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y of Atlantic Beach
Contribution Awards:
Lpuaurai Arts and Recreation Programs
FY2019`2020
Application Guidelines Package
For OR+GA NI ZA TIONS
APPLICATION GUIDELINES FOR FY2019-2020' CONTRIBUTION AWARDS
Funding Availability: The City Commission has allocated funding for FY2019-2020 to support
artistic, recreational, or cultural programs, events or projects which benefit the residents of
Atlantic Beach. Applications for contributions are invited from eligible non-profit, 501(c)(3)
community organizations, providing extra-curricular/extramural programs, arts, cultural and
recreation programs, activities or events that serve Atlantic Beach residents.
Only one (1) Contribution application may be submitted per eligible non-profit, 501(c) (3)
community service organization, with award request of $100 - $3,000 per applicant. Final
Contribution Award amount may be allocated as determined by the Cultural Arts and Recreation
Advisory Committee.
In the event that the amount awarded is less than the amount requested, applicants must
be prepared to submit a revised program budget and description reflecting changes in
scale if applicable.
Please note relevant code pertaining to contributions:
Sec. 2-2. Charitable contributions prohibited.
The City shall not contribute City funds to any charitable, non-profit, or other worthy cause. However, the City
may contribute City funds or other support to artistic, recreational, or cultural programs, events or projects which
benefit the residents of Atlantic Beach, as follows:
(1) Requests for contributions to such programs, events or -projects shall be submitted to the Cultural Arts and
Recreational Advisory Committee.
(2) The Cultural Arts and Recreational Advisory Committee will make recommendations on any such requests to
the City Commission, who will then make the final decision on funding the request.
(3) Any request for contributions which are not artistic, recreational, or cultural in nature shall be submitted
directly to the City Commission for consideration.
(Ord. No. 95-91-50, § 1, 10-28-91; Ord. No. 05-02-37, § 1, 7-8-02)
Editor's note— Ord. No. 95-91-50, r adopted Oct. 28, 1991, amended the Code by adding _(b). For purposes of
classification,, (b) has been codified as at the discretion of the editor.
REQUIRED APPLICATION DOCUMENTS
Documents Required for Submittal: All applicants must complete the attached application
form and provide the following documents:
❑ Completed Application Form
❑ Summary of organization's current budget
❑ Program budget
❑ Proof of current Non -Profit 501(c)(3) certification form issued by the State of Florida
❑ List of Current Organization's Board of Directors
❑ Most current IRS W-9 Form
Applications will not be processed for review if complete package is not received together
ELIGIBLE NON-PROFIT ORGANIZATIONS ONLY
Non-profit organizations which have officially filed as a non-profit with the State of Florida must
attach a copy of its current year 501(c) (3) non-profit certification form. For organizations filed
with the State, the Cultural Arts and Recreation Advisory Committee, at its discretion, may
consider their application.
APPLICATION DEADLINE: '4:30 p.m., August 23, 2019
Applications must be RECEIVED by deadline time and date 4.30 p.m. August 23, 2019. No
Exceptions.
Hand deliver applications to:
Mail applications to:
Must be RECEIVED in
The Recreation Office by
August 23, 2019
NOT postmarked by this date
Adele Grage Community Center
716 Ocean Blvd, Atlantic Beach, FL 32233
City of Atlantic Beach
Recreation & Special Events
Contribution Application
716 Ocean Boulevard
Atlantic Beach, FL 32233
For more information contact: City of Atlantic Beach Recreation Office:
Email (preferred method of contact) tjohnson@coab.us
or call (904) 247-5828.
K%
DISQUALIFICATION CRITERIA AT TIME OF SUBMITTAL
Any applications received after the deadline time and date are immediately disqualified from
funding consideration. No exceptions.
➢ APPLICATIONS RECEIVED AFTER DEADLINE DATE ARE NOT ACCEPTED.
➢ E-MAILED APPLICATIONS ARE NOT ACCEPTED.
QUALIFYING CRITERIA
Applications are limited to non-governmental, non-profit organizations serving the Atlantic
Beach community. Excluded entities include the following: municipal organizations, state or
local government organizations and private individuals. (NOTE: Duval county schools applying
for funding for extra -curricular or extramural activities/programs/services, after-school programs,
or authorized student activity organizations that serve Atlantic Beach residents should apply
using the SCHOOL application package). Organizations already receiving funds or financial
support from the City of Atlantic Beach FY 2019-2020 may not apply for additional funding.
PROPOSAL GUIDELINES
Applications will be iudged and selected for funding consideration by the Cultural Arts and
Recreation Advisory Committee on a number of criteria.
