Exh 7CAGENDA ITEM #7C
NNE 11, 2001
May 29, 2001
.CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
Agenda Item: .Ordinance No. 20-O1-51 amending the Fiscal Year ended September 30, 2001 Operating
Budget
Date: May 21, 2001
Submitted By: Nelson Van Liere, Finance Director
Background:
During the first half of the fiscal year there were events which were not anticipated or that occurred causing a
need to adjust the budget. The following adjustments are proposed and represent numerous transactions covering
the first half of the yeaz. Most adjustments aze the result of items that the City Commission has already acted on
and aze aware of. The following is a description of the adjustments that the attached budget ordinance addresses.
In order to eliminate duplicate descriptions for the adjustments that affect multiple funds, I have described the
adjustments below in consolidated form
1. To create a budget for the proceeds of the grevious auction. The total receipts were just over $49,000.
2. To create a budget of $100,000 for the dune walk-over projects to be fnnded by the City of Jacksonville
3. To provide $81,000 for the Acquisition of the additional six lots at Rose Park that was budgeted last yeaz,
but did not roll dueta delays in the closing of the sale. ~ -. --
4. To move the budget for the various functions of the Beautification Division of the General Fund to other
divisions under the control ofthe department heads responsible for the related expenditures. This includes
moving gardening and related expenses to Pazks Maintenance, Cultural Arts Board to General Government and
the salary and supply budget of the boazd liaison to the City Manager's fund.
5. To move the budget of $120,000 and add $9,300 for the Information Technology Upgrades from the
Genera! Government Division of the General Fund to the Finance Department Internal Service Fund. This
covers all of the system upgrades and related payroll expenses for the transition to the new network
administrator position. The assets and salary costs are to be tracked in the Finance Department from here
forward.
6. To increase the legal budget by $45,000 for various unanticipated expenses including items such as
azbitration, surveys for right of way disputes and litigation.
7. To add $182,173 of additional Community Development Block Grant funds allocated to the City of Atlantic
Beach as carry forwazd monies from prior years funds not spent: These additional funds aze being used to revise
the original budget to include the following items: To include $149,492 for Church Road improvements, add
$10,2'78 to the sewer tap program, to add funds for the building inspector to inspect rehab projects and to add
$67,722 in additional housing rehabilitation. Also, to eliminate $60,000 for the sewer main installation on
AGENDA ITEM #7C
JiJNE 11, 2001
Ardella Road..
8. To create a budget for the Jacksonville Community Foundation Grant which carried over from last year of
$3,650.
9. To reduce the Water Utility budget by $116,000 due to savings on the 1Vlayport Road water main project.
10. To fund $60,000 of the up-front costs of septic to sewer conversions to date and projected to the end of the
yeaz.
I I. To fund $70,000 for the unexpected repair to the sewer main at theditch crossing behind Aquatic Circle.
12. To provide $126,300 of additional funds for the Atlantic. Beach and Buccaneer sewer improvement project
which includes improvements for the master wet-well, force main from "C" station to Fairway Villas lift station
and improvements to the Park Street lift station.
13. To provide $47,000 of funding for the sidewalk improvements on Levy Road and $38,700 for drainage
improvements on West 13`~ Street. Both of these projects were budgeted last year but bids were rejected and
not awarded late in the yeaz and as a resuh funds did not roll as was expected.
14. To provide funding for the Strategic Plan initiative related to reorganizvng the Public Works Department by
adding $4,000 for a part time clerk typist in Public Works Administration and to provide $17,000 of funding for
the new technical designer representing 4 months of salary.
15. To provide funding of $20,000 for the televising of storm drains for the Royal Palms project in the Storm
Water Utility Furtd. The original budget included $480,000 of funds in the Local Option Gas Tax Fund. Those
funds will be re-budgeted next year in the Storm Water Budget.
16. To create budgets for the Police Grants awazded this year and to adjust existing grant budgets to actual
expenditures for those that. have closed out.
17. To establish a revenue budget for the Better 7acksonville local discretionary sales tax of $245,000.
18. To increase the original budget of $10,000 to 15,200 for the Pay and Classification Study awazded eazlier
this yeaz.
AGENDA ITEM #7C
NNE 11, 2001
ORDINANCE NO. 20-Ol-sl
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR 2000/2001 BEGINNING
OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve
all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day to day decisions .affecting such budgetary
systems require adjustments from time to time.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE
PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Yeaz 2000/2001 Final Budget be amended as follows:
General Fund
Revenues:
Sales of Surplus Property 001-0000-364-41-00
Inter-local Agreement Dune Walk-Over Project 001-0000-337-70-01
Expenditures:
.,General Government
"' Operating Expenses
Cultural Arts Boazd
Legal
Capital Outlay
Information Technology
Transfers -Out
Transfer to City Manager Fund
Transfer to Finance Fund
Operating Expenses
Contract Services
Beautification
Salary and Benefits
Salary and Wages
Overtime
F.LC.A.
