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20180625 City Commission Meeting Septic to Sewer ProjectMINUTES Regular City Commission Meeting Monday, June 25,2018-6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIENCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30PM. City Clerk Bartle called the roll. ROLLCALL: Present: Ellen Glasser, Mayor -Seat 1 Blythe Waters, Mayor Pro Tern I Commissioner-Seat 3 Candace Kelly, Commissioner-Seat 4 Also Present: Brittany Norris, Commissioner-Seat 5 John Stinson, Commissioner-Seat 2 Brenna Durden, City Attorney (CA) Joe Gerrity, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Donna Bartle, City Clerk (CC) Phyllis Nadeau, Associate City Clerk/Recording Secretary 1. APPROVAL OF MINUTES A. Approve minutes ofthe Commission Workshop on May 21,2018 . B. Approve Minutes of the Commission Workshop on May 29, 2018 C. Approve minutes of the Special Council Meeting on February 12, 2018 D. Approve minutes of the Regular Commission Meeting on May 29, 2018 Mayor Glasser asked ifthere were any corrections to the minutes above. There were no changes or corrections. The minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS None. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. There were no speakers. 3. CITY MANAGER REPORTS A. City Manager's Report Regular City Commission June 25, 2018 CM Gerrity acknowledged the City's IT Department and DCM Hogancamp for their hard work this year with the new website and mobile application. CM Gerrity spoke about the sidewalk repairs needed on Levy Road and Rose Street. He asked the Commission for permission to make the necessary repairs with the $75,000 that is leftover from the $100,000 budgeted last year for improvements to the west side of Mayport Road. All questions were answered about engineering and cost. Permission was granted. DCM Hogancamp went over the calendar as follows: • July 9th: Regularly scheduled Commission Meeting. • July 11th: Land Development Regulation Re-Write Public Meeting. • July 14th: Town Hall Meeting. • July 16th: Regularly scheduled Workshop Meeting. • July 18th: Budget Workshop (the first of two). • July 23rd: Regularly scheduled Commission Meeting. • August 6th: Budget Workshop (the second oftwo). • August 13th: Regularly scheduled Commission Meeting. • August 20th: Regularly scheduled Workshop Meeting. • August 27th: Hearing on the budget (first reading) • September 1Oth: Regularly scheduled Commission Meeting (hearing on the budget-final reading). DCM asked the Commissioners to let him know if there there were any conflicts with these dates: Commissioner Norris: No conflicts. Mayor Glasser: No conflicts. Coml11issioner Stinson: He is unable to attend the July 14,2018 Town Hall. DCM gave Commissioner Stinson the proposed items for the agenda on that date. Commissioner Waters: She may have a conflict with the August dates and will reply back to DCM Hogancamp promptly with more specifics. Commission Kelly: No conflicts. CA Durden explained she will be out-of-town for the July 14, 2018 Town Hall Meeting as she is attending the Florida Municipal Attorney's Conference. B. Accept the 90-Day Calendar (July through September 2018) Consensus was given to accept the 90-Day Calendar. Regular City Commission June 25, 2018 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Norris: • Invited everyone to the Gayle Baker Center tomorrow evening at 6:30 PM for a talk on "Complete Streets" for Mayport Road. Commissioner Stinson: • Thanked everyone for discussing the topic of legal fees at the workshop meeting. • Wished to speak on behalf of the Parking and Pedestrian Safety Advisory Committee (PPSARC) questioning the Commission's decision to move the 18th Street shower instead of removing it as recommended. The PPSARC would like an update. • Suggested the City create a 'Go Fund Me' page to determine how many citizens would be interested in helping the City of Atlantic Beach acquire Selva Preserve and defer some ofthe cost. • Explained there are still a significant number of openings on committees/boards and many terms are expiring that will not be renewed. • Spoke about the amount of signage at the new development on Ahem Street. • Commented on there not being an influx of turtles that are usually seen this time of year. Commissioner Waters: • Spoke to concerned citizens with regarded to re-development and encouraged them to go to the informational session on 'Complete Streets' at the Gayle Baker Center tomorrow. Mayor Glasser: • Announced that Bill Searcy passed away (former City employee). • Informed everyone that Gabe Goodman has retired :from Community Presbyterian Church after 34-years of service and thanked him for his long service. • Spoke about the areas targeted for dune re-nourishment and thanked Councilman Gulliford, City Council, Mayor Curry, and Public Works Engineers at the City of Jacksonville. • Spoke about Leon DeShawn Bennett who was killed outside the pier in Jacksonville Beach and asked everyone to keep the family in their prayers. