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Exh 7B~, ~... AGEND ~ ITERI #7B ~ ;AUGUST 12, 2002 ~. , CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT Agenda Item: Ordinance No. 20-02-54 amending the Fiscal Year ended September 30, 2002 Operating Budget r Date: July 16, 2002 Submitted By: Nelson Van Liere, Finance Director ~, Background: During. the first half of the fiscal year there were events which were not !~* anticipated or that occurred causing a need to adjust the budget. The `~. following ordinance as proposed represents numerous transactions covering the year to date activities. -Most adjustments are the result of items that the City Commission has already acted on and are aware of. The ~ following is a brief description of the adjustments that the attached budget ordinance addresses. In order to eliminate duplicate descriptions for the ,adjustments that affect multiple funds, I have described the adjustments below in consolidated form. ~• Grant-related and joint .project receipts and expenses need to be ~,: budgeted in new or existing funds, as they were either not received la t`fiscal ^'^ year or they represent activity from new agreements entered into during. this. R fiscal year. "" _^ Some small grant funds had residual funds left over after completion of their respective projects. These funds are being transferred back to the fund that provided the match. The new health insurance provider's rates are considerably higher than the previous provider. ~, F Liability insurance rates, e.g., property, general liability, automobile, ,~,,, etc., exceeded original estimates.. ^ Projects to be funded by the '/~ Sales Tax Fund are: '""^ .., .~., k 1) Change orders to the Adele Grage renovation project 2) Dutton Island Park construction, pier construction and road resurfacing 3) Plaza Park improvements 4) Mayport Road pond and park improvements ^ Transfer from the General Fund of $107,270 needed to fund the AGE\DA ITE~T #7B AUGUST 12, 2002 shortfall in contributions for the Adele Grage renovation project. ^ Transfer from the General Fund to cover storm water utility costs. ~^* <This is necessary due to the delays in receiving the F.D.E.P. grant proceeds related to the Core City project. ""' Expense budgets are being amended to reflect the final costs, now that the Core City bid has been awarded. °~" ~ Unanticipated activity in the General Employee's -Pension Fund, e.g., ~ new retirees; increased turnover resulting in contribution withdrawals, .consulting fee structure changes, etc., have resulted in increased expenses and .~ _' a reduction in fund balance. ^.. t ~ RECOMMENDATION: Approve Ordinance 20-02-54 to amend the Annual Operating Budget r for the. year ended September 30, 2002. ~+ ~: REVIEWED BY-CITY MANAG AGENDA ITE1~I #7B AUGUST 12, 200? ORDINANCE NO. 20-02-54 } AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2401 AND ENDING SEPTEMBER 30, 2002. n r WI3EREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WI3EREAS, the nature of budgetary systems and those day to day decisions affecting r such budgetary systems require adjustments from time to time. ~ _ .: NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; "" 1, The Fiscal Year 2001 /2002 Final Budget be amended as follows: ~""" General Fund Revenues "~ Intergovernmental F.D.E.P. -Grant Proceeds for Rose Park ~ 56,250 From Neptune Beach -Beaches Bikeway System 3,333 "'" From Jacksonville Beach -Beaches Bikeway System 3,333 Transfers - In , Transfer from Jax Community Foundation Grant 101 ~'"" ,Transfer from FDOT -DUI Enforcement Grant 2 Miscellaneous Property Loss Reimbursement 21,846 """ Contributions /Donations from Private Source 1,000 Total Revenues 85,865 p^ Expenses < Legal Operating Expenses ~-- Health Insurance <8,000> Planning and Zoning....... 