Minutes - 03-26-01MINUTES OF THE REGULAR MEETING OF THE ATLANTIC
BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE
ROAD AT 7:15 P.M. ON MONDAY, MARCH 26, 2001
PRESENT: John Meserve, Mayor
Richazd Beaver, Mayor Pro Tem
Mike Borno
Theo Mitchelson
Dezmond Waters, Commissioners
AND: James Hanson, City Manager
Alan C. Jensen, City Attorney
Maureen King, City Clerk
Invocation, given by Commissioner Mitchelson, was followed by the
Pledge of Allegiance to the Flag.
i. Approval of the minutes of the Regular Commission Meeting
of March 12, 2001.
Motion: Approve the minutes of the March 12, 2001
Commission Meeting as presented.
The motion carried unanimously.
2. Courtesy of Floor to Visitors:
A. Proclamation recognizing Celebrate Exchange Day
Mayor Meserve read the proclamation in its entirety declaring March
30, 2001 "Celebrate Exchange Day" in Atlantic Beach. Mayor Meserve
stated that the Exchange Club programs emphasized community service
and said he would present the proclamation to the club on Friday.
B. Proclamation recognizing Parliamentary Emphasis
Month
Mayor Meserve read the Proclamation in its entirety declazing the month
of April Parliamentary Emphasis Month in Atlantic Beach and presented
the framed document to the representatives from First Coast
Pazliamentarians.
Captain Rollin Bauchspies, Jr. USN (Ret) and Sherry Strange accepted
the proclamation on behalf of the organization. Mrs. Strange presented a
brief history of the use of parliamentary procedure and thanked the
Commission for their continued support.
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March 26, 2001
Wayne Lasch of 2035 Hickory Lane thanked the Commissioners for
the recent landscaping of Seminole Road.
Bob Totter of 275 11th Street inquired concerning restroom facilities at
Bull Pazk and requested that they be made available on weekends. City
Manager Hanson stated he would investigate the request. Mr. Totter also
inquired concerning his previous comments concerning the need for
voting districts, and suggested that the Commissioners vote to put the
matter on the ballot.
J.P. Marchioli of 414 Sherry Drive agreed with establishing voting
districts, and commented on his involvement in a recent traffic incident.
3. Unfinished Business from Previous Meeting
A. Follow-up report from the regular meeting of March 12,
2001 (City Manager)
City Manager Hanson commented on the following items:
Reported that the Apri12"d public hearing for proposed
improvements to the Selva Marina Streets would be delayed in
order for the city to obtain plans and specifications as required by
Florida Statutes, and also a permit required by the St. Johns River
Water Management District.
• Reminded the Commissioners of the. second Strategic Planning
Session at 8:00 a.m., on Saturday, March 31, 2001 at the Sea
Turtle Inn.
• Referred the Commissioners to a copy of the minutes of the
February 20, 2001 Community Development Boazd Meeting for
an explanation of a variance which was granted for a rion-
conforming lot located at 1625 Beach Avenue.
• Reported that an additional two weeks was needed to complete
gathering information for joint funding of the feasibility study
regazding the possible purchase the old Pic `N Save building.
• Reported that the City of Jacksonville Beach had provided the
additional funding required to complete the Beaches Pazk Project
to construct a regional playground in south Jacksonville Beach.
No funding will be needed from the City of Atlantic Beach.
4. Consent Agenda:
A. Acknowledge receipt of monthly reports from Building, Code
Enforcement, Public Safety and Utility Sales (City Manager)
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March 26, 2001
Motion: Approve monthly reports from the Building, Code
Enforcement, Public Safety and Utility Sales Departments as
submitted.
Mayor Meserve inquired concerning a shift in the water production
and billing figures and pointed out that losses had dropped below 13%.
City Manager Hanson explained the anomalies related to the
consumption figures and indicated that the biggest factor in the
reduction in losses was the city's program to replace or repair
defective, large commercial water meters.