1. Serves Atlantic Beach residents. Proposal describes how many residents of Atlantic
Beach are expected to participate and how many hours participants will be engaged in
the program or event. The event or program is open to all residents of Atlantic Beach,
and is non-discriminatory and free from inherently religious activities.
2. Cultural, Arts and Recreation: Program, event or activities are cultural arts and
recreation in nature (or support access to participation in cultural, arts, recreation
programs or events).
3. Community need: The proposal addresses an existing need in the community (for
example there is currently a need to increase opportunities for cultural, arts and
recreation programs or activities for teens and young adults, and there is currently a
need for programs and events in Jordan Park and Donner Park areas of Atlantic Beach).
4. Evidence Based: The program or event is supported by evidence of successfully
achieving expected outcomes
5. Affordability: The event or program is free or made affordable to residents of Atlantic
Beach. Proposal describes planned steps to ensure that participants are not denied the
opportunity to participate due to their inability to pay the registration or other related fees.
6. Accessibility: The program or event is made accessible so that residents of Atlantic
Beach who do not live near the program/event location and/or who do not have
transportation can still participate
7. Program Costs: Fair and justifiable program costs (detailed program/event budget
required).
8. Adequately resourced: The proposal includes evidence of supplemental funding, such
as leveraging matching funds, collaboration, volunteers or other resources.
9. Originality and creativity. Applications of projects or programs that are new and
unique to the community or which provide a new or unique twist on an existing program
are strongly encouraged.
3
10. Evaluation: There is in evaluation plan that measures participation/impact and will
provide useful/actionable data.
11. Timely: Completion of Special Event/Program Activity between: October 2019 and
September 30, 2020.
CONTRIBUTION AWARD EXPENDITURES
Contributions will be funded upon approval of the City Commission and announcement of
recipients. Expenses must be directly related to proposed program or event services, materials
or activities occurring within the award period.
Awardees will be required to maintain financial records to support claimed expenditures and
project accomplishments.
Funds for the proposed special event or program activity must not be used to replace or offset
funding sources normally available for any portion of the special event or program activity, nor
be used by the applicant to fund/supplement its own monetary giving.
Funds may not be used for capital expenses, lobbying or other excluded activities. Funding may
not be used for inherently religious activities.
FINAL REPORT AND RECEIPTS
The City Staff will review submitted copies of paid receipts/invoices and a written final report to
ensure that funds were spent in compliance with the approval application. Applicant will be
required to reimburse the City of Atlantic Beach for all inappropriately spent funds.
Final Report is due 30 days following completion of the program or event.
PRIOR FINANCIAL ASSISTANCE
Information provided on application will be used to review prior performance history. Significant
non-compliance issues will be taken into consideration and may affect future funding decisions
jointly made by the City Commission.
NOTE: Eligibility for FY2019-2020 Contribution Awards may be affected if an organization has
previously received a Contribution Award by the Atlantic Beach City Commission, or has not
fully disclosed that a Contribution Award was not fully expended, or did not complete required
financial or other reporting requirements for a previous Contribution Award. All eligibility criteria
is administered and determined by the Recreation Director, and Cultural Arts and Recreation
Advisory Committee. All decisions made on eligibility by the Atlantic Beach City Commission,
the Recreation Director and the Cultural Arts and Recreation Advisory Committee are deemed
final.
CONTRIBUTION AWARD MAXIMUM AWARD AMOUNT
Contribution Awards: Most of the award amounts are expected to be between $100 and
$3,000
*NOTE: The City Commission and/or the Cultural Arts and Recreation Advisory Committee, at
its discretion, may modify the Contribution award to qualified recipients based on merit of
proposal, number of other qualified applications received and other criteria. The Contribution
award may not exceed the maximum amount of available financial resources for the FY2019-
2020 Annual Atlantic Beach Community Contribution Program as approved under the City's
Annual Operating Budget.
KEY TIMELINES FOR ;FY2019-2020 PROGRAM PERIOD
July 15, 2019 Distribute Request for Proposals (RFP) and issue press
notification
(Notice of RFP will also be included in newsletter distributed
September 25, 2019 City Commission approval of total funding amount for FY2019-
2020 Contributions Program
August 23, 2019 Deadline for FY2019-2020 Contribution Awards proposals.
The Recreation Director will review each application as they are
received and forward eligible applications to the Cultural Arts and
Recreation Advisory Committee within 3 business days of receipt
August 27, 2019 Notify semi-finalists who will be required to present a brief
summary of their proposal/answer questions to the Cultural Arts
and Recreation Advisory Committee
September 3, 2019 MANDATORY presentations to the Cultural Arts and
Recreation Advisory Committee are required by all short-list semi-
finalists.
The Recreation Director will calculate final scores based on both
proposal content and presentations.
