Exh 8DAGE:vD:~ ITE~1 qSD
JAYUARY 8, 2001
CITY OF ATLA_\TIC BEACH
CITY COMb1ISSION MEETING
STAFF REPORT
AGENDA [TENT: RECYCLING GRANT
SliBIViITTED BY: Robert S. KosoyiDirector of Public Works
DATE: December 12, 2000
BACKGROUND: The City of Atlantic Beach was appropriated $3,028.93 this yeaz in
Recycling Grant monies. Last year we received $6,200.36. Tllis is a decrease of $3,171.43.
The following is a list of items we can purchase for Expenditure of Budgeted Funds:
Alternative A:
577 Recycling Bins @ $5.25/Each Total $3,029.25
Alternative B:
21 32-Gallon Trash Receptacles @ 5149.00/Each Total $3,129.00
Altemative C:
14 Benches @ 5229.00/Each Total $3,206.00
Altemative D:
7 Picnic Tables @ 5499.00/Each Total $3,493.00
RECOMMENDATION: We recommend Altemative A since we did not order any recycling
bins last yeaz and the reserves ar: getting low. In the past years,
we purchased picnic tables, benches and trash receptacles for the
parks, and many are still in stora3e. We must submit our written
request to the City of Jacksonville by January 31, 2001 to be
eligible for the State of Florida F.ecycling Grant Fund.
ATTACHMENTS: Letter from Suzanne Lichter, Manager of Finance &
Administration, Solid Waste and Resource Management,
City of Jacksonville
REVIEWED BY CITY MANAGER• ~- J'
AGEKDA ITEM q8D
JANUARY 8, 2001
SOLID WASTE AND RESOURCE MAMA(
Office of the Director
December 1, 2000
Nelson Van Lierc, CPA
Finance Director
Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
Dear 4tr. Van Liere:
The City of Jacksonville has again been awarded the Recycling and Education grant from the State
Depar~ent of Environmental Protection for the period October 1, 200J through September 30, 2001. The
amount that your city is eligible to receive from this grant is prorated by population figures within Duval
County. The calculation for Atlantic Beach is as follows:
Population (Cncentive X Grant) = Tota!
13,364 / 762,846 .01751860794 X 172,898 = 53,028.93
Attached is a copy of the grant conditions that must be Followed is order for your city to be eligible to
y receive reimbursement of funds. If you intend to apply for your share as stated above, submit in writing an
expenditure plan by January 31, 2001.
Once your plan is submitted and accepted, reimbursement for expendittres can be made. The deadline for
all reimbursements is July 31, 2001. (If documentation is not received by this date, you will not be
reimbursed.)
For your information, there continues to be discussion in the State Legislature about reducing (this year's
cut in half) or eliminating this grant. We will keep you informed on this mazter. If you have any questions
or need additional assistance, please do not hesitate to contact me at 66 i -0479.
Sincerely, / yj/j,,/r/~
~~ ~i~-~t ~W~°
Suzanne Ltclfter
:vianager of Finance & Administtation
SL: jge
Attachment
PC: Janice Eggleton Davis, Director
General Accounting Division
AGEVD:1ITEM k8D
Department of JAhUARY8,2001
Environmental Protection
)eb Bush
Governor
Twin Towers Office Building
2600 Blair Scone Road David 8. Svuhs
Tallahassee. Florida 32399-2400 Secrenry
RECYCLING & EDUCATION GRANT AGREEMENT
FOR STATE ASSISTANCE UNDER SECTION 403 .'095, FLORIDA STATUTES
PART Z - CRANT HOTIFZCATION ~NFORMATZON
1. Grant Number: RE01-14 2. Oats of Award: July 1, 2000
3. Grant Tit 1e: SOLID WASTE RECYCLING AND EDUCATION GRANT
4. Grant Period: October 1, 2000 - September 30, 2001
S. Grant Amount: $ 172,898
Recv clinc and Education
Base Portion: $ 14,084
Incentive Portion: $158,814
Total Grant Amount: 5172,898
" 6. Grantee(s): DWAL COUNTY / CITY OF JACKSONVILLE
Address: 515 North Lau ra Street, 6TH Floor
Jacksonville, Florida, 32202-3156
7. Federal Employer Identific ation Number: 69-6000344
8. Authorized Representative:
Name: L- A. Hester
Title: Chief Adminis trative Office::
Phone: 904-665-4732
9. Contact Person:
Name: Jackie Eldridge
Address: Recycling Coordinator
515 North Laura Street, 6TH Floor
Jacksonville, FLOrida, 3220:'-3156
Phone: 904-665-4732
10. Total population of Grantee(s) from official April 1, 1999,
Population Estimates: 762,846
11. Issuing Office:
Florida Department of Environmental Protection
Bureau of Solid and Hazardous Waste
2600 Blair Stone Road
Tallahassee, Florida 32399-::400
(850) 488-0300
"Protect Conserve and Manage Fkrida's Environment and Nau:ral Resources"
rnr,«d ~ ~yrke per.
rgKr u - V eCM~ e wnu c i ivrvo AGENDA ITEbt q8D
JANCARY 8, 2001
p,. GENERAL CCNDITlOVS:
_. The method o_' Fayment, for the period October 1, 2000 through
Soot ember 3C, 200=, will be cn a reimbursement t~asis Eor direct coat
only.
