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Exh 3AAGENDA ITEM #3A MARCH 26, 2001 March 19, ZOOi MEMORANDUM TD: The Honorable Mayor and Members of the City Commission FROM: Tim SUBJECT: Follow-u{~ items The following are responses to questions and requests for additional information that were made in recent Ci#y Commission meetings. Public Hearing on Selva Marina Streets Delayed; The proposed public hearing date of Apri12"for the Committee recommendations For the Selva Mazina Sfreets Project will have to be delayed. City staffwill need first toget a permit from the St. John's Water Management District for the drainage improvements and a complete set of plans must be on ftle with the City Clerk prior to the hearing. While we are optimistic that this can be done within the next several weeks, it cannot be accomplished before the Apri12"d date. Once the permit has been received and the documents prepared, the Commission will again be asked to set a new public hearing date for this issue. Strategic Planning Meeting; As a reminder, the second and final strategic planning meeting for this yeaz is scheduled for Saturday morning, Mazch 31~` beginning at 8:00 am at the Sea Turtle Hotel in Atlantic Beach. Variance for Lot at 1625 Beach Avenue; A copy of a staff report for the last Community Development meeting was attached to the use by exception request.for the cabinet shop, The Community Development Board considered the cabinet shop use by exception at the same meeting as they granted a construction vaziance for a new home at 1625 Beach Avenue. A question was asked by a commissioner about why the Community Development Board granted a variance for the house on Beach Avenue that would be so close to adjoining properties. To provide an answer to the question, attached is a copy of the minutes of the Community Development Board meeting of February 20, 2001 where this item was discussed. AGENDA ITEM #3A MARCH 26, 2001 DRAFT MINUTES OF MEETING OF COMMiJNITY DEVELOPMENT BOARD February 20, 2001 A regular meeting of the Community Development Board was held Tuesday, February 2Q, 2001, in the City Hall Commission Chambers. Present were Chairman Don Wolfson,. Robert Frohwein, William Gulliford, Kazl Grunewald, Samuel Jacobson, Mary Walker, Community Development Director George Worley, II, and Recording Secretary Susan Dunham. 1. Call to Order The meeting was called to order at 7:02 p.m. 2. Aaaroval of Minutes of Meefine of January 16.2001 A motion was made by Mr. Gulliford, seconded by Mr. Grunewald and unanimously carried to approve the Minutes of the Community Development Board meeting of January 16, 2001. 3. Recoenition of Visitors None. 5. New Business d. Presentation by Ivey, Harris and Walls (planners recommended by Staff to complete Comprehensive Plan Amendments). This item was moved to the beginning of the Agenda at the request of the Chair. Mr. Worley introduced Ms. Amy Skinner of Ivey, Harris & Walls, 81 King Street, Suite A, St. Augustine. Ms. Skinner advised that the City is in the process of looking at evaluations by Community Affairs of the City's Comprehensive Plan. She stated she is looking through the comments and responding to the comments. Ms. Skinner advised that she has been with Ivey, Harris & Walls for three years and',was a planner for the City of St. Augustine for eight years so she brings a city perspective. Ms. Skinner applauded Atlantic Beach's effort to protect and promote. She stated that her timeframe is as follows: public comments through the month of March and review the material April and early May. Ms. Skinner stated that she would give elements of the plan to the Board members to review. Mt. Worley stated he would provide the Boazd with a due date within a few weeks. 4. 01d Business - a. Application for Variance filed by Jim and Monica Stranahan to reduce front, rear and side yard setbacks to rnnstruct a home onanon-conforming lot located at 1625 Beach Avenue. Mr. Stranahan, of 1620 Beach Avenue, introduced himself to the Boazd. Mr. Stranahan advised the Board that he changed the overall layout of the house from the original plan to address the problem with the northwest side of the home. He advised that he changed the following three items: (1) the stairs were originally coming out over the front easement so he moved the stairs back to the side; (2) the house is no longer a square box, it now goes up in stair steps; and (3) he moved the northwest corner of the house in from 3'4" to 5' for easier access. Mr. Stranahan further advised that he does not plan to remove the wall that is there since it is underground and it would affect the home; however, he will move the house off of the wall. In addition, Mr. Stranahan stated that off-street parking was added in front of the garage. AGENDA ITEM #3A MARDCH,~26, 22070-+1 Minutes of Community Development Board ~i~i' 1 February 20, 2001 Page 2 Mr. Grunewald asked if there would be extensive removal of earth for the side entrance garage. Mr. Stranahan responded that approximately one foot of earth would be removed. Mr. Stranahan stated that the square footage would be 3,200 and the height would be about the same. Mr. Stranahan also stated that the original proposed house was approximately 5,000-6,000 square feet and this home would be much smaller. Mr. Frohwein asked Mr. Worley if he had given further thought with regard to where and how to measure the 35 feet in building height and, if so, is the proposed home in compliance. Mr. Worley responded that there are two finished grades, the main elevation of the lot and the straight elevation. He stated that by examining the existing building and its height, it is his interpretation that the proposed building would be approximately the same height as the existing building. Discussion ensued with regard to the north properly line and the garage. Mr. Frohwein suggested last month that the north property line be maintained at 5 feet. Mr. Frohwein asked if it'was.possible to maintain five feet the entire length. Mc. Cote responded that they could-not square the garage up to the building. Mr. Wolfson noted that Mr. Worley recommended granting the variance on the existing building foundation with aten-foot front setback. He stated that five feet versus ten feet is an issue, but the requirement is 20 feet. He further stated that he was more concerned about. the five-foot setback on the north side. Mr. Wolfson asked Mr. Stranahan if he anticipated placing a gate and fence on the north side of the home. Mr. Stranahan responded that he did not because he has a row of palm trees down that side of the home. Mr. Wolfson stated that he agreed with staff on the setback in front. Mr. Worley pointed out that fencing is not the only way to block access, landscaping is another. Mr. Stranahan offered to remove the bay window. Mr. Frohwein stated that he concurred with staff with regard to the front setback and maintaining ten feet. He further stated that it appears the plan could work with afive-foot north side setback and a ten-foot front setback. Mr. Frohwein stated that given the size of this particular piece of property he does not. fee] it is reasonable to expect athree-car garage. Mr. Grunewald moved to approve the variance request with the exception of the bay window. Mr. Gulliford seconded the motion. Mr. Frohwein stated that he thinks this is a tremendous amount of building to put on this lot. Some additional discussion occurred. A vote was taken and the motion passed with Mr. Gulliford, Mr. Grunewald, Mr. Jacobson, Ms. Walker and Mr. Wolfson voting in favor of the motion and Mr: Frohwein voting against. 5. New Business a Application for Use by Exception filed by David and Rebecca Henry to operate a cabinet shop at Lots 1-6, Block 18, Dormer's Replat. Mr. Bill Henry introduced himself to the Board and explained that he had a cabinet shop in Neptune Beach for fourteen years behind Ed Smith Lumber Company. He explained that he is looking to expand his company. He further stated that there are a lot of industrial trades in the area and his company would not have a negative impact on the area.