20181126 City Commission Meeting Recycling PresentationMINUTES
Regular City Commission Meeting
Monday, November 26,2018-6:30 PM
Commission Chamber
INVOCATION BY: Abdul-Hai Thomas from the Ahmadiyya Muslim Community
PLEDGE OF ALLEGIENCE
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30PM. City Clerk Bartle called the roll.
ROLLCALL:
Present: Ellen Glasser, Mayor -Seat 1
Cindy Anderson, Commissioner -Seat 2
Blythe Waters, Mayor Pro Tern I Commissioner-Seat 3
Candace Kelly, Commissioner-Seat 4
Also Present:
Brittany Norris, Commissioner -Seat 5
Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Russell Caffey, Director of Finance
Phyllis Nadeau, Associate City Clerk/Recording Secretary
1. APPROVAL OF MINUTES
Mayor Glasser asked if there were any corrections or changes needed. There were no corrections
to the minutes. Mayor Glasser stated the minutes stand as submitted.
A. Approve minutes of the Regular Commission Meeting on October 22, 2018.
MOTION: To move Agenda Items 9A-9F and Items lOA-lOB before Items 8A-8F.
Motion: Candace Kelly
Second: Brittany Norris
Consensus was given to move Agenda Items 9A-9F and Items lOA-lOB.
Motion passed unanimously 5 to 0.
2. COURTESY OF FLOOR TO VISITORS
A. Presentation on status of recycling from Greg Huntington of Advanced Disposal.
Regular City Commission
November 26, 2018
Mayor Glasser introduced Greg Huntington from Advanced Disposal.
Mr. Huntington presented a PowerPoint Presentation on The State of the Recycling
Market which included the reasons for rising recycling costs and industry trends. He
invited questions from Commissioners. All questions were answered.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle called each speaker to the podium.
• Betsy Cosgrove spoke about the popularity and growth of "Deck the Chairs." and
thanked the Commission for the City's sponsorship.
3. CITY MANAGER REPORTS
A. City Manager's Report
CM Gerrity announced there is a Code Enforcement Board (CEB) Meeting on
Wednesday regarding a Special Magistrate.
CM Gerrity informed the Commission that the City has budgeted approximately $24,000
for a Thor Guard System (a lightening detection system). He asked the Commissioners
if they are still interested in pursuing this purchase.
He announced the City is ready to send the pervious/impervious Ordinance to the City
Attorney for a final draft and would like input from the Commissioners regarding ratio
numbers by the end of the meeting.
Discussion ensued about the Thor Guard System.
B. Accept the 90-Day Calendar (December 2018 -February 2019)
Consensus was given to accept the 90-Day Calendar.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Kelly:
• Reminded everyone about the Christmas Tree in the lobby at Adele Grage wherein an
ornament can be chosen to purchase gifts for a deserving child or family.
Commissioner Norris:
• Informed everyone that she is not against acquiring park land (Johnston Island) for the
City. However, going forward, she will push for comprehensive and finalized plans
detailing cost sharing initiatives, accuracy about what can and cannot be done with the
property, agreements and understanding amongst agencies that have a stake in the
opportunity, and a thorough examination of long-term costs for Atlantic Beach.
Commissioner Norris expressed her commitment to protecting the City's fiduciary
responsibility to the citizens by properly investigating these types of opportunities.
Regular City Commission
November 26, 2018
Commissioner Waters:
• Seconded Commissioner Kelly's recommendation to visit the Christmas Tree at Adele
Grage.
Commissioner Anderson:
• Thanked the Staff for establishing the link on the City's website giving residents an
opportunity to have trees in their yards declared "Heritage" trees and for the website
information on obtaining a "Memorial Bench" for a loved one.
• Expressed her gratitude for The Beaches Leader as it gives residents a forum to talk about
what is important to them.
Mayor Glasser:
• Hopes everyone had a wonderful Thanksgiving Holiday.
• Spoke about the success of the "Turkey Trot."
• Announced a Christmas Tree will be put up outside of City Hall next week, and the
lighting of the tree will be this coming Saturday.