Pension -General Employee
Life and Health Insurance
Worker's Compensation
Operating Expenses
Contract Services
Total Revenues
001-1009-519-46-01
001-1009-519-64-00
001-1009-581-9I-51
001-1009-581-91-52
-001-1004-514-31-00
001-5003-542-12-00
001-5003-542-14-00
001-5003-542-21-00
001-5003-542-22-04
001-5003-542-23-00
001-5003-542-24-00
001-5003-542-34-00
28,000
100.000
$128,000
6,000
<120,000>
26,496
129,300
45,000
<15,741>
<1,000>
<1,281>
<1,797>
<2,833>
<102>
<500>
AGENDA ITEM #7C
NNE 11, 2001
Travel Per Diem 001-5003-542-40-00
Communications 001-5003-542-41-00
Postage 001-5003-542-42-00
Rentals 001-5003-542-44-00
Repairs and Maintenance 001-5003-542-46-00
Printing and Publishing 001-5003-542-47-00
Office Supplies 001-5003-542-51-00
Operating Supplies 001-5003-542-52-00
Books and Memberships 001-5003-542-54-QO
Internal Service Funds 001-5003-542-56-00
Cultural Arts 001-5003-573-49-01
Capital Outlay
Machinery and Equipment 001-5003-542-64-00
Parks and Recreation
Park Maintenance:
Salary And Benefits:
Overtime 001-6020-572-14-00
--.. F.LC.A. 001-6020-572-21-00
' - Operating Expenses
Other Contract Services 001-6020-572-34-00
Other Contract services 001-6020=572-34-00
Travel Per Diem 001-6020-572-40-00
Rentals and Leases 001-6020-572-44-00
Maintenance 001-6020-572-46-00
Operating Supplies 001-6020-572-52-00
Operating Supplies -Landscape 001-6020-572-52-00
Books and Memberships 001-6020-572-54-00
Internal Services 001-6020-572-56-00
Recreation Improvements
Capital Outlay
Dune Walls- Over Project 001-6040-572-63-00
Land Acquisition and Development 001-6040-572-61-00
.Total Expenses.
Fund Balance: Total Change
<I00>
<450>
<300>
<900>
<500>
<400>
<300>
<35,468>
<300>
<4,503>
<6,000>
<2,000>
800
61
500
7,000
100
900
3,100
35,468
4,500
300
3,850
100,000
81.000
5249,900
<$121,900>
Community Development Block Grant
Revenues:
Grant Proceeds
110-0000-331-54-00
$182,172
Expenditures:
Salary and Benefits:
Salary and Wages
Overtime
110-1005-515-12-00
110-1005-515-14-40
$10,542
600
AGENDA ITEM #7C
TUNE 11, 2001
Special Pay
F.LC.A.
Pension
Life and Health Insurance
Worker Compensation
Operating Expenditures:
Other Contzact Services
Communications
Office Supplies
Capital Improvements:
Install Sewer Main on Ardella Road
Water and Sewer Improvements on Church Road
Aid to Citizens:
Sewer Utility Tap in Program
Housing Rehab -adding four more homes
110-100-515-15-00
110-1005-515-21-00
110-1005-515-22-04
110-1005-515-23-00
110-1005-515-24-00
500
891
3,168
387
<43>
110-1005-515-34-00
110-1005-515-41-00
110-1005-515-51-00
110-1005-515-63-00
110-1005-515-63-00
710-1005-515-83-00
110-1005-515-83-00
Total Expenses
,~acksonville Community Foundation Grant
Revenues:
Grant Proceeds
Expenditures:
Operating Expenditures
Other Contract Services
113-0000-366-90-13
113-5003-573-34-00
Water Utility Fund
Revenues:
Sale of surplus Property
Expenditures:
Atlantic Beach Division
Capital Outlay
Infrastructure-Mayport Water Main
Fund Balance:
400-0000364-41-00
400-4001-533-63-00
Total Change
Sewer Utility Fund
Revenues:
Sale of Surplus Property
410-0000-364-41-00
Q,500>
<900>
2,035
<60,000>
149,492
10,278
67.722
$182,172
$3,150
$3,650
$9,600
<$116,000>
$125,600
$11,550
Ezpenditures:
Atlantic Beach Division
AGENDA ITEM #7C
NNE t I, 2001
Operating Expenses
Contract Services-Septic Conversions 410-4101-535-34-00 $60,000
Contract Services-Aquatic Circle 410-4101-535-34-00 70,000
Capital Improvements
Infrastructure-master wet-well, force main from "C" Station to Fairway Villas and Park
St. Lift Station 410-4101-535-63-00 126300
Total Expenses $256;300
