Exh 8EAGENDA ITEM #8E
IIJNE 11, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Additional Design Fees for 12" Sherry Drive Water Main and BeIlSouth
Conflict Structures
SUBMITTED BY: Robert S. Kosoy, P.E., Public Works Director
DATE: June 5, 2001
BACKGROUND:
Water Line Conflict -After the pregnalification ofcontractors and the prebid meeting, one of the
contractors questioned the alignment of the existing 8" water main. This main was shown by the design
engineer, Aikenhead & Odom (A & O), to be approximately 8-10' west of the edge of pavement, as
shown on the original plans by England, Thims & Miller. At the request of A & O, the location had
been reviewed by the City's utility staff in February 2001 and was not noted as incorrect. The achial
location is directly under the west edge of the pavement and, due to the age of the main and proximity
to the major drainage and roadway work, couid not be left in its present location. It was decided to
have A & O design a new 12" diameter water line on Sherry Drive rather than on East Coast Drive, in
order to accommodate this conflict.
Bell South Conflict -Several months ago, Bell South advised that their duct bank along the east side of
Sherry Drive could not be moved, even though A & O had designed temporary conflict structures to
facilitate their movement during the construction project. The City sent a certified letter to Bell South,
which they received on Apri112, 2001 advising that they had to present a relocation plan within 30
days. Subsequent conversations and meetings led to Bell South representatives meeting with the City
Commission on May 14, 2001 and agreeing to enter into a Memorandum of Understanding with the
City for accommodation/relocation of this critical duct bank. This duct bank is the major service line
for the entire City and goes to Mayport Naval Station. It was decided to have A & O provide a new
hydraulic design to accommodate Bell South's lines and have Bell South's engineer, Civil Services,
Inc. (CSI), provide a structural design for the new, lazger conflict boxes.
A proposal was received from A & O for $45,208.60, which includes $23,044 fqr the new water main
design and $22,164 for the incorporation of the Bell South conflicts. Another proposal was received
from CSI for $9,492.13 to provide a structural design for new boxes to accommodate Bell South.
BUDGET:
The fimding will be obtained from available monies for the Core City Drainage Project -Account No.
Core 99 Bond Fund
-,_ : _>..
Page 1
AGENDA ITEM #8E
JUNE 11, 2001
RECOMMENDATION:
Approve the proposals from A & O and CSI, totaling $54,700.73, and authorize staffto obtain
rennbursement for Bell South related costs ($31,656.13) via a Memorandum of Understanding
between Bell South and the City of Atlantic Beach.
ATTACHMENTS:
1. Letter dated June 5, 2001 from Mr. Neil Aikenhead, P.E. with additional fee proposal.
2. Letter dated May 31, 2001 from Mr. Christopher E. Morse, P.E. with fee proposal.
REVIEWED BY CITY MANAGER:
Page 2
AGENDA ITEM #SE
JUNE I1, 2001
1~IKENH^^EI~D
~ ~I]VM inc.
CONSULTING ENGINEERS
Mr. Robert S. Kosoy, P.E.
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, Florida 32233
5730 Bowden Road, Suite 200
Jacksonville, Florida 32216
Phone 904/636-5432
FAX 904/636-5433
June 5, 2001
Re: Atlantic Beach Stormwater
A&O Project No. 98-049
Fee Documents, 12" Sherry Drive Water Main and BellSouth Conflict Structures
Dear Bob:
Attached is the fee summary for the now-accomplished 12" water main effort and the neaz-future
effort to accommodate proposed BellSouth conflict structures; including sepazate summary and
amounts for the two efforts.
The man-hours reflected on the attached have been modified slightly to reflect the very latest
efforts. The man-hour listing by person and day since May 18 and through last Friday for work
on the 12" water main effort completed remains the same. We will provide that same summary
for the remainder of this effort within this week following submittal of electronic time slips this
Friday.
As we have discussed, the 12" water main revised drawings and addendum documents constitute
a significant achievement on our part to complete and deliver this product in a very restrictive
time frame. We value your continued confidence in our professional abilities and greatly
appreciate the working relationship we are continuing to develop.
