Exh 3AAGENDA ITEM #3A
JULY 8, 2002
July 1, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Han
SUBJECT:
Police LLEBG Grant: At the last Commission meeting, an application for Police LLEBG
funding was approved. The grant would provide $81,000 toward the purchase of new police
radios needed in connection with the Jacksonville changeover to a new system next yeaz. David
Thompson also requested that these funds be approved through another grant program available
to police departments in the Jacksonville area and was informed that the funds have been
approved.
Because David was able to get funds for the radios through a different source, the normal grant.
application process for LLEBG funds can again be considered. Anew application has been
prepazed for Commission's approval at the July 8`h meeting which would provide $17,467 to
convert old police reports to be accessible on the new police softwaze program,
Flyover Maintenance: The FDOT is working on making revisions to the maintenance contract
with Atlantic Beach to include the newly finished landscaped areas in the Flyover Project.
However, that agreement, per FDOT, will not take effect until 8/1/02. There are three options
for maintenance of the Flyover areas during the month of July. The first is to do no maintenance
during the month and call upon the JTA contractor to replace any plants that may die. The
second is to utilize FDOT contractors to do a m;n;mal level of maintenance. Third would be for
Atlantic Beach to begin complete maintenance on these areas even though FDOT will not
reimburse us for the first month's cost. That reimbursement is expected to be in the range of
$3,000 per month and includes the areas in Neptune Beach. Given the excessive grass and
weeds and other maintenance problems that already exist, I have authorized the contractor to
begin work as of July. Neptune Beach officials have concurred with the. July 3`d start date.
Garbage Complaints in Vicinity of Beach Avenue: Three citizens complained about missed
gazbage collection at the last Commission meeting. BFI has informed us that the problem
resulted from a new driver that did not know the routes. BFI's payment next month will be
reduced by an amount specified in our contract resulting from missed collections. Since BFI has
started in Atlantic Beach in February 2001, the City has deducted approximately $9,700 from the
..monthly BFI invoices resulting from missed pick-ups. However, this is noYto say that BFI has
done a poor job in collection. Complaints have dropped by about half from the previous hauler.
The City averages receiving about 40 complaints a month for missed gazbage/trash and recycling
AGENDA ITEM #3A
JULY 8, 2002
collections.. With about 5,000 homes in Atlantic Beach getting 2/ week garbage collection,
1lweek trash and if week recycling, BFI makes about 80,000 pick-ups per month in our City.
Consequently, the rate of complaints per pick-up is about one for every 2000 or 0.05%.
Water Plant Complaints: Two complaints were made about the City's water plant on 11`s
Street at the last meeting. The first was about the water tank overflowing and the second was
about an irrigation system being left on. The pump that fills the tank is run by an automatic
controller, which malfunctioned on the night of June 23rd. Staff responded to the site after a
complaint was called in and turned the pump off.. Electricians were brought in the next morning
and the controller was repaired.
A solenoid valve broke on one of the zones in the irrigation system in the water plant, causing
the water in that zone to continue flawing. The farst call the City received on this was on the
night of May 15`b in the valve was temporarily repaired on the 17`". It malfunctioned again over
the following weekend so the zone was shut down until permanent repair was made on June 9d`.
The allegation that the irrigation system was left on for three weeks was not con•ect.
8herrv Drive Status: A letter was sent to the contractor on June 28th advising that most of the
punch list work was complete and the project was considered Substantially Complete. However,
the following items remain to be completed:
1. Clean up the area by Lift Station A at the end of 6th St.
2. Curbs at handicap ramps require removal and repouring where attempts were made to patch
3. Additional asphalt needed to minimize bumps at manholes.
4. Fill the abandoned storm drains at the north entrance to the school
5. Install blind flange on gate valve at 399 Ahern.
6. Some valve boxes remain to be lowered and/or collars placed around:
7. Paint left-hand turn arrow at south end of Sherry Dr. to Atlantic Blvd.
We have requested that the contractor complete these items by July 15.