October 14, 2019 CitV Commission Approval: City Commission awards
Contributions and appropriates funds at Regular City Commission
Meeting
October 17, 2019 Applicants notified regarding application outcome
October 24, 2019 Contribution Awards Disbursed: All FY2019-2020 Contribution
awards released to award recipients
FINANCIAL AND OUTCOME REPORTING FOR AWARD RECIPIENTS FY2019-2020
LETTER NOTIFICATION: Upon completion of the program or
event, all FY2019-2020 award recipients will be notified to submit
their final reports and copies of receipts.
DEADLINE: All FY2019-2020 award recipients must submit
copies of paid receipts/invoices and a written report, including
number of Atlantic Beach citizens served and program or event
outcomes within 30 days of completion of the program or event.
If the paid receipts/invoices and written report is not received, the
award recipient will be required to immediately reimburse City of
Atlantic Beach Contribution funds.
General guidelines for reports
1. Report should clearly state how deliverables described in the proposal were met
2. Report should be clear regarding how funding was used to benefit residents of Atlantic Beach.
3. Describe what was accomplished in general and pertaining to AB specifically,
4. Description of the steps taken to reach out to AB residents to participate or attend the program
5 Report how many from AB attended/participated (number and percent of total participants is
preferred)
6 Include feedback received from participants, especially highlight any from AB.
7. Include evaluation results
8 Submit the paid receipts showing how the money from COAB was used
Note: All Contribution Award recipients' final reports will be submitted before the Recreation
Director for approval of expenditures. If determination is made that funds were expended
inappropriately, the Recreation Director will direct award recipients to reimburse the City of
Atlantic Beach.
APPLICATION FORM WITH SCORING AND REVIEW CRITERIA AND GUIDANCE
Funding amount requested: $_i_9 0
Yes/No Conditions
Dates of event/program start -end
O CA -0 o -'r
Sep�evht0�� 3�;� 2 020
A.
Fair and justifiable program costs (Program/Event Budget required)
YesNo
B.
Serves Atlantic Beach residents
Yes/No
C.
Program/event pertains to cultural, arts, recreation
Yes/No
D.
Program/event activities completed by September 30, 2020
Yes/No
E.
Program/event is non-discriminatory
YeslNo
F.
Is the event free from inherently religious activities?
�YeslNo
NOTE: If the Yes/No conditions are not met, the application is not eligible for funding,
and will not be processed for review.
NOTE: Questions reviewers will consider are listed in italics as a helpful guide for applicants
I. Participants (Maximum 35 points)
❑ Location(s) where program/event will take place' 12,101 Mc'ypc� + F2c� ,">��.�c11�pJL1� Rr-4-i„�1v�3
❑ Total estimated number of participants b0 -1p
❑ Number and percent of participants who are Atlantic Be crest ents #7_% l �t cj�ests
❑ Total number of hours each participant will be directly engaged in p�,' , ;-3 Qcccrc�enc +o Fa euit,
program/event
❑ Frequency and duration of program/event (e.g. 1 time event for 2 hours, or 1 x/month for
1 hour) I x rno��+ oaf y vk, -s
❑ Is the event open to all residents of Atlantic Beach who may want to participate? Y
❑ Is the event to occur in Atlantic Beach or to serve primarily Atlantic Beach? "Qs ; } ;
0-k 5 Q n i -p cta i els n i� r� ad e r 2r2 [� _
NOTE: An important criteria for funding is to ensure that an adequate number of
Atlantic Beach residents will benefit from the program/event relative to the
amount of funding requested. To address this criteria, a per -person -per -hour cost
will be calculated by the reviewers.
2. Need (Maximum 20 points)
Briefly describe any community needs or gaps that the program/event is intended to
address. Please state if the program/event targets a population or age group that is currently
underserved in Atlantic Beach.
NOTE: Reviewers will consider the following questions when assigning points:
❑ Is there a demonstrated need for the program/event? y es
❑ Is the program/event duplicative of other programs/events in the area? no
0 Is the program/event a response to a need articulated from the community? �Y,0-5
❑ Does the program/event target a population group that is currently underserved?
(e.g. teens, children with special needs, low-income residents, etc.)
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3. Description of program/event
3.1 Describe the goals and objectives of the program/event, and benefits to the
residents of Atlantic Beach, please make sure goals and objectives are specific,
measurable, achievable, results -focused and time -bound (Maximum 15 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Are the goals and objectives described in the application SMART
(specific, measurable, achievable, results -focused, and time- bound)
o How will the program/event benefit residents of Atlantic Beach (pertaining
to cultural arts and recreation?
o Are the goals and objectives artistic, recreational and/or cultural in nature
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3.2 Describe program/event activities (Maximum 40 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o How appropriate are these activities are in terms of achieving the stated
goals and objectives
o Originality and creativity — is the program or event new and unique to the
community or provide a new or unique twist on an existing program or
event?
o Is this a family oriented and wholesome event that City funding should
support?
