Minutes..,
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.:.:MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH E
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CITY COMIVIISSION HELD IN CITY HALL, 800 SEMINOLE ROAD AT s
-7:15 P.M. ON MONDAY, JULY22, 2002
PRESENT: John Meserve, Mayor
Richard Beaver, Mayor Pro Tem
Mike Borno
Paul Parsons and
Dezmond Waters, Commissioners M s
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AND: James Hanson, City Manager T
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Alan C. Jensen, City Attorney o 1v E N
Maureen King, City Clerk N D s q
COMMISSIONERS
Mayor Meserve called the meeting to order`at 7:15 p.m. The Mayor gave
the invocation, which was followed by the. Pledge of Allegiance to the
Flag.
L .Approval of the Special Called Meeting of July 1, 2002 and
Approval of the minutes of the Regular Commission meeting of
':July 08,-2002
Motion: Approve the minutes of the Special Called Meeting of BEAVER x
:July 1, 2002- and Regular Commission Meeting of July 08 2002 BoRNO x x
as presented. PARSONS X
<; WATERS X X
The motion carried unanimously.
MESERVE
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.The Mayor recognized Corey McDonald who had recently been appointed
as National Youth Representative of the Police Explorers for 2002-2004.
David Thompson, Director of Public Safety, stated that Corey was
selected from-40,000 representatives nationwide. Dir. Thompson spoke
about Corey's achievements as a member of the Atlantic Beach Police
Explorers unit, which included being one of the founding members,
developing the Safe Kit ID program, winning several awards, and
performing community service. She is also the president of the student
government body at Fletcher High School.
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°" 2. Courtesy of the Floor to Visitors:
J.P. Marcholi of 414 Sherry Drive stated that bushes near his driveway
"""' created a blind spot when backing out onto Sherry Drive and thanked the
City Manager for having the bushes removed. promptly.. He read a list of
other concerns: l) he would like to-have the street sweeper clean-up
:""" Sherry Drive, 2) suggested- changing the utility bills to a letter-sized bill
and mail the newsletter with utility bills 3) suggested the cityrecognize
outstanding citizens in the city newsletter 4) requested an explanation of
"~ SCADA (Agenda Item 4C).
Steven Kuti of 1132 Linkside Drive asked about the new entrance to the
Post Office on Plaza and requested a copy of the design. He stated that the
Flyover created a problem for people traveling south on Mayport Road
~ ` trying to get to the post office. He suggested that since JTA created the
problem that they should fund the construction of the new entrance.
,,; Dorothy Kerber of 365 First Street commented regarding the Beaches
..Hospitality Community request for financial assistance (Item #3B) and
'suggested they should work through the Beaches Chamber of Commerce
,~, and not the City. Ms. Kerber also suggested the city include an article
regarding Fletcher. High School Band's fundraiser to participate in the
Fiesta Bowl Parade in Arizona in the next newsletter.
3. Unfinished Business from the Previous Meetings
~- A. .City Manager's Follow Up Report on Issues from Previous
~` Meetings
~-- City Manager Hanson commented on each item of his written report;
which is attached and made part of this official record as Attachment A.
~^ In addition to his written comments the City Manager also reported the
Post Office entrance/exit plans for Plaza had been agreed on, but funding
for the project had not yet been worked out. Other unresolved issues
~"' ' include improvements on Plaza, moving water pipes, .changing the traffic
signal at Plaza/Mayport Road intersection, and the possible need -for a
median on Mayport Road to prohibit southbound traffic from making left
°" turns to enter the Post Office.
The City Manager presented an illustration of the design of the new
~"" molding to be added at the top of the columns at the Adele Grage
r Community Center. The cost was estimated at approximately $2,000-
$3,000.
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"'"` B. Action on the Request of the Beaches Hospitality Community
-> for Financial Assistance with'ther Summer Marketing
Campaign
• ~ The City Manager said he was waiting to hear further from the
applicants. No action was taken at this time.
4. Consent Agenda:
A. Acknowledge receipt of the, following .monthly. reports:
Building Department, Recreation, and Utility Sales (City
'Manager) ,
$. Authorize the Mayor to execute an Interlocal Agreement with
the City of Jacksonville concerning the expansion of Fleet
,~ Landing (Mayor)
C. Award a contract for the. base bid for .Design/Build SCADA
` System pursuant to RFP and Bid No. 0102-16, to Control
„~, Design, Inc. in the amount of $92,174.00* and authorize the
:City Manager to sign the contract documents; authorize staff
to purchase associated computer equipment under the state
., _ contract, as specified by the designlbuilder in an amount not to
exceed $10,000 (City Manager)
D. Approve aone-year extension of the contract with All Seasons
Landscape Contractors for street sweeping at their current
h prices. (Bid No. 0001-20) (City Manager)
~ The Mayor requested that. item C be pulled off the Consent Agenda
for discussion.
Motion: Approve Consent Agenda Items A, B, & D as
presented.
