Exh 8BAGENDA ITEM 8B
July 23, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
ACTION REQUESTED: Authorize changing of the City's workweek from
Wednesday through Tuesday to Sunday through Saturday
and authorize employees aone-time cash in of personal
leave or Comp Time in order to implement direct deposit.
SUBMITTED BY: George Foster, Human Resource Manager
DATE: July 17, 2001
BACKGROUND: .The City desires to provide the benefit of direct deposit to
employees. Iii order to implement direct deposit and to
ensure that employees have their pay within their accounts
on Fridays, the workweek for the City need to be changed
from Wednesday through Tuesday to Sunday through
Saturday.
This change to workweeks is required based upon how the
direct deposit system works. We have been advised that
we must complete the electronic transfer of funds by close
of business (COB) on the Wednesday preceding the Friday
payday to "guarantee" that funds will be in the employee's
account on Friday. As our wookweeks currently are from
Wednesday through Tuesday, there is concern.that the City
would not be able to complete payroll processing by COB
Wednesday; therefore, we are requesting that the City
Commission authorize the changing of the workweek from
Wednesday through Tuesday to Sunday through Saturday.
Although no employee will receive any less pay under this
proposal than they currently receive; the first workweek
during the conversion would be for only 4 calendar days
and not 7 calendar days. Thereafter, all workweeks would
be 7 calendaz days and pay periods would be 14 calendaz
days. However, with only 4 calendaz days in the
transitional workweek, some employees would receive less
than their norma140 hours of pay. In order to ensure that
no employee will receive less pay on the first pay day of
this new cycle, request that the City Commission allow
AGENDA ITEM 8B
7uly 23, 2001
each employee to "cash in" sufficient personal leave or
compensatory time to make up the difference. We also
request that no employee be required to "cash in" personal
leave or compensatory time and that the Cityadvance any
employee, so requesting, personal leave with the employee
repaying the City at the rate of two (2) hours per pay
period.
As this is a change to the close out date for each work-
.week, employees will receive their pay for. all hours worked
for the three transitional days within their very next pay
check and will, thereafter, be paid for all hours worked
each new pay period on the first Friday following the end
of the pay period.
Both unions have been advised of this proposal and have
concurred.
Per FS 532.04, the City will not mandate direct deposit for
current employees; however, it wall be required as a
condition of employment for new employees unless the
employee can demonstrate that direct deposit would result
in a hazdship.
FUNDING: Funding for all leave or Comp Time cashed in should be
available within the current salazy account of each
department.
RECOMMENDATIONS: That the Commission approve:
Changing the City's workweek from Wednesday through
Tuesday to Sunday through Saturday, and
Authorize employees to "cash in" sufficient personal leave
or compensatory time to make up the difference in their
"normal" pay check, and
Authorize employees, so requesting, to be advanced
personal leave, with the employee repaying the City at the
rate of two (2) hours per pay period.
CITY MANAGER: