Exh 4C Part 1AGENDA ITEM #4C
AGENDA ITEM:
SUBMITTED BY:
DATE:
JULY 22, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Design/Build SCADA System
RFP and Bid No. 0102-16
Donna Kaluziuak, CEP,
July 12, 2002
Utility Director
BACKGROUND: The City Commission budgeted for design and construction of a
Supervisory Control and Data Acquisition (SCADA) system for water and wastewater treatment
facilities. The SCADA system will allow for remote monitoring and some control over five of the
City's treatment facilities: Wastewater Plant #1 (1100 Sandpiper Lane), Wastewater Plant #2
(739 Wonderwood Road), Water Plant #1 (469 I1`h St.), Water Plant #2 (2301 Mayport Road)
and Water Plant #3 (902 Assisi Lane).
The central control site will be located at Wastewater Plant #1, which is staffed 16 hours per day.
From this site, the operator will be able to intermittently monitor conditions at the other
treatment plants while performing his duties and respond to alarms during evening hours. In some
cases equipment may be turned on or offremotely until the operator can respond or call for
assistance. Interactive touch-screen panels will be located at all of the facilities, to allow for
monitoring/controlfiom any of the treatment plants. Laptops will be provided to allow staff
access to the SCADA system from remote locations.
The SCADA system will provide much more detailed process information for Wastewater
Treatment Plant #2, which is only staffed 8 hours per day, resulting in improved operational
control. In addition, SCADA will allow for operating all three water plants offthe elevated tank
levels, which is necessary to permanently open the interconnections between the Atlantic Beach
and Buccaneer Districts and operate both systems as a single grid. As noted in the Water Master
Plan, combining both districts into a single system provides increased system reliability and solves
certain low-pressure problems in the Buccaneer District.
The overall plan for SCADA is to start with the treatment plants in the current yeaz, expand to
add ten large lift stations next fiscal yeaz, and finish with the rema;n;ng lift stations in FY04.
Providing SCADA to the lift stations will help to prevent sanitary sewer overIlows, provide
improved customer service (customers won't have to wake up to an alarm and call the City to
report a lift station problem), and should reduce overtime. We requested additive alternate bid
prices for these phases believing prices might come in under budget.
City staffprepazed an RFP for adesign/build SCADA system. The design/buIld delivery method
(which was previously used for the Dutton Island Culvert Replacement and Beach Avenue Water
Main projects) is based on a review and scoring oftechnical proposals, which include the
contractor's qualifications, conceptual design and components, followed by bids. Award
recommendation is based on the lowest adjusted score, which is computed by dividing the total
base bid cost by the technical score, and not necessarily the low bid.
AGENDA ITEM #4C
JiJLY 22, 2002
Seven technical proposals were received on June 12, 2002 and were ranked by staff based on
technical and management criteria and project schedule. Six price proposals for Bid No. 0102-
16were opened on June 26, 2002. Prior to reading the bid prices, technical scores were
announced.
A summary of the results is as follows:
Contractor Total Base Bid Technical Score Ad'usted Score
American Com uter Technolo ies $110,800.00 82.55 1342
Butler National Services $176,656.00 69.20 2553
Control Desi n, Inc. 597,174.00 86.60 1122
Digital Control Co $82,551.02 65.75 1256
Duos En ineer ,Inc. $181,538.00 78.90 2301
Sun Coast Hydraulic Electric Mfg.,
Inc. $188,738.00 78.20 2414
One bid price was lower than that of the contractor recommended for awazd. However, the
technical proposal was missing one of the required items, and received lower scores than the
selected contractor in several azeas. We received a letter from this contractor protesting staff s
recommendation and have responded as noted above. A bid protest was also received from the
high-bidder, who stated he included extra items in his bid because specifications were unclear.
Staff was able to respond and show the RFP clearly stated the requirements for submittals.
In order to save costs, the RFP advised contractors that laptops, computers and printers needed
for the SCADA system would be specified by the contractor but purchased by the City under
state contract. The estimated cost for computer equipment is approximately $10,000.
BUDGET: A total of $70,000 was budgeted for this project in the water and sewer treatment
funds, in account nos. 400-5502-533-6300 and 410-5508-535-6300. Projects to date in the water
and sewer funds aze approximately $300,000 under budget, so sufficient funds are available to
complete the project.
RECOMMENDATION: Award the contract for the base bid for Design/Build SCADA
System, RFP and Bid No. 0102-16, to Control Design, Inc. in the amount of $92,174.00.
Authorize staff to purchase associated computer equipment under the state contract, as specified
by the design builder in an amount not to exceed $10,000.
ATTACHMENTS: 1.
2.
3.
4.