""" There was no discussion and he motion carried unanimously.
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BEAVER X X
BORNO X X
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C. Award a contract for the base bid for Design/Build SCADA MESERVE x
!" System pursuant to RFP and Bid No. 0102-16, to Control
Design, Inc. in the amount of $92,174.00* and authorize the -
City Manager to sign the contract documents; authorize staff
'"'"'' to purchase associated .computer .equipment under the state
contract, as specified by the design/builder in an amount not to
exceed $10,000 (City Manager)
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City Manager defined the SCADA System, explained what it does
and indicated that it was already included in the budget.
• Donna Kaluzniak, Utility Director, explained the bidding process and
.the guidelines set forth in the Request far Proposal. She stated that
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""~ two of the bidders protested the method of awarding the contract and coMMlsslorrERS Iv D s o
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ed why they werenot awarded the contract. A copy of Ms.
Kaluznia.k's staff report outlining. the procedures used to determine
~` the best contractor for the: job is attached and made a part of this
official record as Attachment B. Ms. Kaluzniak recommended the
~: City Commission award the contract Control Design, Inc.
-..Motion: Award a contract for the base bid for sEAVER X x
`"" Design/Build SCADA System pursuant to RFP and Bid BoRNO x x
No. 0102-16, to Control Design, Inca in the amount of PARSONS X
' $92,1.74.00* and authorize the City Manager to sign the WATERS x
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contract documents; authorize staff to purchase associated MESERVE g
computer equipment under the state contract, as specified
` by the design/builder in an amount not to exceed $10,000 .
*See correction on Page 6
,~, It was clarified that this is Phase I of the SCADA System plan. The
lift. stations will be bid separately next year.
~ Discussion ensued regarding monitoring, security and maintenance
issues: The Mayor suggested that a shade meeting be scheduled to
discuss plant security.
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~ The motion carried unanimously.
r- 5. Committee Reports:
A. Report relative to proposed improvements in the
"" Dewees/Coquina/Shell Street area (Comm. Waters)
Commissioner Waters reported that 57% of the residents on these
"' streets wanted the streets to be paved and 43% were opposed to
paving. (See Attachment C) None of the residents supported the
""' installation of storm drains. "However, Commissioner Waters pointed
_ out that there was a flooding problem nearby and these issues would
need. further consideration.
~ Mayor Meserve recommended putting this project on the next. agenda.
for a public hearing and Commission action.
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City Manager commented that the cost for paving the roads and
e ° installing drainage would be approximately $79,000 and that the
storm drains would be in the center of the street:
Mayor Nleserve recommended including Church Road improvements
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: on the next agenda.
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e- 6. Action on Resolutions:
'~"`~' A. Resolution No. 02-15
r A RESOLUTION OF THE CITY OF ATLANTIC
> BEACH, FLORIDA, ADOPTING THE FINAL
~' ASSESSMENT ROLL FOR WATERLINES, STORM
` ' WATER IMPROVEMENTS AND STREET
IMPROVEMENTS IN SELVA MARINA UNITS 10, 10-
A, 10-B, 10-C, 11; 12, 12-A, 12-B, AND 12-C REPEAT
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AND PROVIDING AN EFFECTIVE DATE (City
,, Manager)
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Motion: Approve Resolution No. 02-15. BEAVER x x
BoRNO x x
There was no discussion and the motion carried unanimously. PARSONS x
WATERS X
B. Resolution No. 02-16 MESERVE g
A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA RECOGNIZING THE
,.,., CONTRIBUTIONS OF ALL`WHO SERVED ON THE
t RECREATION ADVISORY BOARD (Comm. Borno)
' C. Resolution No. 02-17
f ' A RESOLUTION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, RECOGNIZING THE
r• C0~ITRIBUTIONS OF ALL WHO SERVED ON THE
CULTURAL ARTS BOARD (Comm. Borno)
Motion: Approve Resolutions No. 02-16 and 02-17. BEAVER X X
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Commissioner Beaver recommended sending a letter of recognition, BORNO g g
PARSONS g
'--' signed by the Mayor, to each of the previous members of these WATERS x
boards. MESERVE g
~" There was no discussion and the motion carried unanimously.
7. Action on Ordinances:
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A. Ordinance No. 70-02-15 Introduction and First Reading
AN ORDINANCE OF THE .CITY OF ATLANTIC BEACH
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FLORIDA, AMENDING CHAPTER 20, TAXATION,
ARTICLE IV, INSURANCE PREMIiTiVI TAXES
SECTION
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20-76, CASUALTY RISKS, TO CONTPLY WITH FLORIDA
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` STATUTE 185.08; AND CHANGING .SECTION 20-77,
PROPERTY INSURANCE, TO COMPLY WITH FLORIDA
STATUTE 175.101,PROVIDING FOR CODIFICATION
AND
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PROVIDING AN EFFECTIVE DATE (City Manager)
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'Motion: Adopt Ordinance No. 70-02-15
""~" The City Manager explained that this ordinance was required to bring
the Atlantic Beach code-into compliance with statutory requirements:
The motion carried unanimously.