• Announced the upcoming CEB Meeting.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
A. Acknowledge receipt of the Monthly Building Department Activity Reports for
August, September and October, 2018.
Mayor Glasser asked if any Commissioners wished to pull this item for discussion.
Commissioner Kelly expressed her wish to pull this item for discussion. She would like
to inquire as to the process for checking the self-sufficiency status of the Finance
Department. Russell Caffey, Finance Director (FD) explained the process for checks
and balances with regard to the self-sufficiency of the department.
MOTION: To accept the Building Department Report as presented.
Motion:
Second:
Blythe Waters
Candace Kelly
Ellen Glasser
Cindy Anderson
Blythe Waters (Moved By)
Candace Kelly (Seconded By)
Brittany Norris
Motion passed 5 to 0.
For
For
For
For
For
Regular City Commission
November 26, 2018
7. COMMITTEE REPORTS
A. Board Member Review Committee Update
Commissioner Kelly reported the Board Member Review Committee (BMRC) has
chosen two dates in an attempt to establish all members for the new year. She will have
further information once all the various entries have been received.
9. ACTION ON ORDINANCES
A. ORDINANCE NO. 80-18-88, Public Hearing and Final Reading
AN ORDINANCE TO AMEND CHAPTER 22 UTILITIES; AMENDING
ARTICLE II, WATERWORKS SYSTEM, SECTION 22-27 CHARGES FOR
WATER SERVICE TO INCREASE THE CHARGES FOR WATER SERVICE;
AMENDING ARTICLE III, WASTEWATER SYSTEM, DIVISION SEVEN,
SEWER USER RATES AND CHARGES, SECTION 22-166 MONTHLY
WASTEWATER BASE FACILITY CHARGES TO INCREASE RESIDENTIAL
AND COMMERCIAL BASE CHARGE RATES AND AMENDING SECTION 22-
167 SCHEDULE OF WASTEWATER VOLUME CHARGES TO INCREASE
THE RATES FOR WASTEWATER VOLUME CHARGES FOR RESIDENTIAL
AND COMMERCIAL CUSTOMERS; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
Mayor Glasser opened the floor for Public Hearing. There were no speakers. She closed
the Public Hearing.
MOTION: To adopt Ordinance 80-18-88 as read by title.
Motion:
Second:
Cindy Anderson
Brittany Norris
Ellen Glasser
Cindy Anderson (Moved By)
Blythe Waters
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
For
For
For
For
For
B. ORDINANCE NO. 20-18-151, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018, AND PROVIDING AN
EFFECTIVE DATE.
MOTION: To adopt Ordinance No. 20-18-151 as read.
Motion: Candace Kelly
Regular City Commission
November 26, 2018
Second: Blytlle Waters
Blytlle Waters (Seconded By)
Candace Kelly (Moved By)
Ellen Glasser
Cindy Anderson
Brittany Norris
Motion passed 5 to 0.
For
For
For
For
For
C. ORDINANCE NO. 5-18-66, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES,
"PLANNING/ZONING/APPEALS", ARTICLE II, "COMMUNITY
DEVELOPMENT BOARD" TO REVISE PROVISIONS REGARDING THE
COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE
COMMUNITY DEVELOPMENT BOARD; AMENDING CHAPTER 2 OF THE
CODE OF ORDINANCES, "ADMINISTRATION," ARTICLE V. -"BOARDS
AND COMMISSIONS," SECTION 2-131.-"REAPPOINTMENT TO BOARDS
AND COMMITTEES," TO ADD NEW SUBPARAGRAPH (C) TO PROVIDE
FOR SERVICE OF BOARD MEMBERS UNTIL REPLACEMENT
APPOINTMENTS ARE EFFECTIVE; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
Mayor Glasser opened the Public Hearing. There were no speakers. She closed the
Public Hearing.
Commissioner Kelly gave a brief overview of the initiative to streamline/standardize
policies of all City boards and committees with a few differences being customized for
the specific committee or board. The following were standardized:
• Length of term.
• The number of terms served.
• Beginning and end dates of terms.
• Resignation of board members requires notification to the City Clerk and the
Chairperson in writing (added).
