Exh 8AAGENDA ITEM 8A
MARCH 11, 2002
CITY OF ATLANTIC BEACH.
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Professional Engineering Services for CDBG Project
Sewer Extension on Dora Street and Church Road
SUBMITTED BY: Donna Kaluzniak, Utility Director
Sonya Doerr, Community Development Director yj'~J
DATE: March O1, 2002
BACKGROUND: Funds from the Fiscal Year 2001-2001 Community Development Block Grant
(CDBG) were provided for design of sewer extensions in the CDBG tazget area. Two areas in need
of additional sewer mains are Dora Street and an azea of Church Road between George Street and
Mealy Street
We requested Edwards Engineering, Inc., one ofthe engineering firms awarded a cont~uing contract,
to provide us with a cost proposal for engineering of this project. The scope of services includes a
site survey and investigation of the existing conditions, geotechnical work, design drawings and
specifications and contract documents.
The cost to provide the above. services, as proposed, is not to exceed $16,680.50. As such, the City
will only be billed for actual hours and expenses up to that amount. This fee represents approximately
10% of the estimated construction cost, which would be on the low to average range for a small
project of this nature.
BUDGET: A total of $19,737.44 was budgeted for this project as one project activity in the
Special Revenue Community Development Block Grant Fund total of 157,050.00. (Acct. No. 110-
1005-515.83-00)
RECOMMENDATION: Authorize Edwards Engineering, Inc. to perform the engineering services
for the CDBG Project -Sewer Extension on Dora Street and Church Road, for an amount not to
exceed $16,680.50.
ATTACHMENTS: Proposal from Edwazds Engineering dated January 30, 2002.
REVIEWED BY CITY
~C.
January 30, 2002
Ms. Donna Kaluzniak
City of Atlantic Beach
Department of Public Utilities
1200 Sandpiper Lane
Atlantic Beach, FL 32233
RE: Sewer Extension
Church Road and Dora Streets
Deaz Ms Kaluzniak:
9550 Regency Square Boulevard, Suite 1118
Jacksornille, Florida 32225
phone~04)725-4220
f~c (904)725-4219
emal: edena(a~fdn.com
from the desk of
AGENDA ITEM 8A
MARCH 11, 2002
~~~`.
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In follow-up to your request, we aze pleased to present this letter proposal to design a
sewer extension along the referenced routes. Thank you for the opportunity for Edwazds
Engineering (EE) to provide professional engineering services for this project.
BACKGROUND
The City of Atlantic Beach proposes to construct six-inch sewer mains along Church and
Dora Streets. The limits of the project aze: Church Road from George Street to Mealy
Street connecting in the pazk and Dora Drive from a small creek east to the end of the
road, between two houses and connect on Francis Street.
The line along Church Road will connect to a manhole in the park to serve Church Road.
The line along Dora Drive will traverse between two homes at the East end of Dora Dive
and connect to an existing line in the Francis Street right-of--way. There is an existing
water line that runs between the aforementioned houses. The sewer line will follow this
same route. The City intends to purchase an easement over this route to cover both the
water and sewer lines.
As requested, this proposal includes prepazation of design documents and permitting.
SCOPE
Based on the above information, we offthe following scope of services.
Task I -Preliminary Engineering
Prior to initiating design, several items need addressed. Specifically, those variables
associated with the property that needed to be investigated in order to minimize
unknowns later in the project.
Ma Dona Kaluzniak
January 30,2002
Page 2 of 3
AGENDA ITEM 8A
MARCH I1, 2002
1. EE will contract with a land surveyor to obtain right-of--way and topographical
surveys for the project. EE will coordinate with the surveyor to obtain the required
information for the design. EE personnel will convert the survey information into a
usable format suitable for use in producing design drawings for the project. The
surveyor will prepare a map and legal description for purchase of an easement over
the existing water line and proposed sewer line between the homes on Francis Street.
2. EE will contract with a geotechnical engineering consultant to obtain soil borings for
the project to determine the underlying soil conditions and any bedding prepazation
that may be required. EE will coordinate with the geotechnical engineer to obtain the
required information for the design.
3. EE will meet with representatives of the City and visit the site and determine a route
required to complete the lines.
4. EE will make recommendations to the City's project manager with respect to
specifics of the design including routes, locations, etc.