Bid Tabulation Form
Bid Analysis
Evaluation Scoring Sheet
Request for Proposal
REVIEWED BY CITY
City of Atlantic Beach
DESIGN/BUILD SCADA SYSTEM
June 26, 2002
BID #0102.16
3:00 PM
American Butler Control Digital Duos L3 Sun Coast
Computer National Design, Conlyd Engineering Communications Hydraulic Elec.
R wired Documents Technd les Services Inc. Cor . USA ,Inc. Mf .Inc.
Submission in Tri licate X X X
X X
X X
X N
O X
X
Bid Bond 5% X X
X X X X X
Ori final Insurance Certificates X X X B X
Si ned Co of Document R ulrements Checklist X X X X
Com leted W-9 Form X X X X
X X
X I
D X
Dru Free Work lace Form X X X
X X X X
Statement on Public Entit Crimes X X X
Acknowled menf of Recel t of Addrye'nda
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BASE BID PHASE t
Desi nl8uilders Desi n Services
$35,800.00
$18,594.00
$29,324.00
$108,905.00
$42,914.28
Total Fees/Permits Costs N/C
00
$75
000 N/C
$70,580.00 $1,125.00
$52102.02 NIC
$74,833.00 NIC
$145,823.72
Construction
TOTAL BASE BID PROJECT COST fTEM51.3 ,
.
$110,800.00 $176,656.00 $97,174.00 $82,551.02 $181,538.00 $188,738.00
ADDITIVE ALTERNATE I-PHASE 2
Desi nlBUilder's Desi n Services
$17,292.00
$3,000.00
$10,265.00
$13,820.00
$22,142.85
Tdtal FeeslPermits Costs NiC N/C $2,250.00 .NIC N/C
Construction $32,708.00 $58,000.00 $37,343.50 $5,658.00 $67,831.15
TOTAL ADDITIVE ALTERNATE 1 COST ITEMS 1J $50,000.00 $106,592.00 $61 000.00 $49,85(1.50 $19,678.00 $89,974.00
ADDITIVE ALTERNATE 2-PHASE 3
Desi nlBuilder's Desi n Services
$37,924.00
$6,000.00
$19,503.50
$13,820.00
$20,714.28
Total feeslPermifs Costs NIC
$57
076.00 N/C
$109,900.00 $4,275.00
$70,952.65 NIC
$5,850.00 N/C
$99,649.72
Construction
TOTAL ADDITIVE ALTERNATE 2 COST ITEMS 13 ,
$95,000.00 $104,818.00 $115,900.00 $94,731.15 $19,678.00 $120,364.00
ADDITIVE ALTERNATE 3-PHASE 4
'
00
$20
836
000,00
$3
$8,212.00
NO
$21,714.20
s Desi n Services
Desi nl8ulider ,
.
NIC ,
N/C $1,800.00 ALTERNATE NIC
Total FeeslPermits Costs 164.00
$24 $45,800.00 $29,874.80 BID $50,208.72
Construction
TOTAL ADDITIVE ALTERNATE 9 COST ITEMS 1~9 ,
$45,000 00 $48 800 00 $39 886 80 , ~ $79 921.00
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SCORES FROM TECHNICAL PROPOSALS 82.55% 69 20°h 86.80°/a 65.75% 78 90% 64.25% 76.20%
"Buller Svcs. Alternate Bids on 1, Ph 2 $91 359.00
•amre. 4vea_ Alternate Bida on 2. Ph 3 $86,078.00
Bid award based on Department Analysis and Commisalon Approval
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BID ANALYSIS
Design/Build SCADA System
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BASE BID PHASE t American
Computer
Technologies
;'*,'y-="tik,~.t,~`. ~_s Butler
National
Services
i:'~~`-+~n v,,..~~.'~_..~~ Control
Design,
Inc.
~'fi„'.:. ...,, ~'r_(~ Digital
Control
Corp.
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Engineering
(USA), Inc.
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Communications
t. !' '~:'.*4~5'"- Sun Coast
Hydraulic Elec.
Mfg. Inc.