Commissioner Kelly explained the change in the composition of the BMRC to include a
fourth citizen and to exclude voting privileges of the individual committee chairperson.
This committee originally had two alternates but this has been cut down to one alternate,
and have emphasized that the role of an alternate is to attend meetings regularly in order
to be ready to step in without notice.
She invited CA Durden to explain why this has been added.
Regular City Commission
November 26, 2018
CA Durden pointed out a typographical error on Page 2 under 14-17; "The alternate
member are strongly encouraged . . but should read ""The alternative member is
strongly encouraged ...
Mayor Glasser opened the Public Hearing. There were no speakers. She closed the
Public Hearing.
MOTION: To approve Ordinance 5-18-66 as read and amended by the City Attorney.
Motion:
Second:
Blythe Waters
Brittany Norris
Commissioner Kelly stated the current BMRC has a fairly strong attendance rate and there has
been no difficulty with meeting quorum. Therefore, it may be decided to leave the assignment
of an alternate unfilled for a time.
Mayor Glasser spoke about getting feedback from the BMRC members and they have
communicated they prefer not to have any alternates. She suggested bringing up this issue at
another time.
Ellen Glasser
Cindy Anderson
Blythe Waters (Moved By)
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
For
For
For
For
For
D. ORDINANCE NO. 58-18-42, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE
BENEFITS, DIVISION 3, GENERAL EMPLOYEES' RETIREMENT SYSTEM,
SECTION 2-263(a), "BOARD OF TRUSTEES," OF THE CODE OF
ORDINANCES, TO REVISE PROVISIONS REGARDING THE
COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE
GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES; PROVIDING
FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
MOTION: To adopt Ordinance No. 58-18-42
Motion:
Second:
Cindy Anderson
Brittany Norris
Commissioner Kelly stated this Ordinance has essentially the same provisions as far as aligning
terms, i.e. a three term limit with January 31st being their breaking point. She explained this
Regular City Commission
November 26, 2018
General Pension Board will have one alternate trustee who was strongly encouraged to attend
all of the board meetings and be ready to participate should another member be absent.
CA Durden stated she had the attorney representing both pension boards review the documents
and he gave the okay to go forward.
Mayor Glasser opened the Public Hearing. There were no speakers. Mayor Glasser closed the
Public Hearing.
Ellen Glasser
Cindy Anderson (Moved By)
Blytlle Waters
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
For
For
For
For
For
E. ORDINANCE NO. 58-18-43, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE
BENEFITS, DIVISION 4, POLICE OFFICERS' RETIREMENT SYSTEM,
SECTION 2-302(a), "BOARD OF TRUSTEES," OF THE CODE OF
ORDINANCES, TO REVISE PROVISIONS REGARDING THE
COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE
POLICE OFFICERS' PENSION BOARD OF TRUSTEES; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
Commissioner Kelly explained, because this is a Pension Fund, it does not have an
alternate, has a maximum of three (3) terms, handling vacancies and reminding members
to communicate when resigning (a letter of resignation).
Mayor Glasser opened the Public Hearing. There were no speakers. Mayor Glasser
closed the Public Hearing.
MOTION: To adopt Ordinance No. 58-18-43 as read.
Motion:
Second:
Candace Kelly
Brittany Norris
Ellen Glasser
Cindy Anderson
For
For
Regular City Commission
November 26, 2018
Blythe Waters
Candace Kelly (Moved By)
Brittany Norris (Seconded By)
Motion passed 5 to 0.
For
For
For
F. ORDINANCE NO. 5-18-67, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA
AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF
ORDINANCES; AMENDING SECTION 23-52, ENVIRONMENTAL
STEWARDSHIP COMMITTEE, SUBSECTION (c); "MEMBERSHIP, TERMS,
APPOINTMENTS, GEOGRAPHIC REQUIREMENTS, COMPOSITION," AND
SUBSECTION (e), "REMOVAL OF MEMBERS," PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
Commissioner Kelly reported this Ordinance is to streamline and standardize with three
(3) year terms and three (3) terms maximum. It also clarifies a rule that members of this
committee should not be a member of any other committee.
