02-20-19 Agenda Packet
City of Atlantic Beach
Agenda
Board Member Review Committee Meeting
Wednesday, February 20, 2019 - 5:30 p.m.
City Hall, North Conference Room
800 Seminole Road
Page
CALL TO ORDER
ROLL CALL
1. APPROVAL OF MINUTES
A.
Approve Minutes of the Board Member Review Committee meeting of January
23, 2019.
Board Member Review Committee - 23 Jan 2019 - Draft Minutes
3 - 4
2. OTHER BUSINESS
A.
Review the agenda for Professional Development Training.
B.
Tweak application for volunteer boards and committees.
Current Board - Committee Application Form
5 - 7
C.
Set future meetings and agendas.
ADJOURNMENT
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk’s Office three days prior to the meeting.
Page 1 of 7
Page 2 of 7
Board Member Review Committee
January 23, 2019
MINUTES
Board Member Review Committee Meeting
Wednesday, January 23, 2019 - 5:30 PM
City Hall, North Conference Room
ROLL CALL:
Present: Candace Kelly, Commissioner - Seat 4
Sally Clemens, Committee Member
Pamela White, Committee Member
Grant Healy, Cultural Arts and Recreation Advisory Committee Chair
Absent: Kenneth Reeves, Committee Member
CALL TO ORDER
Commissioner Kelly called the meeting to order at 5:33 p.m.
ROLL CALL
INTERVIEW THE FOLLOWING CANDIDATE(S) FOR THE CULTURAL ARTS AND
RECREATION ADVISORY COMMITTEE
A. Laurie Piscitelli
The Committee interviewed Ms. Piscitelli. An overview of the duties and responsibilities of the
Cultural Arts and Recreation Advisory Committee was given by Mr. Healy. Ms. Piscitelli
explained her personal accomplishments, experience, goals, and interests in the community. The
Committee responded to questions.
DISCUSS CANDIDATES AND MAKE RECOMMENDATIONS
The Committee discussed applicant, Laurie Piscitelli, for the Cultural Arts and Recreation
Advisory Committee and made the following recommendation:
MOTION: Recommend appointing Laurie Piscitelli to the Cultural Arts and Recreation
Advisory Committee as an alternate member beginning immediately and ending December 31,
2021.
Motion: Grant Healy
Second: Pamela White
Candace Kelly For
Sally Clemens For
Pamela White (Seconded By) For
Grant Healy (Moved By) For
Motion passed 4 to 0.
Agenda Item #1.A.
20 Feb 2019
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Board Member Review Committee
January 23, 2019
APPROVAL OF MINUTES
A. Approve Minutes of the Board Member Review Committee meeting of December 6, 2018.
MOTION: Approve the minutes of the Board Member Review Committee meeting of
December 6, 2018 as written.
Motion: Pamela White
Second: Sally Clemens
Candace Kelly For
Sally Clemens (Seconded By) For
Pamela White (Moved By) For
Motion passed 3 to 0.
OTHER BUSINESS
A. Plan for board/committee member training
The Committee discussed the date, duration, format, and materials for the training and the
following items were suggested:
1 1/2 hour training on Feb 26 at 6:00 p.m. in the Commission Chamber
Videotape training for future viewing
Make training mandatory to all board and committee members
Have City Attorney provide the training with help from City staff
Cover topics including Ethics, Public Records, Financial Disclosures, Conflict of
Interest, Gifts, Resignation Procedures, Attendance, Membership Duties, and Robert's
Rules of Order.
Provide a handout of the presentation, required forms, organizational chart, and list of
contact numbers.
B. Discuss board/committee member qualifications based on input from chairs
This item was addressed with Item C.
C. Discuss changes to the application to make qualifications and expectations clear
The Committee discussed application forms used by other cities and soliciting input from board
and committee chairs about what should be put on the application form and whether separate
forms are needed for each board/committee. The Committee plans to discuss suggestions and
make recommendations regarding application forms at a future meeting.
The Committee scheduled the next meeting for February 20 at 5:30 p.m.
ADJOURNMENT
The meeting adjourned at 6:55 p.m.
Attest:
Donna L. Bartle, City Clerk Candace Kelly, Chair
Agenda Item #1.A.
20 Feb 2019
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CITY OF ATLANTIC BEACH
BOARD / COMMITTEE MEMBER APPLICATION FORM
Please check (√) the box beside each Board or Co mmittee that you are applying to se rve on. If you check more than
one, please rank your interest in each board / committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.)
