Exh 4BAGENDA ITEM 4B
FEBRUARY 25, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Janitorial Service Contract for City Facilities Bid No. 0102-6
SUBMITTED BY: Yvonne Calverley, Administrative Assistant to City Manager
DATE: February 13, 2002
BACKGROUND: The City's current contract with Duval Janitor Services will expire on
Febaiary 28, 2002.
Staffreviewed the bid specifications and requirements of the current
contract and the following tasks were added: the Donner and Jordan.
Community Centers aze to be cleaned five (5) days a week (Tuesday
through Saturday) and the floors at the Community Centers are to be
stripped and waxed monthly instead of quarterly.
Requests for bids were advertised and Bid No. 0102-6 was opened on
February 6,2002. Treasure Enterprises was the low bidder, but fined
to meet all requirements as specified in the bid specifications. First,
Treasure Enterprises does not carry Workers' Comp on their employees
and second, their submitted list of references is not comparable in size
and nature to City facilities. The lowest qualified bidder was Coverall
Cleaning Concepts at a cost of $42,036.00. Coverall Cleaning Concepts
met all requirements and submitted all required documents, including
positive references.
BUDGET: The current contract with Duval Janitor is in the amount of $38,136.00.
However, only $32,456.00 was budgeted in FY O1-02. In order to fund
the janitorial services of Coverall Cleaning Concepts for the remaining
fiscal year, $7,941.00 in additional funds would need to be budgeted.
This shortfall will be addressed during the mid-year budget review.
RECOMMENDATION: Recommend that the City Commission award a one (i) year contract
to expire on February 28,.2003 to Coverall Cleaning Concepts in the
amount of $42,036.00,
ATTACHMENTS: (1) Bid Analysis dated February 6, 2002
City of Atlantic Beach
JANTIORIAL SERVICE FOR CITY FACILITIES
February 6, 2002
I BID #0102-6
3:00 PM
Required Documents Coverall
Cleaning Services Duval
Janitor Greg's
Professional Services Treasure
Enterprises
Submission in Tri licate X X X X
Ori final Insurance Certificates X X X X
Three (3) References X X X X
Proof of Occu ational License X X X X
Signed Co y of Document Requirements Checklist X X X X
Facilities Walk-throu h Signature Sheet
City Hall X
$6,060.00 X
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$7,260:00 X
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$13,200.00 X
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$3,450.00
Police De artment $5,568.00 $4,860.00 $12,000.00 $2,450.00
Adele Grage Cultural Center $4,452.00 $4,860.00 $8,400.00 $2,450.00
Public Works Buildin $ 3,540.00 $3,900.00 $7,200.00 $1,000.00
Wastewater Treatment Plant $2,400.00 $2,844.00 $4,500.00 $450.00
Water Plant #1 $2,400.00 $2,664.00 $4,500.00. $450.00
Water Plant#2 $ 2,712.00 $2,604.00 $3,600.00- $325.00.
Buccaneer Water and Wastewater Offices $2,784.00 $3,576.00 $2,400.00 $650.00
Buccaneer Wastewater Plant $2,400.00 $1,944.00 $5,400.00 $400.00
Donner Community Center $5,388.00 $5,604.00 $3,600.00 $2,475.00
Jordan Community Center $4,332.00 $5,724.00 $7,800.00 $2,475.00
$42;036.00 $45,840.00 ,:$72,600.00 $16,575.OQ
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i Award of Bid based on Department Analysis and Commission Approval N o~