Task II -Final Engineering & Permitting
After the initial items are complete and the City and EE have an agreement for the
specific design route and location, EE will begin fmal engineering that will consist of the
following:
1. EE will design the sewer main for the proposed route chosen by the City of Atlantic
Beach. We anticipate the plans can be accomplished on seven sheets (details, erosion
protection, etc.). The design drawings will include:
a) Horizontal and vertical location of the main;
b) Existing features which must be avoided;
c) Manhole locations;
d) Material requirements; and
e) Maintenance of Traffic.
2. EE will prepare quantity take-offs and engineer's opinion of probable costs.
3. EE will submit the plans and contract documents to the City for review and correct
the plans as requested. We understand that the submittals will be at the following
stagest 30%, 60%, 90% and 100%.
Task IV -Route Survey
See attached proposal from Ghiotto and Associates for land surveying services.
EDWARDS ENGINEERING
AGENDA ITEM 8A
MARCH 11, 2002
Ms. Dona I{atuzniak -~
January 30,2002
Page 3 of 3
Task V - Geotechnical Investigation
See attached proposal from Universal Engineering Sciences for geotechnical engineering
services.
FEES
We have attached a detailed breakdown of anticipated hours for your reference.
SCHEDULE
We anticipate the survey and design time to be two to three months (for 90% submittal).
This includes anticipating rapid turn-azound of the 30% and 60% reviews by the City.
We understand that this project is being funded by CBDG funds and will meet the
schedule for these foods.
If you find this proposal acceptable, please indicate by issuing a purchase order under our
master contract. If you have any questions, please call.
Sincerely,
EDWARDS ENGINEERING
~/ //~~~
/` Gray S. Edwazds, P.E.
President
Attachments: Proposal for land surveying (Ghiotto and Associates; Inc.)
Proposal for geotechnical engineering services (Universal Engineering
Sciences)
EDWARDSENGINEERING
EDWARDS ENGINEERING, INC.
9550 REGENCY SQUARE BLVD., SUITE 1118
JACKSONVILLE, FL 32225
(904) 725-4220 FAX: (904) 725-4219
SEWER EXTENSIONS
Church Road from George Street to Mealy Street and
and Do ra Drive East of Mayport Road, Small Creek to Francis Street
HOURLY RATES
Principal 41.67
Project manger 30.70
Design Engineer 26.52
DesignerRechnician 22.73
CADD 18.94
field Inspector 20.63
Clerical .13.26
TASK PRINCIPAL PROJECT DESIGN DESIGNER/ CADD FIELD CLERICAL TOTAL LABOR EXPENSES TOTAL
MANAGER ENGINEER TECHNICIAN OPERATOR INSPECTOR HOURS COSTS COSTS
Preliminary Engineering 4 - 8 8 2 22 1,623.38 7,823.38
Flnal Engineering 6 32 24 62 4,639.20 4,639.20
Permitting 4 4 337.70 337.70
Contract OOCUmants 8 8 16 967.12 967.12
SUBTOTAL 7,b8L40
Survey 6 508.55 4,900.00 5,406.55
Geatechnlcal 4 337.70 1,200.00 1,537.70
Sofl Dlge 2 168.85 1,500.00 1,668.85
Mlsc (Blueprints, mileage, elc.i 0.00 500.00 500.00
TOTAL 10 62 0 0 32 0 10 104 8,580.50 8,100.00 16,680.50
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AGENDA ITEM 8A
MARCH 11, 2002
=GHIOT'O
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Mr.~Gray.Edwazds „ FEB 1 0 2002
„` .Edwards Engmeeriiig ~~ --~.
9550 Regency Square Blvd. ---_.-
"'a' :3Snite`1118 x~[:],
r Jac~sonurlle, FL 32225 .
4i > ' RE ~ ~ ATLANTIC BEACH PROPOSAL
~~ t " ~~,~1~~CHURCH AND DORA STREETS
txm ~ t ~„~~~ ~ ~z ,•
x~`'~' ' ~Deart"Gray, ~~ ~~
~~~`~``X~y` We ~~pleased to submit the following proposal for professional surveying and mapping
,~ ~`~ w ~ e~rv~ces on the abouerefexenced.prolects.
