01-09-19 Priority Setting Meeting Minutes Adopted Minutes`IV MINUTES
Priority -Setting Meeting
Wednesday, January 9, 2019 -1:00 PM
Commission Chamber
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Cindy Anderson, Commissioner - Seat 2
Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Commissioner - Seat 5
Also Present: Joe Gerrity, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Brenna Durden, City Attorney (CA)
Cathy Berry, Dir. of Human Resources (DHR)
Donna Bartle, City Clerk (CC)
Shane Corbin, Community Development Director
Phyllis Nadeau, Associate City Clerk/Recording Secretary
1:00 P.M. WELCOME (JOE GERRITY, CITY MANAGER)
Mayor Glasser called the meeting to order at 1:03 p.m and introductions were made. Mayor
Glasser stated public comment will be allowed at the end of the meeting.
1:05 P.M. REFLECTION ON LAST YEAR'S PRIORITY SETTING (LINDA LANIER,
FACILITATOR)
CM Gerrity introduced Linda Lanier, Facilitator, to review last year's priority settings.
Linda Lanier expressed her appreciation to be involved in this process. Ms. Lanier
acknowledged and congratulated the Commissioners for their continued attention and work on
the 2018 Priorities throughout the year as well as tracking their progress. Ms. Lanier stated the
process used for last year will be the same for setting the 2019 Priorities.
2 1:10 P.M. REVIEW OF 2018 PRIORITIES AND THEIR STATUS. DID THE
PROCESS WORK? (JOE GERRITY)
CM Gerrity displayed a PowerPoint to review and report the status of the 2018 Priorities
identified by the Commission as follows:
• Rewrite of the Land Development Code Regulations - ongoing and anticipated
completion by May 2019.
• Sent Comprehensive Plan to State for review.
• Adopted Ordinances for Gas Station and Medical Marijuana Dispensary standards.
• Moving forward with the septic to sewer program.
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January 9, 2019
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® Purchase of Selva Preserve for conservation and passive recreation.
• Pervious/Impervious surface ratio will come to the Community Development Board in
January 2019, and then present Ordinances for adoption in February 2019.
• Final reading January 28, 2019 for Ordinance to transition 12 Selva PUDs into a new
zoning district.
• Parks Master Plan tentative meeting on January 16, 2019 with the National Parks
Service, depending on the status of the current government shutdown.
• LEED application by the ESC is pending completion to submit.
• PCDD Corbin applied for and the City was awarded a $40,000 Resiliency Planning
Grant.
• 10th Street Dune Walk -over very close to completion.
• 12th Street Dune Walk -over to engineering on January 22, 2019.
• Beautification and Signage - progress pending and funds budgeted for the Branding
Campaign.
• Reserve Fund Balance - Portfolio managed by Morgan Stanley, who plans to do a
presentation at a later date. Funds still pending reimbursement from FEMA.
• Mayport Road - amended COMP Plan regarding future developments, lowered speed
limit to 40 MPH.
• FDOT developing the East Coast Greenway and Complete Streets Plan.
• Donner Road improvements engineering in process.
• Stormwater Master Plan - replacing pipe on S. Seminole Road, engineering started by
Jones Edmunds for Aquatic Gardens, N. Seminole Road drainage improvements - all
projects completed in this budget year.
• Hazard Mitigation funds anticipated June/July 2019, $1.5 million grant for Aquatic
Gardens stormwater drainage improvements.
• Generators for City Hall and Public Works.
• $51,000 grant for Camilla Street Lift Station.
• $64,000 grant for West Plaza and Gladiola installation of duct grate.
This completed CM Gerrity's report.
3. 1:30 P.M. OVERVIEW OF NOMINAL GROUP PROCESS AND SMART
FRAMEWORK FOR GOAL SETTING (LINDA LANIER)
Ms. Lanier explained the process of using the SMART framework for goal setting -
• Specific
• Measurable
• Achievable/actionable
• Results focused
• Time based
Ms. Lanier spoke about and provided examples in determining what is urgent and important,
defining what is priority, what receives particular, unusual and significant attention.
She explained that the Commission will provide subjects/topics for discussion with staff and
then vote to designate their choices for priority.
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January 9, 2019
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Ms. Lanier stated that Mayor Glasser submitted a list (distributed and attached for the record)
that she wants to use to start discussion. Topics discussed as follows:
• Neighborhood Preservation - maintaining tree canopy, identity, enforcement of Land
Development Codes, research conversion to underground powerlines
• Mayport Road Corridor - Annexation, East Coast Greenway, business/arts, research
underground powerlines, fagade improvement
• Parks Master Plan - biking/walking between parks, update maps, land acquisitions
• Environmental Stewardship - preserve tree canopy, eliminate clear cutting, LEED
certification, creation of GREEN community and recycling incentives,
beaches/marshes/dunes
• Stormwater Master Plan - obtaining coop funding with Jacksonville, property acquisition
for retention purposes, residential property water retention improvements, sea levels,
resiliency
The group recessed at 2:38 PM. The meeting resumed at 2:48 PM.
Fund Balance Management - maintain communications with Staff, Commission, and
Public
Beautification and Identity - Branding/signage, public art, family friendly activities, tie
in with Parks Master Plan, utilization of Tree Funds, research grants
Public Health/Safety - promote partnerships for environmental education on hazardous
waste reduction/prevention, partnerships for enforcement of crime and nuisance control,
promote healthy living programs for children, elderly, and special needs residents.
Discussion ensued about the designation for a 'Green City' Sarah Boren addressed the
Commission and answered questions about LEED and Green City criteria.
Parking and Complete Streets - paid/shared parking, traffic, road
engineering/enhancements, beach access and right-of-way improvements, marked public
parking, traffic calming, marked bike routes, parking for bikes/golf carts, pedestrian
safety
Following discussion the participants voted by using green dots to designate ten (10) items of
their choice from the above topics.
Ms. Lanier explained from this point she will meet with CM Gerrity and DCM Hogencamp to
work on blending the priorities selected by the Commission.
Mayor Glasser and the Commission thanked Ms. Lanier for her efforts and work on this task.
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PUBLIC COMMENT
Sarah Boren complimented Ms. Lanier and the Commission on the visioning process. Ms.
Boren spoke about sustainable community and continuing LEED recertification, tree canopy,
underground powerlines, communications, waste diversions, causes of crimes, and
walking/biking incentives.
Debbi Sumner spoke about clear cutting of trees, impervious surfaces, reporting code
enforcement violations, and converting to underground powerlines.
7. 3:45 P.M. NEXT STEPS AND ADJOURNMENT (JOE GERRITY, CITY MANAGER)
Mr. Gerrity stated there will be a follow-up workshop and thanked everyone for their efforts and
work.
Adjournment
There being no further discussion, Mayor Glasser declared the meeting adjourned at 4:03 PM.
Attest:
Donna L. Bartle, City Clerk
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Ellen Glasser, Mayor
DATE APPROVED.
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January 9, 2019
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