Exh 4CAGENDA ITEM #4C
OCTOBER 14, 2002
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Agenda Item:Parks Lawn Maintenance Annual
Contract Bid No..0001-25.
Submitted by: Timmy Johnson, Recreation Director
Date: October 2, 2002
Background: Over the past year, Cuyler's Lawn Maintenance has
provided the City with Lawn Maintenance Services. They
have demonstrated excellent professionalism and
knowledge in the area of lawn maintenance and debris
pick-up.
The City has spoken to Cuyler's Lawn Service regarding an
extension for one year at the current rates and they have
agreed. As per bid #0001-25: "The City reserves the right
to renew contracts for two additional one year periods
pending a mutual agreement between the City, the vendor
and a review of the contract performance by vendor for the
previous year ".
Cuyler's Lawn Maintenance has agreed to renew the
current contract at the Lawn Maintenance price.
Maintenance of Public Facilities has been moved to the
" Utilities Department and will: be bid out; therefore, it is not
included in this renewal. Parks and Recreation has been
pleased with the performance of this contract.
Recommendation: To extend the Parks Lawn Maintenance Contract for one
additional year. at the current vendor rates for City Park
areas.
Budget: Account number 001-6020-572-3400 (Park Maintenance-
Other Contractual Services) Lawn Maintenance Services
,provided at a cost of $57,160.00 per year.
Attachments: Bid Checklist from Previous Year and Letter of Acceptance
to Cuyler's Lawn Service
Reviewed by City Manager:
OCT-02-2002 WED 08 24 AM CITY OF ATL BCH PURCHASI ~FRX N0, 9042475819
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AGENDA ITEM #4C
OCTOBER 14, 2002
September 4, 2002
Mark Cuyler
Cuyler's Lawn Service
3109 Spring Glen Road, Suite 300
Jacksonville, Florida 32207
Dear Mark:
DEPARTMENT OF PARKS AND RECREATION
716 OCEAN BOULEVARD
ATLAN'T'IC BEACH, FLORIDA 32233-5455
TELEPHONE: (904) 247-5828
• FAX: (904) 247-5849
SUNCOM: 852-5828
http://ci.atlantic-beach.fl.us
As you are aware, the contract with the City of Atlantic Beach for Lawn Maintenance
Services expires on September 30, 2002. We would like to extend the contract for
another year at current prices, if this is acceptable to your company. If acceptable, please
sign below and return to me before September 13, 2002, so I can prepare a staffreport for
the City Commission to accept the extension.
We look forward in working with your company for Lawn Maintenance Services for City
Parks.
Sincerely,
Timm Jo nson
Recreation Director
Cuyler's Lawn Services agrees to extend the contract with the City of Atlantic
Beach for one year for the same price starting on October 1, 2002.
• ~- d`7 -
Mar Cuyler, Owner Date