Exh 4CAGENDA ITEM #4C
APRIL 8, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Annual Contract -Electrical Motor and Purr Repairs
Bid No. 0001-10
SUBMITTED BY: Donna Kaluzniak, UtilityDirecto~(~/
DATE: Mazch 29, 2002
BACKGROUND: On Mazch 21, 2001, bids were opened for the Cityannual contract for Electrical Motor
and Pump Repairs. The low bidder was Industrial Equipment Services, Inc. They successfully met all bid
requirements.
This work requires specialized skill, experience and equipment. Industrial Equipment Services' personnel
have the required background, knowledge, experience and equipment. The fees charged by Industrial
Equipment Services for labor and materials have been very reasonable and competitive.
City has spoken to Industrial Equipment Services, Inc. regarding an extension of their current contract for
one year at the current rates and theyhave agreed. As per Bid No. 0001-10: "The City reserves the right to
renew the contract for two additional one-}ear periods pending a mutual agreement between the Cityand
the vendor, and a review of the contract performance by vendor for the previous year."
The vendor has ageed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: .These services are. used on an as-needed basis, and fundingis included in the Water and
Sewer Funds in the amount of approximately $80,000 under account numbers 400-5502-533-3400, 410-
5506-535-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual contract for electrical nmtor and pump repairs for one
additional year to Industrial Equipment Services, Inc. at the current contract prices.
ATTACHMENTS: 1. Bid tabulation Sheet.
3. Letter of agreement to exten contract from Industrial Equipment Services, Inc.
REVIEWED BY CITY MAN
HAR-28-2002 THU C4~ 13 PM ATL. BCN. PUBLFC id~KS FAR FiO. 964 2qT 6843 AGENDA ITEM #4C
__.~ APRIL 8, 2002
tu:FARTDIR1~FZ~QBt~UttrdC WORKS
120D SAlIDP1~5R 11wNp
ATLANTIC BBACH, PI.t1B[DA 322334318
7ELEPFI(')NH: (904) 2475894
Fi4M; (904)24?.5849
Sut3COM: 8525834
MIpJlci.a0mdcdpach.9.ua
March28, 2002
Mr La4rmr Mi1Ler
PresWux
hldustriai EquipZnent services
6690-t Coh~mbia Patk l
lacksoaritle, FL 32258
'RED AxM~aiOnofAisli`Ia.000I~t0
i~r Mr, Mille:
FAX: 880-0400
As you are awata. the anmial CDlltta4t with the City of Atlantic B4)11cb for eAeccxical motor
and pump reppfrs olglires at the and of Apr'i1, 2002. 1z!a ~asouid like zo extend the conbzuet
&9r a1loUfer year at the cturelzt prices, if this is acceptablo zo your conupamy, If acceptable.
pkaac sign babes' and rety@ m me befozc .March 29, 2002, so 1 cap prslpare a staff report
for ~ City Cammissio:r.
Wt: 1004 foravard w rcoo that we eontitlua our oamr'aoc >vbh yaur anmpeaY•
Sitacercky,
~>~ Kaiusniak
Utility D3tector
iNDUSTRtAL 18QiTiPM6NTSF:RV1ClE3, TNC. AGREES TE)RXTETiD Tli'E
C()iV'I'itACl' Willi THE CITY QF A'i'1.A.T1'PiC HEAC)d AT THLr PRICES
31JR1HRT~ INI Bil? i~SU. 009)-it- BOR AN ADDITiQ1YAL YEAR BEGiN1ViNG
M,AY 1, 2002.
>~~g~a~
MAR-29-2002 FRI 0329 PM CITY OF ATL BCH PURCHASI FAX N0. 9042475819 AGENDA ITEM#ac
APRIL s, zaoz
C1TY Oh ATLANTIC BEACH
ANNIJAL CONTRACT FOR REPAIR OP ELECTRICAL MOTORS AND PUMPS
BID #0001-l0 MARCH 21, 2001 3 FM
Required Documents INDUSTRIAL TURNER
EQUIPMENT ELECTRIC
SERVICES
Submission in Triplicate
Original Insurance Certificates r~
Documentation of Worker's Compensation X-
Mod Rating /~
3 References including FAX numbers
ProofofOecupational Licenses ~/
Request for Taxpayer identification Number and
Certification Farnr W-9
Signed Copy of Documents Requirements /
Checklist //
~,
Machinist Per Hour/8 Hrs. $02~ 66 l$/n~~ $ I$
Motorman Per Hour/S I-Irs. $ /tGa6 /S/q~`~ $ l$
All-Around Per Hour/81~1rs. $~~~ /~~~~ $ /$
Mark-up for Overhead 3c Profit/8 Hrs / 3 "/o /:6 ~ 9~ % /S
~ ~.;
.:~ .
TU'i'AI.8 HOUR AMOUNT S ~y $, $
Premium for Weekend or Holiday Work $
5v S
(Percentage ifAppIicable)
All bids are subject to Department Analysis and final approval by Ciry Commission