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Design/Builder's Design Services $35,800.00 $18,594.00 $29,324.00 $106,905.00 $42,914.28
Total Fees/Permits Costs $0.00 $0.00 $1,125.00 $0.00 $0.00
Construction $75,000.00 $78,580.00 $52,102.02 $74,633.00 $145,823.72
TOTAL BASE BID PROJECT COST (ITEMS 1-3) $110,800.00 $176,656.00 $97,174.00 $82,551.02 $181,538.00 $186,738.00
ADDITIVE ALTERNATE I-PHASE 2
Design/Builder's Design Services $17,292.00 $3,000.00 $10,265.00 $13,820.00 $22,142.85
Total Fees/Permits Costs $0.00 $0.00 $2,250.00 $0.00 $0.00
Construction $32,708.00 $58,000.00 $37,343.50 $5,858.00 $67,837.15
TOTAL ADDITIVE ALTERNATE 1 COST (ITEMS 13) $50,000.00 $106,592.00 $61,000.00 $49,858.50 $19,678.00 $89,974.00
ADDITIVE ALTERNATE 2-PHASE 3
Design/BUildefs Design Services $37,924.00 $6,000.00 $19,503.50 $13,820.00 $20,714.28
Total Fees/Permits Costs $0.00 $0.00 $4,275.00 $0.00 $0.00
Construction $57,076.00 $109,900.00 $70,952.65 $5,858.00 $99,649.72
TOTAL ADDITIVE ALTERNATE 2 COST (ITEMS 1-3) $95,000.00 $104,818.00 $115,900.00 $94,731.15 $19,678.00 $120,364.00
ADDITIVE ALTERNATE 3-PHASE 4
DesignlBuilder's Design Services $20,836.00 $3,000.00 $8,272.00 NO $21,714.28
Total FeeslPermits Costs $0.00 $0.00 $1,600.00 ALTERNATE $0.00
Construction $24,164.00 $45,800.00 $29,874.80 BID $58,206.72
TOTAL ADDITIVE ALTERNATE 3 COST (ITEMS 1-3)
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SCORES FROM TECHNICAL PROPOSALS $45,000.00
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82.55
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69.20 $48,800.00
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86.60 $39,866.80
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65.75
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78.90
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64.25 $7J9,921.00
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78.20
`Butler Svcs. Alternate Bids on 1, Ph 2 $91,359.00
'Butler Svcs. Alternate Bids on 2, Ph 3 $86,078.00
TOTAL BASE BID COST DIVIDED BY TECHNICAL SCORE: 1,342 2,553 1,122 1,256 2,301 2,414'
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AGENDA ITEM #4C
JULY 22, 2002
EVALUATION SCORE FOR THE
DESIGN/BUILD SCADA SYSTEM TECHNICAL PROPOSALS
SCADA
Approach and Qualifications System and
Firm Understanding Schedule and Staffing Proximity Project Evaluation
of Project (10%) Plan (15%) Components
(20%) (Y5%) 30 /°
Final Jacksonville
American completion (Branch)
Computer 2/10/03 Headquarters
Technologies in Orlando
17.80 6.70 21.00 12.15 24.90 82.55
120 days Not specified.
Butler from signing Address is Ft.
National Services of contract Lauderdale.
15.00 8.50 19.00 8.10 18.60 69.20
Control Completion Jacksonville
Design, Inc. 12/15/02
17.00 8.50 22.25 14.85 24.00 86.60
Digital 27 weeks Largo, FL
Control (189 days) (250 miles)
Corp.
13.20 7.40 18.00 8.25 18.90 65.75
Duos Completion Jacksonville
Engineering 10/14/02
(USA), Ina
14.00 9.70 15.00 14.40 25.80 78.90
Will submit Largo, FL
L3 upon
approval of
Communications 13.40 submittals. 19.00 8.25 18.60 64.25
5.00
Completion Jacksonville
Sun Coast 10131/02.
Hydraulic Electric
Mfg. Inc. 14.40 9.10 18.25 14.55 21.90 78.20
Review Team: Donna Kaluzniak, Tim Townsend, Harry McNally, Chris Walker, Bryan Smith
AGENDA ITEM #4C
JULY 22, 2002
CITY OF ATLANTIC BEACH
REQUEST FOR TECHNICAL PROPOSALS AND
PRICE PROPOSALS (BIDS) NO.0102-16
PROFESSIONAL ENGINEERING
AND CONSTRUCTION SERVICES
DESIGN/BUILD SCADA SYSTEM
May 3, 2002
The City of Atlantic Beach is soliciting for technical proposals and price proposals (bids) for the
above design-build project to provide a Supervisory Control and Data Acquisition (SCADA)
system for the City's water/wastewater utilities.
Because this is a design-build project, there will be two separate submittals:
Technical Proposals (RFP No. 0102-16): Four (4) copies of the technical proposal(s) aze to be
delivered to Ms. Donna I{aluziilak, CEP, Utility Director, 1200 Sandpiper Lane, Atlantic Beach,
FL 32233 no later than 4:30 p.m., Wednesday, June 12, 2002. The package shall be
marked: "RFP #0102-16 DESIGNBUILD SCADA SYSTEM TECHNICAL PROPOSAL."
Technical proposals shall meet the proposal requirements stated in Section 2.0 of this Request for
Proposals (RFP), and shall be evaluated on the criteria as stated in Section 3.0 of this RFP. Each
proposal will be evaluated and awarded a TECHNICAL SCORE prior to receiving price
proposals.
