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Exh 7BCITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM #7B JULY 22, 2002 Agenda Item: Ordinance No. 20-02-54 amending the Fiscal Yeaz ended September 30, 2002 Operating Budget Date: July 16, 2002 Submitted By: Nelson Van Liere; Finance Director Background: During the first half of the fiscal yeaz there were events which were not anticipated or that occurred causing a need to adjust the budget. The following ordinance as proposed represents numerous transactions covering the yeaz to date activities. Most adjustments aze the result of items that the City Commission has akeady acted on and aze awaze of. The following is a brief description of the adjustments that the attached budget ordinance addresses.. In order to eliminate duplicate descriptions for the adjustments that affect multiple funds, I have described the adjustments below in consolidated form. ^ Grant-related and joint project receipts and expenses need to be budgeted in new or existing funds, as they were either not received last fiscal yeaz or they represent activity from new agreements entered into during this fiscal year. ^ Some small grant funds had residual funds le$ over after completion of their respective projects. These funds are being transferred back to the fund that provided the match. • The new health insurance provider's rates aze considerably higher than the previous provider. ^ Liability insurance rates, e.g., property, general liability, automobile, etc., exceeded original estimates. • Projects to be funded by the '/z Sales Tax Fund aze: 1) Change orders to the Adele Crrage renovation project 2) Dutton Island Pazk construction, pier construction and road resurfacing 3) Plaza Park improvements 4) Mayport Road pond and pazk improvements • Transfer from the General Fund of $107,270 needed to fund the AGENDA ITEM #7B J[JLY 22, 2002 shortfall in contributions for the Adele Grage renovation project. • Transfer from the General Fund to cover storm water utility costs. This is necessary due to the delays in receiving the F.D.E.P. grant proceeds related to the Core City project. • Expense budgets aze being amended to reflect the final costs, now that the Core City bid has been awazded. • Unanticipated activity in the General Employee's -Pension Fund, e.g., new retirees, increased turnover resulting in contribution withdrawals, consulting fee structure changes, etc., have resulted in increased expenses and a reduction in fund balance. RECOMMENDATION: Approve Ordinance 20-02-54 to amend the Annual Operating Budget for the year ended September 30, 2002. REVIEWED BY CITY AGENDA ITEM #7B JULY 22, 2002 ORDINANCE NO. 20-02-54 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORH)A FOR FISCAL YEAR BEGINNIlVG OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002.. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fixed level, and WHEREAS, the nature ofbudgetary systems and those day to day decisions affecting such budgetary systems require adjustments from time to time. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; L The Fiscal Year 2001/2002 Final Budget be amended as follows: General Fund Revenues Intergovernmental F.D.E.P. -Grant Proceeds for Rose Pazk From Neptune Beach -Beaches Bikeway System From Jacksonville Beach -Beaches Bikeway System Transfers - In Transfer from lax Community Foundation Grant Transfer from FDOT -DUI Enforcement Grant Miscellaneous Property Loss Reimbursement Contributions /Donations from Private Source Total Revenues Expenses Legal Operating Expenses Health Insurance Planning and Zoning Operating Expenses Health Insurance Contract Services Advertising Building Operating Expenses Health Insurance Police Administration Operating Expenses Health Insurance 56,250 3,333 3,333 101 2 21,846 . 1y00 85,865 <8,000> 3,780 13,500 1,000 12,500 4,400 AGENDA ITEM #7B JULY 22, 2002 Police Patrol Operating Expenses Health Insurance 21,960 Fire Administration Operating Expenses Health Insurance 743 Operating Supplies 1,000 Lifeguazds Operating Expenses Repair & Maintenance 2,200 Capital Outlay Vehicles 3,615 Public Works -Streets Operating Expenses Health Insurance 10,440 Operating Supplies 5,420 Pazks and Recreation -Maintenance Operating Expenses Contract Services 50,846. Pazks and Recreation -Park Improvements Capital Outlay Land -Rose Pazk g6 Buildings -Jordan Park 11,379 Non-Departmental Operating Expenses Contract Services -Christmas Lights 20,000 Liability Insurance 7,585 Transfers-Out Transfer to Community Development Block Grant Fund <797> Transfer to Capital Projects Fund 107,270 Transfer to Storm Water Utility Fund 450,000 Total Expenses 718 927 Fund Balance Decrease <633,062> Capital. Projects Fund Revenues ,.Intergovernmental City of Jacksonville -Dune Walkovers Proceeds 75,179 City of Jacksonville -Dune Wallcovers (F.D.E.P. Grant) 13,881 F.LN.D. Grant Proceeds -Dutton Island Construction 125,000 F.LN.D. Grant Proceeds -Dutton Island Pier Design 7,275 F.LN.D. Grant Proceeds -Dutton Island Pier Construction 50,000 Port Authority Mitigation Proceeds 40,000 Miscellaneous .AGENDA ITEM #7B JULY 22, 2002 Interest Earnings <8,600> Contributions /Donations <96,932> Transfers - In Transfer from General Fund 107,270 Transfer From''/z Cent Sales Tax Fund 