Exh 7CAGENDA ITEM #7C
MAY 29, 2001
May 29, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
Agenda Item: Ordinance No. 20-O1-51 amending the Fiscal Year ended September 3Q 2001 Operating
Budget
Date: May 21, 2001
Submitted By: Nelson Van Liere, Finance Director
Background:
During the first half of the fiscal year there were events which were not anticipated or that occurred causing a
need to adjust the budget. The following adjustments are proposed and represent numerous transactions covering
the first half of the yeaz. Most adjustments aze the result of items that the City Commission has already acted on
and aze awaze of. The following is a description of the adjustments that the attached budget ordinance addresses..
In order to eliminate duplicate descriptions for the adjustments that affect multiple funds, I have described the
adjustments below in consolidated form
1. To create a budget for the proceeds of the previous auction. The total receipts were just over $49,000.
2. To create a budget of $100,000 for the dune walk-over projects to be funded by the City of Jacksonville
3. To provide $81,000 for tbe Acquisition of the additional six lots at Rose Park that. was budgeted last yeaz,
but did not roll due to delays in the closing ofthe sale.
4. To move the budget for the various functions of the Beautification Division of the General Fund to other
divisions under the control ofthe department heads responsible for the related expenditures. This includes
moving gardening and related expenses to Pazks Maintenance, Cultural Arts Boazd to General Government and
the salary and supply budget of the board liaison to the City Manager's fund.
5. To move the budget of $120,000 and add $9,300 for the Information Technology Upgrades from the
General Government Division oftlie General Fund to the Finance Department Internal Service Fund. This
covers all of the system upgrades and related payroll expenses for the transition to the new network
administrator position. The assets and salary costs aze to be tracked in the Finance Department from here
forward.
6. To increase the legal budget by $45,000 for various unanticipated expenses including items such as
arbitration, surveys for right of way disputes and litigation.
7. To add $182,173 of additional Community Development Block Gratrt funds allocated to the City of Atlantic
Beach as carry forwazd monies from prior yeazs funds not spent. These additional funds aze being used to revise
the original budget to include the following items: To include $149,492'for Church Road improvements, add
$10,278 to the sewer tap program, to add funds for the building inspector to inspect rehab projects and to add
$67,722 in additional housing rehabilitation. Also, to eliminate $60,000 for the sewer main installation on
AGENDA ITEM #7C
MAY 29, 2001
Ardelta Road.
8. To create a budget for the Jacksonville Community Foundation Grant which carried over from last yeaz of
$3,650.
9. To reduce the Water Utility budget by $116,000 due to savings on the Mayport Road water main project.
10. To fund $60,000 of the up-front costs of septic to sewer conversions to date and projected to the end of the
year.
11. To fund $70,000 for the unexpected repair to the sewer main at the ditch crossing behind Aquatic Circle.
12. To provide $126,300 of additional funds for the Atlantic. Beach and Buccaneer sewer improvement project
which includes improvements for the master wet-well, force main from "C" station to Fairway Villas lift station
and improvements to the Park Street lift station.
13. To provide $47,000 of funding for the sidewalk improvements on Levy Road and $38,700 for drainage
improvements on West 13`" Street. Both of these projects were budgeted last year but bids were rejected and
not awazded late in the year and as a result funds did not roll as was expected,
14. To provide funding for the Strategic Plan initiative related to reorganizing the Public Works Department by
adding $4,000 for a part time clerk typist in Public Works Administration and to provide $17,000 of funding for
the new technical designer representing 4 months of salary.
15. To provide funding of $20,000 for the televising of storm drains for the Royal Palms project in the Storm
Water Utility Fund. The original budget included $480,000 of funds in the Local Option Gas Tax Fund. Those
funds will be re-budgeted next yeaz in the Storm Water Budget.
16. To create budgets for the Police Grants awazded this yeaz and to adjust existing grant budgets to actual
expenditures for those that have closed out.
I 7. To establish a revenue budget for the Better Jacksonville Iocat discretionary sales tax of $245,000.
18. To increase the original budget of $10,000 to 15,200 for the Pay and Classification Study awarded earlier
this year. _
AGENDA ITEM #7C
MAY 29, 2001
ORDINANCE NO. 20-O1-51
AN ORDINANCE AMENDING TAE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR 2000/2001 BEGINNING
OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve
all budgetary increases and transfers at the fund level, and
WHEREAS, the nature ofbudgetary systems and those day to day decisions affecting such budgetary
systems require adjustmerns from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORH)A, that;
1. The Fiscal Yeaz 2000/2001 Final Budget be amended as follows:
General Fund
Revenues:
Sales of Surplus Property 001-0040-364-41-00
Inter-local Agreement Dune Walk-Over Project 001-0000-337-70-01
Total Revenues
Expenditures:
General Government
Operating Expenses
Cultural Arts Boazd
Capital Outlay
Information Technology
Transfers -Out
Transfer to City Manager Fund
Transfer to Finance Fund
Legal
Operating Expenses
Contract Services
Beautification
Salary and Benefits
Salary and Wages
Overtime
F.I.C.A.
Pension -General Employee
Life and Health Insurance
Worker's Compensation
Operating Expenses
Contract Services
001-1009-519-46-O1
001-1009-519-64-00
001-1009-581-91-51
001-1009-581-91-52
001-1004-514-31-00
001-5003-542-12-00
001-5003-542-14-00
001-5003-542-21-00
001-5003-542-22-04
001-5003-542-23-00
001-5003-542-24-00
001-5003-542-34-00
28,000
100.000
$128,000
6,000
<120,000>
26,496
129,300
45,000
<15,741>
<1,000>
<1,281>
<1,797>
<2,833>
<1 ov
<500>
AGENDA ITEM #7C
MAY 29, 2001
Travel Per Diem 001-5003-542-40-00 <100>
Communications 001-5003-542-41-00 <450>
Postage 001-5003-542-42-00 <300>
Rentals 001-5003-542-44-00 <900>
Repairs and Maintenance 001-5003-542-46-00 <500>
Printing and Publishing 001-5003-542-47-00 <400>
Offtce Supplies 001-5003-542-51-00 <300>
Operating Supplies 001-5003-542-52-00 <35,468>
Books and Memberships 001-5003-542-54-00 <300>
Internal Service Funds 001-5003-542-56-00 <4,503>
Cultural Arts 001-5003-573-49-O1 <6,000>
Capital Outlay
Machinery and Equipment 001-5003-542-64-00 <2,000>
Parks and Recreation
Park Maintenance:
Salary And Benefits:
Overtime 001-6020-572-14-00 800
F.LC.A.
~ 001-6020-572-21-00 61
' - ~
Operating Expenses '
Other Contract Services .. ,;,,, 001-6020-572-34-00 500
Other Contract services 001-6020-572-34-00 7,000
Travel Per Diem 001-6020-572-40-00 100
Rentals and Leases 001-6020-572-44-00 900
Maintenance 001-6020-572-46-00 3,100
Operating Supplies 001-6020-572-52-00 35,468
Operating Supplies -Landscape 001-6020-572-52-00 4,500
Books and Memberships 001-6020-572-54-00 300
Internal Services 001-6020-572-56-00 3,850
Recreation Improvements
Capital Outlay
Dune Walk- Over Project 001-6040-572-63-00 100,000
Land Acquisition and Development 001-6040-572-61-00 81 000
.Total Expenses $249,900
Fund Balance: Total Change <$121,900>
Community Development Block Grant
Revenues:
Grant Proceeds
Expenditures:
Salary and Benefits:
Salary and Wages
Overtime
110-0000-331-54-00 $182,172
110-1005-515-12-00 $10,542
110-1005-515-14-00 600
AGENDA ITEM #7C
MAY 29, 2001
Special Pay
F.LC.A.
Pension
Life and Health Insurance
Worker Compensation
Operating Expenditures:
Other Contract Services
Communications
Office Supplies
110-100s-515-1s-00
110-100s-s1s-21-00
110-1005-s15-22-04
110-1005-Sts-23-00
1lo-loos-sls-24-o0
110-1005-515-34-00
110-1005-515-41-00
110-1006-Sts-51-00
s00
891
3,168
387
<a3>
<2,s00>
<900>
2,035
Capital Improvements:
Install Sewer Main on Ardella Road
Water and Sewer Improvements on Church Road
Aid to Citizens:
Sewer Utility Tap in Program
Housing Rehab -adding four more homes
110-1005-515-63-00
110-1005-s15-63-00
110-1005-515-83-00
110-100s-s1s-83-00
Total Expenses
Jacksonville Community Foundation Grant
Revenues:
Grant Proceeds
Expenditures:
Operating Expenditures
Other Contract Services
113-0000-366-90-13
113-5003-573-34-00
Water Utility Fund
Revenues:
Sale of surplus Property 400-0000364-41-00
Expenditures:
Atlantic Beach Division
Capital Outlay
Infrastructure-Mayport Water Main 400-4001-s33-63-00
Fund Balance:
Total Change
Sewer Utility Fund
Revenues:
Sale of Surptus Property
410-0000-364-41-00
<6Q000>
149,492
10,278
67.722
$182,172
$3,150
$3,650
$9,600
<$116,000>
$125,600
$11,550
Expenditures:
Atlantic Beach Division
AGENDA ITEM #7C
MAY 29, 2001
Operating Expenses
Contract Services-Septic Conversions 410-4101-535-34-00 $60,000
Contract Services-Aquatic Circle 410-4101-535-34-00 70,000
Capital Improvements
Infrastructure-master wet-well, force main from "C" Station to Fairway Villas and Park
St. Lift Station 410-4101-535-63-00 126300
Total Expenses $256,300
Fund Balance:
Total Change
<$244,750>
Storm Water Utility
Expenses:
Capital Outlay
Improvements
Roadway and Drainage Improvements
Royal Palms -Televising
Utilities 2000 -Drainage on W. 13`" St.
