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Exh 4BAGENDA ITEM #4B DECEMBER 9, 2002 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Atlantic Boulevard Medians, Town Center Landscape Maintenance and Mayport Road Flyover Areas SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works ~~~ DATE: ~ November 27, 2002 BACKGROUND: The City's current contract with Trim All Lawn Service, Inc., for maintenance of the Atlantic Boulevard Medians, Town Center landscaping and Mayport Road Flyover areas expires on January 31, 2003. We have contacted Mr. Larry Ogilivie, Vice President/ Operations of Trim All Lawn Service, Inc., and he has agreed to extend the current contract for another year at the current prices indicated in the table below. Area of Maintenance Annual Cost Monthl Cost Atlantic Blvd. Medians $25,800 $2,150 Town Center $8,772 $731 Mayport Flyover $35,,760 $2,980 (includes $1,505 for Neptune Beach which the Ci will be reimbursed The City has the option of extending the current contract for two 1-year periods, and this proposed extension will be the second. .RECOMMENDATION: Extend the contract for one year, at the current prices. ATTACHMENTS: Letter signed by Larry Ogilivie, Vice President/Operations of Trim All Lawn Service, Inc., agreeing to the.extension. BUDGET: Total Budget for Fiscal Year 10/1/02-9/30/03 is indicated in the table below: Area of Maintenance Bud eted Amount Account Number Atlantic Blvd. Medians $26,000 001-5002-541-34.00 Town Center $9,000 001-5002-541-34.02 Ma ort Fl over $36,000 001-5002-541-34.00 REVIEWED BY CITY MANAGER: AGENllA ITEM #4B DECEMBER 9, 2002 DEPARTMENT OF PUBLIC WORKS 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4318 TELEPHONE: (904) 247-5834 FAX: (904) 247-5843 SUNCOM: 852-5834 http://ci. atlantic-beach.fl.us November 18, 2002 Larry Ogilivie, Vice President/Operations Trim All Lawn Service, Inc., P.O. Box 6437 Fernandina Beach, -Florida 32035 Dear Mr Ogilivie: As you are aware, the contract with the City of Atlantic Beach for the maintenance of Atlantic Boulevard Medians, Town Center and the Mayport Road Flyover landscape areas expires on January 31, 2003. We would like to extend the contract for another year at the current prices: Town Center ...................................:.....................:................. $731 00 per month Atlantic Blvd. Medians . ~ . $2,150.00 per month Pond on Mayport Road between West 4`~ Street & West 5`~ Street ............ $490.00. per month Atlantic Beach side of the Mayport Road Flyover area .................... ... $985.00 per month Neptune Beach side of the Mayport Road Flyover ............................. $1,505.00 per month Total ............................:................:....................................$5,861.00 per month If acceptable, please sign below and return to me before November 30, 2002, so I can prepare a staff report for the City Commission to accept the extension. We look forward to recommending that we continue our contract with your company. Sincere , /< `~ Phil Nodine Streets and Maintenance Division Director TRIM ALL LAWN SERVICES, INC. AGREES TO EXTEND THE CONTRACT FOR ONE YEAR OR THE SAME PRICE STARTING FEBRUARY 1, 2003. /~ 2z- D z arty Og' i 'e, V e President/Operations ~ Date L~EC-05-2000 TUE 10:51 AI9 CITY OF ATL BCN PURCNASI FAX ii0, 9042475819 P, 15/17 ~~ CITY OF ATLANTIC BEACIi D~CUAIENTS LtE0U1Ri~,NIEN'I'S CHL:CTCT,I'ST CIRTGTNAL Insurance Certificates (copies, aeroxes, and facsimiles u~c jJNACCLPI'AB '), naming the City of Atlantic F3each as Certificatt Holder, showing the bidder has obtained and will continue to ca~Yy Worker's compensation, public and private / liability, and property damage insurance during the fife ofthe co:~tract. W Bids submitted in triplia~te. Signed copy of Documents Requirements Checklist, included as part of the lnstructions to Bidders. 