Exh 9BCity of Atlantic Beach, Florida Quarterly Strategic Action Plan Report 1/3/01
s
Estimated Estimated
Actual Actual
Strate is Priorit Item Start Date Com letion Date Status Comments
1. CORE CITY PROJECT Bob Koso
Sanita Sewer Im rovements
6/14/00
6!14/01
nder Construction Per DEP Consent Order, must be completed by
12131/01; Cured-in-place piping completed,
service replacements completed on
1st 2nd,3rd 4th & 9th
b Sherr Drive Desi n
10/09/00
03/01/01 75% design
submitted on
12/11/00
On a enda for resentation to Commission 1/8/01
Sherr Drive Construction
04/01/01
11/01/01
Awaitin desi n Contractors for Core City Storm Water Project will
be instructed to complete Sherry Dr. first or
se crate ro'ect to be awarded
c Stormwater/Water
Preliminar Desi n 01/15/99 11/03/00 Com leted
Final Desi n
10/09/00
09/01/01
On oin Contract for subcontractors also awarded
12/11100
`Construction 10/01/01 12/01/02 Dates per consultant
2. MULTI-YEAR FINANCIAL PLANNING _
Nelson VanLiere _
a) Develop amulti-year financial planning
format for AB Bud et
04/10/00
06/30/00 Format outline
com lete
Draft submitted to Cit Mana er 6/26/00
b) Submit Preliminary8apital -
im rovements to Cit Commission
6/30/00
-
07/31/01
n- oin Sewer Master Plan complete and Water Master
Plan on-going. Water/Sewer Multi-year financial
plan-presented o-M&C. Other_Dept. Neads_
re arin needed information.
c Ado t F 01/02 Bud et with multi ear
10/15/00
09/15/01
On oin Gathering information and building projections for
all major funds
tannin
d Refine ro'ect milestones and cost 04/10/00 09/15/01 On oin Will be on oin
schedules
e Pre are ca ital invento 01/02/01 03/31/01 To be done b internal staff
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City of Atlantic Beach, Florida Quarterly Strategic Action Plan Report 1/3/09
Estimated Estimated
Strate is Priorit Item Actuat Actual Status Comments
Start Date Com letion Date
3. ZONING CODE
a Zonin Code revisions
CD Board submittal to Commission 06/01/00 06/01/00 Com leted
"Joint workshops with Commission
and CD Board to discuss issues
07/18/00
Februa 2001 Workshops ongoing
"Adoption of code revisions by
Commission
02/12/01
March 2001 Workshops ongoing First reading of zoning ordinance expected
2/12/01
b Com rehensive Plan revision
'CBD to choose Grou Plan consultan
11/21/00
01/16/01 Final review scheduled. Will send to Commission
1/22/01.
`Commission review of Public
Hearin s of Com Plan chan es
Februar 2001
March 2001
*Final adoption of Comp Plan
amendments
Aril 2001
Aril 2001 Subject to Ordinance adoption by Commission
and review b DCA
4. Maintenance of Cit facilities
a Road maintenance Bob Koso
'Implement new software tracking
s stem for roads/ inventor
06/08/00
11/30/00 All streets and data
entered into
database
Working out final software problems prior to
resentation
"GOm letion or maintenanc~ian vuiioiuu ici ioiuu ~ieaer'itaiiuri u CunmdSSi~i~ acneuuicd fur 1101
"Implementation of yearly
maintenance Ian
11/01/00
09/30/01
Plan will be u dated each fiscal ear
b Street si n maintenance Bob Koso
Clean/re lace street si ns as needed
4/18/00
n oin - -
n oin - Over 200 signs have been repaired or replaced.
Cleaned signs in all areas. Continuing
maintenance as needed, completing new
invento of alt si ns. - -
c Storm drains a Bob Koso
~Im rovements on W. 13th Street
09/01/00
02!24/01
To be re-bid Only one bid was received and was over budget.
Portions will be re-desi ned and re-bid.
`Im rovements; Stanle to Jackson 04/17/00 04/21/00 Com leted Re lacement of a deteriorated storm drain _
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City of Atlantic Beach, Florida Quarterly Strategic Action Plan Report 1/3/01
Estimated Estimated
Strate is Priorit Item Actual Actual Status Comments
Start Date Com letion Date
Reshape ditches
0/01/99
n oin
n oin Completed ditches on Mealy Dr., Stocks St.,
Hibiscus, Club Dr. and various areas of Marsh
Oaks. Menzi Muck machine delivered 12!6/00 and
trainin be an.
