Exh 9AGENDA ITEM #9
DECEMBER 9, 2002
December 2, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hansoi
City Manager
SUBJECT: City Ma er's Report
Christmas Lights; City Commission budgeted for the installation of Christmas lights on utility
poles on both Atlantic Boulevard and Mayport Road. A joint committee of officials from both
Atlantic Beach and Neptune Beach choose the design of the new lights. Those lights have now
been installed. They will be turned on December 7`t' to coincide with the tree lighting ceremony
in Town Center. No lights were installed on Atlantic Boulevard between the Seminole Road
intersection and Town Center because the utility poles were to close to the pavement. If lights
were installed on those poles like they are on the others, they might create traffic hazards.
Poiymer for Wastewater Treatment: On March 25, 2002, the City Commission awarded an
annual contract for polymer to the low bidder, Ondeo Nalco. Although the polymer passed the
initial performance testing, continued use,of the polymer has caused upsets of the biological ,
treatment process, resulting in excessive foaming and the need for additional solids handling.,
Wastewater treatment plants are biological systems that may have varied reactions to certain
chemicals. Each polymer manufacturer uses its own proprietary formulas, and evidently the
low-bid polymer is incompatible with our treatment plant's biology. Staff has determined that
using this polymer has resulted in more cost to the City for additional treatment than we are
saving by using the low bid product. The total cost ofthe polymer is $16,000 per year and the
difference between bidders was $1,100. Additional costs related to plant upsets in the last three
months have included $9,000 for electricity to run pumps longer, more polymer used and
additional staff time for dewatering .and extra trips to the landfill due to more •liquids being
transported. Staff has requested use'of the polymer provided by Leachem, Inc. be considered as a
sole source proprietary product. This polymer has been used for several years with no adverse
affects to the treatment process, and the vendor has agreed to honor their bid price. In past years,
Leachem has been the lowest bidder. Iii this last bid, they were the third lowest, with, a difference
in cost of $1,100.
Recreation Fee Schedule; The City's Recreation Department has charged fees for various
services or events for many years. Attached is a schedule of the fees for 2003.
AGENDA ITEM #9
DECEMBER 9, 2002
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