Exh 4BAGENDA ITEM #4B
MAY 14, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Construction of Utilities 2000 Project
Bid No. 0001-16
SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director ~~
Donna Kaluzniak, CEP, Utility Directorif~iiy
DATE:
May 3, 2001
BACKGROUND: This project consists of improvements to the water distribution and storm drainage
systems, as well as the addition of a sidewalk along Levy Road. The project was originally bid in
September, 2000, and only one bid was received. On September 25, 2000, the City Commission rejected
the bid, and authorized staff to revise the plans and rebid the project.
Staff discussed several options with the design engineer, JEA and local drilling contractors and further
researched construction methods and materials for the project. After much consideration, staff directed
Gee and Jenson to make minor modifications ofthe design drawings, and the project was re-tiid.
Bids were received on April 25, 2001, and two contractors submitted bids as follows
Description Gruhn May, Inc. Petticoat
Contractin Inc.
Draina a Im rovements on West 13 Street $35,135.00 $35,875.00 ',
Beach Avenue Water Main Im rovements $403,200.00 $428,506.00
Water Main Im rovements at Sailfish & Plaza $44;742.00 $42,481.00
Le Road Sidewalk Im rovements $77,047.00 $62 647.00
Subtotal $560 124.00 $569 509.00
Construction Conlin en , 10% $56,012.40 $56,950.90
Total Base Bid $616,136.40 $626,45990
The low bid for this project is 9.5%higher than the previous bid in September, 2000. We believe this is
due to the increase in materials costs, and the existing construction atmosphere.
Due to the extremely high costs for water main improvements on Beach Avenue and Sailfish and Plaza,
staff is recommending we reject those bids and advertise requests for proposals to perform the work as a
design/bruld project. Proposals would be requested and rated this fiscal yeaz, and constnuction fiords
requested for next fiscal yeaz. With the design build method, exact costs for the entire project will be
available to determine budget figures. Staff also recommends rejecting the bid for the Levy Road
Sidewalk Improvements, as the costs for the project aze very high, and we may be able to complete the
work more economically with our annual contractor.
Per the bid specifications, the project is to awarded to the low bidder in its entirety. However, we have
discussed the project award with the low bidder„Gruhn May, Inc., and they have agreed to construct only
the Drainage Improvements on West 13`h Street if the City desires not to awazd the entire project.
BUDGET: Because the previous bid was rejected during the last Commission meeting of FY 99/00,
after the budget for FY 00/Ol had already been approved, funds were not encumbered for this project.
Prices for this year's microsurfacing project came in below budget, so we aze requesting amid-year budget
modification to fund the Drainage Improvements on West 13`h Street portion of the project as follows:
AGENDA ITEM #4B
MAY 14, 2001
From Account No. To Account No. Descri tion Amount
130-5002-541-6300 470-0000-538-6300 Drainage Improvements
on West 13`h Street $38,649
RECOMMENDATION: Award the contract to construct the Drainage Improvements on West 13`"
Street portion of the Utilities 2000 Project to the low bidder, Cmihn May, Inc. in the amormt of
$38,649.00, which includes a 10% contingency. Reject all bids for the Beach Avenue Water Main
Improvements, the Water Improvements at Sailfish and Plaza, and the Levy Road Sidewalk portions of the
project. Authorize staff to prepaze requests for proposals for adesign/build project to complete the water
main improvements: A budget modification ordinance is proposed under a sepazate agenda item.
ATTACHMENTS: 1) Bid tabulation form.
2) Bid analysis.
REVIEWED BY CITY
BID #0001-16
CITY OF ATLANTIC BEACH-
UTILITIES 2000
APRIL, 25, 2001
'~
3PM
Required Documents: Callaway Contracting Gruhn-May ICnigh erprises Petticoat Convacting Superior Construction
Bid Submitted in Triplicate ~ ~ ~~ ~ - ~
Bid Bond (5%) / \ !/, / ~/
Public Entity Form I/ \ v ~ - v-
Drug Free Wor),-place I/ \ j ~
Bid Fotm w/Acknowledgement
of Addendum ~ / ~ ~
j~
~•
Subcontractor Lis[ I/ ~ ~ ~
Trench Safety Affidavit 1/ , ~ t/~
Subtotal Project 4A ~"/' "- ~
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~~, 73.0
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3.58'7S,vo
Subtotal Project 4B f'''' ~~ y~ 3 j3/ S7D, 00 / \ ya8 s~~, ~~
Subtotal Project 4C =1^ 'r ~~ ~ \
Subtotal Project 4D "~~,~'tj~el~ 77 ~.~ , ~~ 0 "~ y7 U0
Subtotal Base Bid 4A-4D S.~ /32. CO , l~ Do
Construction Contingency
(10% of Subtotal)
Total Base Bid Items
..SS//3, 20
tp C~i 2 ~~~ 20
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t. <.
