MinutesMINUTES OF TI-IE REGULAR MEETING OF THE ATLANTIC BEACI3
CITY COMMISSION IlELD IN CITY HALL, 800 SEMINOLE ROAD AT
7:151'.NI. ON MONDAY, MAY 28, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons and
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Mayor Meserve called the meeting to order at 7:15 p.m. The invocation
was given by Mayor Meserve and a moment of silent prayer was observed
in honor of Memorial Day and for the military personnel in the Middle
East. The silent prayer was followed by the Pledge of Allegiance to the
Flag.
Approval ot'tlre minutes of the Regular Commission meeting of
May 13, 2002
Motion: Approve the minutes of tl~e Regular Commission
Meeting oi'May 13, 2002 as presented.
The motion carried unanimously.
2. Courtesy of the Floor to Visitors:
Mayor Meserve introduced Captain John Furness, who recently returned
from serving with the Coalition War Against Terrorism. Captain Furness
presented the city with an American flag which was flown in honor of the
City of Atlantic Beach at Qandahar, Afghanistan during operation
Enduring Frccdom.
Captain Furness thanked the city for its continued support of the men and
women who serve at Mayport Naval Station.
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May 28, 2002
Sherry Drive Drainage Issues Update
City Manager Hanson reported after a recent heavy rain, the city received
five calls conceming drainage problems on Sherry Drive.
Public Works Director Kosoy reported that awalk-through inspection was
conducted to look at the elevations of all of the drainage structures,
pavement and curb in the areas on Sherry Drive between First and Fifth
Streets. He indicated that elevation problems were observed on the cast
side of the street, at First, Second, Fourth and Fifth Streets. He reported
that the inlet at Fourth Street was being lowered, and an additional basin
would be installed, at the contractor's expense, into the temporaryjunction
box at the place where some artificial low spots were created.
Public Works Director Kosoy indicated that the city would re-inspect each
of the locations after the work is completed to assure the elevations are
correct, and there is no standing water twenty-four hours aRer a storm.
J.P. Marchioli of 414 Sherry Drive spoke concerning the following
items: (1) Opposed the use of speed bumps, (2) felt the limerock should
be removed before sod is planted on Sherry Drive right-of-way, (3) felt the
citizens of Atlantic Beach should not pay the utility franchise fee imposed
by the City of Jacksonville, (4) felt the yard trash pickup had been
scheduled For Monday to accommodate contractors who put yard debris at
the curb on weekends so they would not have to make a trip to the landfill,
(5) commented on the recent fire at Tideviews Preserve and again urged
residents to purchase fire extinguishers, and (G) thanked the city for its
quick response to the drainage problems on Sherry Drive.
Dick Hilliard of 33811th Street indicated that the drainage problems on
Sherry Drive needed to be corrected. Relative to Item 4A, Mr. Hilliard
felt that contractors should be educated to perform proper compaction
before paving a road.
Steve Cail of G71 Slicrry Drive presented the Commission with a petition
requesting that the speed limit on Sherry Drive be lowered from 25 to 20
m.p.h. He also requested that signs be posted on Sherry Drive stating
"Speed Limit Strictly )enforced."
3. Unfinished Business from the previous meetings
A. City Man:tecr's follow up report on issues from previous
meetings
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May 28, 2002
City Manager Hanson commented on each item of his written report,
which is attached and made part of this official record as Attachment A.
In addition to the written comments, the following items were discussed:
Twice Pcr Weck Trash Collection
Public Works Director Kosoy stated that BFI, the city's waste hauler, had
indicated that they would provide the second pick up for an additional
$1.87 per residential account per month.
Trcc Mitigation -1401 Mayport Road
City Manager Hanson reported that the property owner had been granted a
ninety-day extension by the Tree Board to complete the mitigation
requirements. He indicated that the initial certificate of occupancy for the
building had been issued, but the city was holding the certificates for the
individual businesses that would occupy the building until the mitigation
issue was resolved. City Manager Hanson indicated that he had spoken
with the owner and he felt the matter would be taken care of the following
morning.
Portable Rubber Speed Bumps
Commissioner Borno requested that the ripple-type speed bumps on Royal
Palm Drive be replaced with another type of speed bump or moved farther
apart to make it easier to go across. Chief Thompson stated that he had no
objections and would look into the request.
B. (i) Consideration of proposed changes to the Public Beach
Access Beautification Program
City Manager Hanson explained the changes he recommended to the
current Beach Access Beautification Program, which included other areas
for beautification, such as medians. The criteria for deciding which
projects will be approved was explained as well as the matching funding
for new projects.
