Deck the Chairs IncCITY OF ATLANTIC BEACH
Contribution Awards for arts, recreation,
cultural events and programs
FY 2019-2020 APPLICATION FORM
NOTE: All Applications MUST be Postmarked by 4:30 p.m., August 23, 2019
GENERAL APPLICANT INFORMATION: Please type or print legibly
1. Name of Organization:
Deck The Chairs. Inc.
Mailing Address 3943 3rd Street South #372 Jacksonville Beach FL 32250
City State Zip
Contact Person
Daytime Phone
Evening Phone
Kurt's Loftus
904-716-3853
904-716-38533
Email addresses) kurtis@deckthechairs.org
Z. Organization certified as a Florida Non-profit Corporation? Yes ❑ No ❑
State of Florida Non -Profit 501(c)(3) Corporation Certification Number: N14000001144
Federal EIN Number: 46-4710997
3. Has your organization ever received financial assistance from the City of Atlantic Beach
before
No
If yes, what activities and which fiscal year? 2018 JBDTC Night of Music & Dance
Programming Youth Dance & Music Troupes) in December 2018.
4. Amount requested for FY 2019-2020 $2,500
Funds must be used for services or materials directly associated to proposed special event
activity that Atlantic Beach residents can benefit from.
5 Title of Proposed Special Event/Program/Service:
2019 JBDTC Night of Music & Dance Programming (Youth Dance & Music Troupes)
IPPL:1CATION FORM WITH SCORING AND REVIEW CRITERIA AND GUIDANCE
Funding amount requested: $2,500 Dates of event/program start -end: 12/14/19; 4 — 8 PM
Yes/No Conditions
A. Fair and justifiable program costs (Program/Event Budget required) Yes
B. Serves Atlantic Beach residents Yes
C. Program/event pertains to cultural, arts, recreation Yes
D. Program/event activities completed by September 30, 2020 Yes
E. Program/event is non-discriminatory Yes
F. Is the event free from inherently religious activities? Yes
NOTE: If the Yes/No conditions are not met, the application is not eligible for funding,
and will not be processed for review.
NOTE: Questions reviewers will consider are listed in italics as a helpful guide for applicants
1. Participants (Maximum 35 points)
❑ Location(s) where program/event will take place Seawalk Pavilion. Jacksonville Beach
❑ Total estimated number of participants - 700 { youth and parents)
❑ Number and percent of participants who are Atlantic Beach residents #175 % 25
❑ Total number of hours each participant will be directly engaged in program/event 4-5 hours
❑ Frequency and duration of program/event (e.g. 1 time event for 2 hours, or 1 x/month
for 1 hour) 1x event for 4-5 hours
❑ Is the event open to all residents of Atlantic Beach who may want to participate? Yes
❑ Is the event to occur in Atlantic Beach or to serve primarily Atlantic Beach? No
NOTE: An important criteria for funding is to ensure that an adequate number of
Atlantic Beach residents will benefit from the program/event relative to the
amount of funding requested. To address this criteria, a per -person -per -hour cost
will be calculated by the reviewers.
2. Need (Maximum 20 points)
Briefly describe any community needs or gaps that the program/event is intended to
address. Please state if the program/event targets a population or age group that is currently
underserved in Atlantic Beach.
NOTE: Reviewers will consider the following questions when assigning points:
❑ Is there a demonstrated need for the program/event?
❑ Is the program/event duplicative of other programs/events in the area?
O Is the program/event a response to a need articulated from the community?
❑ Does the program/event target a population group that is currently underserved?
(e.g. teens, children with special needs, low-income residents, etc.)
Free and open to the public, the JBDTC Night of Music & Dance provides a venue for local
youth dance. music and theatre troupes to perform during the holidays. By encouraging
residents and visitors to come and enjoy the Beaches area, DTC promotes the arts and arts
programsand provides economic benefit to Beach businesses. cultural diversity through
creative expression, and financial support for the Volunteer Lifesaving Corps.