CA Durden clarified, though this rule does apply to the Environmental Stewardship
Committee (ESC), it may or may not apply to other committees. She also clarified the
three (3) years and three (3) consecutive terms are following the expiration of the terms
of the inaugural board members as those were very specifically set.
Mayor Glasser opened the Public Hearing.
• Sally Clemens pointed out that there is no statement regarding the requirement
to be a resident.
Mayor Glasser closed the Public Hearing and asked the Commissioners to address Ms.
Clemens question.
CC Bartle addressed the Commission stating the change does not affect the section
referring to residency. This is amending Section (2) only. The requirement of being a
resident still stands.
CA Durden stated Subsection (4) is applicable across the board and it is not written for
that inaugural group only. It calls out geographical requirements and full-time residency
as a defined term. It is addressed in Subparagraph (4) and this will apply to all future
appointments to the ESC.
Discussion ensued about the absence of an alternate for this committee.
MOTION: To Adopt Ordinance No. 5-18-67 as read.
Motion: Candace Kelly
Regular City Commission
November 26, 2018
Second: Brittany Norris
Commissioner Norris:
• Thinks what is here should pass, but for any other further amendments it should be given
back to the BMRC and request insight from the ESC.
Commissioner Waters:
• Would like to come back later with an amendment for an alternate position for the sake
of consistency.
Commissioner Anderson:
• Will approve what has taken a lot of work to get to the Commission at this meeting, and
if alternates are necessary to make it all consistent, then have that done at a later time.
Commissioner Kelly:
• Is amenable to adding the alternate.
Mayor Glasser:
• Agrees with coming back later to amend this Ordinance as there are other issues relative
to this committee that will have to be addressed, specifically district representation. This
will be the only committee that allows a property owner as opposed to a resident.
Candace Kelly (Moved By)
Brittany Norris (Seconded By)
Ellen Glasser
Cindy Anderson
Blythe Waters
Motion passed 5 to 0.
10. MISCELLANEOUS BUSINESS
For
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For
For
lOA. Appointment to the Community Development Board (Mayor Glasser)
Mayor Glasser reiterated the Commissioners' vote to add one alternate with the
Community Development Board (CDB). Mr. Tingen has been designated as an alternate
and the 7th spot on the CDB is currently vacant. Mayor Glasser discussed having Mr.
Tingen ascend to a full CDB position with the CDB Chair. She proposes the
Commission appoint Mr. Tingen to take the vacant spot as a regular member for the
unexpired term ending December 31, 2020. This would leave the alternate position
vacant.
MOTION: To appoint Mark Tingen to serve on the Community CDB as a regular member
effective immediately for the unexpired term ending on December 21, 2020.
Motion: Blythe Waters
Second: Brittany Norris
Regular City Commission
November 26, 2018
8.
Ellen Glasser For
Cindy Anderson For
Blythe Waters (Moved By) For
Candace Kelly For
Brittany Norris (Seconded By) For
Motion passed 5 to 0.
ACTION ON RESOLUTIONS
A. RESOLUTION NO. 18-48
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE EQUIPMENT
TO OUTFIT FOUR POLICE FLEET VEHICLES DURING THE 2018-2019
FISCAL YEAR.
CM Gerrity reported that at a meeting a few months ago, the Commission approved the
purchase of four (4) vehicles. This Resolution asks the Commission to approve the
purchase of the gear that goes into these vehicles.
MOTION: To approve Resolution No. 18-48 as read
Motion:
Second:
Blythe Waters
Brittany Norris
Ellen Glasser
Cindy Anderson
Blythe Waters (Moved By)
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
B. RESOLUTION NO. 18-49
For
For
For
For
For
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS
DURING THE 2018-2019 FISCAL YEAR.
CM Gerrity explained the rotation every seven (7) years of police radios and this is
replacing radios that are being taken out of service.
MOTION:
Motion:
Second:
To approve Resolution No. 18-49 as read.
Blythe Waters
Candace Kelly
Regular City Commission
November 26, 2018
Blythe Waters (Moved By)
Candace Kelly (Seconded By)
Ellen Glasser
Cindy Anderson
Brittany Norris
Motion passed 5 to 0.
