Exh 3AAGENDA ITEM #3A
DECEMBER 9, 2002
December 2, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City ~pmmission
FROM: Jim
SUBJECT: Fo
Contract Extension for Landscape Maintenance with Trim-All; Commissioners requested
the staff to look into the possibility of extending.the current contract for landscape maintenance
with Trim-All Lawn Service, Inc. as opposed to re-bidding the. contract in January because of the
good quality of work that they had done on the Atlantic Boulevard medians in Town Center area.
Trim-All has agreed to a contract extension, which is on the agenda for Commission approval on
December 9, 2002. The City Manager ofNeptune Beach has concurred with the extension rather
than re-bidding of the contract because of the good job that the company has done.
Maintenance of New Mayport Road Retention Pond; City Commission requested staff to
check with the JTA to fmd what plans they had for, the maintenance of the new retention pond
being constructed on the east side of Mayport Road just south of the Best Western Motel. Per
Jack Gabriel of the JTA, the maintenance responsibility for this pond will be turned over to the
FDOT when the construction is complete. As far as he knows, the only maintenance that the
FDOT would do to the pond would be to mow the grass and spray for aquatic weeds.
City staff estimates that the cost to Atlantic Beach to maintain this pond would be $5,700 per
year. This includes by-weekly mowing and spraying the pond. There is no irrigation system
proposed for this pond. The staff has also estimated, based on other FDOT maintenance costs,
that the avoided costs for the state to maintain the pond would be approximately .$2,000 per year.
If this were to be included in the City's maintenance agreement with the FDOT, then the
estimated net cost to the City (above the amount received from the FDOT) would be $3,700 per
year. Is it the Commission's desire to negotiate with the FDOT to include this pond in the City's
maintenance agreement?
Elevated Storage Tank Bids; When a report was presented to the City Commission on
November 11 concerning the high bids. received for moving an elevated storage tank from
Kissimmee to Atlantic Beach, Commissioners asked staff to contact some of the tank companies
directly to find if the cost-could be lowered by preparation of more complete specifications.
Staff first called the Vice Mayor of the City of Kissimmee who agreed to extend the timetable
for removal of the tank for "a few months" to give Atlantic Beach more time to rebid the project.
Also, discussions with some of the water tank companies have indicated their belief that bids
would be lower if the City had plans and specifications prepared for the job. The City is now
AGENDA ITEM #3A
DECEMBER 9, 2002
having a consultant prepare a preliminary design adequate for the bidding at a cost of
approximately $6,000. Once this design is complete, a bid invitation will be reissued and prices
are expected by mid-January.
Raising of Sidewalks nn East Coast Drive and Donner Road; A request was made by a
Commissioner for staff to consider whether the sidewalks on East Coast Drive and Donner Road
could be raised to provide some separation between pedestrians and vehicular traffic. Staff is
presently working with the Core City contractor (Petticoat) to determine if it is possible to
re-establish the original grade of East Coast Drive adjacent to the sidewalks. Apparently, the
road has been filled in with asphalt since its original construction.. Raising the sidewalk may
create some drainage problems, which would involve additional construction money to mitigate.
Donner Road is a more complicated problem. There are many existing utility lines under the
road, many of which with only minimal cover. Consequently, the road cannot be lowered at any
reasonable cost. The sidewalk is now lower than the existing lots; many of which already
experience some ponding during rainstorms. If the City were to raise the sidewalk it would
create additional flooding problems for the neighbors unless several catch basins were added.
The estimated cost for this work is $75,000. It would also be unsightly and carry with it a future
maintenance cost.
Pedestrians Crosswalks; A question was raised by Commissioners recently about Florida Law
on who has the right-of--way at crosswalks. Florida Statutes 316.310 establishes in Section (7)
that vehicles shall yield to pedestrians in a marked crosswalk.
Sherry Drive Ston Sign Petition; A petition was presented to the City Commission at the last
meeting requesting the installation of additional stop signs on Sherry Drive. The Police
Department has been requested to prepare a comparison of average speeds on Sherry Drive as.
determined by several past speed studies and to make recommendations concerning the proposed
signs. A report will be ready at the next City Commission meeting, which will be in January.
AGENDA ITEM #4A
DECEMBER 9, 2002
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DECEMBER 9, 2002
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AGENDA ITEM #WA
DECEMBER 9, 2002
Police Emergency Ras 7lme
Reported Crimes
lOtal. ly T06
Activities
Training for Police
Jachsonvllta Flre and Rascuo
Monthly Report for Public Safety
' 2002 October
2.000 Minutes
MurderlManslau 0 0
Forcible Rape ~ 1 5
Robbe 4 20
A raveled Assault 3 44
Sim Assauttlfhreats 10 143
Bur la 14 116
Larcen 47 331
Auto Theft 0 47
Cabs for Service 2096 2234 20149 18.580
Arrests 100 70 845 720
Uniform Traffic Citations 578 367 5331 4446
Police Fitness
l-aptop Training
FCIClNCIC Certification on State and Federal Databases
Use of Force Scenario Training
Basic Survival Spanish for Law Enforcement
Advanced Report Writing
2002 National {ntemal Affairs lnveatigators Conference
Animal Contrd Certification
Report Management System Training on Traffic, Intelligence, and Administrative Modules
7001 C)et 2002 [kk 2001 YTrI 2nm v-rn
2DD2 opt YTD znoz
2001 ~d 2002 oct Y-T=D 2001 Y T-D 2002
Fire Alanna # 17 2D 160 156
Fire Response Time Minutes 5.292 4.37
Emer c Medial Calls # 55 79 641 707
EMS Res se Time Minutes 4.985 4.257
Animal Control
Phone Calls
Animal Bites
Animals Impounded
Wild Animals Relocated
Traps Issued
Animals Adopted
Animals returned to Owners
Citations Issued
140
1
36
9
10
3
14
1{
Code Enforcement See Attachment
Lifeguard Activity None
AGENDA ITEM #4A
DECEMBER 9, 2002
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DECEMBER 9, 2002
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