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ij ~ }.SO. 90
~~ ~ ys/ 90
FINAL DETERMINATION SD87ECT TO DEPARTMENT BID ANALYSIS AND AWARD BY CITY COMMISSION
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AGENDA ITEM #4B
MAY 14, 2001
BID ANALYSIS -UTILITY IMPROVEMENTS 2000
4-25-01
PROJECT 4A -West 13th Street -Drainage Improvements GRUHN MAY PETTICOAT
Item # DESCRIPTION Unit Est. Qty. Unit Price Amount Unii Price Amount
BASE BID
1 ConsWct 15" HdPE Pipe LF 200 64.00 12,800.00 34.00 6,800.00
2 ConsWCt Eridwalls EA 6 580.00 3.480.00 940.00 5,640.00
3 Remove and Replace 5" Concrete Driveway SY 286 40.00 11,440.00 60.00 17,160.00
4 Sodding • SL Augustine Grass ~ SY 350 3.50 1,225.00 4.50 1,575.00
5 Remove and Replace Landscaping LS 1 2,320.00 2,320.00 1,217.00 7,217.00
6 Additional Fill CY 80 10.00 800.00 ~ 9.00 720.00
7 Remove Existing 12" Culvert LF 27 10.00 270.00 9.00 243.00 ~
8 Construct Swale LF 140 20.00 2,800.00 18.00 2,520.00
SUBTOTAL PROJECT 4A 35,135.00 35,675.00
PROJECT 46 -Beach Avenue -Water Main Improvements ~
BASE BID
1 Directional Dnll 8-inch PVC DR 18 Water Main LF ~ 2322 95.00 220,590.00 83.00 192,726.00
2 ConsWCt 8" PVC DR 18 Water Main LF ~ 27 100.00 2,700.00 44.00 1,188.00
3 ConsWct 6" PVC DR 25 Water Main LF ~ 528 39.00 20,592.00 ~ 22.00 ~ 71,616.00
4 Construct 4" PVC DR 18 Water Main ~ LF ~ 5 180.00 900.00 21.00 ( 105.00
5 Connect New Water Main to Existing Water Main
a. 4" z 4" Tapping Sleeve and Valve ~ EA ~ 2 , 1,890.00 3,780.00 2,270.00 4,540.00
b. 6" x 6" Tapping Sleeve and Valve ~ EA ~ 2 1,950.00 ~ 3,900.00 2,513.00 5,026.00 I
6 ConsWCt 6" Gate Valve EA 14 620.00 8,680.00 1,266.00 17,724.00 ~
7 ConsWCt B"Gate Vaive EA 6 980.00 5,880.00 1,534.00 9,204.00
8 ConsWCt 4" x 8" Reducer EA° 7 550.00 550.00 ~ 700.00 700.00
9 ConsUuct 6' x 8" Reducer E4 1 ~ 550.00 550.00 ~ 800.00 ~ 800.00
10 Construct 4" Plug ~ EA 2 980.00 ~ 1,960.00 795.00 ~ 390.00
11 ConsWct 6'Plug EA 6 1,220.00 7,320.00 236.00 1,416.00 '~,
12 Construct 3" Plug EA ~ 4 980.00 3,920.00 160.00 640.00 j
13 COOSVi1Ct 4" 90 Degree Bend EA 1 740.00 740.00 307.00 ~ 307.00
14 Construct 6" 45 Degree Bend EA 6 410.00 2,460.00 328.00 ~ 1,968.00
75 Construct 8" 45 Degree Bend EA 2 510.00 1,020.00 401.00 802.00
16 ConsWct fi' 22.5 Degree Bend ~ EA 2 d10.00 820.00 330.00 6"00.00
17 ConsUuct 6"Tee ~ EA ~ 1 1,120.00 1,120.00 414.00 414.00
18 Construct 8" x 4" Tee EA 1 910.00 910.00 1,053.00 1,053.00
19 ConsWCt B"x6"Tee EA 6 1,120.00 6,720.00 1,061,00 ~ 6,366.00
20 ConsWIXB'x 6"Parallel Tee EA 6 700.00 4,200.00 1,776.00 6,696.00'
21 Construct Fire Hydrant EA 6 2,890.00 17,340.00 - 2.772.00 16,632.00
22 ConsWCt 1" Single Service to Meter (Long Side) EA 30 780.00 23,400.00 1,095.00 32.850.00
23 ConsWct 2" Double Service to Meter (Long Side) EA 11 994.00 10,934.00 1,192.00 13,112.00
24 ConsWd 1" Single Service to Meter (Short Side) EA 13 588.00 7,644.00 882.00 11,466.00
25 Relocate Existing Water Meter (Short Side) EA 21 550.00 71,550.00 1,613.00 33,873.00