There was no further discussion and the motion carried unanimously.
5. Committee Reports:
There were no Committee reports.
6. Action on Resolutions:
There was no action on Resolutions.
7. Action on Ordinances:
There was no action on Ordinances.
8. Miscellaneous Business:
A. Approve an extension of the contract with Duval Janitor
for a period of one year, to expire February 28, 2002 (City
Manager)
Motion: Approve an extension of the contract with Duval
Janitor for a period of one year, to expire February 28, 2002.
There was no discussion and the motion carried unanimously.
B. Approve an extension of the contract with Remedy
Intelligent Staffing for a period of one year (City
Manager)
Motion: Approve an extension of the contract with Remedy
Intelligent Staffing fora period of one year.
There was no discussion and the motion carried unanimously.
C. Approve extension of the contract with Vortex Biological
Services, Inc. for ditch spraying for a period of one year, to
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March 26, 2001
expire on Apri130, 2002 (City Manager)
Motion: Approve extension of the contract with Vortex
Biological Services, Inc. for ditch spraying for a period of one
year, to expire on Apri130, 2002.
Following brief discussion the motion carried unanimously.
D. Action on a request filed by Oceanwalk Homeowners'
Association to make landscaping improvements on the public
right-of--way on Seminole Road.
Motion: Approve the request filed by the Oceanwalk
Homeowners' Association to make landscaping
improvements on the public right-of--way on Seminole Road.
Robert Wienberry, representing the Oceanwalk Homeowners'
Association, stated they would like to beautify the public right-of--way on
the west side of Seminole Road between the north and south entrances of
the subdivision. He indicated that the Home Owners' Association
would install an irrigation system, sod, plants and flower beds in the
azea. Mr. Wienberry indicated that in its present state, the sidewalk has
been damaged by tradesmen parking trucks on the sidewalk, erosion has
occurred and pet owners use the area without cleaning up after their pets.
He felt the health and erosion problems would be eliminated, and the
aesthetics of the area improved by the project. Mr. Wienberry inquired
as to the "No Parking" signs which used to be in the azea.
Commissioner Borno explained that vandals had pulled up the signs and
the Public Works Department had picked them up. He requested that the
signs be reinstalled and small "No Dumping" signs also be mounted on
the same post.
Commissioner Waters applauded the Homeowners' Association efforts
and stated he would like to have some trees included in the plan.
Discussion ensued and the Mayor stated that the city would work with
the association on the project. The planting of trees will be investigated.
It was the consensus of the Commission that Commissioner Borno will
represent the Homeowners' Association while working with the city on
the project.
There being no further discussion, the motion carried unanimously.
E. Appointment to the Cultural Arts Boards to fill an unexpired
term to expire on Apri130, 2002 {Mayor)
Motion: Appoint Kathleen Smith Beaudreau to fill an
unexpired term on the Cultural Arts Board to expire on
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Minutes Page -5-
March 26, 2001
April 30, 2002.
There was no discussion and the motion carried unanimously.
9. City Manager Reports:
A. Long Range Financial Plan -Nelson VanLiere
Finance Director VanLiere presented a report which provided a general
overview of the city's financial outlook which could be helpful during
the upcoming strategic planning session and for the upcoming budget
process. He indicated that the report was based on certain assumptions
and conclusions with respect to future conditions and emphasized that
those could change, and that the report would be an on-going; constantly
changing document.
Finance Director VanLiere provided a brief overview of each item
contained in the plan and responded to Commissioners' questions. The
Long Term Financial Plan -Preliminary Information for Strategic
Planning for 2001/2002 is attached and made part of this official record
as Attachment A.
Commissioner Mitchelson noted the shortfall in the Stormwater Utility
and inquired if the stormwater fee was too low. Mr. VanLiere stated that
the rate only covered the debt service on the Core City Project, and
indicated that the utility was two-thirds funded from the General and Gas
Tax Funds.
