Exh 6ARE3OLUTION NO. 02-13
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
RESCINDING ALL PREVIOUS LEGISLATION REGARDING THE
RECREATION ADVISORY BOARD AND THE CULTURAL ARTS HOARD;
CREATING A NEW CULTURAL ARTS AND RECREATION ADVISORY
CObS12TTEE, PROVIDING FOR PURPOSE,. MEfffiERSBIP, AND
RESPONSIBILITIES OFBAID COt2SITTEE, .AND PROVIDING AN
.EFFECTIVE DATE.
WHEREAS, on January 22, 1990, .the City Commission adopted
Resolution 90-2 creating the Recreation Advisory Board, which
resolution was subsequently. amended by Resolution 91-35 (reduced
the number of members), and by Resolution 94-5 (increased the
number of members), and
WHEREAS, an March 14, 1994, the City Commissdonadopted
Resolution 94-10 creating the Arts and Entertainment Advisory
Board, which resolution was subsequently amended by Resolution 99-
13 (increased the number of members), Resolution 95-15 (changed
named to cultural Arts Board), Resolution 96-21 (reduced the number
of members and changed length of terms of service), and Resolution
01-08 (changed length of terms of service and limited time any
person could service as chairman), and
WHEREAS, the. City .Commission deems it to be in the best
interests of the citizens of Atlantic Beach if the Recreation
Advisory Board and the Cultural Arts Board are combined into one
committee to be .known as the Cultural. Arts and .Recreation
Committee.
NOW THEREFORE, be it resolved by the .City Commission of the
City of Atlantic Beach as follows:
SECTION 1. All previous legislation providing for the creation
and conduct of the Recreation Advisory Hoard and the Cultural Arts
Board is hereby rescinded.
SECTION 2. Creation: There is hereby created and established
THE CULTURAL ARTS AND RECREATION ADVISORY CO24tf1TTEE.
SECTION 3. Pu ose:. The purpose of the Cultural Arts and
Recreation Advisory Committee is to propose,. plan, promote and
review artistic, recreational and cultural programs, .exhibits and
projects. for the citizens of Atlantic Beach. The Committee is
advisory and. exists for the purpose of making recommendations to
the City Commission regarding the most efficient and effective ways
to spend limited tax dollars for the maximum benefit of the
community. The Committee .shall propose a diverse variety of
programs to benefit citizens in all-areas of Atlantic Beach and may
AGENDA ITEM #6A
JULY 8, 2002
participate in a variety of ways to make the events happen after
approval by the City Commission and coordination with City Staff.
SECTION 4. Membership: There will. be a total of nine (9)
members appointed by the Mayor and Commission. Members must be
residents of Atlantic Beach. The terms of membership will be for
two years with a maximum of two consecutive terms. The initial
appointments will be for staggered terms so that five members will
serve full two year terms and the remaining four members will serve
one-year terms. -Members will be automatically removed from the
Committee if they miss three consecutive meetings unless their
absence is excused by the Chairman. A member can choose to resign
from the Committee at any time by giving written notice to the City
Clerk. One member of the Committee shall either be a member of the
Atlantic Beach Teen Council or an adult advisor to same.
SECTION 5. Duties and Responsibilities
(a) Develop plans, promote and support programs and
projects to bring .the benefits of art and recreation to th®
citizens of Atlantic Beach
(b) Create and utilize a committee structure to make
effective use of the scarce and valuable time of Committee members.
(c) Recommend an ongoing calendar of special events for
the City of Atlantic Beach.
(d) Submit a recommended. annual budget for support of
arts and recreation through events or projects. for consideration of
the. City Commission.
(e) Evaluate and advise the City on the effectiveness of
programs and projects that are ongoing or completed to help plan
for future events.
(f} Evaluate .and make. recommendations to the City on
special assignments or requests made by the City Con¢nission or City
Manager.
(g) Help plan or evaluate plans for new recreation
facilities if requested by the Mayor and Commission or City Manger.
(h) utilize guidelines adopted by.the City Commission
for evaluation. of requests for City funds.
(i) Evaluate requests for City funding for special
events, art projects and recreation programs and make
recommendations to the .City Commission as to which are most
appropriate for funding given budget constraints and the best .value
for City funds.
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AGENDA ITEM #6A
JL7LY 8, 2002 `"
(j) Volunteer work from Committee members to plan and
put on events is encouraged and should be coordinated with staff at
all phases.
(k) Reporting of activities will be made to the
Commission on a mpnthly basis through written staff reports and
presentations to the Commission at least twice yearly (one of these
during the budget preparation process)-
(1) Review the activities and programs of the Atlantic
Beaeh Taen Council and recommend. to the City Commission which
should be funded and/or otherwise supported.
SECTION 6. Commission Liaison: The Mayor shall designate one
City Commissioner to serve as liaison to the Cultural Arts and
Recreation Advisory Committee.
SECTION 7. City Staff Liaison
(a) staff will be assigned by the City Manger to
provide technical and administrative support. Staff will assist in
preparing budgets, minutes of meetings and other administrative and
technical services as needed.
(b) Sta££ will be responsible for the collection and
expenditure of .any City funds in accordance with purchasing.
guidelines.
SECTION 8. Organization of Officers: The Committee shall have
the authority to organize themselves and appoint. a chairman, vice
Chairman, and any other officers they deem advisable. The
Committee may draft rules to govern the conduct of their business,
which shall be approved by the City Commission.
SECTION 9. Liability to City: The City Commission shall
consider. recommendations for funding of .events proposed by the
Committee, but nothing in this Resolution or otherwise shall be
construed as authorizing or empowering the Committee to impose any
liability of any nature, financial or otherwise, upon the City,
without City approval
SECTION 10. This resolution shall take effect. immediately upon
its final passage and adoption.
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AGENDA ITEM #6A
JULY 8, 2002
PASSED by the City Commission this of July, 2002.
ATTEST:
MAUREEN KING JOHN S. MESER
City Clerk Mayor, Presiding Officer
Approved as to form and correctness:
ALAN C. JENSEN, ESQU2RE
City Attorney
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