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS A. W AIV 18-0006 Public Hearing Request for waiver as permitted by Section 23-8 to waive the required mitigation for tree removal on a residential property as required by Section 23-33 to allow the construction of a new single family home at 2347 Fiddlers Lane (Lot 54 Oceanwalk Unit One.) CM Gerrity reported the progress on a solution is about 90 percent complete and he does not have a final agreement to present at this meeting. He asked Mayor Glasser to defer this to the next meeting after the Public Hearing is open. Mayor Glasser opened the Public Hearing and asked CC Bartle to call the speakers: Regular City Commission June 25, 2018 • Brian Major spoke in favor of the Waiver. Mayor Glasser closed the Public Hearing. Mayor Glasser re-opened the Public Hearing. MOTION: Motion: Second: To defer WAIV18-0006 until July 9, 2018. John Stinson Blythe Waters All questions were deferred to Mr. Corbin. Mr. Corbin explained the applicant has been working with her contractor on a combination oflooking at larger trees to try to reduce the overall number of trees to be planted, as well as the Oceanwalk Homeowners' Association has unanimously voted to accept any trees that she cannot fit on her lot within their common spaces. Discussion ensued regarding a possible review from the Environmental Stewardship Committee (ESC) of the tree Ordinance itself, and about a primary mechanism for referring future issues out. Ellen Glasser Blythe Waters (Seconded By) Candace Kelly Brittany Norris John Stinson (Moved By) For For For For For Motion passed unanomusly to defer W AIV-0006 to July 9, 2018 5 to 0. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS A. Community Development Board Brea Paul Vice-Chair of the Community Development Board (CDB) spoke. She announced the CDB voted unanimously to ask the Commission to eliminate the CDB's policy of having alternate members. She explained the different issues with having and fmding alternates. All questions were answered. B. Pension Board of Trustees -Police and General Finance Director Russell Caffey recapped the Police Pension Fund Actuary Report. In 2017 the fund earned 9.8 percent and the year before it earned 9.4 percent. The funding percentage is 71.83. The General Employee Fund has earned $467,000 and is a little under 5 percent in returns. All questions were answered. Regular City Commission June 25, 2018 Chairman of the Board for the General Employees Pension Fund Ray Brandstater reported the rate of return last year was 10.9 percent and the year before it was 10.1 percent. The funding ratio is 76.71 percent. All questions were answered. 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-24 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PURCHASE VARIOUS PARK EQillPMENT AND AMENITIES. Mayor Glasser read the Resolution into record. Public Works Director Scott Williams reported on recent park projects and the specifics of upgrading the parks. All questions were answered. MOTION: Motion: Second: To adopt Resolution No. 18-24 John Stinson Blythe Waters Commissioner Stinson: • Complimented Mr. Williams for his work. Commissioner Waters: • Praised Mr. Williams' attention to the American Disabilities Act (ADA) with regard to playground equipment. Commissioner Kelly: • Thanked Mr. Williams for his attention to the ADA. Mayor Glasser: • Commented on the beautiful new walkway at Jordan Park. Ellen Glasser Blythe Waters (Seconded By) Candace Kelly Brittany Norris John Stinson (Moved By) For For For For For Motion passed unanomosly to adopt Resolution No. 18-24. 