If you have any questions, please call at your convenience.
Sincerely,
'~~' ~
z.i'l ~,/
Neil Aike ead, P.E.
President
Encl (Contract Fee Summary and Supporting Documents)
FiPROJECCSIPubticW tlactic-Bch~Stotmwate~Fee-Proposat~Final•Model~Final-Desiga~BK-WM•Addtl-Feo-Submtl.aik.wpd
AGENDA ITEM #8E
JUNE 11, 2001
CONTRACT FEE SUNINIARY
CITY OF ATLANTIC BEACII, FLORIDA
,PART ;,T - ~~E1~ERAL ~ `~ ~ ~ ,.; ~ ~ ~.
1. Project 2. Proposal Number
Atlantic Beach Stormwater - 12-inch WM Design & BellSouth
3. Name of Consultant 4. Date of Proposal
Aikenhead & Odom, Inc. 31-May-O1
';PART II. = .L ABOR .R EI:A'I"ED .OOSTS .
5. Direct Labor Hourly Estimated Estimated
Rate HOUTS Cost TOTAL
Principal In Charge $ b0.1D 14 $ 841.40
ProjectManager $ 60.10 37 $ 2,223.70
Project Engineer $ 32.09 76 $ 2,438.84
Design Engineer II $ 19.55 154 $ 3,010.70
Senior CARD $ 13.98 472 $ $ 6,599.96
TOTAL DIRECT LABOR $ 20.07 753 $ 15,114.60
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate 162 % x Total Direct Labor $ 24,486.00
7. SUBTOTAL: Labor + Overhead (Items 5 & 6) $ 39,600.60
8. PROFIT: Labor Related Costs (Item 7) x 13% $ 5,148.00
PART III - OTI3ER COSTS
9. Miscellaneous Direct Costs
Transportation $ 50.00.
Original Reproducibles $ 200.00
Reproduction $ 130.00
Shipping $ 80.00
Other $ 0.00
MISCELLANEOUS DIItECT COSTS SUB-TOTAL $ 460.00
10. SUBCONTRACTS (Lump Sum)
SUB-CONTRACT SUB-TOTAL $0.00
- ~...'I"f?TA~I. LUMP~.'~SUM ~ML}LIN~f° ~(Itemsl 3, °6;: 8;~'°~~" and";a;;a)` . ~ ;~ S~ , .4S;2I38:6CM ~~
11. SUB-TOTALS (Effort Detail by Category of Additional. Scope)
Effort to incorporate BellSouth Conflicts $ 22,164
Effort to incorporate Addition of 12-inch Water Main $ 23,044
PART N -SUMMARY
TOTAL AMOUNT OF CONTRACT (Lump Sum Plus Reimbursables) $45,208.60
ESTIMATE OF MANPOWER APPLICATION AND FEE
ENGINEERING SERVICES: Sherry Drive Reconstruction Project Revisions - 12" WM 8: BellSouth Conflict Boxes
CONSTRUCTION PLANS- FINAL DESIGN
12" WM MANHOURALLOCATION
Principal Project
Manager Project .
Engineer Design Engr
Il Senior
CADD TOTAL
Manhours
AGTtVITY MAN-HOURS by
_ Activity
1: Construction Plan Revisions 0 6 8 11 239 264
2. Design & Permittin 0 2 16 90 0 1os
3. Cost Estimates 0 1 2 14 0 17
4. Addendum 0 1 8 0 0 s
5. Coordination Meetin s 0 6 8 0 0 1d
6. Qualit Control Review 0 2 4 0 0 s
5UeTOTALMAN-HOURS O 18 46 115 239 418
BELLSOUTH MANHOUR ALLOCATION
Principal Project
Manager Project
Engineer Design Engr
II Senior
CADD TOTAL
Manhours
ACTIVITY MAN-HOURS by
Activity
1. Construction Plan Revisions 0 2 8 18 233 2s1
esign & Permitting
2. D _
_
2 2 8 20 0 32
~
3. Cost Estjmates 1 2 4 0 0 7
4. Chan e Order 2 _
1 6 0 0 s
5. Coordination Meetin s 8 8 0 0 0 16
6. Qualit Control Review 1 4 4 1 0 10
sue TOTAL MAN-HOURS 14 19 30 39 233 335
TOTAL MAN-HOURS 14 37 76 154 472 .753
12-inch wm design5.rtf MHdist
6/6/2001 2:19 PM
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W
OF MAN-HOURS AND SHEET COUN7
Sheet
No.