3. Description of program/event
3.1 Describe the goals and objectives of the program/event, and benefits to the
residents of Atlantic Beach, please make sure goals and objectives are specific,
measurable, achievable, results -focused and time -bound (Maximum 15 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Are the goals and objectives described in the application SMART
(specific, measurable, achievable, results -focused, and time- bound)
o How will the program/event benefit residents of Atlantic Beach (pertaining
to cultural arts and recreation?
o Are the goals and objectives artistic, recreational and/or cultural in nature
The goal of JBDTC Night of Music & Dance is to provide free family -friendly
entertainment to Beaches residents and visitors during the holidays. The objective is to
involve children and their families who live at the Beaches in a positive and enriching
community event.
3.2 Describe program/event activities (Maximum 40 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o How appropriate are these activities are in terms of achieving the stated
goals and objectives
o Originality and creativity – is the program or event new and unique to the
community or provide a new or unique twist on an existing program or
event?
o Is this a family oriented and wholesome event that City funding should
support?
JBDTC Night of Music & Dance showcases eight local youth dance troupes,
youth musical and theatre performances. hot cocoa and cookies, the JBDTC Light
Spectacular and a visit by Santa — all during Jacksonville Beach Deck The Chairs,
a free family -friendly six-week holiday experience featuring decorated lifeguard chair
displays.
3.3 Describe how the program/event will be advertised too ensure adequate
participation (Maximum 5 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is there a plan for promoting/marketing the program/event?
o Is this plan likely to be effective and feasible?
JBDTC Night of Music & Dance will be advertised through social media (DTC
and sponsors' sites). website, broadcast media, print ads, press releases, media
advisories, posters, flyers, word of mouth. and contact with volunteer organizations and
schools.
4 Describe how you will facilitate access to the program or event so that residents of Atlantic
Beach who do not live near the program/event location and/or who do not have
transportation can still participate. (Maximum 10 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is there a plan to ensure that access is not a barrier?
o Is this plan effective and feasible?
JBDTC Night of Music & Dance is presented at the Seawalk Pavilion in downtown
Jacksonville Beach. As most participants in the event are part of a troupe, transportation
is usually provided by parents and teachers. Residents can access the event by other
means such as Beach Buggies, public transportationbikes; carpool and car services.
5 Describe if the program is evidence based (i.e. has a record of achieving expected
outcomes) (Maximum 15 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is the program or event based on published evidence?
o Does the program or event have a demonstrated history of success (in other
contexts or similar cities, or in previous years)?
JBDTC Night of Music & Dance celebrates its sixth year in 2019. This year's
program will include eight youth dance troupes from all over the Beaches and
Jacksonville. JBDTC's decorated displays and children's activities have also increased
in size and scope.
6 If there is a fee or cost to participate, describe how you will ensure that participants are not
denied the opportunity to participate due to their inability to pay any registration or other
related fees or costs. If there is no fee or cost please state N/A (Maximum 15 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is the program/event free for residents of Atlantic Beach?
o If there is a fee or cost, does the proposal describe steps to ensure that
participants are not denied the opportunity to participate due to their inability
to pay fees or costs?
N/A
7. Evaluating Success (Maximum 30 POINTS)
Briefly describe how you will measure success. This should include how you will assess
participant satisfaction, number of participants and (if applicable) changes in knowledge,
attitudes, skills or behaviors. Describe data collection methods and who will be
surveyed. Please also describe how data will be used to inform program improvement.
NOTE: Reviewers will consider the following questions when assigning points:
o Is there an adequate evaluation plan for measuring participation,
participant satisfaction and (if applicable) changes in knowledge,
attitudes, skills or behaviors
o Will data provide actionable information for future planning?
o Will results be useful for dissemination to the community?
o Does evaluation include feedback from participants/audience as well as
planners/ organizers and volunteers?
The success of the event is measured by the willingness of the same troupes to perform
again. requests from new troupes to performand the enthusiasm of the audience.