NO COST OR PRICING INFORMATION IS TO BE INCLUDED WITH THE
TECHNICAL PROPOSAL. TECHNICAL PROPOSALS THAT CONTAIN PRICING
INFORMATION WILL BE DISQUALIFIED.
Price Proposals Bid No. 0102-161: Each DesignBuilder shall submit three (3) copies of the
price proposal (bid) corresponding to their technical proposal in a sepazate, sealed package to the
Purchasing Agent, 800 Seminole Road, Atlantic Beach, FL 32233 no later than 2:30 p.m. on
Wednesday, June 26, 2002. The package shall be marked: "BID #0102-16
DESIGNBUILD SCADA SYSTEM PRICE PROPOSAL". Thereafter, at 3:00 p.m., the price
proposals will be opened at City Hall Commission Chambers, 800 Seminole Road, Atlantic Beach,
FL.
AT THE BID OPENING, TECHNICAL SCORES WILL BE ANNOUNCED FOR ALL
TECHNICAL PROPOSALS RECEIVED, AND THEN PRICE PROPOSALS WILL BE
OPENED. PRICE PROPOSALS RECEIVED WITHOUT PRIOR SUBMITTAL OF A
TECHNICAL PROPOSAL WILL BE DISQUALIFIED.
1
AGENDA ITEM #4C
JULY 22, 2002
1.0 PROJECT INFORMATION
1.1 PROJECT NAME
Design-Build SCADA System "
1.2 PROJECT LOCATION
The project is located in the City of Atlantic Beach's water/wastewater utility service area.
1.3 PROJECT DESCRIPTION
The City of Atlantic Beach is requesting qualifications for adesign/build Supervisory Control and
Data Acquisition (SCADA) system for Water Plants #1, #2 and #3, and Wastewater Plants #1 and
#2. Future additions to the SCADA system may include lift stations and potable water wells.
The prospective Contractor shall submit information in the technical proposal as noted in Section
2.0 of this RFP. The ability to construct and start-up a SCADA system in a timely manner within
budget constraints is important to this project. Proof of the ability to perform all aspects of the
work and "get the job done" is ofthe utmost in consideration of the prospective proposal.
Contact with key department staff prior to submitting a proposal is encouraged. Appointments
can be made by contacting Ms. Donna Kaluzniak, Public Utilities Director, City of Atlantic
Beach, at 904-247-5834. Key staff members involved in the project are:
Donna Kaluzniak, Utility Director 904-247-5834
Tim Townsend, Special Projects Manager 904-247-5839
Harry McNally, Plants Division Director 904-247-5838
Bryan Smith, Network Administrator 904-403-0425
This proposal seeks to install a SCADA system for the following water and wastewater facilities:
Base Bid -Phase I
Water Plant #1, located at 469 11`h Street, Atlantic Beach, FL
Water Plant #2, located at 2301 Mayport Road, Atlantic Beach, FL
Water Plant #3, located at 902 Assisi Lane, Jacksonville, FL
Wastewater Plant #1, located at 1100 Sandpiper Lane, Atlantic Beach, FL
Wastewater Plant #2, located at 739 Wonderwood Drive, Jacksonville, FL
Additive Alternate 1 -Phase 2: Future expansion to integrate 10 major lift stations
Additive Alternate 2 -Phase 3: Future expansion to integrate 19 smaller lift stations
Additive Alternate 3 -Phase 4: Future expansion to integrate 8 potable wells
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AGENDA ITEM #4C
JULY 22, 2002
This specification covers the design, supply and installation of a complete water and wastewater
SCADA system to provide control, monitoring, status and alarm reporting and dialout system;
complete with graphics and report generation. There is an existing tone telemetry system that will
be replaced with programmable logic controller and a spread spectrum radio communication
system or other type SCADA system as approved by the City.
1.3.1 SCOPE
a. In general, the work specified in this section includes furnishing all labor, material
and services necessary to design and install the SCADA system, including all fees,
charges and permits necessary.
b. This specification reuses the existing enclosures.
c. The existing Bristol-Babcock tone telemetry system will be replaced at Water
Plants #1 and #2. The same wiring for inputs and outputs on the tone telemetry
system will be used. The operation of these water plants will remain exactly as it is
presently. The elevated storage level will sequence the operation of the high service
pumps, and will include Water Plant #3 in the sequencing. The existing Allen Bradley
PLC will be used at Wastewater Plant #2.