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3.3 Describe how the program/event will be advertised too ensure adequate
participation (Maximum 5 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is there a plan for promoting/marketing the program/event? ft -S
o Is this plan likely to be effective and feasible? yz5
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4 Describe how you will facilitate access to the program or event so that residents of Atlantic
Beach who do not live near the program/event location and/or who do not have
transportation can still participate. (Maximum 10 POINTS)
NOTE Reviewers will consider the following questions when assigning points:
o Is there a plan to ensure that access is not a barrier? yes
o Is this plan effective and feasible? ye,
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5 Describe if the program is evidence based (i.e. has a record of achieving expected
outcomes) (Maximum 15 POINTS)
NOTE: Reviewers will consider the following questions when assigning points:
o Is the program or event based on published evidence?
o Does the program or event have a demonstrated history of success (in other
contexts or similar cities, or in previous years)?
6 If there is a fee or cost to participate, describe how you will ensure that participants are not
denied the opportunity to participate due to their inability to pay any registration or other
related fees or costs. If there is no fee or cost please state N/A (Maximum 15 POINTS)
NOTE. Reviewers will consider the following questions when assigning points:
o Is the program/event free for residents of Atlantic Beach?
o If there is a fee or cost, does the proposal describe steps to ensure that
participants are not denied the opportunity to participate due to their inability
to pay fees or costs?
7. Evaluating Success (Maximum 30 POINTS)
Briefly describe how you will measure success. This should include how you will assess
participant satisfaction, number of participants and (if applicable) changes in knowledge,
attitudes, skills or behaviors. Describe data collection methods and who will be
surveyed. Please also describe how data will be used to inform program improvement.
NOTE: Reviewers will consider the following questions when assigning points:
o Is there an adequate evaluation plan for measuring participation,
participant satisfaction and (if applicable) changes in knowledge,
attitudes, skills or behaviors yes
o Will data provide actionable information for future planning? yes
o Will results be useful for dissemination to the community?yes
o Does evaluation include feedback from participants/audience as well as
planners/ organizers and volunteers? ye5
8. Resourcing (Maximum 15 POINTS)
Please describe any plan to leverage additional resources (e.g. other funding,
volunteers, in-kind donations) or collaboration with others to offset expenses
NOTE: Reviewers will consider the following questions when assigning points:
o Is there a plan to leverage additional resources (other funding, volunteers,
and/or in-kind donations)? yes
o Is there collaboration with other organizations that will help to offset
resources and expenditures?
o is this a for-profit event?
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Indemnification
Contribution Award applicants and recipients agree to indemnify and hold harmless the City
from any and all liability, defense costs, including other fees, loss or damage which the City may
suffer as a result of claims, demands, costs or judgment against it, arising from all activities
engaged in by Recipient in its use of the public funds.
Site Visits
Applicants must be available for site visits during the application process and successful
applicants must be available for site visits during program activities or events
Save the Date
It is recommended that all applicants consider holding time on their calendars for a 10 minute
presentation on SEPTEMBER 3, 2019 in the event that they should make the short-list of semi-
finalists (applicants may send any member of their staff or team to represent the application at
the presentation).
All decisions are final.
I
Word Revolt Art Gallery Inc.
Proposal for Arts Program Support FY2019-2020
City of Atlantic Beach, Arts Organization Contribution Awards
Cultural Arts and Recreation Program Awards
Submitted August 22nd 2019
Applicant Information
a. Organization Name: Word Revolt Art Gallery Inc.
b. FEID:83-4531358
c. Phone number: 636.795.2599
d. Principal Address: 1249 Mayport Road Atlantic Beach, 32233
e. Mailing Address: 1249 Mayport Road Atlantic Beach, 32233
f. Website: wordrevolt.com
g. Organization Type: Nonprofit Organization, Tax Exempt
h. Organization Category: Community Organization
i. County: Duval
j. DUNS number: 035100230
Contacts
President: Todd Rykaczewski (904) 903-6051
Secretary/Curatorial Director: Theresa Rykaczewski (636) 795-2599
Email: TRfa�wordrevolt.com
2
Eligibility
Legal status of the applicant: Non-profit organization, tax-exempt, gallery/exhibit
space for the visual arts.
i. Word Revolt Art Gallery serves Atlantic Beach residents by hosting free events that
contribute to the culture and vibrancy of our city and to the Jacksonville, FL area.
Word Revolt Art Gallery on Mayport Road in Atlantic Beach is currently the only
completely free gallery for artists in the North Beaches area. Since our initial launch
in January of 203.7, this section of Mayport Road has transformed from empty
storefronts to hip and successful businesses with art and craft enthusiasts bringing
valuable interest, potential and in turn safety to the area encouraging plans by the
city of Atlantic Beach and other entrepreneurs to transform this section of Mayport
Road into an arts district.
