Exh 4CAGENDA ITEM #4C
MAY 14, 2001
CITY OF ATLANTIC BEACH
CTTY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Construction of Atlantic Beach and Buccaneer Sewer Improvements Project.
Bid No. 0001-17
SUBMITTED BY: Donna Kaluzniak, CEP, Utility Director`'
DATE: May 3, 2001
BACKGROUND: This project consists of improvements to the sewer system as recommended
in the Sewer Master Plan, including construction of the master lift station at Wastewater Treatment
Plant # 1, the new force main from Lift Station C (65 Donner Road), and additive alternates for the
abandonment of the Shangri La lift station, and upgrades to lift stations H (2301. Mayport Road) and
I (960 Park Street).
Invitations were sent to 18 bidders, and 6 contractors met prequalification requirements and
attended the mandatory Pre-Bid Meeting on April 12, 2001. Bids were received on Apri125, 2001,
and three prequalified contractors submitted bids as follows:
Description... Gruhn May, Meadors Petticoat
Inc. Construction, Contracting,
Inc. Inc.
Base Bid -Construct Master Lift Station, $548,797.00 $615,000.00 $587,000.00
com lete
Base Bid -Construct Force Main from $139,625.00 $100,000.00 $97,302.50 j
Lift Station C
Additive Alternate 1-Abandon Shangri- $144,340.00 $137,440.00 $142,111.00
La Lift Station
Additive Alternate 2 -Upgrade Lift $122,751.00 $120,000.00 $131,000.00
Station H
Additive Alternate 3 -Upgrade Lift $118,420.00 $70,000.00 $125,000.00
Station I
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Subtotal Base Bids and Additive $1,073,933.00 1,042,450.00 1,082,413.50
'
Alternates
Contin enc , 10% $107,393.30 $104,245.00 $108,241.35
Total of Base Bid; Additive Alternates $1,181,326.30 $1,146,695.00 $1,190,654.85
and Contin enc
Per contract specifications, award of the contract is to the lowest bidder, based on Total Base Bid
plus additive alternates determined to be in-the best interest of the project. Because the three
contractors' prices were so close, the alternates included in the award will determine the low bidder,
as follows:
AGENDA ITEM #4C
MAY 14, 2001
Description (Note: Add amounts Gruhn May, Meadors Petticoat Low Bidder
include 14% contin en Inc. Construction Contractin
Base Bid Only (Master WW and $757,264.20 $786,511.00 $752,732.75 Petticoat i
orce main om C
Base Bid + Add. Alt. No. 1 $916,038.20 $937,695.00 $909,054.85 Petticoat
(Master YVGV force main from C,
Abandon Shan ri La
Base Bid + Add. Alt. 2 (Master $892,290.30 $918,511.00 $896,832.75 Gruhn May
WW, force main from C, Lpgrade
H
Base Bid+Add.Alt.l&2 $1,051,064.30 $1,069,695.00 $1,053,154.85 Gruhn May
(Master YhYY, force main from C,
Abandon Shan ri La, U rode H
BaseBid+AllAlternates(Master $1,181,326.30 $1,146,695.00 $1,190,654.85 Meadorsi
YVYV, force main from C, Abandon
ShanQri La, U rade H and I
Although bid prices were significantly higher than the opinion of probable costs, staff recommends
we proceed with construction of the project, to include the Base Bid and Additive Alternate No. 2.
This will complete the master lift station, force main from lift station C, and upgrade of lift station
H, as recommended in the Sewer Master Plan.
The advantages of the Base Bid items have been thoroughly discussed and presented during
completion of the Sewer Master Plan. Additive Alternate 2, the upgrade of Lift Station H at 2301
Mayport Road will be required to maintain acceptable flow conditions with the addition of the new
hotel. The cost/benefit ratio of Additive Alternate 1, Abandoning Shangri La lift station, was
reanalyzed using actual bid figures, and was not found to be cost effective.
Staff would prefer not to delay construction of Additive Alternate 3, the upgrade of Pazk Street lift
station, which was also recommended in the Sewer Master Plan, as construction costs will probably
continue to increase. However, since this work is not as critical as Additive Alternate 2, it can be
deferred to the next fiscal yeaz.