C. RESOLUTION NO. 18-51
For
For
For
For
For
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING THE MEMBERSHIP PROVISIONS FOR THE CULTURAL ARTS
AND RECREATION ADVISORY COMMITTEE; AMENDING CERTAIN
PROVISIONS REGARDING THE TEEN COUNCIL; AND PROVIDING FOR
AN EFFECTIVE DATE.
CA Durden explained this is being done as a Resolution rather than an Ordinance
because it was created by a Resolution and it is not a committee in the City's Code.
Basically, the provisions state the standard three (3) years, the three (3) terms, and the
expiration on December 31st. CA Durden informed the Commission that, during the
course of writing the revisions to this Resolution for CARAC, a question arose as to
whether or not the Teen Council is subject to Sunshine Law. The changes seen in Section
2, page 3, regarding the duties and the governance of the Teen Council are written
specifically to be consistent with case law that provides that, if a group (or council) is
formed merely to gather facts and information then that group (or council) is not subject
to the Sunshine Law.
Commissioner Kelly pointed out another Section in the Code which reads "Members of
this committee may hold any other public office provided the power and authorities of
this committee remain advisory only. "
Discussion ensued about how the Sunshine Law effects different committees, boards or
councils.
Mayor Glasser asked about a section on page 2 of the Resolution, "Any member who
fails to attend three (3) consecutive meetings without notice to the Director of Cultural
Arts and Special Events ... " CM Gerrity confirmed the title is incorrect and should read
... "Any member who fails to attend three (3) consecutive meetings without notice to the
Director of Cultural Arts and Recreation ... "
MOTION: To adopt Resolution No. 18-51 as amended for the title from the Director of
Cultural Arts and Special Events to Director of Cultural Arts and Recreation Advisory
Committee.
Motion:
Second:
Cindy Anderson
Brittany Norris
Regular City Commission
November 26, 2018
Ellen Glasser
Cindy Anderson (Moved By)
Blythe Waters
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
D. RESOLUTION NO. 18-52
For
For
For
For
For
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING THE MEMBERSIDP PROVISIONS FOR THE BOARD MEMBER
REVIEW COMMITTEE; AND PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Kelly spoke about the Board Member Review Committee (BMRC)
previously having four (4) members and the 5th voting member would have been the
Chairperson of the committee. This Resolution removes the voting status of the
committee chairperson and adds a fourth citizen to the committee. She deferred to CA
Durden for the reason for this change.
CA Durden stated this is done mostly for consistency, and the issue came up during the
process of drafting this Resolution. One of the issues was having a BMRC member
holding a position on another committee in the City because the BMRC makes
recommendations and are ultimately serving in a capacity to assist the City Commission.
There was also concern of having the Chairperson vote on who the next member of the
same committee might be. This could be perceived by the citizens as a potential conflict.
Therefore, the better choice became to simply have four (4) regular members and not
have that 5th member be the Chairperson and constantly rotating. CA Durden explained,
when there is an open position the Chairperson or any member can come to the BMRC
and weigh-in if they wish to participate.
A lengthy discussion ensued about whether to adopt the change in Resolution No. 18-52
and other suggestions were made. It was agreed to add an accommodation stating, "The
Board Member Review Committee shall notify the Chair of the subject committee or
board and request input on the subject appointment. "
MOTION:
Motion:
Second:
To approve Resolution No. 18-52 as amended.
Candace Kelly
Cindy Anderson
Commissioner Waters:
• Spoke about the importance of the City recognizing the Chairs' concerns about not
having a vote.
Commissioner Anderson:
• Will vote for Resolution as amended to make sure all Chairs have a voice even if they
no longer have a vote.
Regular City Commission
November 26, 2018
Commissioner Kelly:
• Will monitor how this change plays out at the next few BMRC meetings and report back.
Commissioner Norris:
• Emphasized the importance of recognizing and being respectful to volunteers who
commit their time to these committees. Going forward, she would like to come up with
a better way to notify committee members and get their input before it comes before the
Commission and changes are made.