Motion: Approve the revised Public Beach Access
Beautifcation Program as presented by City Manager Hanson.
Commissioner Waters felt that median beautification requests were
inconsistent and inquired as to how money would be allotted to such
projects.
Commissioner Beaver agreed with Commissioner Waters and stated that
since medians had such varying sizes, some type of formula would be
needed to calculate the matching funds. He also inquired as to how
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May 28, 2002
matching funds were verified by the city. City Manager Hanson indicated
that a provision for verification of funds was included in Item 4 under
cost.
Commissioner Borno felt that beach access and median projects should be
addressed separately and stated he would like to have a workshop to
determine if separate policies would be better. He also felt costs
associated with sources of water for imgation were an issue which needed
to be resolved.
City Manager Hanson explained that the dollar figure of $2,500 was an
"up to" amount and did not mean that amount would be spent for each
median. He emphasized that the Commission would have to approve each
project. City Manager Hanson explained that in rewriting the criteria, it
was his intent to encourage citizens to use private wells for irrigation or
xeriscape plantings to conserve water.
Commissioner Parsons felt it was a good plan, but that the requests other
than beach access should be referred to as "projects," not "median"
beautification. Under Item #4 Group Commitment, he felt the b~roup
should be defined as a minimum of five homeowners. On page 2, Item #2,
he felt that the Project Committee should not have any two officers or
members from the same household. Commissioner Parsons also felt the
second sentence under Item #2 should be expanded to include ...providing
a cost estimate for the new project "and maintaining said project". IIe felt
this addition was important because the city has ended up maintaining
some beach accesses with no citizen support after the project committee
disbanded. Commissioner Parsons felt every project should be supported
up to $2,500, with Commission approval of the final plans, and matched
up to $300 per year for maintenance.
Mayor Meserve also felt the new plan offered the Commission enough
leeway and controls to determine which projects, on a case-by-case basis,
would receive support. He felt the Commission should move forward
with approval of the Selva Norte Project since they had been working on
the project for a long period of time and had received a matching grant
From the City of Jacksonville.
Commissioner Waters inquired if it was feasible to come up with aper-
footcost formula for medians.
Commissioner Beaver stated that he agreed with Commissioner Parsons in
that all requests other than beach access beautification should be
considered "projects". He felt it would be too difficult to come up with a
usable formula for medians.
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May as, zoo2
Amendment No. 1 to tl:e Motion: Under Cost, in Item #4 fill
in the blanl: amount with $2,500 and in Item #8 fill in the
blanl: amount with $300. (Insert "up to a maximum of before
the $2,500 amount and the word "projects" after the word median).
Discussion ensued concerning the use of the word "projects" and
"medians". It was agreed that "up to a maximum" should be inserted
before the $2,500 in Item #4. Commissioner Waters pointed out that he
did not want individual medians to be considered separate projects. (By
consensus the Commission determined these changes should be made).
Commissioner Parsons indicated that he would like his earlier suggested
changes incorporated into the new guidelines.
Amendment No. 2 to tl:c Motion: Under Cost, in Item #2 on
page 2 of the guidelines insert after ... xftcr electing a
minimum of four officers, "no rivo being from tl:e same
household" and at the end of the last sentence insert "and
maintaining said project". On page I, under Procedure
criteria Item #4 after Support of a homeowners' association
insert /`with a minimum of live homeowners".
There being no further discussion, the amendments to the motion and the
main motion carried unanimously.
(ii) Approval of Selva Norte Homeowners Association
Landscaping Project under the amended Beautification
Program
City Manager Hanson explained that the Homeowners Association had
requested financial assistance from the city for the tap-in and connection
fees which would come close to $2,500. He recommended approval of the
$2,500 matching funds for the project.
James Kolster, President of the Selva Norte Homeowners Association,
explained the proposed project in detail. He explained the total budget for
the project was over $9,000, which included a matching grant from the
City of Jacksonville. He further explained that Recreation Director
Johnson had worked closely with them on the project.
Motion: Approve Project II (landscaping) with matching funds
up to $2,500.
Commissioner Waters felt projects should be monitored by city staff and
Mr. Koster indicated that Recreation Director Johnson had worked for
over a month with the Homeowners Association to develop the plan.
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May 28, 2002
Mayor Meserve agreed with Commissioner Waters and stated that
Recreation Director Johnson should not be the sole arbitrator for future
large projects.
There was no further discussion and the motion carried unanimously.
(iii) Approval of Sclva Norte I3omcowncrs Association
request to install two neigllhorhood signs (City
Manager)
Motion: Approve Selva Norte IIomcowncrs Association request
to install two neighborhood signs as presented.