The Programming Committee stays in contact with troupe leaders to address any
concerns. As the event is held in a large public space, it is difficult to measure
the size of the audience; although in 2018, surveys were conducted on-site, by
e-mail, and Facebook. All comments were addressed. An Information Tent is open to
handle any inquiries.
8. Resourcing (Maximum 15 POINTS)
Please describe any plan to leverage additional resources (e.g. other funding,
volunteers, in-kind donations) or collaboration with others to offset expenses
NOTE: Reviewers will consider the following questions when assigning points:
o Is there a plan to leverage additional resources (other funding, volunteers,
and/or in-kind donations)?
o Is there collaboration with other organizations that will help to offset
resources and expenditures?
o Is this a for-profit event?
Merchandise and concession sales provide additional revenue. Volunteers
assist with backstage coordination of the young performers during the event
and staff the concession and information tents. The audio/video production
company charges a reduced rate and donates manpower.
9. Total Program Cost: $9.800 (Includes all estimated costs to conduct proposed
activity/program).
10. Attach to Contribution Application:
X
❑X
ixI
Copy of Organization's Budget Summary
Copy of Proposed Program Budget
Copy of current State of Florida Non -Profit Corporation Certification
List of Current Organization's Board of Directors
IRS W-9 Request for Taxpayer Identification Number (TIN) and Certification
11. How will the organization acknowledge the City's financial contribution to the
community/beneficiaries of the proposed special event activity?
DTC will share its partnership with City of Atlantic Beach via print sionage social
media. and website.
AQISNOWLEDGM LI QE.REZEQNZI@IL fl:
Authorized Signature assumes all responsibility for developing and implementing
proposed activities or events in this application, including public acknowledgment of
the City's financial contribution. Authorized signature will comply with all
accounting and budget procedures outlined by the City. Authorized signature and
accompanying group will hold harmless the City of Atlantic Beach from all losses,
claims, accidents and problems associated, directly or indirectly, with the
development and implementation of proposed activities or events. Authorized
Signature agrees to present final outcome of event to Cultural Arts Recreation
Adv gory Committee w't in days of the event.
Authorized i nature of Organization g g zation Date
Printed Signature
All Information Requested On This Application Must Be Completed As A Condition
For Being Considered For Public Funds By The City Of Atlantic Beach Cultural Arts
And Recreation Advisory Committee And In No Way Guarantees Funding.
Indemnification
Contribution Award applicants and recipients agree to indemnify and hold harmless the City
from any and all liability, defense costs, including other fees, loss or damage which the City may
suffer as a result of claims, demands, costs or judgment against it, arising from all activities
engaged in by Recipient in its use of the public funds.
Site Visits
Applicants must be available for site visits during the application process and successful
applicants must be available for site visits during program activities or events
Save the Date
It is recommended that all applicants consider holding time on their calendars for a 10 minute
presentation on SEPTEMBER 3, 2019 in the event that they should make the short-list of semi-
finalists (applicants may send any member of their staff or team to represent the application at
the presentation).
All decisions are final.