Mayor Glasser:
• Talked about the complexities of standardizing policy and having vacancies that need
filling in the meantime. She is open to giving this amendment a try as long as the Chairs
have ample notification of the meetings.
Ellen Glasser
Cindy Anderson (Seconded By)
Blytlle Waters
Candace Kelly (Moved By)
Brittany Norris
Motion passed 3 to 2.
E. RESOLUTION NO. 18-53
For
For
Against
For
Against
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
MODIFYING THE TERMS OF CERTAIN MEMBERS OF THE POLICE
OFFICERS' PENSION BOARD, THE GENERAL EMPLOYEES' PENSION
BOARD AND THE COMMUNITY DEVELOPMENT BOARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
CA Durden explained the Resolution came about from communications through
Commissioner Stinson on behalf of the BMRC for the City's need to identify and track
the terms of all members (when terms start and end). This Resolution is defined as such.
Through the earlier act of the Commission appointing Mark Tingen as a regular member,
CA Durden asks the Commission to modify Section 1 C, page 2, making Mark Tingen
(name appears as number 7) as a member with his first term ending December 31, 2020.
Further, number 8 would be the vacant position for the alternate member, ending
December 31, 2020. This attempts to stagger the terms so that there is continuity.
MOTION: To approve Resolution No. 18-53 with the amendment that Mark Tingen be
appointed to the regular vacancy ending on December 31, 2020 and that the alternate member
of the Community Development Board be vacant.
Motion:
Second:
Blytlle Waters
Brittany Norris
Regular City Commission
November 26, 2018
Ellen Glasser
Cindy Anderson
Blythe Waters (Moved By)
Candace Kelly
Brittany Norris (Seconded By)
Motion passed 5 to 0.
F. RESOLUTION NO. 18-54
For
For
For
For
For
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
MODIFYING THE TERMS OF CERTAIN MEMBERS OF THE BOARD
MEMBER REVIEW COMMITTEE AND THE CULTURAL ARTS AND
RECREATION ADVISORY COMMITTEE; AND PROVIDING FOR AN
EFFECTIVE DATE.
Commissioner Kellly stated this is a Resolution for standardization and streamlining.
MOTION: To approve Resolution No. 18-54 as read.
Motion:
Second:
Brittany Norris
Blythe Waters
Ellen Glasser
Cindy Anderson
Blythe Waters (Seconded By)
Candace Kelly
Brittany Norris (Moved By)
Motion passed 5 to 0.
For
For
For
For
For
lOB. Commission/Committee Liaisons (Mayor Glasser)
Mayor Glasser reviewed the Commissioners' liaison positions with the various City
committees and/or boards in order to determine which board or committee would best
be suited to Commissioner Anderson. Commissioner Anderson requested information
with regard to the duties of board liaison so that she is clear. Mayor Glasser explained
the duties. Discussion ensued, and it was decided Commissioner Anderson will be the
liaison for the Tree Subcommittee.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
Regular City Commission
November 26, 2018
CA Durden thanked CC Bartle for her assistance and hard work in drafting all of the various
Ordinances and Resolutions on this Agenda.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
CMGerriy:
• Asked for feedback on the pervious/impervious ratios so that the City can move forward.
Commissioner Anderson stated she understood the issues with ratios, but she was more
concerned about credits. Therefore, as long as the City is eliminating the credits that
existed in the past, she is fine with any ratio the City may decide, including staying with
the status quo.
With regard to a lightening detection system, Commissioner Anderson would like to hear
a presentation before making up her mind.
Commissioner Kelly is comfortable at 40 percent but would be willing to concede to 45
percent. She spoke about different ways to manage the ratios, including updating
calculations, private inspections, eliminating pools and pavers as pervious, and helping
citizens maintain their swales/vaults.
Commissioner Norris reiterated the idea of a drone for inspections. She thought it might
be prudent to check into any type of new technology the City could use to track the status
of inspections. As far as ratios are concerned, she is leaning toward keeping them as they
are. Because the main issue is enforcement, she feels that lowering the ratio would not
make much difference. She also agrees with getting rid of credits.