Radio Telemetr~ption: A radio antenna will be installed on the elevated water tank
at Water Plant #1. Radio antennae towers will be installed at Water Plants #2 and #3,
and Wastewater Plants #1 and #2. Operator touch screen interface panels with system
graphics will be installed at Water Plants #1, #2 and #3, and Wastewater Plant #2. A
PC with overall SCADA software package that will monitor, control, alarm, and
collect data will be located at Wastewater Plant #L. Color touch screen operator
interface panels will be 10" in size at Water Plant #1 and Wastewater Plant #2, and 6"
in size at Water Plants #2 and #3. The SCADA system will have the ability to add 29
lift station, 8 potable well and other monitoring points for future expansion. The
SCADA system will have the maximum number of tags.
Other Options: The proposal need not be limited to radio telemetry, but may include
any design demonstrated to be in the best interest of the City. The proposal must
include a method of providing connectivity for all treatment plants and additional
facilities to provide control, monitoring, data acquisition, security, alarms and
reporting.
1.3.2 GENERAL REQUIREMENTS
a. Intent - It is the intent of these specifications that the Contractor furnish the new
system installed and interfaced with the existing signal contacts, started-up, debugged,
ready and operational to meet the intended date.
b. Meetines -After the contract is awarded, the Contractor shall attend a system scope
AGENDA ITEM #4C
JULY 22, 2002
clarification meeting with the City's representative prior to submitting the system
design. This meeting will be held at the Conference Room at 902 Assisi Lane, Atlantic
Beach. At that time the report, computer specifications and graphic screen format
requirements will be finalized.
c. Submittals -Six copies of submittals shall be supplied for the City's approval. This
approval must be given before any equipment can be delivered to the job site.
d. O&M Manuals -Three copies of O&M Manuals shall be supplied for all equipment
supplied. All wiring diagrams will be supplied in AutoCAD 14 or higher format with
complete notation.
e. Software and Installation Manuals -One complete set of hardware installation,
module wiring, reference programmhig and all other manuals needed to install,
program, and maintain all components of the SCADA system shall be provided.
e. Eouinment himitation -All equipment furnished under this section of the
specifications shall be new and unused.
f. Suppl}_of Equipment -The system supplier shall be required to have his own in-house
capability to handle complete system installation, software programming and
modification and system commissioning.
g. Guarantee -The Contractor shall furnish to the City a written one-yeaz guazantee
covering material and workmanship for all installation, programming, equipment and
parts supplied under this contract. The guarantor will, upon notice, without undue
delay, and without expense to the City, repair or replace any equipment considered
defective by the City within this period. The one-year guazantee period will be
extended on repaired or replaced parts to one year from the date of acceptance of the
repaired or replaced parts.
1.3.3 SCADA SYSTEM RTU EQUIPMENT
Note: Existing PLC and equipment in the City's system is Allen Bradley.
If the Radio Telemetr~ption is used, RTU equipment shall be a solid-state
microprocessor based system with an open azchitecture user program that will be licensed
to the City of Atlantic Beach. Equipment shall include:
a. Allen Bradley Micrologic 1500 or SLC 500 programmable controllers with both
discrete inputs and outputs and analog inputs.
b. Allen Bradley programming softwaze and programmng for system operation with
complete documentation.
c. Spread spectrum radio, 900 MB - No license required.
d. Antennae, coax cable, lightning protection and accessories.
e. Panel components and wiring to replace existing telemetry with PLC's.
AGENDA ITEM #4C
JULY 22, 2002
f. SCADA softwaze package, including two-way communication for monitoring and
control signals for up to 10,000 tags (items). All softwaze must be based on open
architecture industry standazds.
g. System Graphics Screen with all Equipment Status.
h. Historical Data Trending.
i. Alarm actuation and documenting.
j. Computers, monitors and printers to be supplied by the City.
1.3.4 CENTRAL MONITORING SYSTEM
The Central Monitoring System shall consist of a Microprocessor Based PLC (Allen
Bradley) for polling of RTU's and a Compatible Personal Computer with 19" monitor and
printer (to be supplied by City), and open architecture software for polling and report
generation. The Central PLC shall have sufficient user memory to store data from a
minimum of 50 remote stations and must be expandable if future needsrequire. it.
1.3.5 SOFTWARE
The human-machine interface (HMI) software shall be an open architecture type capable
ofbeing programmed to poll RTU's, show data on individual graphic screens and generate
and print daily and monthly reports. The softwaze shall be the latest Windows based
operating system that does not require proprietary hazdware for operation and
development programming. All softwaze shall become the property ofthe City and all
licensing for the softwaze will be passed through to the City. Local support for softwaze
shall be available.
Complete documentation for the operating programs generated for this installation shall be
supplied to the City in written printouts and on CD. The program shall be capable of
being changed and modified locally and shall not be proprietary to the degree the City is
prohibited$om doing its own programming. The softwaze and programming for system
operation (with complete documentation) shall be Allen Bradley.
