Minutes - 04-08-02MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH
CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:15 P.M. ON MONDAY, APRIL 8, 2002
PRESENT: John Meserve, Mayor
12ichazd Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons
Dezmond Waters, Commissioners.
AND: James Hanson, City Manager
Maureen King, City Clerk
ABSENT: Alan C. Jensen, City Attorney
Mayor Meserve called the meeting to order at 7:15 p.m. A moment of
silent prayer was observed for peace in the Middle East. The silent prayer
was followed by the Pledge of Allegiance to the Flag.
1. Approval of the minutes of the Regular Commission meeting of
March 25, 2002
Motion: Approve the minutes of the Regular Commission
Meeting of March 25, 2002 as presented.
Commissioner Waters commented that under his report on page 12 of
minutes; he did not mean to use the words "dangerous precedent," and felt
"dangerous" should be replaced with "complicated." He further
explained that the Oversight Committee at Fletcher High School could use
fmancial support with postage, if the Commission chose to support the
Booster Club sign.
The motion carved unanimously.
2. Courtesy of the Floor to Visitors:
Stephen Kuti of 1132 L.inkside Drive stated that he had requested
information concerning fire hydrant testing for the yeazs 2000 - 2001 and
had received testing information for the current year only, which stated
that 322 hydrants were inspected. He felt the inspection information
should be more detailed and questioned what."good flow" used in the
report meant. Mr. Kuti also inquired concerning the color coding for fire
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hydrant caps on Selva Marina Drive and felt a hydrant on East Coast
Drive may need to be replaced.
3. Unfinished Business From the Previous Meeting
A. City Manager's Follow Up Report on Issues from Previous
Meetings
City Manager Hanson commented on each item of his written report,
which is attached and made part of this official record as Attachment A.
Street Striping
City Manager Hanson reported that Commissioner Waters had clarified
his request to include striping on the major streets in the city. He reported
that it would cost approximately $18,000 to stripe the city's major streets
that do not presently have centerline striping and which will not be striped.
in conjunction with other projects.
Discussion ensued and Commissioner Waters suggested that Selva Marina
Drive be included as a major street for striping.
Sidewalks and Vegetation on East Coast Drive
City Manager Hanson stated that the landscaping and sidewalks had been
inspected on East Coast Drive and emergency repairs would be made to
the sidewalk with total replacement in two years. He indicated that the
city was working with the property owners to trim shrubbery that
encroached the sidewalk.
B. Approve the addition of twenty-two street lights to existing
poles as recommended by the Police Department (City
Manager)
Motion: Approve the addition of twenty-two street lights to
existing poles as recommended by the Police Department.
There was no discussion and the motion carried unanimously.
C. Action on the request of Fletcher High School to place a sign
on the outfield fence of their baseball field at a cost of $300.00
(City Manager)
Motion: Support Fletcher High School and approve the City
of Atlantic Beach sign to be placed on the outfield fence at
Fletcher High School at a cost of $300.00 with an annual fee of
$100 per year for maintenance and renewal.
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Discussion ensued and Mayor Meserve felt the city needed to adopt
guidelines and set limitations for this type of request.. .
There was no discussion and the motion carried unanimously.
4. Consent Agenda:
B. Approve extension of the contract with Metro Rooter for
sewer cleaning and televising for a period of one year at
the current contract prices (Bid No. 0001-13) (City
Manager)
C. Approve extension of the contract with Industrial
Equipment Services, Inc, for electric motor and pump
repairs for a period of one year at the current contract
prices (Bid No. 0001-10) (City Manager)
Commissioner Borno requested that the Public Safety Department
monthly report be removed from the Consent Agenda for further
discussion.
Motion: Approve Consent Agenda Items B and C as
presented.
There was no discussion and the motion carried unanimously
A. Acknowledge receipt of the following monthly reports:
Building, Public Safety and Public Works Departments
Commissioner Borno clarified the dates of the year-to-date columns
include in the Jacksonville Fire and Rescue data portion of the Public
Safety monthly report.
The monthly reports were received as presented.
5. Committee Reports:
A. Christmas Lighting Committee (Commissioner Waters)
Commissioner Waters reported that he had met with City Manager
Hanson, Neptune Beach City Manager Linn and Councilor Pruette to
discuss Christmas lighting for the Town Center azea and Atlantic
Boulevard. Commissioner Waters distributed pictures of lighted
Christmas trees and wreaths, which would be visible both day and
night, and said the committee recommended the decorations be
installed on Atlantic Boulevard and Mayport Road:
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He reported that Neptune Beach had money budgeted for their share
of the cost of the wreaths. He further reported that $20,000 from the
City of Atlantic Beach would fund placement of decorations on every
second or third pole on Atlantic Boulevard and every fourth pole on
Mayport Road.
Discussion ensued concerning storage of the wreaths and the City
Manager indicated the city would have to provide storage.
It was the consensus of the Commission to place the order as soon as
possible. Mayor Meserve indicated that the decorations would be
included in the budget process.
Commissioner Waters asked that the Commissioners give thought to
the suggestion that a clock tower be installed in the roundabout at
Town Center.
B. Audit Service Selection Committee Report
Commissioner Pazsons reported that only one bid had been received:
He indicated that the dollaz amount portion of the bid had not been
opened and would be returned. Commissioner Parsons indicated that
the auditing service would be re-bid with the bid opening scheduled
for mid-May.