Applicant Mission
Word Revolt Art Gallery Inc. hosts curated pop-up exhibitions and events, once a month
for artists and charities. s00% of proceeds raised from the events and go directly
through the artists, non-profit or charity featured. Artists include but are not limited to
local university and high-school students as well as emerging and established artists.
These artists receive mentorship on how to prepare their artwork forthe gallery, with
insight into curating and installation, while gaining valuable skills and experience to
expand their network and opportunities.
Programminq Goals, Obiectives. and Activities
Goals
3.. Host one free exhibition event per month
3
i. Events are beneficial to an artist, group of artists, non-profit, or charity
3. Provide arts mentorship
4. Support community access to the arts.
Objectives
z. Help artists achieve positive career steps in visual arts through access to
mentorship, exhibition opportunities, and experience.
3. Provide artists with a free platform. Artists keep and conduct%ioo of their own
sales and %loo of any commissions they attain exhibiting at Word Revolt. Artists
have the opportunity to receive mentorship on pricing, marketing skills such as
having business cards, a printed artist statement and how to conduct sales through
digital applications.
4. Prepare artists for exhibition with proper wall hanging equipment, display
information.
S. Help artists secure future opportunities. Word Revolt is happy to write letters of
recommendation or help with portfolios for exhibited artists applying for further
arts education at a school, program, residency, arts related jobs, or other galleries.
6. Host events with other non -profits or charities that are in some way linked to the
arts, raising funds through an art auction, raffle.
Activities
1. Networking occurs through forming strong relationships with local artists, schools,
colleges, community outreach about the events and opportunities through social
media, printed media, art markets, events and workshops.
i. Managing website access to calls for entry, promotional and information documents,
images, and web -based communications.
3. Physical maintenance: curatorial activity and installation of the gallery space,
including supplies for demonstration of art preparation and wall hanging.
4
4. Identifying Candidates 3 important questions when identifying candidates for
exhibitions and events are:
■ Will the event be beneficial to the artist(s) or charity applying?
■ Will the event be beneficial to the community, the arts and general public of
Atlantic Beach and greater Jacksonville, FL?
■ Will the event or exhibition fulfill the non-profit mission of Word Revolt Art
Gallery Inc.?
Partnerships & Collaborations
Word Revolt has worked with a variety of artists, charities and institutions.
Relationships with these parties have been formed overtime however no formal
agreements exist. Examples of past collaborations:
University of North Florida March 2028, March 2029, March 2020
The Painting and Drawing Guild of UNF have been exhibited annually for two years for
Bachelor Fine Arts Students preparing for graduation. The students apply for the show
to learn about gallery applications and what is on a prospectus. A workshop is provided
by Word Revolt with demonstrations on how to frame, mat, wire and prepare the work
for exhibition, with topics including title tag information, what to wear, bring, and how
to price artwork. Often, this is the student's first professional gallery exhibition
experience.
Hope At Hand & Give Back Jax March 28th 2029.
A demonstration by non-profit Hope at Hand's poetry workshop programming geared
for at risk youth. They held an art raffle and were allowed to demonstrate their
programming for free, keep the proceeds from their raffle and donations.
httpsalwww.hopeathand.oral and https://www.meetui2.comigivebac4gxi
5
The Foundation Academy, a private k-12 school in Jacksonville has high-school
students and art faculty pair to feature in an exhibition together to learn about life as a
professional artist. Letters of recommendation and help with portfolios are prepared
for students pursuing the arts. April 2018, April 2019.
Sisters of the Sea, non-profit local to the Jacksonville FL beaches supporting breast
cancer awareness and encouraging young women athletes, specifically surfing, was
featured in the Surf Art exhibition in June 2019. A painting was sold by silent auction to
benefit Sisters of the Sea, a non-profit local to the Jacksonville FL beaches supporting
breast cancer awareness and encouraging young women athletes and surfers. An
Atlantic Beach resident won the bid. Other paintings sold that evening include artwork
of a resident of Atlantic Beach and another produced by a student in her first ever
gallery exhibition that sold to the owner of the Atlantic Beach Arts Market. The show
featured Surf and ocean art, photography, painting, sculpture, woodworking and
painted surfboards. Beaches residents who produce handmade wood surfboards Randy
and Josiah Nichols proposed the show.
The St. Elisabeth Convent, exhibition of icon art. The art created by the convent is
contemporary but made using centuries old techniques, including glazing, tapestry, and
precious metal work. The visiting sisters of the convent give workshops regarding the
traditional art making techniques and their charity to shelters for men, women, and the
disabled, November 2019.
