Exh 4CAGENDA ITEM #4C
SEPTEMBER 23, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Point Repair Annual Contract
Bid No. 9900-24
SUBMITTED BY: Donna Kaluziuak, Utility Director
Robert S. Kosoy, P.E., Public Works Director y~
DATE: September 12, 2002
.BACKGROUND: On August 30, 2000, bids were opened for the City's annual contract for Point
Repairs in the water, sewer and stonnwater system. The low bidder was Gruhn May, Inc. They
successfully met all bid requirements.
Gruhn May, Inc. has performed point repair work for the City for many yeazs. Gruhn May's personnel
have the required background, knowledge, experience and equipment to perform the necessary work.
The fees charged by Gruhn May, Inc. for labor and materials have been very reasonable and
competitive.
City has spoken to Gruhn May; Inc. regarding an extension of their contract for one yeaz at the current
rates and they have agreed. Asper Bid No. 9900-24: "The City reserves the right to renew the contract
for two additional one-yeaz periods pending a mutual agreement between the City and the vendor, and
a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew. his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water,
Sewer and Stormwater Funds in the amount of approximately $150,000 under account numbers 400-
5502-533-3400,400-5504-533-3400,410-5506-535-3400,410-5508-535-3400, and 470-0000-538-
3400.
RECOMMENDATION: Extend the Point Repair contract for one additional yeaz to Gruhn May, Inc.
at the contract prices.
ATTACHMENTS: L Bid tabulation Sheet.
2. Letter of agreement to exte contract from Gruhn May, Inc.
REVIEWED BY CITY MANA~t:--
AUG-31-2001 FRI 11;16 AM CITY OF RTL BCH PURCHRSi .FAR N0. 9042475819 AGENDa1TEM#ac
SEPTEMBER 23, 2002
CITY OF ATLANTIC B)/ACII
POINT REPAIKS-ANNUAL CONTT2A.C'T
BID #9904-24 AUGU51' 30, 2000 3 P.M.
Required Documents JOHN WOODY, INC. CrRUIIN-MAY, 1NC.
Urigina! lnsurance Certificates ~
Documentation of Worker's Compensation X-Mod
Rating
Three (3) References, including PAX plumbers
Proof of Underground Utility Contractor's Licecue
Certified Financial Statements for the last two (2)
years /
~l
Completed W-9 Form
Signed Copy ofDocument Requirement Checklist
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Billing Items for iYlanhower Sc Equipment:
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Onc Three (3) Man Crew Per Hr./8 Hrs. $~~b o ~ l$~~Zp~ $ ~~ ~ oy !$ /l~cr
7
Oue 5~x (G) Man Crew Per Tlour/3 Hrs. S a~ s Od l$~~d $ ~~pGO l$~
Equipment, Tracked Excavator per I•Ir./8 Hrs. $ ~Q o0 /$ Ffa~~ $ ~:)~ l$ (~C~D ~~
Equipment, wont F,nd Loader/Eackhoe per Ht./8 Ilrs: g ~jj 6° 1$ ~Qu'~ $ L~,~~~ lS ,Q~
Dewatcring Equipment pet Hour/SIIc. $ /~S~ /$/,~j~(~ $ ~D o~ lS ~~Q~`
Lifting Hydraulic Crane per Hourl8 Hr. S j'~ I$ d d ~ $ ~ 5 ~ /S O~
Mobilization perldour/8 Iir, g Jr'QQ~ /g~~Qav $ a6'~ /$~~00
Overhead & Profit %/8 Hr.
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Premium for Weekend or Holiday Work ~~~ % ~
09!12/2002 11:56 FA% 904 268 0679 GRIJBN MAY INC AGENDA ITEM#aC
_-- •- --._ ..... ._ .. , ......... ....... .......,~ vvm,r+ run nom, uuy cYt •vo•,o SEPTEMBER 23, 2002
OBPAB711fENTOFPUBLIC WORKS
t20D SANDPIPER LANH
ATt.AN'flC BtcgCH, ALORtUA 32233.9318
TELEPHONE: (904) 287.5834
FAX: {y04) 247.5843
SUNCOM: 852-5834
hup//da~lan<k-bcnch.fl.us
September 12, 2002
Mr. Gordon Ciruhn
(3ruhn}vlay, Ira:,
itE: Bxtettsion of Bid No. 9900-24
Dear Mr. Grtlhn:
FAX: 268-0679
As you are aware, the annua} connect with the City of Atlantic Beach for point repairs
expires at the end of September, 2002. We would like to extend the contract for another
year at the current prices, if this is aceePtabk to pour oompany. If acceptable, please sign
bekrw and lYtnrn to nx before September 16, 2002, so 1 can prepare a statFreport far the
City Commission.
We krok forward to recommending that we wntinue out contract With your company,
Sincere}y,
tts~~~i"~'"_~
Donna TCaluzniak
Utllity Director
GRUBN MAY, WC. AGREES TO EXTEND TAE CONTRACT WITS TAE CITY
OF ATLANTIC BEACA AT THE PRICES SUBMITTED IN BID NO, 9900.24
80R AN ADDITIONAL REAR HEGiNNIIVG OCTOBER 1, 2002.
Q
Gordon c3rubn D-~