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Exh 4DAGENDA ITEM #4D MAY 14, 2001 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: FY2000-2001 Paving SUBMITTED BY: Robert S. Kosoy, P.E., Director of Public Works ~~~a~-~' DATE: May 4, 2001 BACKGROUND: On Apri123, 2001, a Pavement Management System was presented to the City Commission. The program outlined streets to be completed over the next five years, with minor work (i.e., overlay or microsurfacing) to be completed in odd years and major work (i.e. milling/paving and reconstruction) to be completed in even years. Recently, the City of Jacksonville awarded a contract for Florida Highway Products, Inc. (FHP) for microsurfacing 215,424 square yazds of pavement at a cost of $1.89 per squaze yard. The total contract, including crack sealing and edging preparation, is for $418,151.36. FHP has offered the City of Atlantic Beach the same bid price and we can piggyback on this contract, as long as we intend to complete approximately $50,000 worth of microsurfacing. The following is a proposed list of streets to be completed, and those underlined aze additions to original list: Buoy Lane, 11`h Street from East Coast Drive to beach access, Fairway Villas Drive, Fairwav Villas Lane North and South, Garden Court, Helmsman Lane, Hibiscus Street Magnolia Street from Palm to Seaspray, Palm Avenue, Mipaula Court, Orchid Street from Plaza to West 3`d St., 16th Street from Seminole Road to Ocean Blvd., Nautical Blvd. S. from Seasrorav to the cul-de-sac. At the bid price of $1.89 per square yard and 5% estimated for crack sealing, we propose to spend $47,000.00. BUDGET: Funding will be from the Local Option Gas Tax, account number 130-5002-541, where $98,632 has been budgeted for this yeaz's paving. The additional funds will be used to fund the drainage work on W. 13th Street within the Utilities 2000 project. ATTACHMENTS: Spreadsheet for 2000-2001 Paving Program. Letter from Florida Highway Products, dated May 4, 2001. Copy of Notification of Bid Award to FHP from the City of Jacksonville. REVIEWED BY CITY AGENDA ITEM #4D MAY 14, 2001 2000-2001 PAVING PROGRAM Street Width Length Area SY Crack seal? Edging? Buoy Lane 23 198 4554 ; 506.00 No No 11th Street from Beach Ave. to dead end 16 210 3360 ' 373.33 Yes Yes 11th Street from Ocean Blvd. To Beach Ave. 18 256 4608 512.00 Yes Yes 11th Street from East Coast Dr to Ocean Blvd 19 250 4750 527.78 Yes Yes Fairway Villas Drive 30 158 4740 526.67 No No Fairway Villas Lane North 20 846 16920 1880.00 No No Fairway Villas Lane South 20 860 17200 1911.11 No No Garden Court 58 98 5684 631.56 Yes No Helmsman Lane 23 340 7820 868.89 No No Hibiscus 20 2020 40400 4488.89 Yes Yes Magnolia Street from Palm Ave. to Seaspray 12 640 7680. 853.33 No Yes (& tree trimming) Mipaula Court 20 440 8800 977.78 Yes No Nautical Blvd. S. 23 828 19044 2116.00 Yes No Orchid Street from W. Plaza to W. 3rd St. 24 2528 60672 6741.33 Yes Yes Palm Avenue 12 248 2976 330.67 No Yes (& tree trimming) 16th Street from Seminole Rd. to Ocean Blvd. 18 219 3942 438.00 Yes No TOTALS 213150 23683.33 PRICE PER SQUARE YARD $1.gg TOTAL COST OF MICROSURFACING $44,761.50 ADD 5% FOR CRACK SEALING $2,238.08 GRAND TOTAL $46,999.58 May 04 O1 10:44a FLORIDR HIGHWRY PRODUCTS 941-533-4404 AGENDA ITEM#4D MAY 14.2001 ^ ~ ~ ^ ~ r Florida Highway Producfs, lnc. P.O. Box 928 • Bartow, FL 331331 3900 US Highway 17 N. • Bartow, FL 33830 (863) 533-7881 • FAX: (863) 533-4404 May 4, 2001 Robert Kosoy, PE Director of Public Works Cit}'of Atlantic Beach 1200 Sandpiper Road Atlantic Beach. FL 32233 Dear Mr. Kosoy: Our firm is please to offer you micro surfacing at the bid price of the City of Jacksonville at a $1.89 a square yazd for double surface treatment. [f 1 could be at any further assistance, please advise- Thank you, G~.