Mayor Meserve stated that the request was not addressed in the city's
Sign Ordinance, but in the past requests to place signs on cityrights-
of-way had been approved and turned down.
Commissioner Waters reported the city's former Beautification
Committee enforced a general rule that all signs would conform
visually with the "Welcome to Atlantic Beach" signs. I-Ie felt that this
was a very good policy and maintained standards for signs on rights-
of-way throughout the city.
Commissioner Waters stated that he had reservations about approving
the request without a design plan, and stated that the city needed a
uniform policy for signs being placed on city rights-of--way.
Mr. Koster stated that the association would be happy to cooperate
and use the city sign as a pattern for their sign.
Commissioner Beaver stated that he was not comfortable making a
decision at this time. He felt the sign posed design and location
issues and requested additional time to study the request.
Mayor Meserve felt the request would set a precedent either way, and
agreed that the city needed guidelines for future requests.
Commissioner Waters suggested that this matter be referred back to
staff to draft rules or guidelines for future requests.
Commissioner Parsons felt the request should be approved since the
proposed sign visually conformed to the city's welcome signs.
There was no more discussion and the motion failed by a two to three
vote with Commissioner Parsons and Mayor Meserve voting aye and
Commissioners Bcavcr, Borno and Waters voting nay.
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May 28, 2002
Mayor Meserve directed staff to bring back rules and design
guidelines for future requests of this type.
4. Consent Agenda:
A. Award contract to Underground Utility Contractors in the
amount of $148,529.43 for milling and paving for road
program pursuant to the specifications of Bid No. 0102-19
(City Manager)
Mayor Meserve requested that Item 4A be removed from the Consent
Agenda for discussion.
Motion: Award contract to Underground Utility
Contractors in tltc amount of $148,529.43 for milling and
paving for road program pursuant to tl~c specifications of
laid No. 0102-19.
Public Works Director Kosoy reported that after the bids were
received he learned that a water line would be replaced on Ocean
Boulevard from 8`~' to Ahern Streets. He further reported that because
of this construction, it was decided not to do Item 4.14 of the base bid
at this time, and replace it with repaving the cul-de-sac on Mipaula
Court,
Discussion of the failed microsurfacing on Mipaula Court ensued.
Public Worlcs Director Kosoy indicated that the city had not paid for
the work since the microsurfacing product applied on the cul-de-sac
was inferior and had been damaged by BFI twice.
Commissioner Waters felt that many streets in the city needed repair
and as a cost saving measure, suggested that the base bid and
alternates 1 and 3 be completed at this time. He felt the half-cent
salts tax money could be used for street repairs.
Bid prices were discussed and Public Works Director Kosoy pointed
out that the base bid price was very good, but the prices for the
alternates were not as favorable.
There was no more discussion and the motion carried unanimously.
5. Committee Reports:
Committee Report on Amending the Charitable Contributions
Section of tlic Codc of Ordinances
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May 28, 2002
Commissioner Borno distributed committee reports recommending a
change to the charitable contributions section of the City Codc of
Ordinances, and to combine the Cultural Arts Board and Recreation
Advisory Boards into one committee. The reports are attached and
made part of this official record as Attachment B.
Commissioner Borno read the recommended change to Section 2-2.
Charitable Contributions Prohibited of the City Code of Ordinances.
He indicated he would be out of town and unable to attend the next
Commission meeting, and requested that an ordinance amending the
current code be prepared for introduction at the second meeting in
June.
Committee Report on the Combining of the Cultural Arts and
Recreation Advisory Boards
Commissioner Borno explained that a meeting of members from the
Cultural Arts and Recreation Advisory Boards and the Teen Council
President was held on Monday, May 20, 2002, to discuss the merger
of the two boards into a single Cultural Arts and Recreation Advisory
Committee. He indicated that during the meeting a question and
answer session was held and the purpose, duties and responsibilities
of the new combined board were discussed in detail and the proposed
changes reviewed line-by-line.
Commissioner Borno requested that the Resolution merging the two
boards be placed on the agenda of the second meeting in June.
Discussion ensued and it was suggested that board members be
invited to attend the meeting on June 24, 2002.
G. Action on 12esolutions:
A. Resolution No. 02-11
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AMENDING RESOLUTION NO.
01-09 OF TFIE CITY OF ATLANTIC BEACFI, WHICH
DELCARED A SPECIAL ASSESSMENT FOR WATER
LINES, STORM WATER IMPROVEMENTS AND
STREET IMPROVEMENTS IN SELVA MARINA
UNITS 10,10-A, 10-B, 10-C, 11, 12, 12-A, 12-B, AND 12-C
REPEAT, TO CFIANGE THE METHOD OF PAYMENT
OF SUCI-I SPECIAL ASSESSMENTS AND PROVIDING
AN EFFECTIVE DATE (City Manager)
Motion: Adopt Resolution No. 02-11.