'vJ Proof of Occupational License (copies ARE acceptable). Cd Three (3) pasitiva ceferences, including FrLX numbers. Chi Form 1~V-9. The above requirements have been noted and arc understood 6y the contractor. SIGNS (Contractor or Agent) UA'CF_: /02 ~oZ - O BIDNO.; OOO ~--5 DEC-05-2000 TllE 10 47 AM CITY CF ATL SC4{ PURCHASI FAX N0. 904~4758tS BID SUMMARY FORiti1 r, u~r ~ i , f `T I, Tatal Price Bid, for Atlaatic Boulevard Medfau Maintenance for 12 (twelve) Aionth Period, as described la these spoctilcatlons: II. Total Price Bid for Tawn Center Maintenance for 12 (7vrelve) Month Period, as described in these specifications: S_~~ .,? . pn ' Ixi. Grand Tottt( for Atlahtic Boulevard Medfaas and Towa Center Maintenance, as described in these specifc,tioa9: SUBM1TTAi;. 1 r• ~ n~• ~1 lscw~• 5~dicc., I taC. $iddcr . 1-~~-~4 C~ i ~V i e IIy ~~ ~O t3o~ ~ ~3'1 ]3usinas Address I'Y1'nar~ ~ r,~ ~.~Ch, ~ 3~3~ Cily, Stato & Zip Code .t ~. ~a, ~ooo bate C~AC.~rock-f-~1}'~r Contact Pcrsottii ~~ Si taro Title I~ ~~j'o~~ ~QI ~3Z3 Z Business Telephone ~40~ 7S3 -3ooS Telephone Nwnber Page 7 ~~ ACGI~D CERTIFICATE OF LIABILITY INSURANC ID EN DATE(MMIDD/YY) MA-1 12/12/00 PRODUCER THIS CERTIFICATE IS ISSUER AS A MATTER OF INFORMATION Amelia Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE WWW . AMELIAINSURANCE . COM HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2384 Sadler Rd. , PO Box 16599 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Fernandina Beach FL 32034 Phone: 904-261-3606 Fax: 904-261-7654 INSURERS AFFORDING COVERAGE INSURED INSURER A: Amco Preferred Insurance Co INSURER B: ' Trim A11 Lawn Service InC INSURER C: 4158 Oyys~ter Bay Drive h FL 32034 B INSURER D: Fernandina eac I INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - NSR LTR TYPE OF INSURANCE POLICY NUMBER O IC E'L'~(G DATE MM1DDfYY I PI A I DATE MMIDDlYY LIMITS GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one tire) S CLAIMS MADE ~ OCCUR MED EXP (Any one parson) 5 PERSONAL & ADV INJURY S GENERALAGGREGATE 8 GEN'L AGGREGATE LIM17 APPLIES PER: PRODUCTS • COMPIOP AGG S POLICY PRO• LOC JECT AUT OMOBILE LIABILITY COMBINED SINGLE LIMB $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY 5 SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY • EA ACCIDENT S ANY AUTO OTHER THAN EA ACC g AUTO ONLY: AGG S EXCESS LIABILITY EACH OCCURRENCE S OCCUR ~ CLAIMS MADE AGGREGATE S 5 DEDUCTIBLE S RETENTION S 3 WORKERS COMPENSATION AND TORY LIMITS X ER- A EMPLOYERS'LIABILITY WCV7009340 06/02/00 06/02/01 E.LEACHAGCIDENT 3 SOOOOO ~ E.LDISEASE•EAEMPLOYE E SOOOOO EL DISEASE • POLICY LIMIT S 50 D O 00 OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIEXCLUSIONS ADDED 8Y ENDORSEMENT/SPECIAL PROVISIONS FL operations only for workers comp CERTIFICATE HOLDER N (ADDtrtoNAL INSURED; INSURER LETTER: CANCELLATION ATLABCH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 GAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL City of Atlantic Beach 800 Seminole Road IMPOSE NO OBLIGATION OR LIABILITY OF ANY D UPON THE INSURER, ITS AGENTS OR AtlantlC Beach FL 32233 REPRESENTAT{VES. I Earl Na le ACORD 25-S (7/97) ~ ~ ©ACORD CORPORATION 1988 7'R A ~ ~+3 December 12, 2000 City of Atlantic