Commissioner Waters noted the fluctuations in revenue and the
transfers from the General Fund to subsidize other funds. He inquired if
it would be possible to enact legislation which would automatically
increase or decrease rates to cover the fluctuations. Finance Director
VanLiere felt this could be done. City Manager Hanson felt it would be
financially and environmentally prudent for the city to do so, and stated
that it could be incorporated in the city's long range plan.
Commissioner Waters suggested that the city begin a dialogue with the
Village of Mayport and the Navy Base concerning the city providing
water and sewer services to those areas.
B. Water/Sewer Capital Projects Update -Donna Kaluzniak
Assistant Public Works Director Kaluzniak provided a Powerpoint
status report on the city's water and sewer capital projects. The report is
attached and made part of this official record as Attachment B. A brief
question and answer session followed.
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March 26, 2001
Mayor Meserve reminded those present that the deadline was
approaching to apply for a loan from the city for the entire amount of the
costs to convert from septic tanks to the public sewer system.
Commissioner Mitchelson requested that reminder letters be sent to the
residents still using septic tanks.
City Manager
City Manager Hanson reported on the following items:
• Reported that a palm tree in the median in front of Publix had
snapped off one foot from the ground in a storm. He indicated
that it was diseased, but the other trees appeared to be healthy.
The tree will be replaced.
• Reported that a consultant for the Air Show has been hired and
the agreement signed.
Reported that the Atlantic Beach Police Department, in
cooperation with other local agencies, conducted a sting
operation at local bars to detect sales of alcoholic beverages to
minors. It was further reported that two-thirds of the businesses
targeted sold alcoholic beverages to minors.
• Reported that Community Development Director George Worley
had taken a position with the City of Prescott Arizona and his last
day of work would be Apri16, 2001.
10. Reports and/or requests from City Commissioners and City
Attorney
Commissioner Mitchelson:
• Requested additional information regarding the sting operation.
Public Safety Director Thompson briefly explained how the
operation was carried out and the license revocation procedure.
Commissioner Mitchelson felt it would be more expedient if the
City had an ordinance in place which would allow the alcoholic
beverage license to be revoked by the city. Public Safety
Director Thompson indicated that he would look into this.
Commissioner Beaver
Inquired concerning the unfinished brick columns in Town
Center and was told that the cap bricks to finish the project had to
be special ordered. The project will be completed when they are
received.
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March 26, 2001
Mayor Meserve
• Reported that the Town Center dedication would take place on
Friday, May 18, 2001 at 6:00 p.m.
Commented that he would like the city to look into beautification
and a different type of street lighting to make the city more
attractive.
Commissioner Borno
• Commented that he would follow-up on the replacement of the
"No Pazking" "No Dumping" signs on Seminole Road.
• Reported he would be attending a "Jesus at the Beach" meeting
the following day.
Commissioner Mitchelson
• Inquired concerning the cause of the pavement sagging on
Sailfish Drive. Public Works Director Kosoy indicated that the
sagging was due to a deteriorating stormwater line which has
already been scheduled for replacement. .
• Reported on a citizen complaint he received regazding improper
parking by a handicapped person in the handicapped zone access
lane in front of Publix and inquired as to what could be done to
prevent this in the future.
Public Safety Director Thompson explained the situation and
indicated that the department would continue to monitor the azea
and issue warnings to violators.
Commissioner Waters
• Commented on the lack of access to restrooms at Bull Park on
weekends and stated he would like to see if something could be
done to make them available.
• Felt that "No Dumping" signs were not aesthetically pleasing and
he hoped they would not be installed at the entrance to
Oceanwalk.
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March 26, 2001
There being no further discussion or business to come before the
Commission, the Mayor declazed the meeting adjourned at 9:10 p.m.
John Meserve
Mayor/Presiding Officer
Attest:
Maureen King
Certified Municipal Clerk
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