6. Action on Resolutions:
A. Resolution No. 02-06
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, PETITIONING THE FLORIDA
DEPARTMENT OF TRANSPORTATION TO LOWER
THE SPEED LIMIT ON MAYPORT ROAD (City
Commission)
Motion: Adopt Resolution No. 02-06.
Mayor Meserve reported that he had taken Aage Schroeder, local
District Chairman of the Florida Department of Transportation, on a
tour of Mayport Road. He indicated that he would speak with the
base commander to see. if he could get him to agree with the lower
speed limit.
There was no discussion and the motion carried unanimously.
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7. Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Public Hearing and action on an application for aUse-by-
Exception filed by James H. McKenzie, Jr., to allow the
sale and service of custom motorcycles on property at 1420
Mayport Road, zoned Commercial General (CG) (This
item was advertised for pzrblic hearing in accordance with
the requirements of City Ordinances, but has been
withdrawn due to the death of the applicant)
Mayor Meserve deferred action on this item since it was learned that a
partner in the business may wish to continue with the requested use-by-
exception.
There was no discussion.
B. Award contract to Miller Construction in the amount of
$363,106.04 for the remodeling of the Adele Grage Cultural
Center, pursuant to the specifications of bid No. 0102-12 (City
Manager)
Motion: Award contract Miller Construction in the amount of
$363,106.04 for the remodeling of the Adele Grage Cultural
Center, pursuant to the specifications of bid No. 0102-12.
Commissioner Beaver stated that he was happy that the bid came in under
budget and indicated that Jacksonville Council Member Jerry Holland had
committed $50,000 from Better Jacksonville funds to the project.
Mayor Meserve thanked Commissioner Beaver for all of his hard work in
bringing the public and private sectors together on this project.
There was no more discussion and the motion carried unanimously.
C. Approve a budget adjustment to authorize the expenditure of
$21,125 from the Police Trust Fund Automation Account for
the purchase of laptop computers for the Police Department
(City Manager)
Motion: Approve a budget adjustment to authorize the
expenditure of $21,125 from the Police Trust Fund
Automation Account for the purchase of laptop computers
for the Police Department.
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There was no discussion and the motion carried unanimously.
D. Approve adjustment to the rates in the BFI Solid Waste
and Recycling collection contract (City Manager)
Motion: Approve adjustment to the rates in the BFI Solid
Waste and Recycling collection contract.
City Manager Hanson reported that the current budget anticipated a
3% rate increase based on a prof ected Consumer Price Index (CPI) of
that amount. However, the actual CPI was 1.1% at the anniversary of
the contract, leaving the budget $15,800 better off than anticipated.
There was no discussion and the motion carried unanimously
E. Approve the Atlantic Beach Lifeguard organization/
compensation for 2002 as recommended by staff (City
Manager)
Motion: Approve the Atlantic Beach Lifeguard
organization/compensation for 2002 as recommended by
staff.
City Manager Hanson explained that the recent pay study conducted
by Palmer and Cay did not address pay for lifeguards. He indicated
that the methodology used by the company was applied to the current
lifeguazd pay scale to provide consideration for training, promotions
and years of service.
City Manager Hanson indicated that any future pay adjustments
afforded to the other employees relative to annual cost of living
adjustments would be applied to the proposed lifeguard pay scale.
He felt adoption of the recommended pay scale would keep Atlantic
Beach's pay scale competitive with other agencies in the area. The
recommended pay scale is attached and made part of this official
document as Attachment B.
There was no further discussion and the motion carried unanimously
9. City Manager
A. City Manager's Report
• Reported that the Cultural Arts Board had failed to obtain the
grant for which $1,500 in matching funds was budgeted, and
indicated that the Board wished to conducted a scaled down
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art program at the elementary school for the $1,500 in the
budget. By consensus the Commission agreed to the request.
• Reported that the Florida Department of Transportation had
posted pedestrian/bicycle safety signs along Mayport Road.
• Reported that the bids for the Core City Project had been
opened and the low bid was from Jensen Engineering in the
amount of $3,668,687. City Manager Hanson indicated that
$5,000,000 had been budgeted for the project and the bid
award would be on the next agenda.
10. Reports and/or requests from City Commissioners and
City Attorney.
Commissioner Borno
• Indicated that he expected to be able to present the report
regazding rules for Charitable Contributions in late May.
Commissioner Waters
• Indicated that he would like to be assured that the information
contained in the fire hydrant testing reports was correct.
Utility Director Kaluzniak stated that the low pressure or
inoperable hydrants located on Ocean Boulevard, 7`h Street
and East Coast Drive would be repaired or replaced during the
Core City Project.
Mayor Meserve indicated the city would continue to monitor
the hydrant testing program.
Mayor Meserve
Reported that he had received many positive comments
concerning the flyover.
• Noted that the landscaping in the Mayport Road flyover area
would be maintained by the city. He indicated that irrigation
had been installed at the flyover but not at the Wonderwood
intersection where the landscaping would be much more
spazse.
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There being no fiu-ther discussion or business to come before the City
Commission; the Mayor declazed the meeting adjourned at 8:05 p.m.
Attest:
John Meserve
Mayor/Presiding Officer
Maureen King
Certified Municipal Clerk
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