#~~~ ~We4understand the s~~c,ope "of~serwices to be as follows ,
~~~iz'`c f»-a wy. ~; ~~c$3~ ~. r ~„~-.,~,..'~" ""aav f"a`~ "'
,~ h~~ ~~" ; ~ ~,,~~~ Church~S~xeet, from Mealy Street to George Street, provide a topographic survey
a~u,~.~~ ,~ ~, ~ showing the £ollowmg lnforniatron.
„;yx~ ~*" ;~ > a) Locatron of all above ground features including such things as pavement,
fences,'~bove~ground utilities, driveways, sidewalks, etc.
~~ s~~~~
~~~~~
b) Cross-sections at 50 foot intervals.
h ~ ~~~ = `- c) Coordinate with you andAi antic Beach Public Works to show location of
underground utilities. From site. inspection, there appeazs to be a fiber optic cable
runriingalong the southerly side' of the roadway for the length of the project. No
`. other utilities were noticed.;
d) Stake andreference a base hne,of survey for future construction.
e) Location of an existing sanitary`manhole near the ball field in Donnor Park.
r~' Information will also include mver~Celevations, pipe size and material. Provide
topographic information on a path approximately 20 feet in width, from Church.
~ ~-'~:= St. to the manhole.
f) Deliver signed and sealed prints of the survey along with an electronic copy of
the suiey im a DWG format.
TOTAL FEE -:$2,900.00
N fl T I 0 N H L L 4 C E R T I f l E 0 S U N V E 4 0 H S d M fl P P E R S
2426 PNI6IPS NW4. ~ .1OCN60NVILLE. FLOOIOO 32207 ~ [904j 006-0071 1 FOX [904] 006-7174 ~ WWW.GHIOTTO.COM
Mr. Gray Edwards
Edwards Engineering.
Page 2
AGENDA ITEM 8A
MARCH 11, 2002
2) Dora Street, from the creek crossing. east of Mayport ltd. to Francis St., provide a
topographic survey showing the following information:
a) Location of creek and culvert for a distance of 25 feet beyond edge of pavement
north and south of Dora Street.
b) Location of pavement of Dora Street
c) Location of all above ground features along an existing foot path running
southeasterly from the end of pauement, then easterly to Francis Street. Area of
coverage shall be 50 feet, 25 feet each side of approximate centerline.
d) Location of two residences. along the west side of Francis St.
e) Location of topcgr~phic features within the right, of way. of Francis Street; 50
feet each side of where foot path enters Francis.
f} Location of apparent property lines so that an easemerit description can be
prepared for the proposed route.
g) Location of existing sanitary manholes north and south of where foot path
enters Francis St.
h) Deliver signed and sealed prints of the survey along with an electronic copy of
the survey in a DWG format. Also deliver a map and pazcel description of the
proposed route suitable for recording.
TOTAL FEE _ $2,000.00
I trust this is the information you need at this time.
Thank you for another opportunity to work with you and your firm.
Sincerely,
GHIOTTO & ASSOCIATES, INC.
~2~~~
Philip M. Ghiotto
President
PMG/bp
~~~~
C.\DOCS\PROPOSAC.~adaMic beach EDWARDS ENG.wpd
AGENDA ITEM 8A
MARCH 11, 2002
UNIVERSAL
ENGINEERING SCIENCES
Consulten~ In: GeotechNcal Engineering • EnWronmEncal Sciences -
OORStfUGtlOn MSeriak Testing -Threshold InspaRion
January 23, 2002
Edwards Engineering, Inc.
9550 Regency Square Boulevard
Suite 1118
Jacksonville, Florida 32225
Attention: Mr. Gray Edwards, P.E.
OYCOS In
• Jacksonville
• Daytona Beach
• DeBary
• St. Augustine
• OfWndo
• Gainesville
• Fort Myers
• RocWcdgo
• West Palm Beach
• Ocala
• Tdmpa
• Mody+wod
Subject: PROPOSAL FOR GE07ECHNICAL ENGINEERING SERVICES
Church Street & Dora Street Gravity Sewer
Atlantic Beach, Florida
UES Proposal No. 2002)-036
Dear Mr. Edwards:
As requested, Universal Engineering Sciences (UES j is pleae ell to provide this proposal
to perform the geotechnical exploration and engineering sere ices for the subject project.
PROJECT INFORMATION
Project information wzs provided to us in yurtransmittal dated ,lanuary 21, 2002. We were
provided with a copy of an Undated, untitled plan far the projE. ~t which shows the existing
roadways adjacent to the site and the alignment of t ~e proposed water main
improvements.
