Exh 8BAGENDA ITEM #8B
NNE 11, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: CDBG 200E Amended Contract
SUBMITTED BY: Don Ford
DATE:6-5-O1
BACKGROUND: The 2001 Community Development Block Grant program contract has been
re-aligned to add unspent monies from previous years to projects.
We are transferring money with in the fund to the various on going projects. The recreation co-
coordinator is under budget by ($11,393). This money is being transferred to the re-hab
inspector, office manager expenses and office supplies. The Church :Road water and sewer
extension project will receive an additional $46.000.00. The utility tap-in program will receive
an additional $10,278. The housing re-hab program is under budget due to actual bids on the
housing being much lower than projected. The ($62,01?) from housing re-hab is being
transferred into water and sewer improvements.
The net amended budget is $46,154 of additional money.
BUDGET: Breakdown included in attachments.
RECOMMENDATION: Approve/sign amended contract
ATTACHMENTS: Budget detaiUcosts breakdown.
REVIEWED BY CITY MANAGER:
AGENDA ITEM #8B
Ji1NE 11, 2001
CDBG Contract
FY 2000/2001
Public Service:
Recreation Coordinator
Part-Time Rehab Inspector
Office Manager/Program Compliance
Office Supplies
Public Facilities Infrastructure:
Installation of Water and Sewer Impr
Rehab Houses
Utility Tap-In
Original
Contract
$41,393
4, 500
0
0
52,286
176,739
13,000
Amendment
($11,393)
6, 893
2, 500
2,687
Amended
Contract
$30,000
11, 393
2,500
2,687
Total
97,206
(62, 017)
10,278
$287,918 $46,154
149,492
114,722
23, 278
$334,072
Amendment will provide additional funding for the extension of the water distribution and sewer collection
system on Church Road. Other contract line items were added or adjusted based on actual bids being
received, obtaining a better understanding of costs to be covered and customers eligible for sewer tap-ins,
a correction for the actual salary and benefit costs of the Recreation Coordinator, and expenses to be
incurred as a result of the Community Development Director's resignation.
AGENDA ITEM #8B
MAY 29, 2001
AMENDMENT TO CONTRACT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH
THIS Amendment to Contract #5629-21, made and entered in duplicate as of this 26`"
day of March, 2001 by and between the CITY OF JACKSONVILLE, a municipal
corporation in Duval County, hereafter referred to as the City, and THE CITY OF
ATLANTIC BEACH, a municipal corporation, hereafter referred to as the Recipient.
WITNESSETH:
WHEREAS, City and Recipient. entered into a contract dated the 1~` day of
October, 2000, to provide funds for the development, establishment and administration
of projects to benefit low and moderate income persons, aid in the elimination of slums
and blight or meet an urgerit community need; and
WHEREAS, City and Recipient now desire to amend this contract to add
$46,153.47 to the original contract amount of $287,918.62.,
IN CONSIDERATION of said contract and the mutual covenants contained
.herein and for other good and valuable consideration, the parties agree:
ARTICLE III Funding
3. The City agrees to pay the Recipient a maximum amount of $334,072.
AGENDA ITEM #SB
Ji1NE 11, 2001
Save and except as hereby expressly amended, that certain contract dated the 1~` day
of October, 1999 and each and every one of the terms, conditions and covenants
thereof shall be and will remain in full force and effect.
ATTEST:
CITY OF JACKSONVILLE, FLORIDA
BY:
Corporate Secretary John A. Delaney, Mayor Date
WITNESS: ..
CITY OF ATLANTIC BEACH
/_
Recipient's Witness
Date
BY:.i
Recipient's Signature
Name John Meserve
Title Mayor
IN COMPLIANCE with the Charter of the City of Jacksonville, I do hereby certify that
there is an unexpended, unencumbered, and unimpounded balance in the appropriation
to cover the foregoing contract, and provision has been made for the payment of
monies provided therein to be paid.
FORM APPROVED:
Assistant Counsel
Date
RECIPIENT INFORMATION
Director of Finance Date
Account # See attached - Paoe 10
Grant Grant Detail
Amount # $334.072.09
Project # , See attached -Pace 10
Contract # 5629-21
., j CUf~i Ni liNITY DEVELUFiV1EN7
**.******. -. ~kACCOUNTING
't'y~.~. US'Z ~
APPROVED ATE
ADDRESS: CONTACT PERSON:
CiN of Atlantic Beach Don Ford
800 Seminole Road Community Development Director
Atlantic Beach. FL 32223 PHONE (904) 247-5800
Federal Taxpayer Ident~cation Number: 26-02-107391-54C
AGENDA ITEM #8B
MAY 29, 2001
A. ACTIVITY COSTS
Account# PDCD1AIBGAB 08301 706.20
Grant # PDC001
Grant Detail INDC
Project # 000417
Account# PDCD1A16GAB 08301 10,000.00
Grant # PDC001
Grant Detail INDC
Project # 000418
Account# PDCD1A16GA6 08301 11,487.68
Grant # PDC001
Grant Detail BU
Project # 000695
Account # PDCDIA1 BGAB 08301 8,772.60
Grant # PDC001
Grant Detail INDC
Project # 000695
Account # PDCD1A16GAB 08301 5,000.00
Grant # PDC001
Grant Detail BU
Project # 000697
Account# PDCD1A18GA8 08301 5,186.99
Grant # PDC001
Grant Detail BU
Project # 000698
Account# PDCDIAIBGAB 08301 5,000.00'
Grant # PDC001
Grant Detail 00
Project # 001228
CONI~EVELOPNtENT
IACCOUNTING
--~~ bAit
(APPROVED
Page 10