INCOME 2019 - Projected
Sponsorships
Merchandise Sales
Jaguars Ticket Sales
Grants
Private Donations
Capital Improvements
Mid Year Fundraisers
TOTAL PROJECTED INCOME
Deck The Chairs
2019 Budget Summary
Night of Music Dance Budget Summary
193,880
$34,000
$5,000
$10,560
$18,000
$20,000
$27,600
$309,040
Night of Music & Dance
Budget
A/V Production, Equipment & Screen Rental
$9,000
Santa Appearance / Chair Rental
$600
Porta lets
$200
Total
$9,800
EXPENSES 2019 - Projected
Development & Event Management
Capital Improvements
Logistics / Heavy Equipment Rental
Stage Events
Kids PlaySpace / Onsite Activities
Merchandise & Jags Ticket Purchase
Marketing / Media / PR / Promotions
Event Operations
Mid Year Fundraisers
Donation to JB VLSC
Endowment of DTC Art Scholarship Fund
Reserves
TOTAL PROJECTED EXPENSES
$62,000
$20,000
$24,800
$25,000
$8,000
$24,000
$24,500
$43,500
$5,000
$5,000
$3,000
$10,000
$254,800
2019 FLORIDA NOT FOR PROFIT CORPORATION ANNUAL REPORT FILED
DOCUMENT# N14000001144 Feb 05, 2019
Entity Name: DECK THE CHAIRS INC Secretary of State
1856210932CC
Current Principal Place of Business:
427 3RD STREET NORTH
JACKSONVILLE BEACH, FL 32250
Current Mailing Address:
427 3RD STREET NORTH
JACKSONVILLE BEACH, FL 32250 US
FEI Number: 46-4710997
Name and Address of Current Registered Agent:
HILLEGASS, WILLIAM G
427 3RD STREET NORTH
JACKSONVILLE BEACH, FL 32250 US
Certificate of Status Desired: No
The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent
Officer/Director Detail :
Title DIR Title DIR
Name LOFTUS, MARGARET Name HILLEGASS, WILLIAM G
Address 427 3RD STREET NORTH Address 427 3RD STREET NORTH
City -State -Zip: JACKSONVILLE BEACH FL 32250 City -State -Zip: JACKSONVILLE BEACH FL 32250
Title DIR
Name FRANZ, DARRIN
Address 427 3RD STREET NORTH
City -State -Zip: JACKSONVILLE BEACH FL 32250
Date
I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under
oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 617, Florida Statutes; and that my name appears
above, or on an attachment with all other like empowered.
SIGNATURE: MARGARET S LOFTUS DIR 02/05/2019
Electronic Signature of Signing Officer/Director Detail Date
DIVISION OF CONSUMER SERVICES
(850) 410-3800
THE RHODES BUILDING
2005 APALACHEE PARKWAY
TALLAHASSEE, FLORIDA 32399-6500
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
COMMISSIONER NICOLE "NIKKI" FRIED
May 31, 2019 Refer To: CH48485
DECK THE CHAIRS INC.
3948 3RD STS # 372
JACKSONVILLE BEACH, FL 32250-5847
RE: DECK THE CHAIRS INC.
REGISTRATION#: CH48485
EXPIRATION DATE: June 14, 2020
Dear Sir or Madam:
The above-named organization/sponsor has complied with the registration requirements of Chapter 496,
Florida Statutes, the Solicitation of Contributions Act. A COPY OF THIS LETTER SHOULD BE RETAINED
FOR YOUR RECORDS.
Every charitable organization or sponsor which is required to register under s. 496.405 must conspicuously
display the registration number issued by the Department and in capital letters the following statement on every
printed solicitation, written confirmation, receipt, or reminder of a contribution:
"A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE
OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE (800-435-
7352) WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR
RECOMMENDATION BY THE STATE."
The Solicitation of Contributions Act requires an annual renewal statement to be filed on or before the date of
expiration of the previous registration. The Department will send a renewal package approximately 30 days
prior to the date of expiration as shown above.
Thank you for your cooperation. If we may be of further assistance, please contact the Solicitation of
Contributions section.
Sincerely,
etdda Vara
Cassie Miller
Regulatory Consultant
850-410-3719
Fax: 850-410-3804
E-mail: cassie.miller@freshfromflorida.com
BOARD OF DIRECTORS
Executive Director
Kurt's Loftus
Atlantic Beach
President
Teresa Brown Pratt
Jacksonville Beach
Vice President
Kara Waite
Atlantic Beach
2"d Vice President
Betsy Cosgrove
Atlantic Beach
Beneficiary Liaison
Ivy Cream Harris
Jacksonville
Development & Programming Chair
Malcolm Marvin
Jacksonville Beach
Merchandise Chair
Kathy Marvin
Jacksonville Beach
Honorary Member/ Treasurer
Bill Hillegass, CPA
Jacksonville Beach
Honorary Member/ Secretary
Margaret Loftus
Atlantic Beach
Deck The Chairs is a 501(c)(3) Public Charity.
3943 3rd Street South, #372 I Jacksonville Beach, FL 32250 1904.716.3853 I www.deckthechairs.org