Fund Balance:
470-0000-538-63-00
470-0000-538-63-00
Total Expenses
Total Change
$20,000
38,649
$58,649
<$58,649>
Public Works Administration Internal Service Fund
Revenues:
Charges for Services
530-0000-341-20-00
$21,000
Expenses:
Salary and Benefits
Salary & Wages -New Technical Designer 530-5001-541-12-00
Operating Expenses
Contract Services ~ 530-5001-541-34-00
Total Expenses
City Manager Internal Service Fund
Revenues:
Transfer from General Fund
Expenses:
Salary and Benefits:
Salary and Wages
Overtime
F.LC.A.
510-0000-381-10-00
510-1002-512-12-00
510-1002-512-14-00
510-1002-512-21-00
17,000
4.000
$21,000
$26,496
$15,741
200
1,220
AGENDA ITEM #7C
MAY 29, 2001
Pension -General Employee
Life and Health Insurance
Worker's Compensation
Operating Expenses:
Communications
Postage
Repair and Maintenance
Printing and Publishing
Office Supplies
Internal Services - HR
Capital Outlay:
Computer Equipment
510-1002-512-22-04
510-1002-512-23-00
510-1002-512-24-00
510-1002-512-41-00
510-1002-512-42-00
510-1002-512-46-00
510-1002-512-47-00
510-1002-512-51-00
510-1002-512-56-05
510-1002-512-64-02
Total Expenses
1,797
2,833
102
450
300
500
400
300
653
2.000
$26,496
Finance Internal Service Fund
Revenues:
Transfers - In
520-0000-381-10-00
$129,300
Expenses:
Salary and Benefits
Salary and Wages
Unemployment Compensation
F.LC.A.
Capital Outlay
IT Equipment and Installation
520-1003-513-12-00
520-1003-513-25-00
520-1003-513-21-00
520-1003-513-64-00
Total Expenses
17,500
5,000
1,800
105.000
$129,300
D.U.I. Enforcement Program Grant
Revenues:
Grant Proceeds
158-0000-334-20-00
$29,095
Expenditures:
Capital Outlay
Equipment
158-2001-521-64-00
$29,095
D.U.I. Pedestrian and Bicycle Education and Enforcement Program Grant
Revenues:
Grant Proceeds
159-0000-334-20-00 $10,000
Expenditures:
AGENDA ITEM #7C
MAY 29, 2001
Operating Expenditures
Operating Supplies 159-2001-521-52-00 5,000
Capital Outlay
Equipment 159-2001-521-64-00 5.000
Total Expenses $15,000
F.D.O.T. -D.U.I. Enforcement Grant
Revenues:
Grant Proceeds 155-0000-334-20-00 <$636>
Transfers - In
Transfers In from Pursuit Termination Grant 155-0000-381-26-00 44
Transfer from Police Trust Fund 155-0000-381-12-00 592
Total Revenues $p
~;
L.L.E.B.G. -.Pursuit Termination Grant Fund
Expenditures:
Transfers -Out
To F.D.O.T. -D.U.I. Enforcement Grant 156-0000-581-91-33 $44
Fund Balance: Total Change <$44>
Police Trust Fund
Expenditures:
Transfers-Out
To -D.U.I. Enforcement Grant Fund 610-0000-581-91-33 $592
To -Police Information Technology Grant 610-0000-581-91-34 5.000
Total Expenses $5,592
Fund Balance: Total Change C$5,592>
L.L.E.B.G. -Police Information Technology Upgrade Grant
Revenues•
Grant Proceeds
Federal Grants 160-0000-331-22-00 $10,000
Transfer from
Police Trust Fund 160-0000-381-12-00 5.000
Total Revenues $15,000
Expenditures:
AGENDA ITEM #7C
MAY 29, 2001
Capital Outlay
Computer Equipment 160-2001-521-64-02 $15,000
Better Jacksonville'/Z Cent Discretionary Sales Taz
Revenues:
Better Jacksonville''/z Cent Sales Tax 131-0000-312-60-00 $245,000
Fund Balance: Total Change $245 000
2. This ordinance shall take effect immediately upon its adoption..
Passed by the City Commission on first reading this day of May, 2001.
Passed by the City Commission on second and final reading this day of June, 2001.
John S. Meserve
Mayor /Presiding Officer
Approved as to form and correctness:.
Alan C. Jensen, Esquire
City Attorney
ATTEST:
Maureen King, CMC
City Clerk