A
Timeline of events during the rant period October 203.q throw h September 3otn
2020
October 25th 203.9, Metallic Arts, art exhibition of metal and metallic art by local
artists including the UNF Sculpture guild alongside a silent auction of donated work to
raise funds to repair the famed Texas art and architecture landmark the Bruno Steel
House. Built by the late father of one of our board members, the house was featured in
Vogue and Google Glass, the owner has hopes to turn it into a sculpture park.
November 16th and 3.7th 2oig, Exhibition of Icons from the St. Elisabeth convent.
November 16th opening reception, November 17th workshops and artist talk by the
visiting sisters on the traditional icon making art techniques and charity of the convent.
December 203.9, Studio time. Typically we do not host exhibits in December due to the
holiday season and end of the year preparations.
January 2020, Far From Home, An exhibition of work by Jacksonville artists featuring
art made or inspired abroad. Exhibition proposed by local watercolorist Teresa Cook
following her trip to Amsterdam and Italy, open call for entry to be announced.
February 2020, Submerged Reception of ocean reef paintings by local artist Edmari
Hernandez Silen with ceramic sculptures by artists Allison and Girardo Largo of
Neptune Beach, using traditional Talavera methods of Guanajuato Gardens in Dolores
Hildago Mexico. The exhibition also features an educational exhibit for the nonprofit,
Beaches Sea Turtle Patrol.
March 2020 UNF Guild Annual student exhibition and Preparing Your ArtforExhibition
workshop.
7
April 202o Animal, themed exhibition with call for entry to local artists, to partner with
Canine Companions for Independence.
May 202o Exposure, Photography exhibition
June 2020 Surf Art, second annual show due to popularity
July 202o Arboretum, nature themed art show
August 2020 Music themed art show
September 202o Non-profit meeting and Word Revolt's birthday
Impact
According to our Facebook poll data, Word Revolt Exhibits are attended by an average
of 18% of guests specifically stating they are from Atlantic Beach.
We hold io to 1i events per year with opportunity for public participation involving 50
to ioo artists per year. Each exhibition typically features between 5 and 20
participating artists, who bring their friends, family, teachers and co workers to the
event, along with those reached through promotion interested in attending.
How many Adults will be engaged per year? i,000. Most monthly events draw in
between 4o and zoo guests throughout the course of the event. Other adults involved
include artists and participants from other organizations.
Area Impact Since opening, our immediate area, Mayport Road has transformed from
empty storefronts to new small business leading to economic change of the location.
Mayport Road, previously identified a blighted area, is now in focus for art and safety
initiatives by the City of Atlantic Beach.
Community Need
Why %3.00 Free? The artists featured at Word Revolt Art Gallery are given the
opportunity to apply, exhibit, commission and sell their art entirely for free. The artists
conduct and keep %ioo percent of their own sales, helping them to continue following
their passion for art, while the public get the added benefit of supporting their local
artists at non -inflated prices. The artists perform their own sales transactions, not Word
Revolt, as an important professional learning experience. They are instructed on how to
conduct their own sales and types of digital sales apps prior to their event. This is an
important skill for emerging artists who wish to become professionals in the field,
making a living from art.
In a typical gallery setting an artist will pay up to $5o to apply for an exhibition
with no guarantee of entry, and 30% to 50% commission to the gallery for a sale.
Though these are valid fund generating efforts for many galleries, it can sometimes
leave emerging artists with little profit or reason to continue. Free applications,
exhibitions and zero commission allow emerging artist to pursue their art career at less
financial risk.
For example, if an emerging artist spent $25 on supplies to make a work of art, $25 on
an entry fee, and sold the art for $soo at a %5o commission, they would actually net
zero profit from their art, not to mention the time and effort they spent to making and
showing the art. Furthermore, a less established artist starting with high the prices is
not always met with success among the buyer base. To allow artists to sell at affordable
rates if they wish to has led to growth in success for emerging artists we have shown.
One successful example of this was The Survivor Collection, May 20i7, a solo
exhibition of works by Jacksonville artist Naomi McDonald. The featured work spoke
out against violence and sexual mistreatment of women. A graduate of the Douglas
Anderson School of the Arts on Jacksonville, her work made a powerful statement in
support of protection of rights for women. Over 17 works were sold, resulting in the
artist being able to buy transportation, a motor scooter, to her new job in the field of
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law to continue fighting for women. The majority of the artwork was priced at
affordable marks between $5o and $ioo resulting in a nearly sold out show with
overwhelming viewer support. This was Naomi's first ever gallery exhibition.
Accessibility
The nearest bus stop to Word Revolt Art Gallery is at Mayport Rd & Donner Rd, a z -
minute walk of 450 ft. for attendees in need of public transportation.
