Exh 4BAGENDA ITEM #4B
SEPTEMBER 23, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension ofAnnual Contract for Orthophosphate
Bid No. 0001-26
SUBMITTED BY: Donna Kaluzniak, Utility Directo
DATE: September 12, 2002
BACKGROUND: On September 26, 2001, bids were opened for the City annual contract for
Orthophosphate for the water treatment system. The low bidder with the product meeting all
specifications was Calciquest, Inc. This firm successfully met all bid requirements.
Calciquest, Inc. has been providing orthophosphate to the City for several yeazs. Prices are reasonable
and deliveries are timely.
The City has contacted Calciquest; Inc. regarding an extension of their current contract for one yeaz at
the current rates and they have agreed. As per Bid No. 0001-26: "The City reserves the right to renew
the contract for two additional one-yeaz periods pending a mutual agreement between the City andthe
vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staffhas been pleased with the performance of this
contractor.
BUDGET: Funding is included in the Water Treatment fund under account no. 400-5502-533-5200
in the amount of $10,000.
RECOMMENDATION: Extend the contract for Orthophosphate for one additional yeaz to
Calciquest, Inc. at the contract prices.
ATTACHMENTS: 1. Bid tabulation Sheet.
2. Letter of agreement to extend contract from Calciquest, Inc.
REVIEWED BY CITY MA „~~_
SfP-1P_yM? 'fNll 11 i1fi AM ATI
ii
i`.
i
~:
September 12, 20D2
Mr: Robert Johnson
l:&icigtrest, fnc.
RCH. P11R1 iC Wf1RNS
RE: L+x{enainn of Bid No. 0001-26
rt+n tr,~, ~~~„ , ,
AGENDA ITEM #4B
SEPTEMBER 23, 2002
DEPARThtRN7. Ow rVDt,IC w,,,uu
12UU YANDPIPF?R 1JJJE
ATS ~{HONE: (90a) Z47.58147.43ta
EAXtl904) 241.SBJ]
V IAIC/a7~Ai uCflSU7.1
hnp://ci.adJuliu-Ce+cn.Yl.us
PAX: 407-1322-0422
Dcaz Mr. Johnson:
As you are aware, tht atmual contrswK with the City o£ Atl3ntir Aeach £or orehuNl~usphato
expirult at the end of ~pteuilrei, 2u0'L. We would like to extend tlw conuuct !br another
yrnr at the ownmt ptices, ifthis is acceptable to your tympany. Ifacteptable. please sign
below aad n;turn w me before Sepncatber 16, 2002, so t can prepare a staff report for the
City Commission.
We look ibrward to recommending that we continue our wntract with your company.
Sincerely,
Donna ICafuzniak
Uuiity Director
CAi.CIQUF31', I1VC. AGRRFc TO EXTF,ND THE CONTRACT WITH THE
t CJTY OF ATLANTIC BEACH AT THE PRICES SUB111ITTED JN SID NO.0001-
26 FOR AN ADDITIONAL YEAR BEGINNING OCTO$TR 1.2002.
~ C, td~~'~ti
~reyt~~.
~ iZ.O'7/
CITY OF ATLANTIC BEACH
ORTHOPHOSPHATE-ANNUAL CONTRACT
BID #0001-26 SEPTEMBER Z6, 2001
3 P.M.
Required Documents Calciquest Lazenby & Fort Bend Ondeo Shannon
Associates Services Nalco Chemical
Original Insurance J J J J NONE
Certificates
Three (3) Positive, J J J J J
References
Proof of J J J NONE NONE
Occupational License
Submission in Triplicate J J J J J
form W-9 J J J J J
Signed Copy of Document J J J J J
Requirement Checklist
Acknowledgment of J J J J J
Addendum(s)
Security Program J J J J NONE
u n
Linear Chain Phosphate neet recuired
Price/Lb. specifications
(Del'd 55/gal. llrums)• $ .569 $ .457 $1.15 $ .53 $ .618
Freight Charge $ 0 $ .157 $ 0 $ 0 $ 0
Total $ .569 $ .614 $1.15 $ .53 $ .618
H t+~7
~~
t+] r..
ry
N
W
N Xk
O A
N ~