~f~ Robert H. Maggard Vice President www.flortdahtghway,com Etnaik fhpmloro@gte.net t DEPARTMEN'T' OF ADMINISTRATION AND FINANCE Procurement and Supply Division AGENDA ITEM #4D MAY 14, 2001 .,~.. SS J,' yy~ ` I -R$[ NV~ ~TIFICATION OF AWARD AND RELATED AC DATE: 4(2101 Florida Highway Products, Inc. 3900 US Highway 17 North Bartow, FL 33830 ~ os~o; 0 I;ID: CS-0059-01 TITLE: MICROSURpAOING OF STREt:T3 (not to exceed 5800,000.00) Ladies/Gentlemen: © You are a successful bidder on the above referenced bid. Hid is accepted subject to the terms, conditions and stipulations in our specifications. ~ Performance Hond in the amount of $ ,'as required to the ortgtna! bid package) must be returned within 10 days from receipt of this notification, (Please Include bid number on performance bond remittance) CONTRACT DOCUMENTS OR PURCHASE ORDER TO FOLLOW. THIS LS NOT AN ORDER. Awarded as Follows: Award to Florida Highway Produda, Inc. In the NOT TO EXCEED CONTRACT amount of $600,000.00. 100%.PERFORMANCE b PAYMENT BOND REQUIRED, ~ You are not a successful bidder Hids are available £or ig gection in the _.__:. ... _. Proourement and Supply Division. ~ Hid security is herew$h returned; Check# Amount mcerely, ~~ MARTHA ARNE7T ' 119 West Duval Street, Suite 333 dackaonvllle, F1oNda 32202 Phone: (904)630-1184 Fax: (904)630-2151 Fern Ga-t 10. Rsvfwl 611998 a „R, ..~ ... ..~..Tr AGENDA ITEM #4D MAY 14, 2001 SUBJECT: MICROSURFACING OF STREEtS BID#CS-0059-01 OPEN DATE:317l01 KfiTD AND BASIS OF CONTRACT: CONTINUOUS SUPPLY . FOR: STREETS & DRAIN BASI$DF AWARD: TOTAL BASE BID- NUMBER OF BIDS INVITED 13 NUMBER RECEIVED 3 OTHER: C SiTMMARV~,FATIIC ANh11F('f1MMFNnFiI Af`TTnNC~ Request approves of recommendation NOT to award bid to the lowest bidder, Apae-Florida, Inc. ae they proposed en altemadva method of microsurfacing asphalt rehebttitation which dose not meet the bid ..spec cauona (sam attached correappndencey: -- _. _ Request approval of recommendadon to award to Fbdde Highway Products, inc. 3900 U.S. Highway 17 North, Bartow, Flonde 338$0 In accordance with the bid documents. In the NOT-TO-EXCEED CONTRACT amount of $500,000.00. Atl Funding for this protect wlli 6e encumbered in Account PWCP3515D511-08504PW0417-01 by the issuance of various purchase oNara. AtlachmaMa: Recommendation letter from E. T. Hall, letter from Apao- Flodda, Inc. bid tabulation and scope of work. BUYER~~/H~ /j'~K~-ItESPECTFULLY SUBMITTED MARTHA ARNI*TT Je ui H. Gobs, C ief ~/ Procurement and5upAJY coxcURRENCE BY: E.T. HALL, p.E. CHIEF ENGINEERING DIVI5tON (ALL AWARD ACTIONS SUBJECT TO AVAILABILITY OF FUNDS) ACTION OF AWARDS COMMITTEE ON CPO RECOMMENDATtONS AAOVE MFM$ERS APPROVING MEMBERS DISAPPROVING- DATE- ._..~ - - ACTT OF AWARDING AUTHORITY DATE: '~/~L° ~~_~ PROVED DISAPPROVED OTHER SIGNATURE OF AUTHENTICATION ~~ rDluittseaos,Re+l.d6rt99t I I :, ,..,,,,. BID TABULATION SHEET TIT~.€ - NiCROSIIR~ACMtG~wr))~ r.ST rREE~S ~~p2 - f J 61DNO r ~S~cSaoSSO?~=x` ,r~~.~:` ~ ~~ F'~`.~,ttj - C e 3 '~ "~' 3 ~ ~ (~ -"'t s ~ OPENDA'j~ vi-S~Wreh7 ~bi{~ ~-~fi *; 'c~' ~`~ta a~s' •- 3 ~ c1 `~ "Y, r~: aA ~., i it S ~+g'l~ ~ y ((j~n~. a'S ~~-' i:; x~t~ia''' 9+.3 >C Y~ -. O iYB ` ~ t ~~ NO I11/IfBt{~ ~'~r `ky ~ ~ ~ .~yy - ~ x ~ r ~ QC { F , ~~,F 6 F b ~ as r ~ t - X ~ \ . ~ 1{+ ~ X Y h +P~ ?:- Reco-Lled By f j ~' r' I ~ 'J d . E& _ - o. ~ ~9 U.. UN, - ~ YICRO-SDRFACING, DOUBLE COURgE ~ sY2}SA24 y RACK SEALING {PER SPECIFICATIQR] },pDp j 3 ~~,~ ' ~F a o00 ; TOT L BASE BID f j s,~ 37 4 I ~ ~ r I ,~ ADpENDAtS3: ?k -3 -3 t t;ItD BOND: / CONFLICT OF gJ'fEREST: ~/' CERTIFICATE OF 91$IJRANCE: MBE PARTI~iPATION: r ~ t~ az ~~ A yy c h a~ d .pawn, ~~t~~ ~ i 02/10/01 14; 4J '$'804 BJO 2806 ~' ~ ,y ~ G7 ~ A MAY 14, 2001 #4D Micro $urfacing of 6treets 2001!2002 Item Qescriptton of Work Est. Unit Yota{ No. Unit Qty. Cast Cost 1;:;,Micro,SiitfaGng,,1J"oub1G„~durge, , ,;; SY„ .215A~d''.$:1,~t9 $ i~:iX7.,1.5~.~.~_ 2 CEack Seallri~,~(F~er Specrfit;e~ion~ , 1 GI~C, , ;:I,~QD_ ~. ~ . ~` b. > ~ ~ 9`i~r 5o tl ,i)~t1 -- ~ It C" F Ind t1 '„{^ -i r _, r ~~ 6dgirtig.., ~,~ , s ~ ..., u, .s, LF ~ ;'.~ ~4£~ _$: . 75 i . ~ v.'~.1.`:? 50t1_ 0'(j ' $ 418.1 (entor on page -1 No{e: No paint striping is required under this contract ,-~. Remainder of PagB Left Blank MiCroSOrtacirg at 5iroela $001.2003 aNOnd.wn Nn . Februay 'I B. 2001 3•Z