177383 Total Revenues 490,456 Expenses Parks and Recreation .Capital Outlay Buildings -Adele Gtage 40,000 Improvements Dutton Island 42,000 Dutton Island Pier 102,100 Dutton Road Resurfacing 21,200 Dune Wallcovers 113,181 Plaza Pazk 45,000 Mayport Road Pond 10,000 Mayport Road Pocket Pazk 12,000 Public Works Capital Outlay Improvements - Selva Marina Project <42 817> Total Expenses 342,664 Fund Balance Increase 147,792 Police Trust Fund Revenues Miscellaneous Interest Earnings <1,200> Transfers - In Transfer from Local Law Enforcement Block Grant 237 Transfer From Byrne Grant -Jordan Park 2788 Totat Revenues 1,825 Expenses Capital Outlay Computer Equipment <9,100> Transfers -Out Transfer to L.L.E.B.G. 2001 1,600 Transfer to Radio Communications Fund ~ 68.933 Total Expenses 61,433 Fund Balance Decrease <59,608> AGENDA ITEM #7B JULY 22, 2002 Radio Communication Trust Fund Revenues Miscellaneous Interest Earnings 1,200 .Transfers - In Transfer from Police Trust Fund 68.933 Total Revenues 70,133 Expenses Operating Operating Expenses 4 125 Capital Outlay Computer Equipment 17.640 .Total Expenses 21765 Fund Balance Increase 48,368 Local Law Enforcement Block Grant 2001Fund Revenues Intergovernmental Grant Proceeds 14,402 Transfers - In Transfer From Police Trust Fund 1600 .Total Revenues 16,002 Expenses Capital Outlay Computer Equipment 16,002 Total Expenses 16 002 Local Law Enforcement Block Grant 2000 Fund Expenses Transfers -Out Transfers to Police Trust Fund 237 Total Expenses 237 Fund Balance Decrease ~37> Byrne Grant -Jordan Park Community Center Fund Expenses Transfers -Out Transfer to Police Trust Fund 2 788 Total Expenses 2,7gg Fund Balance Decrease ~,7gg> AGENDA ITEM #7B JULY 22, 2002 Convention Development Tax Fund Revenues Miscellaneous Interest Earnings Q,500> Miscellaneous Contributions 4 500 Total Revenues 2,000 Fund Balance Increase 2,000. Jacksonville Community Foundation Grant Fund Expenses Transfers -Out Transfer to General Fund 101 Total Expenses 101 Fund Balance Decrease <101> FDOT DUI Enforcement Grant Fund Eapenses Transfers -Out Transfer to General Fund 2 Total Expenses 2 Fund Balance Decrease <2> Community Development Bloek Grant Fund Revenues Intergovernmental Grant Proceeds 15,308 Transfers - In Transfer from General Fund <'797> Total Revenues 14,511 .Eapenses Capital Outlay Sewer and Sidewallc Improvements 14.511 Total Expenses 14,511 Local Option Gas Tax Fund Expenses Operating Expenses Contract Services 16.000 Total Expenses 16,000 Fund Balance Decrease <16,000> AGENDA ITEM #7B JULY 22, 2002 Water Utility Fund Expenses .Non-Divisional Operating Other Current Chazges -Franchise Fees 20,000 Liability Insurance 3,840 Debt Service Principal 20 604. Interest 51,239 Water Distribution Capital Outlay Improvements - Selva Marina Project <165.000> Total Expenses <69,317> .Fund Balance Increase 69,317 Sewer Utility Fund Revenues Transfers - In Transfer From %z Cent Sales Tax Q 5.965> Total Revenues <15,965> Expenses .Non-Divisional Operating Other Current Charges -Franchise Fees 40,000 Liability Insurance 6 154 Debt Service Principal ~ <31,729> Interest <87,920> Sewer Collection Capital Outlay Improvements - Selva Mazina Project <15.965> .Total Expenses <89,460> Fund Balance Increase 73,495 Sanitation Utility Fund .Revenues .Intergovernmental Citgof Jacksonville -Recycling Grant <3.200> Total Revenues <3,200> .Expenses Operating Expenses Health Insurance 412 Operating Supplies <3,200> Total Expenses <2,7gg> AGENDA ITEM #7B ` JULY 22, 2002 Fund Balance Decrease Revenues Transfers - In Transfer From 33/z Cent Sales Tax Transfer From General Fund Total Revenues Expenses Operating Expenses Health Insurance Contract Services Capital Outlay Improvements - Selva Marina Project Debt Service Principal Interest Total Expenses Fund Balance Increase Storm Water Utility Fund 1/ Cent Sales Tax Fund Expenses Transfers -Out To Sewer Fund To Storm Water Utility To Governmental Capital Project Fund Total Expenses Fund Balance Decrease .Pension Fund -General Employee Expenses• Benefits Retiree Payments Contribution Reimbursements Operating Expenses Professional Services Total Expenses Fund Balance Decrease Tree Protection Fund Revenues Miscellaneous Contributions /Donations <412> <114,601>` .450.000 335,399 <11,830> 4,933 <114,601> 11,125 26.892 <83,481> 418,880 <15,965> <114,601> 177.383 46,817 <46,817> 15,420 8,000 20.000 43,420 <43,420> 37.225 AGENDA ITEM #7B JULY 22, 2002 Total Revenues 37,225 Expenses Operating Contract Services 4y0 Total Expenses 4 750 Fund Balance Increase 32,475 City Manager Fund Expenses Operating Expenses Health Insurance <8.700> Total Expenses <8 700> Fund Balance Increase 8,700 Finance Fund Expenses Operating Expenses Health Insurance 12398 Total Expenses 12,398 Fund Balance Decrease <12,398> Utility Bond Construction Fund Expenses Capital Outlay Improvements 386.197 Total Expenses 386,197 Fund Balance Decrease: <386,197> 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Comnvssion on first reading this day of July, 2002. Passed by the City Conunission on second and final reading this _ day of 2002._ John S. Meserve Mayor /Presiding Officer `AGENDA ITEM #7B JIILY 22, 2002 Approved as to form and correctness: ATTEST: Alan C. Jensen, Esquire Maureen King, CMC City Attorney City Clerk