26 Water Mete~Boxes EA 10 75.00 750.00 271.00 2,110.00
27 Water Meter EA 10 90.00 900.00 557.00 5.570.00
28 Construct 2" Temporary Sample Point EA 3 580.00 1,740.00 957.00 2,877.00
29 Remove Existing Fire Hydrant EA 1 750.00 750.00 291.00 291.00
30 Remove and Replace 4" Concrete Sidewalk SY 20 48.00 960.00 105.00 2,100.00
31 Remove and Replace 5" Concrete Driveway SY 250 59.00 14,750.00 103.00 25,750.00
32 Remove and Replace Brick Walk/Parking Area SY 30 97.00 2,910.00 211.00 6,330.00
33 Pavement Removal and Replacement SY 190 54.00 10,260.00 59.00 11,270.00
SUBTOTAL PROJECT 46 403,200.00 a26,5os.oo
AGENDA ITEM #4B
MAY 14, 2001
PROJECT 4C -Sailfish and Plaza -Water Main Improvements
BASE BID
1 Directional Drill 6" PVC DR 18 Water Main LF 57 140.00 7,980.00 155.00 8,835.00
2 6" PVC DR 18 Water Main LF 15 125.00 1,875.00 20.00 300.00
3 4" D.I. FI9. Spool Pieces EA 4 490.00 1,960.00 312.00 1,248.00
4 6" D.I. Flg. Spool Pieces EA 2 580.00 1,160.00 421.00 842.00
5 4" Flg. Gate Valves EA 1 590.00 590.00 712.00 712.00
6 6" Flg. Gate Valves FA 2 645.00 1,290.00 847.00 1,694.00
7 Connect New Water Main to Existing Water Main EA
a. 6' x 6" Tapping Sleeve and Valve EA 1 2,410.00 2,410.00 2,500.00 2,500.00
8 fi" Compound Sensus Meter wliouchRead System ~ EA 1 7,962.00 7,962.00 8,429.00 8,429.00
9 6" x 4" FIg. Tee EA 2 610.00 1,220.00 398.00 796.00
10 6" MJ 90 Degree Bend EA 4 580.00 2,320.00 354.00 1,416.00
11 6" Fig. 90 Degree Bend EA 2 580.00 1,160.00 302.00 604.00
12 4" FIg. 90 Degree Bend EA 2 510.00 1,020.00 ~ 261.00 522.00
13 6" Plug EA t 590.00 590.00 154.00 154.00
14 Remove and Replace 4" Concrete Sidewalk SY 5 71.00 355.00 106.00 530.00
15 Removal of Fisting Meter Box & Accessories LS 1 1,490.00 1,490.00 1,072.00 1,072.D0
16 ConsWCt New Pre-Cast Valve Box EA 1 2,300:00 2,300.00 4,842.00 4,842.00
17 ConsWCt New Halliday Access Hatch EA 1 1,260.00 1,260.00 719.00 719.00
18 6" Reduced Pressure Backflow Preventor EA 1 4,900.00 4,900.00 4,358.00 4,358.00
19 Relocate Existing Valve and Connect to Existing System LS 1 2,900.00 2,900.00 2,908.00 2,908.00
SUBTOTAL PROJECT 4C aa,7az.oo ~ az,aat.oo
PROJECT 4D -LEVY ROAD -SIDEWALK IMPROVEMENTS ~
BASE BID
1 Construct 5' Wide /4" Sidewalk sY a7o 3e.DO 33,060.00 ( 3o.DO zs,loo.oo
2 Construct 5" Concrete Driveway SY aso a7.oo z1,szD.oD az.oo 1s,3zD.oo
3 Remove 3' Wood Guard rail LF = 25 156.00 3,900.00 23.00 575.00
4 Remove Fencing LF 30 15.00 aso.Da 1s.aD s7o.oa
5 Remove Concrete Block Wall LF ro ao.oo aoD.oo sa.oo 5ao.oo
6 Remove Concrete Walkway sv 10 12.00 120.00 sa.oo 5ao.oo
7 Relocate Sign EA 1 ~ 150.00 150.00 ~ 350.00 350.00
8 Construct 15" HDPE Pipe LF az sD.oD z,too.DO ~ so.oo zszo.oo I
9 Construct Endwall FJ~ 4 58.00 232.00 940.00 3,760.00
t 0 Construct Handrails LF 91 165.00 15,015.00 92.00 8.372.00
SUBTOTAL PROJECT 4D 77,047.00 szs47.ao
SUBTOTAL BASE BID PROJECTS 4A THRU 4D sso,l2a.oo sss,sos.oo
CONSTRUCTION CONTINGENCY 10% OF SUBTOTAL) s6,o12.ao 56,950.90
TOTAL BASE BID ITEMS 6ts,136.ao 626,459.90