Beach c/o Purchasing Agent 800 Seminole Rd. Atlantic Beach, FL 32233 RE:References for Trim All Lawn Service, Inc. City of Jacksonville Beach Attn: Gary Metters 321 Penman Road Jacksonville Beach, FL 32250 Phone (904) 247-6236 Fairways Condominiums Attn: Teresa Mozo 100 Fairway Park Blvd. Ponte Vedra, FL 32082 Phone (904) 285-4102 City of Fernandina Beach Attn: Nan Voit 2500 Atlantic Ave. Fernandina Beach, FL 32034 Phone (904) 277-7350 Post Office Box 6437 • Fernandina Beach, FL 32035 • (904) 491-3232 ~ -- 2000-2001 OCCUPATIONAL LICENSE TAX LYNWOOD ROBERTS ~~p. OFFICE OF THE TAX COLLECTOR CITY OF JACKSONVILLE and/or CQUNTY OF DUVAL, FLORIDA 231 EAST FORSYTH STREET ROOM 130, JACKSONVILLE, FL 32202 PHONE: (904)830-2080 FAX: (904)830-1432 Note - A penalty Is imposed for failure to keep this license exhibited conspicuously at your establishment or place of business. This Ilcense is furnished In pursuance of chapter 770-772 City ordinance codes. TRIM ALL LAWN SERVICE INC CINDY OGILVIE VOSS 4158 OYSTER BAY DR FERNANDINA, FL 32034-6756 ACCOUNT NUMBER: 10 148957-oooo-b DESCRIPTION: CONTRACTOR, ALL TYPES County License Code: 770.307-001 County Tax: $22.50 Municipal License Code: 772.309 Municipal Tax: $101.25 Total Tax Paid: $123.75 VALID FROM OCTOBER 1, 2000 TO SEPTEMBER 30, 2001 RCPT# Oot/3o/g 156/ol02/0913200o DATE: g/12/2000 AMT: $123.75 ATTENTION ***The Following Construction Contractors Require Additional Licensure*** ALARM POOL ALUMINUM/VINYL RESID€N7"IAL -BUIL-DII~!G- -----ROOF-IA~G--~-- .__._ ELECTRICAL SHEET METAL SOLAR MECHANICAL PLUMBING IRRIGATION GENERAL CARPENTRY WATER TREATMENT UNDERGROUND UTILITY HEATING AIR CONDITIONING REFRIGERATION This is an occupational Ilcense tax only. It does not permit the licensee to violate any existing regulatory or zoning laws of the County or Clty. Nor does It exempt the licensee from any other license or permit required by law. This is not a certification of the licensee's qualification. ~Y^"" - " ~~~ TAX COLLECTOR T111C DC/'•l1RACC A DC/`CIDT ACTtD \/AI 111ATIARt _ OS/12/00 FRI 14:02 FA3 004:351280 SENTRY HANAGEME1dENT ~^^ W'9 Request for Taxpayer ~°"~°~irbN1°°' Identification Number and Certification ON~rM of ~ Twrury Inr,wN 11aon„~ fuWi rrma, «+ dparmo IM1.aYgcvn. on ~ easiness nsma. M Qrt tram aAO.+. sp.eMk Instn+ellor» on 0 Cmack.opnyMaa me i,dluldu.rsds aoar~et . ctraaC and ap. v wha na) • s .r.. -..._ __. ~.e .v. ~ ~ Erkar your T W fA tfM approprgq HoK ter krd7viduala. Vtis k yar toNd warty rNrrltW soclar sacurMy rwarrcr (S51'~. Nawavsr, p you tMa a raldurt aMgt Cft e a.e the klttttrWona on a r rtebr e 2 da p g p op , s Pot other errlkt, M k your artpbyst ~ tdertlRkstlon number (E1N). If yctr do rid hew a number. ». Now To t3at a TPt on Pqe 2. ~ergcyar td.nlXk.NOn n Nome;lrMa •eeourrrts h mare dhav oaa nertte. u ~/ ~ ~ '- 3 - sea or. d»rt en page 2 A+r puldrt»s on wfw,se ! 1 If1002 r Give Corm to the ~-/"~ ngtreater. oo NOT rend to the 1RS. 3a~~ ab.t- aqusalar'a rrar and addna c (aplgnan st aaarM nurnt»r(y hats (pdonti) For Payees f:xempt Flom E3adtu~ Nf'tfhholdirq (S9e 719 atsUttdials ran page 2) Under P d perjtry, l nAlry fheC 1. Tfxi rwrnbar ahoMl on this lam b try oared taxpayer Ideetttlrcetion rarnber (a I an w.tirg (or a rxxnber b be Mstrsd to na), >und t» tam not aubjaot b Eadaip va-r+ddtr~g hnrause: (a) I em exempt from Wdarp wRhtwlding, a (b) 1 have not Wan noatieE bl tM I nbmal Ravanue SaMce (IRS) Mwt I am subject to ~da~ vdCrtaldhtg as l nsuR er' a ddtuta b report ap Irsd=ast a dMdanda, a (e) C>. ]RS Iris notNlsd rna that 1 tm to bnger sed>lect b btoloq wRtrtoldVtg. Catlfieatlon Mstnrctlana.