08-07-19 MinutesROLL CALL:
Present:
MINUTES
Board Member Review Committee Meeting
Wednesday, August 7, 2019 - 5:30 PM
City Hall, North Conference Room
Sally Clemens, Committee Member
Candace Kelly, Commissioner - Seat 4
Kenneth Reeves, Committee Member
Absent: Pamela White, Committee Member
Also Present: Donna Bartle, City Clerk (CC)
1. APPROVAL OF MINUTES
A. Approve Minutes of the Board Member Review Committee meeting of June 26,
2019.
The minutes were reviewed by the Board and there were no corrections or changes.
There was consensus to approve the minutes as submitted.
2. OTHER BUSINESS
A. Application form revisions
CC Bartle reported that the suggested changes from City Attorney Durden have been
incorporated into the application form and the most current version is part of this agenda
packet. There were no changes made to this form.
B. Update on members seeking reappointment
City Clerk Bartle reported that all three members stated that they wish to be reappointed
to their respective boards, as detailed on the vacancy list in the agenda packet.
Discussion ensued about whether or not an alternate automatically fills a vacancy on a
board/committee. City Clerk Bartle explained there has to be a process of a motion for a
recommendation to the Commission to appoint a person to a board/committee. The
Commission will take the action to make the appointment. Also discussed was the
requirement for interviewing all applicants - new and those requesting reappointment.
Board Member Review Committee
August 7, 2019
C. Review status of membership and vacancies on various boards and committees.
The Committee reviewed the membership and vacancy lists and discussed requirements
for the various boards and committees.
D. Review applicant List
Discussion ensued about the applicants pending interviews and their board/committee
selections. It was noted some applicants have made multiple selections. City Clerk Bartle
reported there are two applicants on the list who have been interviewed - Judy Blocker
and Tom Goodrich.
Jennifer Lagner, one of the pending applicants, was present and Chair Kelly requested
if she would like to address the Committee. Ms. Lagner applied for CDB and CARAC.
Ms. Lagner addressed the Committee and gave a brief bio -
Over twenty years residency in Atlantic Beach.
Past President of Sea Place Condos nine years, overseeing property
remodeling/construction/permitting.
PGA Tour Vice President, currently overseeing entire facilities department.
Experienced reading and interpreting codes.
There was continued discussion about the applicant list, which boards/committees
needed more applicants to choose from, and recruiting efforts for applicants west of
Mayport Road. There was consensus that more applicants were needed for CARAC and
ESC.
Currently the ESC has an eleven (11) member requirement and there was discussion
about lessening that requirement to nine (9) since there are two (2) vacancies now.
Currently the other boards/committees require no more than seven (7) members.
CC Bartle confirmed the Committee is scheduled to interview applicants on September
12th and 18th. Discussion ensued about the types of questions the Board is legally
allowed to ask during the interview process. CC Bartle stated she can confirm any
questions members may have and suggested submitting them to her prior to the
interviews.
E. Discuss recruitment efforts
There was consensus that more recruitment was needed for CDB, CARAC, and ESC.
F. Discuss interview process and questions
Discussion ensued about finalizing the process with all the interviewed applicants. There
was consensus to complete this step after it has gone before the Commission for their
Board Member Review Committee
August 7, 2019
selection. This will be completed via correspondence from the BMRC Chair.
Commissioner Kelly to coordinate with the City Clerk.
CC Bartle summarized as follows:
BMRC will interview current members for reappointment and new applicants.
Have the various Board/Committee Chairs present during the interviews.
Selections made after interviews are completed to place on Commission agenda.
Maximum of 20 minutes per interview/applicant.
ADJOURNMENT
There was no further discussion and Chair Kelly adjourned the meeting at 6:50 PM.
Attest:
alatimit %.140hzee, CL
Donna L. Bartle
City Clerk
Candace Kelly v
Commissioner/Chair
Board Member Review Committee
August 7, 2019