5 to 0. B. RESOLUTION NO. 18-25 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN A COST -SHARE AGREEMENT WITH THE ST. JOHNS RIVER WATER MANAGEMENT Regular City Commission June 25, 2018 DISTRICT FOR A SEPTIC TO SEWER CONVERSION PROJECT IN MARSH OAKS ON BEHALF OF THE CITY OF ATLANTIC BEACH. CM Gerrity reported on an awarded Grant that is one-third of cost share to take about 14 or 15 homes off of septic and convert them to sewer. The Resolution will allow the City to accept the funding and move forward with the planning phase. A slideshow of all of the septics in the Grant area was presented. All questions were answered. MOTION: Motion: Second: To approve Resolution 18-25 as read. Blythe Waters Brittany Norris Commissioner Waters: • Expressed the benefit of taking homes off septic. Commissioner Kelly: • Spoke about this project directly contributing to the Leadership in Energy and Environmental Design (LEEDS) program and environmental concerns. Commissioner Norris: • Asked CM Gerrity about the cost of a lift station. Mayor Glasser: • Spoke about the direct benefit to citizens on the west side of Mayport Road. Ellen Glasser Blythe Waters (Moved By) Candace Kelly Brittany Norris (Seconded By) John Stinson For For For For For Motion passed unanamously to approve Resolution No. 18-25 5 to 0. 9. ACTION ON ORDINANCES A. Ordinance No. 25-18-44, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 8 FLOOD HAZARD AREAS; AMENDING SECTION 8-9, BASIS FOR ESTABLISHING FLOOD HAZARD AREAS; AMENDING SECTION 8-25, APPLICATION FOR A PERMIT OR APPROVAL; AMENDING SECTION 8-53, DESIGN AND CONSTRUCTION OF BUILDINGS; AMENDING SECTION 8-55, MINIMUM REQUIREMENTS; AMENDING SECTION 8-56, SUBDIVISION PLATS; AMENDING 8-57, MINIMUM REQUIREMENTS; AMENDING 8-62, LIMITATIONS ON SITES IN COASTAL HIGH HAZARD AREAS (ZONE V); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Regular City Commission June 25, 2018 Mayor Glasser read the Ordinance into record. CM Gerrity explained that the Ordinance is required to be on file by the State. Emergency Management requested the City revise the Ordinance as there are Scrivener errors that need correcting. MOTION: To accept Ordinance No. 25-18-44 as read. Motion: Second: Candace Kelly Brittany Norris Ellen Glasser Blythe Waters Candace Kelly (Moved By) Brittany Norris (Seconded By) John Stinson For For For For For Motion passed unanamously to accept Ordinance No. 25-18-44 as read. 5 to 0. 10. MISCELLANEOUS BUSINESS A. UBEX18-0001 Public Hearing Request for a use-by-exception as permitted by Section 24-175( d)(3), to allow on- premises consumption of alcoholic beverages in accordance with Chapter 3 of the code within the Commercial Limited (CL) zoning district at 1475 Mayport Road, Unit 2. Derek Reeves presented a slideshow on site context, detail, the proposed business, the need for a use-by-exception, analysis and concerns, surrounding areas serving liquor, and the Community Development Board (CDB) recommendation on June 19, 2018. Mayor Glasser opened the Public Hearing. There were no speakers. The Public Hearing was closed. Lynne Gaitan, Owner of Blue Sky Consultants, Inc. and Elsa Montgomery, Owner of Sugar Cane introduced themselves as the applicants and wanted the Commissioners to know they are available for questions. All questions were answered. MOTION: To approve the request for use-by exception UBEX18-0001 for consumption of alcoholic beverages in accordance with an SFX liquor license. Motion: Second: Brittany Norris Candace Kelly Ellen Glasser Blythe Waters For For Regular City Commission June 25, 2018 Candace Kelly (Seconded By) Brittany Norris (Moved By) John Stinson For For For Motion passed unanomously to approve the request for use-by-exception UBEXJB-0001 for consumption of alcoholic beverages in accordance with an SFX liquor license. 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CADurden: • Reminded everyone that the Financial Disclosure Reports are due Monday, July 2, 2018. • Announced the court ruling on the Cloister case which upheld the decision of the Code Enforcement Board. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Norris: • Suggested reviewing ADA strengths and weaknesses as a possible topic for the upcoming Workshop Meeting. Mayor Glasser: • Asked CC Bartle to schedule the Board Member Review Committee for the next Commission Meeting. • Spoke about putting the Branding Initiative on the next Agenda for discussion. Commission Gerrity: • Announced the City will be moving the shower on 18th Street to one of the two handicapped stalls in the very near future. Discussion ensued about the 18th Street shower and the different option areas for moving it. Commissioner Kelly: • Spoke about the feedback she has gotten on parking and wanted to know the status on reconciling the two different versions of parking Ordinances. CM Gerry answered Commissioner Kelly starting he has a Draft Ordinance on his desk that he will be giving to CA Durden for her review. 13. ADJOURNMENT Attest: There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:00PM. Donna L. Bartle, City Clerk Regular City Commission June 25, 2018 Regular City Commission June 25, 2018