Exh 8EAGENDA ITEM 8E
FEBRUARY 25, 2002
CITY OF ATLANTIC BEACH
CTfY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Award RFP to Artlife Productions for citywide Special
Events
SUBMITTED BY
DATE:
BACKGROUND:
BUDGET:
RECOMMENDATION
ATTACHMENTS:
REVIEWED BY CITY
Timmy Johnson, Recreation Director
February 15, 2002
A RFP went out inviting interested companies to submit a
proposal to provide citywide special events including a
Summer Camp. Only one company submitted a proposal,
Artlife Productions, Inc.
Last year, Artlife Productions provided citywide special
events.. The programs consisted of nature walks, book
readings, musical events, movies and summer camp. Most
events were very well received and attended by the public.
The owner, Karen Sadler knows what events will work and
will not work.
The budget for this project is $17,000 and is placed in
account number 001-6030-572-34-00.
Award RFP to Artlife Productions for citywide Special
Events
Proposal from Artlife Pro~ion
AGENDA ITEM SE
FEBRUARY 25, 2002
CITY OF ATLANTIC BEACH
PARKS AND RECREATION DEPARTMENT
716 Dcean .Blvd.
Atlantic Beach, FL' 32233
Mr. Timmy Johnson, Director
City of Atlantic Beach Programs - 2002
Proposal Submitted
by
ARTLIFE PRODUCTIONS INC.
PO Box 330192
Atlantic Beach, FL 32233-0192..
February 4, 2002
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AGENDA ITEM 8E
FEBRUARY 25, 2002
ARTLIFE PTtODUCTIONS INC.
February 4, 2002
Mr. Tim Johnson
City of Atlantic Beach
Parks and Recreation Department
716 Ocean Blvd.
Atlantic Beach, FL 32233
Dear Mr. Johnson:
Thank you for the opportunity to bid on the production of a series of community
recreational programs and a summer camp program in the Adele Grage
Community Center located at 716 Ocean Blvd. or another city-owned space for
the City of Atlantic Beach, Parks and Recreation Department.
Our price for the production of a series of fourteen community recredtional
programs and an eight-week, reduced cost to the public, summer camp
program is S17000.00. The total price for production of the March through
October 2002 programming includes all costs for administrative and creative
personnel, required materials and equipment, advertising and all other aspects
necessary for proper production.
It is with great enthusiasm that Artlife Productions Inc. submits the enclosed
recreational programs proposal
Artlife Productions is dedicated to encouraging a lifetime of learning excellence
and enrichment by providing communities with high quality events, programs, and:
educational initiatives, I have included reference materials, for your review, that
outline some of the programs we have been responsible for this year.
This proposal is based on our present understanding of the current programming
and summer camp needs for the City of Atlantic Beach. I am available to discuss
any aspect of this proposal with you at your convenience.
Sincerely, ~
Karen Sadler
ARTLIFE Productions Inc.
PO BOX 330192 ATLANTIC BEACN 832233 TEL904.247.8317/8388.FAX EMAIL ARTLIFEINCneAOLCOM
AGENDA ITEM 8E
FEBRUARY 25, 2002
ARTL I F E PRODUCTIONS INC.
TABLE OF CONTENTS
Proposal of Services -Various Programs
Proposal of Services -Summer Art Camp 2002
Attachments
PO BOX 330192 ATLANTIC BEACH 832233 TEL900.247.8337 /8388 FAX EMAIL ARTLIFEINC~¢~AOLCOM
~_
AGENDA ITEM SE
FEBRUARY 25, 2002
ARTLIFE PRODUCTIONS INC.
PROPOSAL OF SERVICES
PROJECT NAME: Recreational Programs
CLIENT: City of Atlantic Beach Parks and Recreation Dept.
CONTRACT SERVICES FOR:
Production of fourteen recreational programs, from March through October 2002,
consisting of variety of program activities as follows:
"Film Cafe" 7-10pm
An evening program of film screenings for adults. Each evening would include an hour
of lively, post-screening discussion led by a film professional. Refreshments would be
served. Scheduled monthly, March through October, this program creates a
community-based center for adults to connect through the arts. Entertaining and
educational
"Jazz Nights" 7-9pm
A program series of outdoorfindoor musical presentations designed especially for our
community. Staged in the Adele Grage interior venue or the open-air park space, the
programs establish a program series .based on a variety of jazz musical styles and
themes, such as Contemporary, Be-Bop, Classical and others.
"A Walk in the Park" Earth Day Celebration 10-11:30 am
This community walking activity is led at Howell Park by a visiting naturalist. The
program includes an interactive arts-based activity and a performing artist presentation
for all ages.
"Storytellers from Around the World" 10:30-11:30 am
A multicultural experience for all ages. Designed to provide a celebration of literacy
and culture. Program would be scheduled to meet the needs of each age group from
children to adult. Visiting or local artists' presentation offers a fresh perspective and an
access to global fellowship through the sharing of stories and culture.
The total price for production of these fourteen recreational programs is $7,000.
PO BOX 330192 ATLANTIC BEACH FL 32233 iEL904.247.5337 / 8388 FAX. E-MAIL ARTLIFEINCr¢iAOL.COM
AGENDA ITEM 8E
FEBRUARY 25, 2002
page 2...PROPOSAL OF SERVICES/ City of Atlantic Beach -Recreational programs
Detail of Services:
i. Construct and administrate programs at designated city location.
2. Provide proper materials and equipment to support all program requirements.
3. Provide artistic and administrative personnel for all programs.
4. Provide report of program activities.
5. Provide attendance reports submitted to city office..
6. Provide press related materials, such as photographs, of activities.
PO BOX 330192 ATLANTIC BEACH R 32233 TEL 904.247.8337 /8358 FAX EMAIL ARTLIFEINCra~AOLCOM
AGENDA ITEM 8E
FEBRUARY 25, 2002
ARTLIFE FRODUCnoNS IHC.
PROPOSAL OF SERVICES
PROJECT NAME: Recreational Programs -Summer Art Camp.
CLIENT: City of Atlantic Beach Parks and Recreation Dept.
CONTRACT SERVICES FOR:
Production of two, four-week, summer camp recreational programs, from June through
July 2002, consisting of variety of program activities as follows:
"Summer Art Camp" -Session One 9-5 pm
A four-week program of activities for children ages 7-12 yrs. Series of professional
artists provide daily lessons in a selection of art genres. End of session art exhibit and
for families and community.
"Summer Art Camp" -Session Two 1:30-5 pm
A four-week program of activities for children ages 7-12 yrs. Series of professional
artists provide daily lessons in a selection of art genres. End of session art exhibit and
for families and community_
The total price for production of the Summer Camp program is $10,000. This price is
based on the use of a City location and a supporting grant to offset production costs, a
reduced tuition would then be charged per student.
Detail of Services:
1. Construct and administrate summer camp program at designated location.
2. Provide site manager and assistant.
3. Provide instructors in variety of arts and recreational genres such as visual arts,
music, puppetry, creative drama, dance, eta
4. Provide proper materials and equipment to support instructor requirements.
5. Provide report of program activities.
6. Provide attendance report submitted to city office.
7. Produce two (2) community events. Each event includes an art exhibit.
8. Provide press related materials, such as photographs of camp activities.
PO 60X330192 A1LANnCBEACH FL 32233 TEL904.247.5337 / 8388 FAX EMAIL ARTLIFEINC67AOLCOM