Exh 3AAGENDA ITEM #3A
.NNE 24, 2002
June 17, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim
SUBJECT:
Maintenance of Flyover Laadscaoed Areas: City Staff has had several conversations with
FDOT representatives, our contractor for the Atlantic Boulevazd medians, and Neptune Beach
officials about the landscaped areas that are being turned over for local maintenance eazly in
July.. My last conversation with tbe FDOT indicated that there would be a need to make several
changes to Atlantic Beach's current contract to incorporate the new Flyover landscaped areas.
Among other changes, the FDOT now has requested that Atlantic Beach also maintain the newly
constructed retention pond in the Tideviews Patk. The revised FDOT contract is not available
yet for Commission approval A draft agreement between the Cities of Atlantic and Neptmsr
Beach has been prepared, ahhough it may be advisable to wait on the approval of this contract
until after the FDOT amendments have been submitted to see that the language in each is
compatible. Also, discussions are continuing with our landscape contractor about the level of
maintenance for each of the Flyover areas. It does not appeaz that these agreements will be ready.
for Commission review and approval until the first meeting in July.
The maintenance agreement with tbe JTA's contractor will ead in the Srst week of July. Unless
directed otherwise by the City Commission, we will begin maintenance ofthe areas on a
temporary basis until all the agreements can be approved by each respective governmental body.