Commissioner Borno reported that there were 131 residents who
benefited From the improvements and the special assessment per unit
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May 28, 2002
would be $497.75, which was considerably lower than the initial
projected cost of approximately $1,800 per unit.
There was no further discussion and the motion carried unanimously.
Action on Ordinances:
There was no action on ordinances.
8. Miscellaneous Business:
A. Approve additional sodding at a cost of $17,200 for the Sl>crry
Drive Project (City Manager)
Motion: Approve additional sodding at a cost of $17,200 for
the Sllcrry Drive Project.
Commissioner Waters inquired if BellSouth had completed its work.
Public Works Director Kosoy indicated that the work should be completed
in two weeks.
There was no discussion and the motion carried unanimously.
B. Authorize staff to add a list of part-time licensed
water/wastewater operators to the payroll to be used in
place of ovcrtimc for full-time pcrsonncl at treatment
plants (City Manager)
Motion: Authorize staff to add a list of part-time licensed
water/wastewater operators to the payroll to be used in
place of ovcrtimc for full-time pcrsonncl at treatment
plants.
Utility Director Kaluzniak explained that the department had been
understaffed for a period of time and the existing staff were tired of
working overtime. It was felt that use ofpart-time licensed
personnel would cost less than half the amount paid in overtime.
There was no discussion and the motion carried unanimously.
9. City Manager
City Manager Hanson reported on the following items:
• Inquired if the Commission wished to adopt an ordinance
prohibiting overnight parking of private or business vehicles
at the City Hall parking lot.
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May 28, 2002
No action was taken on this inquiry.
• Reported that a celebration of the Summer Solstice sponsored
by the Cultural Arts Board was scheduled for June 21S` .
• Reported that effective July ls` the city's Workers Comp
Insurance for Police Officers would increase $26,000 per year
due to recently passed state legislation. It was also noted that
life insurance benefits for Police Officers were to be doubled
under the same legislation.
A. Presentation regarding wells
Utility Director Kaluzniak gave a Power Point presentation
addressing the assessment and maintenance of the city's water wells.
Included in the presentation were video shots of the interior of the
wells used to evaluate well conditions. The purpose of the
assessment, the scope of work and the recommendations for each well
were briefly explained. A copy of the written report is attached and
made part of this official record as Attachment C.
Mort Hanson of tllc Sca Turtle Patrol -Nesting Update
Mr. Hanson reported that nine nests were located in the city and the
stakes marking Nest #1 had been lost during the recent northeaster.
He indicated that there was no beach left during high tide and the
nests would have to be relocated above the high tide line.
10. Reports and/or requests from City Commissioners and
City Attorney
Commissioner Waters
• Thanked Utility Director Kaluzniak for not running pipes
under the new road.
• Reported that "Dancing in the Street", the annual fund raising
event for Town Center, was rained out for the first time since
the event began and profits would be much less than
anticipated.
• Felt citizens should be allowed to park at the City Hall
parking lot unless their use of the lot caused a major problem.
• Referenced a letter to Jacksonville Beach City Manager
George Forbes from the Public Works Department of Duval
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County concerning Duval County beach renourishment. He
noted that the state's contribution toward beach renourishment
was based on sufficient parking facilities within cone-quarter
mile distance of the erosion control line, and emphasized the
importance of providing adequate parking for residents to use
the beach. Commissioner Waters felt residents who live close
to the beach should be stopped from putting up barriers on
cityrights-of--way in order to restrict parking for beach use.
It was suggested that a survey or map of available parking be
made and in the future no impediments should be allowed to
restrict parking on the rights-oF way.
Commissioner Parsons
• Felt the city should be stricter with vehicles that tear up the
streets. He felt that better street repairs were needed and felt
some of the street patches were improperly done.
Commissioner Beaver
• Concurred with Commissioner Waters relative to beach access
parking and suggested that dated videos could be used to
survey the available spaces.
Mayor Mcscrvc
• Felt the city should implement reasonable laws for using the
beach. I•Ie felt the present signs at the beach were too
negative and the rules should be changed and made
enforceable.
There being no further discussion or business to come before the City
Commission, the Mayor declared the meeting adjourned at 9:20 p.m.
Attest:
Maureen King
Certified Municipal Clerk
John Meserve
Mayor/Presiding Officer
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