BUDGET: Funds were budgeted for the project in the amount of $626,000 under account nos. 410-
4101-535-6300 and 410-4401-535-6300. There is also a balance of $98;000 originally budgeted in
account 410-4401-535-6300 for the enlargement of the Navy lift station wetwell. The Navy has
weed to enlarge the wetwell as part of the junior Enlisted Men housing project. The Mayport
Road Water Main project was completed with $116,000 remaining in the budget. We would like to
request transfers from the Water Fund and from reserves to fund the project as follows:
From Water Fund: $116,000
From Reserves: $ 52,240
RECOMMENDATION: Awazd construction of the Base Bid plus Additive Alternate 2 to Gruhn
May, Inc. in the amount of $892,290.30 A budget modification ordinance is proposed under a
separate agenda item.
ATTACHMENTS: 1) Bid tabulation form.
2) Bid analysis.
REVIEWED BY CITY MANA
CITY OF ATLANTIC BEACH
ATLANTIC BEACH & BUCCANEER SEWER SYSTEM IMPROVEMENTS
BID N0001-17 APl2II.. 25, 2001 3 PM
Required Documents: Callaway Contracting Gruhn-
May Meadors Muanda trading
Petticoat
Con Rays Plumbing
Bid Submitted in Triplicate /
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Bid Bond (5%) ~ /
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Drug Free Workplace /~
Bid Form w/ Acknowledgment of Addendum ~ t/ ~
Subcontraaor List ~ / (/ v
Material List -
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Trench Safety Affidavit L/
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Total Base Bid (`ii.:~-~~_=_.--_ -- p
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Additive Alternate #1 ~ ` ~ ~ - / yY 3 f/U.00 /3 ~~G; U /
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Additive Alternate N2 :. _- ~o~lo'J ~~ 00 /,~D GCC; OC / ~~ GCG. 00
Additive Alternate N3 ~: / ~f~Q,G~ ~7G GGG.LFi A.~ODO.00
Beductive Alternate kl ~~ ~. . - --- --~ ~~C~ GCG, OD - /U OC~O. 00)
Construction Contingency (10%nf
Subtotal)
Total Base Bid Iucludin Alternates 1 2, 3
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FINAL DETERMINATION SUBJECT TO DEPARTMENT BID ANALYSIS AND AWARD BY CITY COMMISSION
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BID ANALYSIS -ATLANTIC BEACH AND BUCCANEER SEWER SY_ STEM IMPROVEMENTS
4-25-01
GRUHN MAY, INC. MEADORS CONSTRUCTIO PETTICOAT CONTRACTING
Item # DESCRIPTION Unit Est.Oty Unit Price Amount .Unit Price Amount Unit Pnce Amount
BASE BID
1 Construct Master Lift Station, Complete. LS 1 548,797.00 548,797.00 615,000.00 615,000.00 587,000.00 587,000.00
2 Construct 8" PVC Force Main. LF 1400 38.00 53,200.00 35.00 49,000.00 19.00 26,600.00
3 Connect PVC
a. 8-inch EA 1 8,900.00 8,900.00 2,500.00 2,500.00 3,055.00 3,055.00
b. 18-inch EA 1 9,300.00 9,300.00 2,500.00 2,500.00 3,155.00 3,155.00
4 Furnish artd Instal! D.1. Fittings TN 1.3 16,300.00 21,190.00 12,000.00 15,600.00 6,945.00 9,028.50
5 Fumish and Install 8" Plug Valve EA 2 1,920.00 3,840.00 2,000.00 4,000.00 2,265.00 4,530.00
6 Fumish and Install Air Release Valve Assembly LS 1 2,380.00 2,380.00 3,500.00 3,500.00 4,795.00 4,795.00
7 Grassing Removal and Replacement SY 400 5.00 2,000.00 3.00 1,200.00 4.50 . 1,800.00
8 Concrete for Encasements and Specials CY 1 590.00 590.00 400.00 400.00 634.00 634.00
9 Concrete Sidewalk Removal and Replacement SY 30 45.00 1,350.00 22.00 660.00 50.00 1,500.00
10 Asphalt Pavement Removal and Replacement SY 700 47.00 32,900:00 22.00 15,400.00 32.00 22,400.00