Fund Balance: Tota] Change <$244,750>
Storm Water Utility
Expenses:
Capital Outlay
Improvements
Roadway and Drainage Improvements
Royal Palms -Televising 470-0000-538-63-00 $20,000
Utilities 2000 -Drainage on W. 13`b St. 470-0000-538-63-00 38.649
Total Expenses $58,649
Fund Balance: Total Change <$58y649>
Public Works Administration Internal Service Fund
Revenues:
Charges for Services 530-0000-341-20-00 $21,000
Expenses:
Salary and Benefits
Salary & Wages -New Technical Designer 530-5001-541-12-00 17,000
Operating Expenses
Contract Services ~ 530-5001-541,34-00 4.000
Total Expenses $21,000
City Manager Internal Service Fund
Revenues:
Transfer from General Fund 5I0-0000-381-10-40 $26,496
Expenses:
Salary and Benefits:
Salary and Wages 510-1002-512-12-00 $15,741
Overtime 510-1002-512-14-00 200
Fd.C.A. 510-1002-512-21-00 1,220
AGENDA ITEM #7C
Ji1NE 11, 2001
Pension -General Employee
Life and Health Insurance
Worker's Compensation
Operating Expenses:
Communications
Postage
Repay and Maintenance
Printing and Publishing
Office Supplies
Internal Services - HR
Capital Outlay:
Computer Equipment
510-1002-512-22-04
510-1002-512-23-00
510-1002-512-24-00
510-1002-512-41-00
510-1002-512-42-00
510-1002-512-46-00
SIO-1002-512-47-00
510-1002-512-51-00
510-1002-512-56-OS
510-1002-512-64-02
Total Expenses
1,797
2,833
102
450
300
500
400
300
653
2.000
$26,496
Finance Internal Service Fund
Revenues:
Transfers - In
520-0000-381-10-00
$129,300
Expenses:
Salary and Benefits .. .,~,
Salary and Wages `
Unemployment Compensation
F.LC.A.
Capital Outlay
IT Equipment and Installation
520-1003-513-12-00
520-1003-513-25-00
520-1003-513-21-00
520-1003-513-64-00
Total Expenses
17,500
5,000
1,800
105.000
$129,300
D.U.I. Enforcement Program Grant
Revenues:
Grant Proceeds
158-0000-334-20-00
$29,095
Eap_enditures:
Capital Outlay.
Equipment
158-2001-521-64-00
$29,095
D.U.I. Pedestrian and Bicycle Education and Enforcement Program Grant
Revenues:
Grant Proceeds
159-0000-334-20-00 $10,000
Expenditures:
AGENDA ITEM #7C
NNE 11, 2001
Operating Expenditures
Operating Supplies 159-2001-521-52-00 5,000
Capital Outlay
Equipment 159-2001-521-64-00 5 000
Total Expenses $15,000
F.D.O.T. -D.U.I. Enforcement Grant
Revenues:
Grant Proceeds 155-0000-334-20-00 <$636>
Transfers - In
Transfers In from Pursuit Termination Grant 155-0000-381-26-00 44
Transfer from Police Trust Fund 155-0000-381-12-00 592
Total Revenues $0
':~-_
L.L.E.B.G. -.Pursuit Termination Grant Fund
Expenditures:
Transfers -Out
To F.D.O.T. - D:U.I. Enforcement Grant 156-0000-581-91-33 $44
Fund Balance: Total Change <$44>
Police Trust Fund
Expenditures:
Transfers-Out
To -D.U.I. Enforcement Grant Fund 610-0000-581-91-33 $592
To -Police Information Technology Grant 610-0000-X81-91-34 5.000
Total Expenses 55,592
Fund Balance: Total Change <$5,592>
L.L.E.B.G. -Police Information Technology Upgrade Grant
Revenues:
Grant Proceeds
Federal Grants 160-0000-331-22-00 $10,000
Transfer from
Police Trust Fund 160-0000-381-12-00 5.000
Total Revenues $15,000
Expenditures:
AGENDA ITEM #7C
7tTLVE 11, 2001
Capital Outlay
Computer Equipment
160-2001-521-64-02
Better .Iacksonville'/z Cent Discretionary Sales Tai
Revenues:
Better Jacksonville % Cent Sales Tax 131-0000-312-60-00
Fund Balance: Total Change
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of May, 2001.
Passed by the City Commission on second and final reading this__ day of June, 2001.
John S. Meserve
Mayor /Presiding Officer
Appzoved as to form and correctness:
$15,000
$245,000
$245,000
ATTEST: K ~ -
Alan C. Jensen, Esquire Maureen King, CMC
City Attorney City Clerk