SHEET DESCRIPTION No. of
Sheets No. of
Units Man-flour
Units TOTAL
Man-hour Man-hour
Plus
5% Supervsn REMARKS
1 Cover Sheet 1 2 2 2
6-8 umrnary of Quantifies
S 3 4 12 13
9-10 _
____
Sumrnary of Drainage Structures _
2
8 _
16 ___
17 _
BellSouth structures
12 General Notes 1 2 2 2
13-21,35-41 Plan & Profile Sheets 16 11 176 185
13-21,22-29 BellSouth Drainage Conflict Structures 17 9 153 161 BellSouth structures
22-29 Drainage Structures 8 8 64 67 BellSouth structures
42-56 Traffic Control Plans 15 3 45 47
33 Special betails 1 16 16 17 BellSouth structures
35-41 Water Details 7 2 14 15
.CARD SU®-TOfiAL
71
500
525 __
- - -- -- --- - -
___
Design & Permitfi~n _ __ _ _ -
_ _ ---
___ -- -
140 _ ---
_ 140 -
_ no supervision
__ _ Cost Estimates
Addendum!Ghan~ce t7rder 24
1a 24
is no supervision
no supervisicn
Coordination Meetin s _ 30 _ 30 no supervision
QUalit~ontrol Review __ _ __ ___ _
16 _
16 _
no supervision
TOTAL +~ _ , _~ ~~*` ~ _~ £ _ ~~r.= 22s 753
a
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12-inch wm design5.rtf _dnvgMH ° ,k
Page 1 6/6/2001 r°n
X01 13:34 9fl4-645-0057 CIVIL SERVICES INC AGENDA ITEM#8E
JUNE I1, 2001
~ _- l :I
CIVIL SERVICES,
INC.
CONSV~TMQ
ENGINEERS
May 31, 2001
BRIDGE DESIGN HIGHWAY DESIGN • G.E.I. • GEOTECHN4CAL
Jacksonville Atlanta Orlando
Mr. Robert S. Kosoy, P.E.
Director of Public Works
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, PL 32233
Re: Sherry Drive
Stormwater Capitol Improvements
Conflict Structure Resign
Dear Mr. Kosoy:
Civil Services, Inc. (C5n has been requested to provide structural design services,on the above
referenced project. We understand we will design nine (9} cast-in-place concrete conflict
structures. with fire appropriate drawings and details. Al] geometric data is to be provided by
Aikenhead & Odum, Inc. as per conversations with Mr. James Neal of Bell South and Mr.
Robert Pranques of Aikenhead and Odum. Our fee for these services is $9492.13.
We hope this fee meets with your approval. .~ you have any questions or require additional
information please do not hesitate to call
Svncerely,
CIVII. SERVICES, INC.
~ ~~~
Chri er E. Morse, P.E.
Vice r iderit
cc: Mr. James Neal /Bell South -..
f Vnarket-tlproposalsuiry of atlantic brxhlamflict structure.dx
2394 ST. Johns 61uff Road, S. 32246 P.O. 8oX 8185 Jacksonville, FL 32239 (904) 641-1834 FAX 645-0057
1)2001 13:34 904-645-0057 CIVIL SERVICES INC AGENDA ITEM#8E
Ji1NE 11, 2001
Sheet 1
CONTRACT FEE SIriIlVL4RX FORMAT FOR DEPARTMENT OF PUBLIC wORI~S
CITX OF A'T'LANTIC BEACFT, FLORIDA