11 Remove and Replace Unsuitable Material CY 5 15.00 75.00 50.00 250.00 18.00 90.00
12 Sitework LS 1 3,900.00 3,900.00 5,000.00 5,000.00 19,715.00 19,715.00
TOTAL BASE BID s66,a22.oo ns,olo.o0 684,302.50
ADDITIVE ALTERNATE NO. 1
1
Furnish and Install 10-inch PVC Sanitary Sewer Main _
a. 6-8 feet depth LF 440 46.00 20,240.00 32.00 14,080.00 45.00 19,800.00
b. 8-10 feet depth LF 260 _
52.00 13,520.00 42.00 _
10,920.00 48.00 12,480.00
c. 10-12 feet depth LF 200 ~ 59.00 11,800.00 _
52.00 10,400.00 53.00 10,600.00
2 ConsWct Sanitary Sewer Manholes
a. 6-B feet depth EA 1 3,900.00 3,900.00 4,000.00 4,000.00 3,670.00 3,670.00
b. 8-10 feet depth EA 1 4,400.00 4,400.00 4,500.00 4,500.00 3,780.00 3,780.00
c. 10-12 feet depth EA 1 4,900.00 4,900.00 6,000.00 6,000.00 4,115.00 4,115.00
3 Construct 8" x 6" Wye In Sewer Main EA 2 175.00 350.00 800.00 1,600.00 249.00 498.00
4 Construct 6-inch PVC Sewer Service Pipe LF 100 35.00 3,500.00 40.00 4,000.00 18.00 1,800.00
5 Construct Sewer Cleanout EA _2 510.00 1,020.00 600.00 1,200.00 254.00 508.00
6 Construct New 10". PVC Sanitary Sewer to Existing Manhole EA 1 __
2,310.00 2,310.00 2,500.00 2,500.00 4,644.00 __
4,644.00
7 Rehabilitate Existing Sanitary Sewer Manhole LS 1 4,800.00 4,800.00 15,000.00 15,000.00 5,679.00 5,679.00
8 Concrete Driveway Removal and Replacement SY 70 44.00 3,080.00 125.00 8,750.00 47.00 _
3,290.00
_
9 __
Grassing Removal and Replacement SY 400 5.00 2,000.00 2.50 1,
000.00 4.50 1,800.00
10 _ _
Concrete for Encasements and Specials CY 1 350.00 _
350.00 400.00 _
400.00 634.00 634.00
__
11 Concrete Sidewalk Removal and Replacement SY 20 40.00 800.00 22.00 440.00 51.00 _
1,020.00
12 Asphalt Pavement Removal and Replacement SY 950 54.00 51,300.00 27.00 25,650.00 31.00 __
29,450.00
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13 Modifications to Shangri La Drive Lift Station, Complete LS 1 5,800.00 5,800.00 18,000.00 18,000.00 12,100.00 12,100.00
14 Construct New 8" Sanitary Sewer Drop Connection to Existing Wetwell EA 1 920.00 920.00 1,000.00 1,000.00 4,403.00 4,403.00
15 Construct New 10" PVC Sanitary Sewer to Existing Wetwell EA 1 1,100.00 1,100.00 2,500.00 2,500.00 2,160.00 2,160.00
16 Remove and Replace Unsuitable Material CY 10 15.00 150.00 50.00 500.00 18.00 180.00
17 Sitework LS 1 8,100.00 8,100.00 5,000.00 5,000.00 19,500.00 19,500.00
TOTAL ADDITIVE ALTERNATE NO. 1 1aa,3ao.oo 137,440.00 142,111.00
ADDITIVE ALTERNATE NO.2
1 Constmct Fairway Villas Lift Station, Complete. LS 1 122,751.00 122,751.00 120,000.00 120,000.00 131,000.00
ADDITIVE ALTERNATE NO. 3
1 Constmct Park Street Lift Station, Complete. LS 1 118,420.00 118,420.00 70,000.00 70,000.00 125,000.00
DEDUCTIVE ALTERNATE NO. 1
1 Substitute 12-foot Diameter Fiberglass Wetwell in lieu of
12-foot Precast Concrete Wetwell with Fiberglass Liner LS 1 0.00 0.00 (20,000.00) (20,000.00) (10,000.00)
RECAPITULATION
TOTAL BASE BID sea,azz.oo 71s,o1o.90 684,302.50
ADDITIVE ALTERNATE NO. 1 1aa,3ao.oo 137,aao.oo 1az,11too
ADDITIVE ALTERNATE N0.2 122,751.00 1zo,ooo.o0 131,000.00
ADDITIVE ALTERNATE NO. 3 118,420.00 70,000.00 1z5,ooo.oa
SUBTOTAL BASE BIDS, ALTERNATES 1, 2 AND 3 1,073,933.00 7,042,450.00 1,082,413.50
CONSTRUCTION CONTINGENCY (10% OF SUBTOTAL) 107,393.30 104,245.00 108,247.35
TOTAL BASE BID INCLUDING ALTERNATES t, 2, 3 AND CONTINGENCIES 1,1s1,3zs.3o 1,148,695.00 1,190,654.85
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