We understand the proposed improvements wiliconsist of crmstructing a gravity-sewer
along Church Street between Mealy Road and George Street along Dora Street from the
creek crossing east of Mayport Road to Francis Street. The approximate lengths of the
sewer lines will be 1,000 feet and 500 feet, respect)vely.
PROPOSED GEOTECHNICAL EXPLOhtAT10N
The objective of this geotechnical exploration is to provide suY!cient site and subsurface
information to evaluate the subsurface conditions at the site with respect to the proposed
water main construction.
5561 Florida Mining Boulevard South Jacksonville, Florida 32257 (90~+) 296-0757 Ft(X (904) 296-0748
AGENDA ITEM 8A
MARCH 11, 2002
UES Proposal:No. 2002)-036
January 23, 2002
Field Exploration -Based on our understanding of the project information and as
requested by Mr. Edwards, we propose to perform five aucler borings in the proposed
construction areas {3 along Church Street and 2 along Dora Street) to depths of 10 feet.
It is assumed the borings wilt not be performed through exis ing pavement.
Laboratory Testing -Laboratory classification and index pro ~erty tests will be performed
as necessary on selected snit samples obtained from the exl loration. The testing will be
performed tc better define the materials encountered in the c-:xptoration and tU determine
their strength/compressibility characteristics.
~naineering 5erviees - A geotechnical engineer, registere~,i in the State of Florida, will
direct the geotechnical exploration and provide an engineerir 3 analysis and evacuation of
fhe site and subsurface conditions with respect to the piannEd construction and imposed
loading conditions. The results of the recommended exploration and engineering study will
be presented in a report containing the foNowing:
A brief discussion of our understanding of the l Manned construction.
2. A presentatien of the field and laboratory test pr ~cedures used and the data
obtained.
3. A presentation of the subsurface conditions in,auding subsurface profiles,
estimated seasonal high groundwater, an"i estimated geotechnical
engineering properties (as necessary}.
4. A geotechnical engineering evaluation ofthe sits: and subsurface.conditions
with respect to the planned construction.
5. Recommendations for site preparation and earthwork construction for the
proposed constriction.
COMRENSATION FORSERVPCES
Based an the scope of the geotechnical exploration, the proposed laboratory testing, and
the engineering services outlined above, we propose to r:omplete the geotechnical
exploration and engineeringservicesforalumpsumfeeof51,204.00. Wewillcontactyou
immediafely if we encounter subsurface conditions which could require (1) the borings to
be performed to deeper depths, {2) additional borings or of rer field testing, and/or (3)
additional engineering analysis/evaluation and studies outside' the scope of this proposal.
Attached is the Fee Schedule (Exhibit 1) with the applicable :.mit rates for this project.
AGENDA ITEM SA
MARCH 11, 2002
SCHEDULING AND AUTHORIZATON
UES Proposal No. 2002)-036
January 23, 2002
We can initiate the geotechnical exploration within five days r) `notification to proceed with
the field work to be completed in one day. As soon as all fle'~d and laboratory tests have
been completed and reviewed by the geotechnical enclineer, .verbal results and
recomm endations can be provided. The written report shoulc then be available within two
weeks of formal authorization to proceed.
We have inGuded a short form authorization agreement. In order to authorize these
services, please execute this document and return one copy to our office.
We appreciate this opportunity to provide this proposal tc~ perform the geotechnicai
exploration forthis project. if you have any questions concern Ong this proposal ar if we can
serve you in any other way, please contact us.
Respectfully submitted,
UNIVERSAL 1~NCyINEERWG SCIENCES
~~(~~
Stephen R. Weaver, P.E.
Senior Engineer
SRW/JSPJam
attachments
J re .Pruett PG~ E~ "
Y S~
Branch Manager
i ~t
I
AGENDA ITEM 8A
MARCH 11, 2002
EXHIBIT I
Geotechnical Exploration Propo:-.al
Church Street and Dora Street Gravitiar Sewer
Atlantic Beach, Florida
UES Proposa{ No. 2002)-036
January 23, 2002
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PROFESSIONAL SERVICES
Senior Project Engineer 5 hours $80.00 $400.00
Technical Secretary 1 hours $30.00 $30.00
Drafting 2 hours ~ $35.00 $70.00
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