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:1GENDA ITI;~I ~4C
AUGUST 13, 2003
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CITY OF ATLANTIC BEACH
~" CITY COMMISSION MEETING
STAFF REPORT
~' AGENDA ITEM: Extension of Electrical Troubleshooting and Repair Annual Contract
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Bid No. 9900-19
SUBMITTED BY: .Donna Kaluzniak, Utility Directo
..DATE: July 31, 2002
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BACKGROUND: On July 28, 2000, bids were opened for the City annual contract for Electrical
Troubleshooting and Repairs. The low bidder was Brooks & Limbaugh Electric Co., Inc. (Brooks &
,Limbaugh). They successfully met all bid requirements.
Brooks & Limbaugh had performed electrical troubleshooting and repair work for the City since 1983.
~'"" This work requires specialized skill, experience and equipment. Brooks & Limbaugh's perso"nnel have
the required background, knowledge, experience and equipment. The fees charged by Brooks &
Limbaugh for labor and materials have been very reasonable and competitive.:
City has spoken to Brooks & Limbaugh regarding an extension of their current contractfor one year at
the current rates and they have agreed.: As per Bid No. 9900-19: "The City reserves the right to renew
~ the contract for two additional one-year periods pending a mutual. agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous year."
'^ Tlie vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $95,000 under account numbers 400-5502-533-3400,
410-5506-535-3400, and 410-5508-535-3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
~a
additional year to Brooks & Limbaugh Electric Co~, Inc. at the contract prices.
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` ATTACHiVIENTS: 1. Bid tabulation Sheet,
3 Letter of agreement to extend contract from Brooks-Limbaugh.
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REVIEWED BY CITY MANAGERS
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~GEVDA IT~VI #4C
AUGUST 12, :,002
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CITY OF ATLANTIC BEACH
ANNUAL CONTRACT FOR ELECTRICAL TROUBLESHOOTING
,.., AND REPAIRS AT THE CITY'S WATER, SEWER,
b PARKS AND RECREATION FACII~ITIES
BID #9900-19 JCTLY 28,:2000 3 P.M.
Required Documents Brooks & Limbaugh White Electrical
Atlantic Beach Jacksonville
Original Insurance Certificates
3 References including FAX numbers
Occupational and Contractor's
Proof of
.
License ~/
Signed.Copy of Documents
Requirements Checklist -
Submission in Triplicate
Written Confirmation of receipt of
Addendum
Form W-9
Documentation of Master Electrician by :. -
N. FL Bldg. Trades Assoc. in Industrial ~ -
Motor Control school in
Water/Wastewater Treatment Facilities
Documentation of Master Electrician • ~~
Graduation from State approved ~' .
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apprenticeship program and training in ~/ /'~`
industrial electricity
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Master Electrician Per Hour/8 Hrs. $ l$ ~~;~n, ~~ -
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Journey Electrician Per Hour/8 Hrs. $ ~~. ~ /$ ~ "1,~'vC? $ ,~~(. ,~~ /$ p~,p~'
Apprentice Electrician Per Hour/8 Hrs.. $ ~-• , ~}~7 /$ '?~, ~~ $ / , ~ /$ f ~ , Q Q
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8 Hour Total without Overhead
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Mark-up for Overhead & Profit/8 Hrs. ~,~ % /$ ~~'-/,;,~5~?~ % l$ ~~, ~Q
TOTAL 8 HOUR COST $ ,,t",,~r" • $ ~'~b' ~r ,
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aGE\DA ITEM ~4C
AtiGLST 12, 2002
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DEPARTMENT OF PUBLIC WORKS
1200 SANDPIPER LANE
~' ATLANTIC BEACH, FLORIDA 32233-4318
TELEPHONE: (904) 247-5834
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FAXt (904) 247-5843
' SUNCOM: 852-5834
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htip://ci.atlantic-beach.fl.us
'~ July 31, 2002 FAX: 249-0703
.,.,, Mr. Alex Limbaugh
` Brooks Limbaugh Electric ,
41 West 2°d Street
~• Atlantic Beach, FL 32233
Dear Mr. Limbaugh:
;, , As you are aware, the contract with the City of Atlantic Beach for electrical troubleshooting and
repairs expires on August 31, 2002. We would like to extend the contract for another year at the
~"° current prices, if this is acceptable to your company. If acceptable, please sign below and return to
me before August 5, 2002, so I can prepare a staff report for the City Commission to accept the
extension.
We look forward to recommending that we continue our contract ~~~ith your companti~.
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Sincerely,
~L~9~-~-~i ~~G"" ~--
`Donna Kaluzniak
'Utility Director
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~'" t3120UhS L1?'vrt3AY1G;H FLEC:TI2IC CC). A~F.~.~.~;~ ~~; E1~3ENlU TH.~ CIJ~ti'TItACT
W1TH TH . TY (.1~'+'AI'LAN'7,Y.C ~3r~r~f='1-~ ~'~3~~ d.3:^dE: ~'~~:~.}~~~'t'i}~ THE SAME PRICE
S N S TE ER 1, 2(1(12
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Alex Lunba~t ,h Da c i
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