1.3.6 INSTALLATION TESTING
After the hazdwaze and softwaze are installed and the debugging is complete, tests shall be
conducted at each site and deficiencies corrected. All functions of the system shall be
demonstrated to the satisfaction of the City.
1.3.7 TEST EQUIPMENT
Test equipment shall be provided to the City and shall be used in conducting system
checks. During this checkout, the Contractor shall train the City personnel in the proper
procedures to use in troubleshooting the SCADA system equipment. The equipment
consists of:
2 Two (2) Pentium laptop computers with sufficient features to properly
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AGENDA ITEM #4C
JULY 22, 2002
checkout SCADA system (to be purchased by City)
3 One (1) Pro-Con Software with license or other appropriate testing
software, as approved by the City
4 One (1) Bird Thru-Line Watt Meter 1/173 MHz with appropriate element
for the system installed
5 One (1) Digital Multi-meter
1.3.8 TRAINING
Following acceptance of the SCADA system start-up, the Contractor shall conduct a
complete training program at the central monitoring site for a minimum of eight (8)
owner-selected personnel. The training shall include operation, preventative maintenance,
and troubleshooting instructions relative to all components of the system provided. In
addition, atwo-day familiarization training program for computer programming, covering
the system programs, shall be conducted. All softwaze, programs, manuals,
documentation and licenses shall be turned over to the City a$er the training. The
contractor will videotape all training sessions, with videotapes supplied to the City for
future reference.
1.3.9 SUPPORT
The contractor shall provide full system support at no chazge to the City for one yeaz after
acceptance of the SCADA system. Thereafter, system support shall be available to the
City at the vendor's standard rate less 20%. Local, on-site support shall be available to
the City with a maximum 24-hour response time.
1.4 OTHER PROJECT REQUIREMENTS
A 5% Bid Bond will be required to be submitted with the bid. Payment and Performance Bonds
must be submitted after the contract is awazded.
1.5 CONTACT
Any questions regarding this project should be directed to Ms. Donna Kaluzniak, Utility Director,
at 904-247-5834 or through a-mail at dkaluzniak(a,ci.atlantic-beach.fl.us.
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AGENDA ITEM #4C
JULY 22, 2002
2.0 TECHNICAL PROPOSAL REQUIREMENTS
2.1 GENERAL
Each Firm, or Contractor, being considered for this project is required to submit a Technical
Proposal, demonstrating the Firm's understanding of the project information as described in
Section 1.0 of this RFP. The Technical Proposal shall include sufficient information to enable the
City of Atlantic Beach (City) to evaluate the capability of the Firm to provide the desired services.
The data shall be significant to the project and shall be innovative, when appropriate, and
practical. Discussions ofpast performances on other projects shall be minimised except as they
relate to the proposed work. Items A. through E. shall 6e included in the Technical
Proposals. Properly reference each of the items A. through E. as they appear in the
proposal:
A. APPROACH AND UNDERSTANDING OF THE PROJECT
The Contractor shall present a plan for completing the specified work. The efficient use of
manpower and rnaterials shall be considered. Innovative approaches for providing services may
be discussed in the Proposal. Contractors may submit more than one proposal, however,
each proposal shall be identified and submitted separately and will be evaluated as such.
The Contractor must adequately identify corresponding price proposals.
B. SCHEDULE OF EVENTS
A summary progress schedule of anticipated major milestones and their associated phasing with
other activities shall be provided in the Proposal.
At a minimum, this schedule must address the following items:
• Anticipated Awazd Date. (July 8, 2002)
• System Scope Clarification Meeting
• Design Schedulo.
• Design Review/Approval Milestones
• Start of Construction
• Construction Milestones and Phasing
• Substantial Completion Date
• Startup and Training
• Final Completion Date for all Work*
*These dates shall become calendar date for completion of the contract (or part of the
contract), modified by approved extensions of time.
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AGENDA ITEM #4C
JULY 22, 2002
C. QUALIFICATIONS AND STAFFING PLAN
The Contractor shall provide information to demonstrate the firm's capability to perform the
design and construction work as follows:
The Contractor shall submit a summary of qualifications, including number of
years the firm has performed similar work, and a list of similar past projects. The
Contractor shall submit proof of experience in the design and installation of
SCADA systems for municipal or private utilities.
2. The Contractor shall submit positive references, including fax numbers, from at
least five governmental agencies or companies who contract with the firm for
installation and construction of SCADA systems for water/sewer utilities.
3. The Contractor shall submit copies oftheir certified financial statements for the
last two years
4. The Contractor shall submit written proof of insurance to serve Atlantic Beach
Required level of insurance can be obtained from the City's Purchasing
Department.