Our facility is handicap accessible with handicap parking, wheelchair access ramps,
appropriate doors and restroom railing. We have a separate room where guests relax if
the main gallery becomes too noisy and calming Zen garden outside in the back. We
are willing to turn down or turn off music, help or make other adjustments at request.
Our organization does not discriminate against disability, age, ethnicity or gender.
Word Revolt has completed the Section 504 Self Evaluation Workbook from the
National Endowment for the Arts accessibility checklist on 6/1/2oi.g.
Evaluation
At the end of the fiscal year (12/3i), all receipts are reviewed to record the actual
amount attributed to each category of expenses along with testimonials from the
artists and community, numbers from social media events of people who were reached,
number of people interested, and number of attendees will be accounted for and
10
compared. This result is compared with the projections for the year, to see what areas
can be modified or improved and determine if a particular mode should be stopped or
continued.
Word Revolt Art Gallery does not depend on funding from artists to provide it's
programming. The gallery is voluntarily run and funded by private donations from the
board and anyone else who may wish to donate. Word Revolt is a labor of love and is
anticipated to continue sustainably with it's current funding for the foreseeable future.
See attached Programming Budget Document.
Applicant has no paid management staff.
Hours: Event based, open by appointment.
Summary
Thank you for taking the time to review this application. Please do not hesitate to
contact us if further information is required.
I adhere that the above statements here are presumed to be accurate.
Signature
Title
Date �M . 22
Officers
Todd Rykaczewski
Theresa Rykaczewski
Word Revolt Art Gallery Inc.
501(c)3 Nonprofit Organization
Word Revolt Board of Directors
President (Word Revolt)) (904) 903-6051
Secretary (Word Revolt) (636) 795-2599
I
7)224-7496
(904) 861-5728
Joe Rykaczewski Treasurer
L
Jessie Lindstrom Norman Networking
L
Christina Bruno Smith Artist, Teacher
(904) 554-0267
Advising Committee
F---
Debbie Rykaczewski Planning I(567) 224-7842
Zack Holzapfel Yum Cha Tea Co. (904) 703-6661
Nicole Holzapfel Accessibility (904) 703-6661
Olivia Warro Art, Networking (904) 666-3124
Jack Berg Support (636) 795-2598
Next member meeting, September 21, 2019, from 4:30 PM to 6:00 PM
1
Word Revolt Art Gallery Inc.
Yearly Budget and Projection Tables, 2018, 2019, 2020
Prepared by Secretary, Curator
Theresa Rykaczewski
31, May 2019
Travel Table
Travel Expenses
2018
2019
2020
Marketing Table
Itemized Expenses
Gas: Gas to and from
events, artist/artwork
pickup and deliveries,
moving gallery supplies
$90
$215
$245
Insurance: Yearly Totals
Insurance of the gallery
work van.
$720
$720
$720
$810
$935
$965
2018 2019 2020 Category
$0 $0 $350 Printed News Media: Newspaper advertisement (we are
currently in the Beaches Leader, free local newspaper
advertisement). Expansion to local magazine Void or
Folio, cost of small article $350.
$100 + $100 � $180
$280 1$280 J$280
Social Media: Facebook promotion of events, aim to add
Instagram to the social media promotion.
Website: The website domain is an important part of our
promotion, when visitors search for us on the web to
learn more, to donate, and access portal for the calls for
entry.
I
$864 $864 $864 Annual Internet Expense: To work on the website,
communicate with artists, design posters, review
applicants, and mentor artists the internet is often used
on site at the gallery. Currently paying $72/month.
2
$0 1$360 J$610
and more.
Participation in community meetings and city art events:
Jacksonville Cultural Council of the Arts, Every Single
Artist Lounge, Jacksonville Chamber of Commerce
Meetings, grant information and other seminars, etc. Last
year we only attended free events, but have invested
more in 2019 attending paid events at roughly
$30/month. WR aims to join more art funding
organizations and the Beaches Chamber Division as a
member next year at $250/year.
$2,8811 $3,954 I $4,929 Totals
$172 $250
$300 Event posters, fliers and brochures Last year's printing
costs of these items were $172. We aim to increase
spending to $25/month on printed promotional material.
$115 $150
$175 Gallery Exhibition printed materials: Exhibition Title tags,
$10-15+/show. At first we printed these on cardstock to
cut costs. Now we print them on Foam Core, it is
$5/sheet, 2-3+ sheets needed/show.
$210 $210
$210 Business Cards: We order business cards every 2 months
for $35/box.