*Im rovements in Ro al Palm
07/01/01
09/01/02
RFP Drafted Included in 00-01 budget. Will issue request for
ro osals fordesi n
d Cit Parks Timm Johnson
*Inventory all facilities,
e ui ment, rounds
04/18/00
O6/24/DO
Com leted Responsibility for maintenance of beautified areas
transferred to Recreation & Parks on 4/1
0/00
*Prioritize needed repairs,estimate
cost
06/01/00
06/24/00
Com feted .
* Bud et for re airs, re iacements 07/01/00 10/01/00 Corn leted Bud ets a roved
* Create time line to complete
bud eted ro~ects
10/09/00
10/18/00 Submitted to City
Mana er
* Hire additional staff to upgrade level
of maintenance
10/01/00
10/20/00
On oin Hired Park Maintenance Supervisor. Have
advertized other ositions twice with no success.
* Create schedule, work Ian
10/09/00
10/18/00
Com leted Maintenance employees will utilize maintenance
schedule for efficiency.
vVork w/ Beautification Committee on
Master Plan for Plantings in beautified
areas
10/11/00
03/31/01
On oin
e) P.D. Building (David Thompson);
clean restain exterior
6/24/00 ?
Com leted
f) Add 2-man painting crew for City
facilities - -
10/01/00
Januar 2001 - - Supervisor hired,
advertising for
hel er
Painting started on Donner Center and City Hall.
Van. and. other needesl_e ut ment in lace.
5. MAPPING
a) Identify /install necessary software
and hardware
05/02/00
05/15/00
Com feted
b Utilit ma in overla s Bob Koso _
*Software installation 05/15/00 08/01/00 Com feted Computer set up and software downloaded
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City of Afilantic Beach, Florida Quarterly Strategic Action Plan Report 1/3/01
Estimated Estimated
Actual Actual
Strate is Priorit Item Start Date Com letion Date Status Comments
*Stormwater ma in
10/09/00
06/30/01 Core City under
desi n
Onl Core Cit area funded resent/
6. INFORMATION TECHNOLOGY
TELEPHONE SYSTEM David Thom son
*SelectlT Consultant 04/05/00 Com feted
*Review existin s stem
05/02/00
05/15/00
Com feted _
*Identi needs for develo ment 05/15/00 07/01/00 Com feted
*Re ortin /Bud etin 07/01/00 07/15/00 Com feted
*Bud eta royal for IT Plan 10/01/00 Com feted
*Im lementation of Plan 08/15/00 On oin
-Contract with consultant 10/04/00 12/21/00 Com feted
- Hire S stem Administrator
10/02/00
12/11/00
Com feted _
- Bud et ad'ustment for PD October/00 November 2000 Com feted
- Develo RFP for connectivit 10/03/00 Under evaluation
- Order hardware __
~ 12/21/00 01/08/01 _
- Order Software 12/21/00 01/15/01
-Evaluate/ solve connectivit
12/21/00
01 /15101 __
- Evaluate/ authorize room mods 12/21/00 10/23/00
- ID & order hard/ software
12/21/00
01/15/01 __
- Com fete flooring& electric work 12/21/00 01/29/01
-Authorize work for buildin s 12/21/00 01/15/01
- Com fete wirin 12/21/00 02/02/01
- Receive/ confi ure/ install 12/21/00 02/28/01
* Identify/Order/ Install new City Hall
Phones stem
10/01/00
Janua 2001
Ordered
Deliver ,installation scheduled for mid-Januar
7. UTILITY SYSTEM PLANNING (Bob
Koso
a Sewer Master Plan 01/14/00 11/22/00 Com feted
*60% resentation to Cit Commission 08/28/00 Com feted
`Com fete efficienc anal sis 11/22/00 Com feted
* Com fete Master Plannin re ort
11/22/00
Com feted Final presentation to Commission made 11/27
with workshop to answer additional questions hela
on 12/18/00.
b Water Master Plan 12/11/00 06/13/01 _ Contract awarded to CDM on 12/11/00
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