5. The Contractor shall have a Workers' Compensation Insurance Experience
Modification Rating ("X-Mod") of 1.0 or less, or a three-yeaz average X-Mod of
1.0 or less.
6. The Contractor shall submit a staffing plan that clearly illustrates the key elements
of the organizational structure proposed to accomplish the management, design,
technical, construction, and administrative services required. Project
management and key personnel within each area of required services shall be
identified and past experience of each, as related to this project, shall be discussed.
Other items to be included in the discussion of the staffing plan aze:
Man-loading requirements (both quality and quantity) for all technical
services.
Man-loading capabilities for team firm(s).
Man-loading availability for the project.
D. PROXIMITY
Location of the design, installation, software and support team members shall be noted.
AGENDA ITEM #4C
JULY 22, 2002
Firms being considered for this project may have more than one office location. The office
assigned responsibility for the work shall be identified in the Proposal. If different elements of the
work will be done at different locations, those locations shall be listed. Local on-site support
must be available within 24 hours after receiving a request.
E. SCADA SYSTEM AND PROJECT COMPONENTS
Preliminary design plans included with the Proposal shall include the following minimum
information:
1. Information on the proposed SCADA system including the following:
• System reliability
• Method of system connectivity
• Ease of operation and configuration
• Ability to provide for future system expansion
• Compatibility with other SCADA systems
• Security including, but not limited to:
-Methods of preventing interference with radio signals, if applicable
-Methods of preventing unauthorized access to system programming or
information
• System maintenance and repair:
-Parts and equipment availability
-Troubleshooting and diagnostic methods
-Ease of maintenance, troubleshooting and repair
-Typical annual maintenance and repair costs (Note: NO price information
for design or installation of the system can be included)
• System support availability and response times for all components
2. General plan and technical discussion of project components showing the
following:
• Materials of construction
• Hardwaze
• Softwaze
• Communications method and equipment
• Electrical and electronic equipment
• Proposed methods of construction and phasing
• Methods to m;n;m~e interference with system operations during
installation
• Coordination with City and/or other agencies
• Training
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AGENDA ITEM #4C
JULY 22, 2002
3.0 TECHNICAL PROPOSAL EVALUATION CRITERIA
The Technical Review Committee shall review the Proposal submitted by each firm and shall
establish a technical score for each firm based on the following criteria. Each item shall be scored
and weighted as follows:
ITEM WEIGHT MAX. WEIGHTED
SCORE
A. APPROACH AND UNDERSTANDING OF PROJECT 20% 20
B. SCHEDULE 10% 10
C. QUALIFICATIONS AND STAFFING PLAN 25% 25
D. PROXIMITY 15% 15
E. SCADA SYSTEM AND PROJECT COMPONENTS 30% 30
TOTAL MAXIMUM SCORE 100
4.0 FINAL SELECTION OF DESIGNBUILDER
Technical proposals will be evaluated and scored. Technical score results will be placed in a
sealed envelope until the bid opening date. Technical scores will be read publicly at the bid
opening, just prior to opening the sealed price proposals (bids).
After the Bid Analysis has been completed, City staffwill compute the adjusted score, by
dividing each DesignBuilder's price by the score received on the TechnicaCProposal
Evaluation Form. The City's intent is to recommend an award to the DesignBuilder with the
lowest adjusted score. However, the City reserves the right to recommend any awazd deemed in
the best interest of the City.
An example of how the adjusted score will be computed is as follows:
Design/Builder Price Proposal Technical Score Adjusted Score
A $95,000 90 1055
B $90,000 80 1125
C $85,000 70 1214
Unless all proposals aze rejected, City staff intends to recommend that the City Commission
approve an award to the DesignBuilder with the lowest adjusted score. However, the City
reserves the right to reject all proposals, waive technicalities or informalities, and award the
contract believed to be in the best interest of the City.
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AGENDA ITEM #4C
JULY 22, 2002
5.0 PRICE PROPOSAL REQUIREMENTS
5.1 GENERAL
Each Design/Builder shall submit three (3) copies of the Price Proposal (bid) in a separate sealed
package to the Purchasing Agent, 800 Seminole Road, Atlantic Beach, FL 32233 by
Wednesday, June 26, 2002 at 2:30 p.m. for the DESIGN/BUILD SCADA SYSTEM, BID NO.
0102-16. Thereafter, at 3:00 p.m., the bids will be opened in the City Hall Commission
Chambers, 800 Seminole Road, Atlantic Beach, Florida.
