Exh 4B
AGENDA ITEM #4B
~, SEPTEMBER 9, 2002
"~' STAFF REPORT
City of Atlantic Beach
~ Commission Meeting
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AGENDA ITEM: Acceptance of Subgrant Award
,,,,,~ DATE: ~ August 21, 2002
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SUBMITTED BY: David E. Thomp n, Chief of Police/DPS
BACKGROUND:
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In May 2002, the City Commission authorized the Police Department to apply for grant
funding under the Byrne State and Local Law Enforcement Formula Grant program.
~., Please see the attached Staff Report from May, 2002.
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The grant application was approved for $44,999 in federal funds, to be matched with
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~- ; $15,000 in City funds.
To proceed with the project, a Certificate of Acceptance of Subgrant Award from the
Florida Department of Law Enforcement must be signed by the Mayor.
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BUDGET: This funding has been Included in 2002-03 budget. The City will receive
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x $44,999 in federal funds, and the City will provide a $15,000 match for the grant.
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RECOMMENDATIONS: To authorize the Mayor to sign the Certificate of
*~^^ Acceptance of Subgrant Award on behalf of the City of Atlantic Beach.
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ATTACHMENTS: May 1, 2002 Staff Report
""" Certificate of Acceptance of Subgrant Award
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~; REVIEWED BY CITY MANAGER:
A NDA ITEM NUMBER:
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AGENDA ITEM #4B
~+ SEPTEMBER 9,2002
~`" STAFF REPORT
City of Atlantic Beach
.Commission Meeting
R AGENDA ITEM: Application for Byrne Grant Funding for 2002-03
~'"' DATE: May 1, 2002
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SUBMITTED BY: David E. Thompson, Chief of Police/DPS
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a , BACKGROUND:..
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,,~,, The applications for federal Byrne State and Local Law Enforcement Assistance Formula Grants
are being completed and submitted for fiscal year 2002-03. This grant funding has been used in
the past to fund the Donner Park Program, Police SWAT Team, Jordan Park Program, and
Information Technology development. This grant funding requires a 25% match from the City of
Atlantic Beach, and the Police Department has typically utilized contraband/forfeiture funds for
this purpose. This will need to be addressed in the 2002-03 budget.
"'"'"~' The proposed use of this funding for 2002-03 is for the costs of additional laptop computers and
~ related hardware, modems, antennas, air time, software, training, and installation of the programs
to enhance the Police Department Information Technology System.
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Budget:
~* As discussed in the March 29, 2002 Staff Report to the City Commission (see attachment), the
additional funding will be needed next year to complete the next phase of the Police Information
Technology System. $9,150 has been added to the previous staff report projections in
,~„ anticipation of additional hardware that may be necessary for the implementation of wireless
technology. Depending the resolution of security issues, the Report Management System may
not develop to the wireless stages next year, but the additional funding is being added to assure its
availability.
'` The line-item expenses are represented in the table below: .
~"`' Line Items:
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10 Lapto s 1,700 17000
10 Modems 300 3000
10 FCIC Interfaces 550 5500
10 Antennas 27 270
Annual Air Time X 20 La to s 10080
RMS Interface for Mobiles 15000
Hardware for Mobile S stem 9150
Total 60,000
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,., AGENDA ITEM #4B
SEPTEMBER 9, 2002
«;. Based on these estimates, we are requesting:
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City Matching Funds Federal Funds Total
$15,000 $45,000 $60,000
~'" RECOMMENDATIONS: To authorize the Police Department to apply for federal Byrne State
R _ and Local Law Enforcement Assistance Formula Grants in the amounts and for the purposes
discussed in this report.
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ATTACHMENTS: March 29, 2002 Staff Report -
~,,, REVIEWED BY CITY MANAGER;
AGENDA ITEM NUMBER:
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AGENDA ITEM #4B
SEPTEMBER 9, 2002
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~""" Florida Department of Office of Criminal Justice Grants Mailing Address:
Law Enforcement Office of Criminal Justice Grants
Florida Department of Law Enforcement
James T. "Tim" Moore 2331 Phillips Road
~'"~"" Tallahassee, Florida 32308
Commissioner
r (850)410-8700
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August 16, 2002
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The Honorable John Meserve
Mayor of Atlantic Beach
""~ 800 Seminole Road
~ Atlantic Beach, Florida 32233
~'' Re: 03-CJ-SA-04-26-02-029 /Atlantic Beach Police Department
` Mobile Computers I
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Dear Mayor Meserve:
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,~, The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
' Law Enforcement Formula Grant in the amount of $44,999 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 15B -
cw Criminal Justice Information System.
A copy of the approved subgrant application with the above referenced grant number
~'^ and project title is enclosed for your.file. All correspondence with the Department should
always refer to the grant number and project title.
"~ Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
' ' These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed subgrant Award Certificate. This certificate contains important
i, " 'information that applies to this award.
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The enclosed Certificate of Acceptance should be completed and returned to the Department
' within 30 calendar days from the date of award. This certificate constitutes official acceptance
~, of the. award and must be received by the Department prior to the reimbursement of any
project expenditures.
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Committed to
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AGENDA ITEM #4B
.~ SEPTEMBER 9, 2002
~•,
The Honorable John Meserve
Page Two
We look forward to working with you on this project. If we can be of further assistance,
~ { please contact Beth Hamilton at (850)410-8700.
Sincerely, `~
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- Clayton F .Wilder
Community Program Administrator
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Enclosures
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ACsENDA ITEM #4B
SEPTEMBER 9, 2002
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- State of Florida
~'"''- Office of Criminal Justice Grants
Florida Department of Law Enforcement
~, ~' Byrne Formula Grant Program,
~""' CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
~"' The subgraritee, through its authorized .representative,.
acknowledges receipt and acceptance of subgrant award number '
03-CJ-5A-04-26-02-029 in the amount of $44,999,
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for a project.enttled• Atlantic Beach Police Department
~^ ~ Mobile Computers I
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for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject.to
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.the Florida Department of Law Enforcement's conditions of acceptance
`and agreement and special conditions governing this subgrant.
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(Signature of Authorized Official} (Date of Acceptance)
~' (Typed Name of Official)
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``~ (Typed .Title of Official)
~...- City of Atlantic Beach
,~•. (Name of Subgrantee)
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