2. The grantee sha 11 elect to subm'_t reimbu rr:ement requests on either
a mcnthly cr quarter'_y basis. The method chosen sha:i be followed for
the entire grant period. Ar. ori.gina'_ of the reimbursement recuest, with
summar'_es and appropriate contracts attached, sh.ali be due or. the last
day of the month following the end of the reporting period (monthly or
cuarter:y). Each reimbursement recuest shall bey submitted in detail
suffic'_ent fcr pre audit and post audit review.
3. Grant funds may be expended through September 3C, 2001. A final
reimbursement request must be submitted no later than October 31, 2001.
4. Reimbursement recuests must be signed by the designated Authorized
Representative. This should be the same person who signed the grant
agreement. If there is a change in the authorized representative during
• the grant period, the Cepartment must be notified of the new
representative by resolution or minutes of a co¢~mission meeting.
5. Expenditures shall be limited to allowable items as listed in
Section 62-716.430 of the Solid Waste Grants Program Rule:
(a) Solid waste recycling grants shall be used to provide funding
for recycling program capital costs, which include equipment
purchases, solid waste scales, facility ccnstruction and other such
costs approved by the Department.
(b) Grant funds may also be used for operating subsidies,
provided that the applicant shall demonstrate that such a
use is necessary for the success of the recycling program,
and shall show how the subsidy will benefit the program.
(c) Recycling grant funds shall be used for projects to assist
local governments in recycling paper, glass, plastic, construction
and demolition debris, white goods, and metals and in composting
and recycling the organic material component of municipal solid
waste.
(d) solid waste education grant funds shall be used to promote
recycling, volume reduction, proper disposal of solid wastes, and
market development for recyclable materials. Up to 30 percent of
grant funds may be used for planning studies to assess the
feasibility and success of the recycling and education programs.
(e) A11 existing public and private recycling infrastructure
shall be fully used to the extent possible when planning and
implementing the local government recycling programs. Funds shall
not be used for duplicating existing private and public recycling
programs unless the applicant demonstrates that such existing
programs cannot be integrated into the planned recycling program.
AGENDA ITEM q8D
JA V NARY 8, ?OOl
6. Each recipient of grant funds shall main~;a in accurate records o:
all expenditures of grant Eunds and shat: assure that these
records are available at all reasonable 'rimes for inspection,
review or audit by Department pereonne'_ ~ti rd ocher personnel
authorized by t^e Oepartment. Records sha:1 be kept for a period
of at :east 3 years following the erd o_` the grant period. The
grantee agrees that it will exoeditioue:;~ ir.it'_ate ar.d complete
the prccram we rk for which assistance ha:: been awarded •,: rder this
agreement _.. accordance with a.1 applicat:_e provisions of F:or_da
Statutes a..^.d tine Florida Administrative Code.
.. Allowable costs may be charged to this a<reement beginning either
October 1, 2000, or the date this agreemc•r.t is fu 11y executed,
whichever date is later.
8. Grant funds shall be included in the grantee's Annual Audit subject
to the requirements of CH.216.57, F.S.. F. copy of all Single Audits
shall be submitted to the Department of "cnvironmer.tal ?rotection,
Solid waste Section, by Harch 31st of each year.
9. The Department has the right to terminate a grant award and
demand refund of grant funds for non-comFliance with the terms of
the award or the Solid Waste Grants Program Rule 62-716. Such.
action may also result in the Department declaring the local
government ineligible for further participation in the program
until the local government complies w'_th the terms of the grant
award.
10. Grantee shall obtain all necessary construction-related permits
before ir.itiatinq construction.
11. The State of Florida's performance and obligation to pay under
this grant agreement is contingent upon receipt of funds
presently anticipated from the Florida Department of Revenue.
12. Travel expenses incurred are included in the amount of this grant
and no additional travel expenses will be authorized. Any
requests for reimbursement of travel expenses must be submitted
ir. accordance with Section '_12.061, Florida Statutes.
13. The Department reserves the right to unilaterally cancel this
contract for refusal by the grantee to al'_ow public access to all
documents, papers, letters, cr other material subject to the
provisions of Chapter 119, Florida Statutes, and made or received
by the grantee in conjunction wit}: this grant.
14. The Grart ee is prohibited from using gran: funds for the purpose
of lobbying the Legislature of a State Agency.
AGENDA ITEM NSD
JAtvI:ARY 8.2001
Grz
OFFER AND ACCEPTANCE
The State of Florida, acting by and through the, Department of
Environmenta'_ Protection, hereby offers assistz.nce to the local
government(s) of Duval County / City of Jacksonville, and the cities of
Atlantic Beach, Baldwin,"Jacksc nville Beach, ar.d Neptune Beach far all
allowable coats incurred up to and not exceeding S 172,898.
Grant Application dated 06f23/00, included herein by reference.
THE STATE OF FLORIDA BY THE DEPARTMENT OF ENVIFONMENTAL PROTECTION:
r-~~v. Val . ~~ ~ (,t ~~ t l ~ (rc>
John H. Ruddell, Director Date
Division of Waste Management
In accepting this award and any payments made pursuant thereto, (1) the
undersigned represents that he is duly authorized to acton behalf of
the recipient county, and (2) the recipient agrees to the general and
special conditions.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT COJNTY-
Signature of Authorized Representative
L. A. Hester
Chief Administrative Officer
Please return to:
Department of Environmental Protection
Bureau of Solid and Hazardous Waste
Solid Waste Section - M.S. ,~ 4565
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Q^1 -o v
Date