Commissioner Waters agrees with eliminating credits. The City is putting undue strain
on a storm water system that is destined to have larger and more frequent challenges going
forward. She is also inclined to agree with 40 percent based on the recommendations
from the modeling from the stormwater plan. Commissioner Waters would also consider
45 percent lot coverage. This is a minimal decrease if the City is willing to enforce
something other than berm and swale, such as a French drain. She thinks the actual hard
mechanism of the drainage encourages owners to keep up with maintenance in a way that
berm and swale does not.
Commissioner Waters addressed the issue of the lightening detection system. She would
like to see and hear the presentation, but she is inclined to move forward with it.
Commissioner Waters commented on not having enough room to grow tree canopies at
the 40 to 45 percent ratio. She commented on the U.S. government report that coastal
areas should expect more inundation with flooding. The City has a system that is already
overtaxed and unable to manage what the City has now. To develop more means that
development is outpacing the system the City has already outgrown. She feels it is the
Commissions' job to be fiscally responsible but to also be responsible with the
infrastructure and resources of our City and what can be done to serve the citizens.
Regular City Commission
November 26, 2018
Mayor Glasser touched on public safety and enforcing the City's laws 24/7. She spoke
about enforcement strengthening by, and it's not feasible for the City to be keep track of
residents' swales. She read the technical memorandum that was presented at the
Stormwater Master Plan Update, "Local scale surface study will worsen due to increases
in runoff volume and runoff rate from additional impervious surface coverage (whether
building up to 40 percent or building up to 50 percent). "The additional runoff adds stress
to local scale drainage ftatures that have already met or exceeded their hydraulic
capacities. " "Our modeling assumes that all stormwater structures and roadside swales
between structures are in a well-maintained condition. " "Surface flooding will occur more
frequently and at greater depths as impervious surface coverage increases. " She,
therefore, thinks the ratio should remain at 40 percent or 45 percent. It is her opinion that
it is a responsible action for the community moving forward to lower the ratio for
residential builds.
CA Durden informed the Commission that if the City wishes to go into a home at some given
point in the future after the work has been completed, a permit has been issued, and the
Certificate of Occupancy has been issued, language can be added to the Code stating the City
has a right to do so in order to confirm continuing compliance.
Discussion ensued regarding what types of structures can be added to a home at the 40 to 45
percent ratio. A decision was made to move forward with the 45 percent ratio.
• CM Gerrity hopes to have this on the Agenda at the first meeting in January 2019 and at
the Workshop on December 3, 2018 at 6:00p.m.
Commissioner Norris:
• Wanted to know if there is some type of reward (other than credits) for homeowners that
focus on planting hardwoods to replace the canopy.
Discussion ensued about monies in the Tree Mitigation Fund and whether it could be used to
buy trees to give an incentive to homeowners to plant trees in their yards.
• Referenced the Federal Report about climate changes and the impending impacts. She
would like to have a Resolution declaring Atlantic Beach as one of the Florida coastal
cities at risk and send it to our senators and congressmen.
• Asked about communicating the updated Building Codes (whether this is a State
responsibility or a community responsibility).
CM Gerrity addressed Commissioner Norris' question and stated this is a FEMA issue, and the
City is conforming to any requirements from FEMA. He also informed of the City receiving a
$50,000 grant from the Department of Environmental Protection (DEP) to study the City's
resiliency (how we will be effected and how to help citizens be more resilient). He thanked
PCDD Corbin for working with Langdon & Associates in securing this grant.
Commissioner Waters:
• Expressed her appreciation of our volunteers.
Regular City Commission
November 26, 2018
Commissioner Anderson:
• Spoke in favor of drafting a Resolution to send to Senators and Congressmen.
Mayor Glasser:
• Would like to hold public (open) meetings to talk about bicycling and the connectivity
between the City's parks via bicycle. She hopes to schedule a meeting in December.
13. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:22p.m.
Attest:
Donna L. Bartle, City Clerk
Date Approved: __ i /_l_:.tf_L./_J___;tf;____ __
Regular City Commission
November 26, 2018