the first Florida city to do this. Commissioner Nonis inquired what the staff costs would be to perform this type of ce1iification in-house. CM Genity responded that staff would greatly appreciate any assistance in gathering data and fmmatting it for submittal and it would be a worthwhile expense. Sarah Boren, member of the Environmental Stewardship Committee (ESC), was asked to take the floor to review the process for the LEED program. She explained that after the data is submitted, it will be dete1mined whether the City receives certification and if so, at what level. Then there will be an analytical assessment to dete1mine strategies moving forward in developing a sustainability plan. Consensus was to have a placeholder in the budget for the LEED program. Mayor Glasser stated that Item A will be next. A. Commission priorities review Mayor Glasser stated this is a six-month update on Commission priorities. CM Genity refened to the slides listing the priorities set on January 12, 2018. He started with Neighborhood Preservation and reviewed the action taken, as listed. CM Genity spoke about the twelve Planned Unit Developments (PUDs) in Selva Marina, all with their own rules and standards, which has become a problem to the City. Some issues are the 59 non-confmming fences, 3 8 additions/new homes that do not meet PUD standards, and 8 alternative structures/sheds that do not meet PUD standards. Mr. Genity stated research has revealed that if a PUD is inactive for a certain amount of time then the covenants and restrictions expire. CM Genity reviewed the slides about the Selva Marina PUD developer, George Bull, along with the history of the PUD ordinance established in 1972, then was eliminated in 1982. Because it is not in the City zoning district we cannot zone it. Mr. Gerrity stated the easiest solution is to rezone Selva Marina to one of the City's existing zoning districts. This will make the rules standard for the entire area. Next addressed was the Maypmi Road Corridor Improvements and CM Genity reviewed those slides and the action taken. The VHB Vision Implementation Plan is tentatively Commission Workshop June 18, 2018 scheduled for July 2018. CM Gerrity spoke about a pro-bono opportunity with the Local Urban Land Institute. They will provide technical assistance for improving business on aesthetics, practicality, and transportation modes. Discussion ensued about bike lanes on the Atlantic Blvd. bridge, connecting bike lanes to Mayport Rd., the Mayport Rd. bike lanes, and getting citizen involvement. CM Gerrity reviewed the Parks Master Plan slides and action taken utilizing in-house resources. Next CM Gerrity reviewed the ESC slides and action taken. He noted the achievement of the Tree City designation, tree plantings, funding for the elimination of septic systems, and construction ofthe ADA compliant dune walkover at lOth Street. CM Gerrity reviewed the Stmmwater Master Plan slides and action taken. He stated there is a presentation tentatively scheduled for July 16, 2018 with Jones Edmunds. CM Gerrity next reviewed the slides for Fund Balance Management & Allocation and action taken. Mr. Gerrity spoke about funds that are budgeted but not spent in the budget year and he called it 'cash carry forward'. He explained the plan is to use some of the funds to pay into the Police Pension Fund. This will be done by a Resolution. Also, he stated the plan is to use these funds to budget/fund next year's projects. Beautification and Signage slides were reviewed, noting the action taken. The next steps are for additional pedestrian safety signage and to develop a City branding campaign. Mayor Glasser spoke about the City branding initiative and suggested creating an ad hoc committee appointed by the Commission with DCM Hogencamp as staff support. These volunteers could work on the City logo, slogan, signs, etc. C. City Attorney budget Mayor Glasser explained Commissioner Stinson provided a repmi for discussion on this item, which pertains to budget and fiduciary responsibility, not performance. Due to previous commitments he is unable to attend this meeting. Mayor Glasser summarized from Commissioner Stinson's letter to the Commission about legal fees review and future management of legal expenses. His suggestions were as follows: 1. Each elected official should have an individual annual budget for legal expenses. 2. The City Clerk should have direct access to the City Attorney. Commission Workshop June 18, 2018 3. Every City department needs to prepare, monitor, and be accountable for a legal budget. 4. The City Attorney needs more clear direction from the City Commission, understanding that the City Manager has oversight, authority and accountability for all costs incurred. The City Manager and the City Commission should determine a monthly retainer amount that would be used as a budget line item. Mayor Glasser commented that the City might not need the City Attorney to review everything that comes before the Commission. As the City Manager, Mr. Gerrity already does that and has the oversight of all projects, etc. CM Gerrity spoke about his prior experience working with a contract attorney. He spoke about the extraordinary issues when he felt it was necessary to contact CA Durden for guidance. CM Gerrity stated he now feels he can rely on the City Planning staff to write ordinances; that is part of their job and the City Attorney will review them as part of the legal process. CM Gerrity stated the upcoming budget for legal expenses is lowered to $150,000 and $10,000 for extraordinary expenses. The city commission, city manager, city staff, and city attorney will all be responsible for managing this budget. There was discussion about the monthly repmis that are submitted by CA Durden and it was agreed those are helpful. CM Gerrity explained he has instmcted all department directors to go through him first before contacting the city attorney, not everything requires extensive legal help. (Commissioner Waters arrived at 7:35PM.) 2 PUBLIC COMMENT There were no speaker forms submitted. Commissioner Kelly spoke about the City Attorney's services as Code Enforcement Board Attorney. She suggested pursuing the option of a Special Magistrate for this Board. Mayor Glasser stated this should be a workshop topic. 3 ADJOURNMENT There was no further discussion. Mayor Glasser adjourned the meeting at 7:37PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Commission Workshop June 18, 2018