Bids shall be enclosed in a sealed envelope endorsed "BID NO. 0102-16, DESIGN/BUILD
SCADA SYSTEM, TO BE OPENED AT 3:00 PM, WEDNESDAY, JUNE 26, 2002." Each
Price Proposal must identify by title the corresponding Technical Proposal. If more than one
proposal is submitted by any one Contractor, corresponding technical and price proposals must be
adequately identified.
All price proposals will be opened in a scheduled public bid opening, after evaluation of the
Technical Proposals has been completed.
Design-build projects are bid lump sum and are paid through a payout schedule based on
major work items or tasks. The Firm's price proposal shall include the lump sum price, and
a schedule of values with breakdown for major items (for progress payment purposes) per
Section 5.2. This breakdown of major tasks shall be consistent with the major
tasks/functions used in the payout. The City shall determine to either make progress
payments based on: a) work accomplished during a specified period of time (i.e.,
monthly), b) specific tasks completed, c) or both.
The City may wish to award the bid in phases, with base bid award shortly after the bid
opening date, and any or all of the Additive Alternates after October 1, 2002.
5.2 PRICE PROPOSAL BREAKDOWN
Each DesignBuilder shall submit a Price Proposal Breakdown, using the format shown below.
Provide units, quantities, unit prices, and total prices for each item of cost in the Schedule
of Values for construction work.
The quantities provided on the Price Proposal Breakdown will be the basis for verifying monthly
pay requests, as well as the base from which to make adjustments to the Contract amount due to
changes requested by the City.
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AGENDA ITEM #4C
JULY 22, 2002
SUBMIT 1N
TRIPLICATE
BID FORM
FOR
DESIGN/BUILD SCADA SYSTEM
CITY BID NO. 0102-16
CITY OF ATLANTIC BEACH, FLORIDA
SUBMITTED BY:
DATE:
The undersigned, as Bidder, hereby declares that the only person or persons interested in the
proposal as Principals is, or are, named herein and that no other person that herein mentioned has
any interest in this proposal or in the contract to be entered into; that this proposal is made
without connection with any other person, company, or parties making a bid or proposal; and that
it is in all respects fair and in good faith, without collusion or fraud.
The Bidder further declazes that he has examined the site of the work and informed himself fully
in regazd to all conditions pertaining to the places where the work is to be done; that he has
examined the specifications for the work and contractual documents relative thereto, and has read
all special provisions furnished prior to the opening of bids, that he has satisfied himself relative to
the work to be performed.
The Bidder proposes and agrees, if this proposal is accepted, to contract with the City of Atlantic
Beach, Florida in the form contract specified, to famish all necessary materials, equipment,
machinery tools, appazatus, means of transportation and labor necessary to complete the contract
in full and complete in accordance with the shown, noted, described, and reasonable intended
requirements of the plans and specifications and contract documents to the fiill satisfaction on the
contract with the City of Atlantic Beach, Florida, with a definite understanding that no money will
be allowed for extra work except as set forth in the attached general conditions and contract
documents, as follows:
A. Bid Schedule
The project consists of design, construction and construction/installation of a SCADA system for
the City of Atlantic Beach water/wastewater system. Only one (1) contract will be awarded. All
entries on the proposal must be typewritten or printed cleazly and in ink. Bidders must insert
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AGENDA ITEM #4C
JULY 22, 2002
extended total item prices computed from quantities and unit prices in the schedule of values. In
case of errors in extensions, unit prices will govern.
Descriation of Work- Base Bid -Phase 1
1. Services:
Design/Builder's Design Services
AGENDA ITEM #4C
JULY 22, 2002
TOTAL SERVICES
2. Fees/Permits Costs:
List all fees and permits, and state the cost for each
TOTAL FEES/PERMITS
3. Construction:
Attach a detailed Schedule of Values identifying all major trades, materials,
and line items of cost.. Identify Manufacturer and Supplier for all materials and
equipment. For any work subcontracted, note type of work and name of
subcontractor.
TOTAL CONSTRUCTION
TOTAL BASE BID PROJECT COST (PRICE PROPOSAL) (Add Items 1, 2 and 3):
14
Description of Work -Additive Alternate 1 -Phase 2
1. Services:
DesignBuilder's Design Services
AGENDA ITEM #4C
JULY 22, 2002
TOTAL SERVICES
2. Fees/Permits Costs:
List all fees and permits, and state the cost for each.
TOTAL FEES/PERMITS
3. Construction:
Attach a detailed Schedule of Values identifying all major trades, materials,
and line items of cost. Identify Manufacturer and Supplier for all materials and
equipment. For any work subcontracted, note type of work and name of
subcontractor.
TOTAL CONSTRUCTION
TOTAL ADDITIVE ALTERNATE 1 COST (PRICE PROPOSAL) (Add Items 1, 2 and 3):
15