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Exh 9AAGF,VDA 1TE~I q9A JAVL'ARl' 8,?001 January 2, 2001 To: The Honorable Mayor and :Members of the City Commission From: Jim Han t ~ anage Subject: City Mana er's Report Police Supervisory Exchange Program: The Atlantic Beach Police Department will "exchange" Police Sergeants for one week at a time with the Police Departments in Jacksonville Beach, Neptune Beach and St. Augustine. The purpose will be to allov~ the front line supervisors to work in other similar sized Police Departments to find ways that each department can do their jobs better. See the attached memo from David Thompson dated December 12, 2000 for additional information. Air Show Update; Representatives from the Blue Angels were in the Beaches on December 21" to assess local facilities for the 2001 Air Show and brief local representatives on a variety of Air Show needs. The estimated cost to the Navy to supply the Blue Angels group for a weekend show is approximately $89,000, although their charge to the Ait Show is expected to total $12,000. The Navy foots the bill for the difference as a cost of recruiting. Aside from the seven flying members of the team, the entourage will include numerous mechanics, an announcer and other ground service personnel. They will occupy 40 rooms at the Sea Turtle Inn and will require a total of 27 vehicles to move people and equipment back and frtrth. Arrangements for facilities made thus far appear to be satisfactory at the Mayport Naval Base. The Blue Angels reps however warned local officials to expect some complaints about noise of their aircraft from the time of thew arrival on Thursday, November ]" through Sunday, November 4'". New Web Page: The City of Atlantic Beach's web page has been updated to improve visual appeal, add several links to other organizations, a-mail directly to City elected officials that have e-mail accessibility and offer other information for users. If you have not checked out the City's site recently, you may want to look it over again. The web site is ci.atlantic-beach.fl.us. Emplovee of the Month: Carlene Matthews, Fiscal Agent in the Finance Department was designated the Employee of the Month for December. She started with the City in 1976 as a computer operator and was promoted to the Fiscal Agent in 1986. Carlene's main contribution to the City has been in her long term work behind the scenes to keap the utility billing systems working properly. Most recently she converted softwaze systems and reviewed the Stormwater commercial billings. AGENDA ITEM tf9A JANCARt' 8, 2001 Historical Tree Survey Underway; Several people have asked why there is orange ribbon on several of the palm trees in the right-of--way on East Coast Drive;. These are being mazked in connection with a survey of historic trees in Atlantic Beach that was requested by the Tree Boazd and funded by the City Commission in the current yeazs budget. Height of New Atlantic Boulevard Bridge; Questions have been asked about the appazent difference in height of the new bridge being constructed over thy: Intercoastal Waterway versus the existing bridge. JTA officials have advised that two factors caused for the difference in height. The first is an increase in the elevation of the road approaching the bridge on the east side. The new approach will be raised so that it will no longer be effected by flooding at certain times of the yeaz. Secondly, new highway standazds require a different (lower) gradient on the approaches. Consequently, while the center of the new bridge dill not be much different from the elevation of the existing bridge, the east and west sides will be considerably higher in certain places to allow for a more gentle approach slope. AGENDA ITEM q9A JAVI;ARY 8, 2001 Memo To: Mr. Jim Hanson, City Manager From: David E. Thompson Subject: Law Enforcement Agency Supervisor Ex<:hange (LEASE) ,Date: December 12, 2000 CC: Deputy Chief John Campbell The Police Chiefs from Jacksonville Beach, Neptune Beach, St. Augustine, and Atlantic Beach have been discussing a supervisor exchange program. The purpose of the program is for first line supervisors (Sergeants) to work for a week in another, similar sized agency, to obtain ideas and suggestions for improving operations. The four (4) listed departments have some similar characteristics. They are located in the same general region, they are roughly the same size, and they are beach communities. Since they deal with similar issues, the chances are good that some departments have found "better" ways to addres~~ problems and resolve issues in their communities. If the departments exchaltge supervisors for short periods of time, then the supervisors may be able to identify ways to improve operations based on the experiences of the other agencies. The Police Chiefs have outlined process for an exchange program. Each Department would identify a sergeant or several sergeants to participate in the program. Arrangements will be made to assign a sergeant to another agency for a week. Since most of these agencies have similar shift schedules, this should not be a problem in terms of scheduling. The sergeants will take a list of questions and procedures to use as a guide for reviews. After experiencing a week with a sergeant from another agency, the visiting sergeant will return to the home department azld compile a written report including the suggestions for tactics, procedures, or other changes that he or she AGENDA ITEM q9A JANUARY 8, 2001 dir. Jim Hanson, City Manager Pace 2 December 1'', 2000 believes would be beneficial. Suggestions will be reviewed, discussed, and implemented if approved. This program can be accomplished within the existing budget. The occasional loss of manpower for a week will not be a significant lludgetary problem, and we have the opportunity to learn from other law enforcement professionals in our area. With your approval, I am planning to proceed with the Atlantic Beach Police Department's participation in this program. If you hay e questions about this program, please do not hesitate to contact me for detai'.s.