Mayor Meserve pointed out that due to a typographical error, the
cost of the SCADA system approved in 4C vvas incorrect and 'the
. bid amount needed to be amended to $97,174.00.
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~,,,, Motion: Amend the bid amount in item 4C to $97,174.00.
`There was no discussion and the motion carried unanimously.
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B. Ordinance No. 20-02-54 Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET
r„~ FOR THE CITY OF ATLANTIC BEACIi, FLORIDA; FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND
ENDING SEPTEMBER 30, 2002 (City Manager)
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-Motion: Adopt Ordinance No. 20-02-54
,,,, The City Manager explained the major items contained in the mid-
year budget modification. The motion carried unanimously.
,,.., 8. Miscellaneous Business:
A. Discussion of prototype of revised newsletter and direction to
.., staff regarding production of future City newsletters (City
Manager)
.•~ City Manager explained that the. cost of the newsletter would be
€ approximately $36,000 per year. The newsletter would be legal size (8 %2"
a
by 14"), printed on the front and back, and directly mailed to residents in
Atlantic Beach.
City Clerk introduced Kurtis Loftus who had designed the new newsletter.
'Motion: Authorize staff to proceed to produce a monthly
newsletter similar to the sample presented _
- Following brief discussion, the motion carried unanimously.
"~'"' B. Appointments to the new Cultural Art and Recreation
Advisory Board (Comm. Borno)
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BORNO X X
PARSONS X X
WATERS X
MESERVE X
BEAVER X
BORNO X X
PARSONS X
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MESERVE X
BEAVER X X
BORNO X X
PARSONS X
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BEAVER X X
BORNO x x
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Commissioner Borno provided a list of members of the previous coMMissrorrERS N D s o
Cultural Arts Board and Recreation Advisory Board who had agreed
to serve on the new committee, if appointed, along with the names of
two additional people who were also willing to serve on the new
committee.........
Motion: Appoint Kathleen .Smith Beaudreau, Margaret BEAVER x
van de Guchte, Barbara Hopson, Ray Coleman, Rusty BoRNO x x
:..Pritchett, and Rex Sands as Members of the Cultural Arts PARSONS x
WATERS X X
E and Recreation Advisory Board nESERVE x
~- Commissioner Waters recognized Jamie Fletcher and Jessica Sales of
the Teen Council
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~+ Ms. Sales stated that the Vice President of the Teen. Council would be
"elected in August and would serve as the Teen Council representative
to the Cultural Arts and Recreation Advisory Committee.
~' Discussion ensued following which Commissioner Borno suggested
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establishing the. terms of the new members at the next meeting.
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There was no further discussion and the motion carried unanimously:
g_ City Manager
In addition to his written report, which is attached and made part of
!"° this official record as Attachment D, City Manager Hanson reported
on the following items:
A. Septic Tank Status: A reminder will be sent to property
e owners still using septic tanks one year ahead of the deadline
to apply for financial assistance to connect to the City's sewer
~" system. There are still loans available witha cap at $3,000.
B. Helping Hands Ministries proposes to build transitional
houses for homeless families who meet certain requirements. -
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Helping Hands Ministries needed municipal approval before
`the deadline to submit a grant application and the City.
~,,, Manager reported he signed the certificate on behalf of the
city. _
C. Reception for all board members is scheduled for Thursday,
,,,,,,, August 22, 2002 at 6:30pm at the Sea Turtle Inn.
20. Reports and/or requests from City Commissioners and
,,, City Attorney
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Commissioner Borno
~,,,,, • Commissioner Borno reported there is a height difference
where the asphalt meets. the concrete on the Flyover on
Mayport Road.
,., • Since the opening of the Skate Lab business Commissioner
Borno felt there have been fewer skateboarders in Bull Park.
.~.~, Commissioner Parsons
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• Felt core city area citizeris should be advised they could
:coordinate driveway paving with the Core City Project.
• Noted the city did not have any regulations pertaining to
Portable On Demand Storage (PODS) units that, he felt, could
~"" create a problem. He felt such regulations should be
considered:
~"'" Commissioner Waters -
• Reported the Beaches Task Force meetings are held at 1:00
~'~' pm. -and said he would be unable to attend future meetings. He
suggested another representative from the city attend these
meetings, if possible.
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• `Commented on the list of items to be discussed at the Donner
community meeting. He felt the city should continue to
~ pursue getting a YMCA in Atlantic Beach.
., Mayor Meserve
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• Reported he would attend the Donner Community meeting on
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~"~" Wednesday at 7:OOpm, July 24, 2002 at the Mt. Pisgah ArV1E
~.., Church.
There being no further discussion or business to come before the. City
,~, Commission, the Mayor declared the meeting adjourned at 8:45 p.m.
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Sohn Meserve
< Attest:. Mayorll?residing Officer
.~ Maureen King
Certified Municipal Clerk
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