$1140 $1740
$1960 Art Markets and Festivals: Each week WR has a booth at
the Riverside Arts Market (RAM) to promote the gallery at
$54/week. In 2018, we were able to attend RAM 18
times, totaling $1020 for the year and hope to increase
this number to 30+ times per year. WR also has a booth at
the North Beach Arts Market (NBAW) for $10/month,
totaling $120/year. Eventually we hope to attend events
and festivals, such as the Mandarin Arts Festival ($220)
$0 1$360 J$610
and more.
Participation in community meetings and city art events:
Jacksonville Cultural Council of the Arts, Every Single
Artist Lounge, Jacksonville Chamber of Commerce
Meetings, grant information and other seminars, etc. Last
year we only attended free events, but have invested
more in 2019 attending paid events at roughly
$30/month. WR aims to join more art funding
organizations and the Beaches Chamber Division as a
member next year at $250/year.
$2,8811 $3,954 I $4,929 Totals
3
Remaining Operating Expenses Table
2018 2019 2020 Category
$0 $50 $100 Workshop Demonstration Supplies: Last year at the UNF Guild Preparing
Your Art for Exhibition Workshop a canvas wire hanging art -preparing
demonstration was made, other demos were viewed in a digital
presentation. This year, after reviewing feedback and observation, it is
important that the students also perform framing and matting. Materials:
frame, wire, tools, canvas, d -rings, eye hooks, mat board, acid free backing,
plexi -glass, paper etc.)
$30 $45 $60 General Gallery Installation Supplies: Tools, hardware, nails, wire etc. {
$125 $125 $125 Gallery Preparation: After each exhibition thealler walls must be
g Y
patched and touched up with wall paint, same with the floor. Floor paint,
wall paint, spackle, spatulas, and paintbrushes are required. Wall paint,
about 3-4 cans per year at $20 ea. Floor paint once per year $35 Ig. bucket.
$120 $120 $120 Cleaning and Sanitary Supplies: Clorox general purpose, window cleaner,
paper towels, toilet paper, trash bags, $10/month.
$275 $340 $405 Totals
Table Totals for Programming Expenses
(*Programming only, not including rent/utilities, see below)
Year
2018 $3,966
2019 $5,229
2020 $6,299
Rent$12900/year
$1075/month, monthly rate rising roughly $50/year
Utilities $1422/year
Grant amount requested: $1400
At roughly 25% of the programming expenses budget for the grant period, this amount would
significantly offset expenses. Generosity of this request in any amount is greatly appreciated.
State of Florida
Chief Financial Officer
Department of Financial Services
Bureau of Accounting
200 East Gaines Street
Tallahassee, FL 32399-0354
Telephone: (850) 413-5519 Fax:(850) 413-5550
Substitute Form W-9
In order to comply with Internal Revenue Service (IRS) regulations, we require Taxpayer Identification information
that will be used to determine whether you will receive a Form 1099 for payment(s) made to you by an agency of the
State of Florida, and whether payments are subject to Federal withholding. The information provided below must
match the information that you provide to the IRS for income tax reporting. Federal law requires the State of Florida
to take backup withholding from certain future payments if you fail to provide the information requested.
Taxpayer Identification Number (FEIN): 83-4531358
IRS Name: WORD REVOLT ART GALLERY INC
Address: 1249 MAYPORT ROAD
ATLANTIC BEACH, FL
32233-0000
Attention Of: THERESA RYKACZEWSKI
In Care Of: THERESA RYKACZEWSKI
Business Designation: Not For Profit
Certification Statement:
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer information AND
2. 1 am not subject to backup withholding because:
(a) I am exempt from backup withholding or
(b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup
withholding as a result of failure to report all interest or dividends, or
(c) the IRS has notified me that I am no longer subject to backup withholding AND
3. 1 am a U.S. citizen or other U.S. person (including U.S. resident alien)
Preparer's Name: THERESA RYKACZEWSKI
Preparer's Title: WORD REVOLT ART GALLERY INC, SECRETARY
Phone:6367952599
Email: TR@wordrevolt.com
Date Submitted: 05/28/2019
Active Doing Business As names submitted on the Substitute Form W-9:
WORD REVOLT ART GALLERY
Date printed from the State of Florida Substitute Form W-9 Website: 06/0212019
State of Florida
Department of State
I certify from the records of this office that WORD REVOLT ART GALLERY
INC. is a corporation organized under the laws of the State of Florida, filed on
April 9, 2019.
The document number of this corporation is N19000003750.
I further certify that said corporation has paid all fees due this office through
December 31, 2019 and that its status is active.
I further certify that said corporation has not filed Articles of Dissolution.
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capital, this
the Fifteenth day of May, 2019
Tracking Number: 1141096725CU
I
rip, , �'! 111 W P
Secretary of State
To authenticate this certificate,visit the following site,enter this number, and then
follow the instructions displayed.
https: //services. sun biz. org/Filings/CertificateOfStatu s/CertificateAuthentication