-Yw moat sloes out Mom 2 above it you haw been trodfed by the IRS that you arc eunerdty aubjsd to baelap vv(ddroldktg I»aere yet Nava Mad b sport aM lntarwt and dividenoa m your tar rettrtt. For red extolls branaactfOns, kern Y Coax not appy. For martpsge Ydentl paid, aogresttian or abrndonment of sawed prapotfy, cerroeMatbn at detK, oantrtbutions b sn irdlvkual rebM7Mnl arran9~x 0~). e~ OY, Day~a otMr than irarset and diddMCa, you n not tegtdred b slpn the CertifkeUon, lard you neat proNde gout oornd TA4. (See ttx ktctr~xsfons on page 2) Hero { stgrt,lute~ tawpose o! Fain.-A person vrho b b Ma an irfotmatfon rahxn with the IR3 meal get ya,r mrract taxpayer IdutfMkattoet numbK {TiN) to npart, tar exattlpN, lraane paid b you, real ealaln tranasctlona, rnarfpage FRraat you paid, aogeraMlen a ItDatrdarmatt o(wwrsd Pt~Y. eertoaMaticn of debt, a oorrrblebtu you rmCe b an 1RA. llaa Fomt W-9 to give your oared TiP) b Ute Wtbn requeating K (the raquwtar) and. when app~.~a, to: ~. Cstlly the TIN you en gMrp a aorteot (a you rs vaaklrtp !or a tem6ar b W Iseersd), L CertXy you re not subject lv Daekup wehtwlding, a S. GeM etantpttort Rim backup wthtnldirg i( you sr+ en exempt payee. Noma: N a nrgwsferpfvw you a roan orMr MfN a Wp !o nquaef your 7'fM1iL you must wa (he rrQuastsrs farrrt d'!tb arrDStanredyaiNarlo this Form w~. IAnrat h 6ackrW WIl1lhaWhp7- Psnars maldrtg oerpin peyttlwtts b you rrxJSt wltnhow and pay b ttte IRS Jt 71 of soon payments under oxtail oondigora. Th1S IS GWd'beGcVp wrltrftofdlnp.' Payments Art mey be Wb}eet OD broiup wilhhddlnp krekrda frdareat, rYvidands, brolnr and baler htnsac8ay nrtta, tvyalttea, rtorrrnployee pay, and oarW1 paymerds ham tkhing boat epsrators. Red estate harnadtiofu an not wb~ad to txadwp wRhl+aldMp. q ya„ pits >M ngwaear yutr Dotted TI N, mdse tht proper oertlficafionr, rid spat tN your terobls interest and dividends on your tree rdum. psym.rra you fsoaNe v~ not W subject b twicup wllrhdei+p. Payrnsrrts yw nodva wi11 De sugad b WolarP wMtJwldtg q: t.You do itot llrnlalr your TI N fo the teGuester, a i TM IRS rata bee reGueater dxt you famished an frroofrsttTlN, et ~.lTe ItiS retie you that you ere aut>feW b bedcup wMlehoMftrp beCaMrrw ytw did not rsgatl aN yar int.t.at and dividanea on your tar return (tot repoetebN intsteal and divtdettda arty), a t. You do trot aert/y 1o tM requester (Mt you era rxa< axd+ject to tudorp vrtdrwattg wxfat 3 ebow (ter raportabl. interest erne dividaw aooaurlfe op.ned alter t Oe1 anlyg, a 4 You 6o not oetlity yar TW when ragrdrad. See tW Pd IR iruttlreBorn on page 2 for dshib. Cr1an p; ,J< and psyrrwrRs an exampl from baotarp w)drroktirp. Sar tM Pa[t d lnatructlorts >f1e ihC separala lnfhLCtbnf for the ReQUes1K or Fort+t W-r. ' Penalties FaNura 7o Famish nil. - H yeo fai m nxnbtr your exured TIN b a r~~, Ya+are n+bl~ tc a penalty o! iS0 for sec A stall talus arrest your faikw la dw In reeeali~te oawe rd not b w0ltul ~~ C1vii Penalty for false: tnfomwtlon NAth ItasPect to WfW11fo1elr~. - Hyou mabe ^ (also stalentml with no testcreebk beefs drat results i1 ro bsdtup wtleltoWYg, you an subjeet b a 3500 D~e1Y• Crkninal Penalty lot Falstlytng Inforrn.tla>. - WIIYWy fatsigtnp ovtllleadons err ef!ktnatbru ~Y ~~ you b aerrnal psrxkia Y+cNdhp frw andfaf lnprteonmanL MYw a o! TSNs. - t! the epunter dholosn or uses T1Ns hvblydon e6 Federal law, the ttptxsbr may be sut>Ierd to cMl nd crirnind pgvMNS. p,, Fomr WA (ter«. t:ad) srt rea+szx.r