Exh 8EAGENDA ITEM #8E
NOVEMBER 11, 2002
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Information for Possible Budget Amendment to Add Stamped
Asphalt Crosswalks on East Coast rive
SUBMITTED BY: Jim
DATE: October 31, 2002
BACKGROUND: The City Commission made the fmal decisions on what items to include in
the FY02-03 budget at the third and final budget review meeting on
August 26, 2002. A question was raised at an earlier budget review
meeting about the cost to include brick crosswalks at some intersections
on East Coast Drive. Bob Kosoy reported that the cost to install a stamped
asphalt crosswalk that would resemble a brick pattern would be $3,000.
The cost to install this material on the four sides of any intersection would
then be $12,000. No funds were included for this project in the City's
FY02-03 budget.
Funds are available for this work if the Commission wishes to utilize some
of the remaining balance from the Half Cent Sales Tax Fund. During the
budget review process, staff estimated that the balance of funds available .
at the end of FY01-02, added to the estimated revenues during the
FY02-03, and less one previously committee project would total $741,335.
A number of projects were proposed for Commission's consideration and
discussed during the three budget workshops. A copy of the list of
possible projects that was considered by the Commission is attached. It ,
has been amended to include new language showing which items were
funded and the resulting balance of unobligated funds which is $500,135.
The main reason that the Commission left funds uaobligated was to have a
source of money to pay for upcoming storm water capital projects. A
presentation was made at the August 19`t' workshop by the City's storm
water consultants (CDIVn recommending a list of projects to be funded
over the next ten years with an estimated total cost of $8,430,000. While
approximately $2,000,000 was available in the General Fund .balance that.
exceeds the Commission's 25% contingency requirement, the rest was
anticipated to come from this Sales Tax Fund. Another funding possibility
that was discussed was to issue bonds pledging the income from the Half
Cent Sales Tax for repayment in future years. Staffwas directed to further
investigate the largest capital project, which was to relieve the current
flooding problems in the Hopkins Creek Basin, and to report back to the
Commission for budget authorization at a later time.
AGENDA ITEM #8E
NOVEMBER 11, 2002
BUDGET: The cost of asphalt stamped crosswalks is estimated at $12,000 per
intersection. The City Commission discussed installing these at four
different intersections along East Coast Drive, which would total $48,000.
No funds are budgeted for this project.
:RECOMMENDATION: The Commission must make a decision as to whether $48,000 would be
better used to install decorative crosswalks on East Coast Drive or applied
towards Storm water capital projects. It is clear that the costs to relieve
the flooding in the Hopkins Creek Basin (Aquatic Drive area) is
considerably more than the City has on hand including both the
$2,000,000 from the General Fund and $500,000 from the Half Cent Sales
Tax Fund. Every dollar spent for other projects will either reduce the
money available for future storm water work or increase the amount of
money that will be borrowed to fund it.
ATTACHMENT: .Revised list of "Projects to consider for Half Cent Sales Tax Funding"
AGENDA ITEM #8E
NOVEMBER 11, 2002
Projects to Consider for Half Cent Sa{es Tax Funding
Revised 8119!02 (90/31/02 notations in italic)
Carry Over Estimated from FY 01-02 $282,335
Revenues Estimated for FY 02-03 505,000
Dewees/ Coquina/ Shell St. Project -46,000
Total Funds Available $741,335
Recreation Projects
A. Staff Items
-Irrigation on soccer field at Russell park $8,000
- Dutton Isle. Match to grant for Phase III 60,000 funded
- Tideviews security equipment 6,000
-Jordan playground equipment replacement 15,000
- Howell park well 10,500
-Russell Park well 10,000
-Furnishings for Adel Grage center 10,000
Sub total; staff items $119,500
B. Recreation Advisory Board Recommendations
-Jogging track at AB Elementary $4,300
- Picnic Shelter at AB Elementary 7,200
- Small Skate Park 25,000
Sub total Rec. Board Requests $36,500
C. Requests from ABAA
- Dug-Out for T-Ball Field $10,200
- Irrigate T-Ball Field 1,300
- Re-sod B Field w/ Bermuda grass w/ irrigation 14,600
Sub total ABAA requests $26,100
Total Recreation Projects $182,100
Public Works Projects
- Dewees/ Coquina Street paving "'1 $44,000 funded
- Street Striping per4/02 Commission report ~ 29,000
- Ped path design & construction; grant match 50,000
- Post Office/ Plaza entrance; work on Plaza 67,200 funded
-Storm Water Projects from Master Plan 250,000
-Church St. paving; 1/2 of cost 70,000 funded
Total Public Works Projects $510,200
Miscellaneous Projects
-City Hall addition; 1,200 SF $240,000
-Town Center Extension; Ocean Av. (total cost) $150,000 in Bed Tax
Projects Without Cost Estimates
- Mayport Rd. medians ?
- Recreation Center (YMCA} ?
- Stormwater Capital Projects ~ ?
`1 $46,000 already in budget for Dewees! Coquina project, additional $44,000 would
bring project up to $90,000 to include drainange
Sub-Total of funded items $241,200
Balance after funded items ~ $500,135
AGENDA ITEM #8E
NOVEMBER 11, 2002
Projects to Consider for Half Cent Sales Tax Funding
Revised 8/19/02
Carry Over Estimated from FY 01-02 $282,335
Revenues Estimated for FY 02=03 505,000
Dewees/ Coquina/ Shell St. Project -46,000
Total Funds Available $741,335
Recreation Projects
A. Staff Items
-Irrigation on soccer field at Russell park .
- Dutton Isle. Match to grant for Phase III
- Tideviews security equipment
-Jordan playground equipment replacement
- Howell park well
- Russell Park well
-Furnishings for Adel Grage center
Sub total; staff items
B. Recreation Advisory Board Recommendations
- Jogging track at AB Elementary
- Picnic Shelter at AB Elementary
-Small Skate Park
Sub total Rec. Board Requests
C. Requests from ABAA
- Dug-Out for T-Ball Field
-Irrigate T-Ball Field
- Re-sod B Field w/ Bermuda grass w/ irrigation
Sub total ABAA requests
Total Recreation Projects
Public Works Projects
- Dewees/ Coquina Street paving *1
-Street Striping per 4/02,Commission report
- Ped path design & construction; grant match
- Post Officel Plaza entrance; work on Plaza
-Storm Water Projects from Master Plan
- Church St. paving; 112 of cost
Total Public Works Projects
Miscellaneous Projects
- City Hall addition; 1,200 SF
- Town Center Extension; Ocean Av: (total cost)
Projects Without Cost Estimates
- Mayport Rd. medians
- Recreation. Center (YMCA)
- Stormwater Capital Projects
$8,000
60,000
6, 000
15, 000
10,500
10, 000
10,000
$119,500
$4, 300
7,200
25, 000
$36,500
$10,200
1,300
14,600
$26,100
$44,000
29,000
50,000
67, 200
250, 000
70, 000
$182,100
$510,200
$240, 000
$150,000
*1 $46,OQ0 already. in budget for Deweesl Coquina project, additional $44,000 would
bring project up to $90,000 to include drainange