4 ~ Operating Expenses ~^ Health Insurance 3,780 Contract Services 13,500 Advertising 1000... ~+ Building Operating Expenses Health Insurance 12,500 ~* '- Police Administration Operating Expenses Health Insurance 4,400 €~* !~""" AGENDA ITEIi #7B AUGUST 12, 2002 ~. a^ Police Patrol Operating Expenses Health Insurance 21,960 Fire Administration Operating Expenses k Health Insurance 743 Operating Supplies 1,000 ,..~ Lifeguards Operating Expenses Repair & Maintenance 2,200 l., Capital Outlay .. , e . ..Vehicles 3,615 Public Works -Streets ~, Operating Expenses . ~ _, Health Insurance 10,440 Operating Supplies 5 420 Parks and Recreation -Maintenance f Operating Expenses Contract Services 50,846 Parks. and Recreation -Park Improvements ~, Capital Outlay Land -Rose Park ~. _ 86 r - Buildings -Jordan Park 11,379 _ Non-Departmental Operating Expenses - - ~ Contract Services -Christmas Lights 20,000 Liability Insurance 7,585 Transfers-Out ~-- Transfer to Convnunity Development Block Grant Fund <797> Transfer to Capital Projects Fund 107 270 Transfer to Storm Water Utility Fund 450,000 Total Expenses 718 927 ..Fund Balance Decrease ~"'' Capital Projects Fund Revenues Intergovernmental City ofJacksonville -Dune Wallcovers Proceeds ~.., City of Jacksonville -Dune Walkovers (F.D.E,P. Grant) ` F.LN.D. Grant Proceeds -Dutton Island Construction F.LN.D. Grant Proceeds -Dutton Island Pier Design F:I.N.D: Grant Proceeds -Dutton Island Pier Construction Port Authority Mitigation Proceeds ~„ Miscellaneous.. <633,062> 75,179 13,881 125,000 7;275 50,000 40;000 ~- ~GE`DA ITF.1~I #7B AUGUST 12.2002 i iy, ~ . '- Interest Earnings <8,600> `' Contributions /Donations <96,932> ~„ Transfers - In e ' Transfer from General Fund 107,270 ` Transfer From 1/2 Cent Sales Tax Fund 177,383 ,... Total Revenues 490,45b Expenses E"' , Parks and Recreation - Capital Outlay ' Buildings -Adele Grage _ 40,000 ~„ Improvements Dutton Island 42,000 :: _ Dutton Island Pier _ 102,100 ~, Dutton Road Resurfacing ' 2.1,200 F Dune Walkovers ' 113,181.....:... , Plaza Park ' 45,000 Mayport Road Pond 10,000.. , . t Mayport Road Pocket Park 12,000 Public Works ~* Capital Outlay Improvements- Selva Marina Project <42,817> Total Expenses 342 bb4 Fund Balance Increase 147,792 '~" ' Police Trust Fund Revenues Miscellaneous Interest Earnings <1,200> Transfers - In , Transfer from Local Law Enforcement Block Grant ` 237 ' a Transfer FromByrne Granf -Jordan Park 2.788 Total Revenues 1,825 Expenses Capital Outlay ,,,,, Computer Equipment <9,100> k Transfers -Out ' Transfer to L.L.E.B.G. 2001 1,600 Transfer to Radio Communications Fund 68,933 Total Expenses bl 433 ~,, Fund Balance Decrease <59,b08> ~, 1GEND ~ ITEnI #7B ` AUGUST 12, 2002 ~ Radio Communication Trust Fund Revenues` Miscellaneous x; Interest Earnings 1 200 Transfers - In , _ ~ Transfer from Police Trust Fund 68 933 Total Revenues . 70,133 Expenses Operating Operating Expenses 4 125 *~ Capital Outlay ~ Computer Equipment 17,640 Total Expenses 21 765__ r~;_ s Fund Balancelncrease 48,368 ~'""' Local Law Enforcement Block Grant 2001Fund Revenues 'A" Intergovernmental Grant Proceeds 14,402 Transfers - In Transfer From Police Trust Fund 1.600 Total Revenues 16,002 "`""'" Expenses Capital Outlay Computer Equipment 16 002 '^ Total Expenses , 16,002 ~. Local Law Enforcement Block. Grant 2000 Fund r Expenses ~:: Transfers -Out ;' Transfers to Police Trust Fund 237 Total Expenses 237 ~. Fund Balance Decrease <237> Byrne Grant -Jordan Park Community Center Fund "^ Expenses Transfers - Out- Transfer to Police Trust Fund 2.788 """ Total Expenses 2,788 .Fund Balance Decrease <2,788> „-: AGENDA ITE~~I #7B ~. AUGI?ST 12, 2002 ~, m*+ Convention Development Tax. Fund Revenues ..