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Exh 4BAGE\"DA ITEM #4B JA`IUARY 8, 2001 CITY OF ATLA:\TIC BEACH CITY COMMISSION MEETIING STAFF REPORT AGENDA ITEM: Atlantic Boulevazd Medians and Town Center Landscape Maintenance SUBMITTED BY: Robert S. Kosoy, Director of Public Works -~j~~ DATE: January 2, 2001 BACKGROUND: The bid opening for the Atlantic Boulevazd Medians and Town • Center Landscape Maintenance was held on December 1S, 2000 at 3:00 PM. The three firms that st.bmitted bids were Turf-masters, Trim-All Lawn Service and Weslev H. Smith Contractors. The following is the total yearly pric<: to maintain the landscaping in the Atlantic Boulevazd Medians and Town Center azeas. Turf-masters 538,400.00 Trim-All Lawn Service 534,572.00 Wesley H. Smith Contractors 552,800.00 RECONII~IENDATION: We recommend awarding the first yeaz contract to Trim-All Lawn Service in the amount of $34,57::.00, with the start date of February I, 2001. ATTACHMENTS: Bid Document Checklist (Bid specifications aze on file with the City Clerk) BUDGET: Funds aze budgeted under account number 001-5002-541-34.00 "Other Contractual Services." in the amount of $35,000.00 for the Atlantic Boulevazd Medians and 547,000.00 for Town Center Maintenance for a total of 582,01)0.00. This amount includes the palm tree trimming to be perfomted by another contractor twice per yeaz. REVIEWED BY CITY NL~.~'AGER: v v~ ~.~vv ~v~ ~+.~~ .~.~ +~~ v. ... \. Jv~~ IJI\V•1:)JI f'1(. .rv. )V4[YI VOIv CITY OF ATLANTIC BEACIi / D4CUhlENTS REU(;SRE!rIEN'fS CF' - K(.l 1' P" AGENDA ITEM q4B JANUARY 8, 2001 ORIGINAL Insu:ance CertiIlca;es (copies, Xe:oxu, am facsiai!es u= y NACCEf1'ABLE), naming the Ciry• of Atlantic Beach cs Certific:.:e aoider, showing the bidder F.as obtained m:d will coetiwe [o cam WosYer's wmpensaEov, public and ptivztn / !i.'tbilay, and propcny damage insurance dvrag the life o.`t5e contract Y Bids submitted in triplicate '~ Signed woy of Dowments Requirements Checklist, scladed as put of the ]rtsiructiotts to Bidders. '~f Proof o: Occupztionai Licensa (ccpies ARE ac~.p:able). Three (3) pes rive references, including FAX cumber s. Fo.~t W-9. The above requirements have been noted snd arc ucderstocd by t:~e covtracor. SLGVE (Coutrauor o; Agect) $1DN0.: QOO ~-S DEv-05-2700'Nt IU~9f B7 GIIT ~ nip o~n runuaro, rnn ,ti. +~~~+~^~•~ pJpV D RY8,2001B BID SUMMARY FORM 1. Total Prla Bid for pWntic Bonlrvud Mediae Matateaaoa for 12 (twelve) Afouth Period, as described is tltese spoelilatbns: 5 a`2? SOU • ~~ , 1I. Togl Price Bid for Town Ceater Maintenance far 1 I (Trretve) Month Period, u detcrlbed Ia thesr spreifiationns: III. Crand Ta W for Atlantic Bonlevud Medians and T~nvn Center Maintmaaee, as described bi those specifleationr. S $7 oD SUBMITTAL: Bidder Dwinesa Address Fern4 /Yf ~ nc ~.r~, . FL- e;ty, state ~ z;P Code - 9z~35 .~~. ~a , o?ooa bate ' ~tV 13~oC~ Contact Person LGr~ ~y; ~, By a~ Sig c ~~ <•~O~ T;Ue qo~f) ~(41-~ 3~ Bnainess T.lephone fl '1~3 -3005 Te: one~Vumbtz Page 7 AGENDA ITEM #4B ACORD CERTIFICATE'OF LEABI L~TY (N~xURANC~PIt JALVDAl(]b, GVVt TRl.Y,^x ::: lZ/13(00 PROOUCEd THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Slaton Ins . of Jacksonville HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 6035 Morrow St. E. , #101 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Jacksonville FL 32217 COMPANIES AFFORDING COVERAGE Sandi Muhich coMPANV ', Pncne NC. 904-731-7922 Fav NO. 904-739-0725 A 07.d Dominion INSURED COMPANY B American National 'Fire Ins Co COMPANY Trim All Lawn Service, Inc. C - PO Box 6437 coMpANV : Fernandina Beach FL 32035 p !. G01lERAGES ': ~ THIS IS TO CERTtFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT CR O7HER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR NAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT' TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR 7ypE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE PCiICY EXPIRATION LIMITS DATE (MM/DD/YY) C'ATE (MM/OD/YV) GE NERAL LIABILITY - GENERAL AGGREGATE $Z,000,OOO A X COMMERCIAL GENERAL LIABILITY MP31275 D7/D1/0D 07/01/D1 PRODUCTS-COMP/OPAGG 82,DD0,000 CLAIMS MADE ^X OCCUR PERSONAL 8 ADV INJURY 3 1 , OOO , OO O OWNER'SBCONTRACTOR'SPROT DEDUCTIBLE: $SO O. EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ SDD,DDD MED EXP (Anyone person) ff 10 , 004 AUT OMOBILE LIABILfTY ~' A X ANY AUTO B1G31275 ~ 07/01/00 07/01/01 COMBINED SIfJGLE LIMB $1,0DD,000 ALL OWNEO AUTOS SODILV INJVRV $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ GAR AGE LIABILftt AUTO ONLY-EA ACCIDENT $ ANY AYfO OTHER THAN AUTO ONLY EACH ACGDENi $ (AGGREGATE $ EXC ESS LIABILITY EACH OCCURRENCE $ S , OOO , OOO B X UMBRELLA FORM UMB1297607 08/10/00 !)8/10/01 AGGREGATE $5,000,000 OTHER THAN UMBRELLA FORM I g WORKERS COMPENSATION ANO WC STATU- 0TH- TORY LIMITS ER , EMPLOYERS UABILTIY EL EACH ACCIDENT $ THE PROPRIETOR/ PARTNERS/FXECUTIVE INCL EL DISEASE - POUCV LIMB $ gFFICERS ARE: IXCL EL DISEASE - EA EMPLOYEE $ OYHER A PHYSICAL DAMAGE BIG31275 07/01/00 (17/01/01 COMP DED:. $1,000 COLL DED: $1,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESSPECIAL REMS CERTIFICATE HOLDER GANGELLATION CITYOAB SHOULD ANY OF ('FIE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL LO DAYS WRI'TEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Gi t11 0£ Atlantic Beach 800 Seminole Rd. EUT FAILURE TO MnIL BUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Atlantic Beach FL 32233 OF ANV KIND UPON THE COMPANY, RS AGENTS OR REPRESENTATIVES. AUTHOR2ED REPRESE NTATIV Sandi Muhich ~ AGORD 25-5 (t/95) " A OR : ` 2000-2001 OCCUPATION~-L LICEN~ AJ VDR1'8.210016 LYNWOOD ROBERT OFFICE OF THE TAX COLLE(:TOR CITY OF JACKSONVILLE and/or COUNTY OF DUVAL, FLORIDA 2]1 EAST FORS VTH STREET ROOM :]0, JACKSONVILLE, FL ]2202 PHONE 190t 19]0-2090 fAX: (90ge30-16]2 NoH - A penalty Is impofe0 for fsi Wra to keep this litensa exhih iteG contplcuously ft your establifhment or place of Ousiness. This license is 7vrnlsMG in purmaneo of chapter 770J72 Git'~ orainanw cones. TRZM ALL LAWN SERVICE INC CINDY OGILVIE VOSS 4158 OYSTER BAY DR FERNANDINA, FL 32034-6756 10 ACCOUNT NUMBER: 148957-0000-6 DESCRIPTION: CONTRACTOR, ALL TYPES County License Code: 770.307-001 County Tax: Municipal License Code: 772.309 Municipal Tax: Total TaK Paid: VALID FROM OCTOBER 1, 2000 TO SEPTEM3ER 30, 2001 RCPT` 001/30/9156/0102/09132000 DATE: 9/12/2000 AMT: $123.75 ATTENTION 522.50 $101.25 5123.75 "'The Following Construction Contractors Require Additional Licensure"' ALARM ELECTRICAL MECHANICAL GENERAL UNDERGROUND UTILITY REFRIGERATION' POOL SHEET METAL PLUMBING CARPENTRY HEATING ALUMINUMNINYL --- -J~00,~!G - - --- SOLAR IRRIGATION WATER TREATMENT AIR CONDITIONING This is an occupational license tax only. H Goes net permit the licensee to xiolsU any existing regulatory or toning laws of [ne County or C'n y. Nor Goes it •xemp' Me licenses }tom any otner license or permit retryireG py law. Thin is not • cvtificabon of the licrosaa's Qualilicat ion. ~~~ TAX COLLECTOR TLIIC OC(^!\MCC A DOl`I:IDT ACTCD \/AI 11'1AT1I\91 AGENDA ITEM N3B JA~L'ARY 8, 2001 =~~p~~~ December ] 2, 2000 Ciry of Atlantic Beach c/o Purchasing Agent 800 Seminole Rd. Atlantic Beach, FL 32233 RE:References for Trim All Lawn Service, Inc Ciry of Jacksonville Beach Attn: Gary Mettets 321 Petunatt Road Jacksonville Beach, FL 32250 Phone (904)247-6236 Fairways Condominiums Attn: Teresa Mozo 100 Fairway Pazk Blvd. Poore Vedra, FL 32082 Phone (904) 285-4102 City of Fernandina Beach Atm: Na;t Voit 2500 Atlantic Ave. Fernand'c~a Beach, FL 32034 Phone (904)277-7350 POS' nff!(`A ~ffv .AG'i7 • .arnrnr ml. 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