)BDC( draoB tnempoleveD ytinummoC )BEC( draoB tnemecrofnE edoC
Environmental Stewardship Committee (ESC) Pension Board of Trustees (PBOT)
Cultural Arts & Recreation Advisory Committee (CARAC) Board Member Review Committee (BMRC)
Other (please specify): _____________________________________________
DATE: APPLICANT’S NAME:
ADDRESS:
DAYTIME PHONE: EVENING PHONE:
E-MAIL ADDRESS: FAX:
Please explain any employment experience, board/committee experience, and/or comm unity volunteer experience
relative to the board/committee applying for.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: Members of the Code Enforcem ent Board, Community Development Board and Pension Board of
Trustees are required to file Statement of Financial Interest Forms. Also, information regarding “Conflict of Interest”
is provided on page three of this application. This application will expire two (2) years after date of submittal.
Agenda Item #2.B.
20 Feb 2019
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STANDING COMMITTEES/BOARDS:
Code Enforcement Board (Also acts as the Nuisance Control Board)
Meets in Commission Chambers, 800 Seminole Road, at 6:00 pm the second Tuesday of January, March, May, July,
September and November. The board consists of seven members and one alternate who are appointed by the City
Commission and who serve three-year terms. The Code Enforcement Board has the jurisdiction and authority to hear
and act on alleged violations of the following: City of Atlantic Beach Code of Ordinances; Building codes, as
adopted by the City; Standard Housing Code, as adopted by the City; State of Florida Health Code; Florida State
Statutes; and State, county, and local laws and ordinances whose intent is to promote the health, welfare, and safety of
the citizens of the City. The Code Enforcement Board has the authority to assign penalties as provided by Fla. Stat.,
Chapter 162.
Community Development Board
Meets in Commission Chambers, 800 Seminole Road, at 6:00 pm the third Tuesday of each month. The board
consists of seven members and one alternate who are appointed by the City Commission and who serve three-year
terms. Applications for Variances, Uses-by-Exception, and rezonings are considered by the Community Development
Board. The board makes final decisions on Variances and forwards recommendations to the City Commission on
Uses-by-Exception, rezonings and several other types of applications. The City Commission makes a final decision
on these requests.
Pension Board of Trustees
Meets in City Hall, 800 Seminole Road, quarterly or as scheduled. The City has two pension boards, one for police
officers and one for general employees. The boards are responsible for the general administration, management, and
oversight of the operation of the retirement system. Each board consists of five members.
Cultural Arts and Recreation Advisory Committee
Meets in Commission Chamber, 800 Seminole Road at 6:00 pm on the first Tuesday of March June, September and
December. This committee consists of seven members and one alternate who are appointed by the City Commission
and who serve three-year terms. The duties and responsibilities of the committee include: Develop plans, promote and
support programs and projects to bring the benefits of recreation to the citizens of Atlantic Beach ; Recommend a
calendar of special events; Evaluate and advise the City on the effectiveness of programs; Evaluate and make
recommendations on assignments or requests made by the City Commission or City Manager; and Evaluate and make
recommendations to the City commission on requests for City funding for special events, art projects, and recreation
programs.
Environmental Stewardship Committee
Meets in the Commission Chamber, 800 Seminole Road at 6:00 pm on the second Wednesday of each month. This
committee consists of eleven (11) members who are appointed by the City Commission and who serve three-year
terms. The purpose of the committee is to study and make recommendations to the City Commission and City staff
with respect to the City’s (a) Maritime forest; (b) Parks and open spaces; (c) Beautification of public and private
spaces; and (d) Environmental stewardship; and to act as a motivating and coordinating body to encourage joint
public and private participation in promoting these purposes. The Environmental Stewardship Committee appoints
members from its committee to serve on a Tree Subcommittee which consists of three (3) members and one alternate
member. The subcommittee shall systematically review tree permits submitted to the City for completeness and to
determine compliance with the tree protection ordinance.
Board Member Review Committee
This committee consists of five (5) members and meets on an as-needed basis. The committee reviews applications
and makes recommendations for the appointment and reappointment of members to the city’s Boards and
Committees.
Agenda Item #2.B.
20 Feb 2019
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“CONFLICT OF INTEREST” NOTICE:
“Part III of Chapter 112, Fla.Stat., is the Code of Ethics for Public Officers and Employees. This Code defines “conflict” or
“conflict of interest” to mean a situation in which regard for a private interest tends to lead to disregard of a public duty or
interest. Fla.Stat. §112.312(8). The intent of this Code, in part, is that public office not be used for private gain. Fla.Stat.
§112.311(1). A “conflict” or “conflict of interest” is something that would result in a special private gain to an individual,
usually a special financial benefit.
An appointed member of a committee of the City of Atlantic Beach will most likely be subject to the provisions of the
State Code of Ethics. Disclosure of any “conflict” or “conflict of interest” should be made as soon as possible in the
appointment process. While it may be difficult to anticipate conflicts or conflicts of interest that may arise during future
committee meetings, which should be disclosed immediately by any committee member, those known or anticipated initially,
including those which others might perceive as a conflict or conflict of interest, should be disclosed during the appointment
process.”
Agenda Item #2.B.
20 Feb 2019
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