~ , Miscellaneous Interest. Earnings <2,500> Miscellaneous ~., Contributions 4,500 Total Revenues 2,000 ,,,~,, Fund Balance Increase 2,000 Jacksonville Community,.Foundation Grant Fund Expenses a Transfers -Out Transfer to General. Fund 101 ~"' Total Expenses 101 - Fund Balance Decrease <101> r FDOT DUI Enforcement Grant Fund ,,;,,, Expenses - Transfers -Out _ Transfer to General Fund , 2 ,1.,: Total Expenses ~ Fund Balance Decrease <2> ..~ Community Development Block Grant Fund Revenues Intergovernmental Grant Proceeds 15,308 Transfers - In ~.. Transfer from General Fund <797> Total Revenues 14,511 ,~, Expenses ° Capital Outlay Sewer and Sidewalk Improvements 14,511 . ,~, ~, Total Expenses 14,511 . Local Option Gas Tax Fund " '~ Expenses k Operating Expenses .Contract Services 16 000 Total Expenses , 16,000 Fund Balance Decrease <16,000> ~"^ - AGENDA ITEI'I #7B ~ ~ ~,,, AL GUST 1.., ..002 E F _ Water Utility Fund Expenses ~* Non-Divisional Operating Other Current Charges -Franchise Fees 20,000 Liability Insurance 3,840 Debt Service Principal 20,604. •.^ _ Interest , 51,239 4 Water Distribution Capital Outlay ~^ - Improvements - Selva Marina Project <165,000> Total Expenses _ <69,317> ^`^ Fund Balance Increase 69,317 Sewer Utility Fund ~ ~ Revenues t Transfers - In ,~,, Transfer From l/2 Cent Sales Tax . <15.965> ~. , Total Revenues - <15,965> Expenses Non-Divisional Operating Other Current Charges -Franchise Fees 40,000 ,,,~ Liability Insurance: 6,154 Debt Service :: Principal <31,729> ~,, Interest <87 920> ` Sewer Collection Capital Outlay ~„ Improvements - Selva Marina Project <15,965> F- Total Expenses <89 460> ~ Fund Balance Increase 73,495 ~. Sanitation Utility Fund ~"'' ~- Revenues to , Intergovernmental City ofJacksonville-Recycling Grant <3.200> ~"" Total Revenues .... <3;200> ...Expenses ...Operating Expenses '""' Health Insurance 412 Operating Supplies <3,200> Total Expenses <2,788> AGENDA ITE11~I #7B AUGUST 12, 3003 <-112> Storm Water Utility Fund ~: . Revenues ` Transfers - In ~^ Transfer From 1/2 Cent Sales Tax ~ <114,601> Transfer From General Fund X50,000 Total Revenues 335,399 !•.~ Expenses .:Operating.Expenses Health Insurance <11,830> ~^* Contract Services - 4,933 Capital Outlay Improvements - Selea Marina Project <114,601> ~. Debt Service Principal _ T 1 125 : E Interest 26,892 ~^^ Total Expenses - <83,481> ~~ .». Fund Balance Increase 418,880 1/Z Cent Sales Tax Fund „~, Expenses . Transfers -Out , To Sewer Fund - <15,965> ,,,,, To Storm Water Utility _ <114,601> . To Governmental Capital Project Fund 177,383 Total Expenses 46 817 ~... Fund., Balance Decrease <46,817> Pension-.Fund -General Employee Expenses: Benefits... - r- Retiree Payments : 15,420 Contn~bution Reimbursements. - 8,000 Operating Expenses Professional Services 20.000 Total Expenses 43,420 ,.- Fund Balance Decrease <43,420> Tree Protection Fund: Revenues -; Miscellaneous Contributions /Donations 37 225 , ~-, AGIJNDA ITE11I #7B :1tiGiTST 12, 200? k Mr1 .. Total Revenues 37,225 Expenses- ~,,, Operating F Contract Services 4,750 .Total Expenses 4 750 ;.., ~ Fund Balance Increase ~ 3..,75 City. Manager Fund Expenses Operating- Expenses Health Insurance <8,700> Total Expenses <8,700> ~; Fund Balance Increase 8,700 '. Finance Fund ~+ -Expenses t Operating Expenses Health Insurance 12.398 Total Expenses 12,398 "Fund Balance Decrease <12,398> .•-,, , _ . Utility Bond Construction Fund R- Expenses Capital Outlay _ Improvements 386,197 .• ` Total Expenses 386,197 ~. Fund Balance Decrease: <386,197> ~; ~"" 2. This ordinance shall take effect immediately upon its adoption. b P Passed by the City Commission on first reading this day of July, 2002. Passed by-the City Commission on second and final reading this day of 2002. .~,` -.John S. Meserve Mayor /Presiding Officer ,~.. f.