Exh 8CAGENDA ITEM 8C
July 23, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETIl~(G
STAFF REPORT
AGENDA: Approve Purchase of Plants at 19~` Street Beach Access in the
amount of$5,557.00
SUBMITTED BY: Timmy Johnson, Recreation Director
DATE: July 16, 2001
BACKGROUND: The 19`x` Street Beach Access Committee rnemhet; Ke11y
Elmore purchased plants for- the 19a' Street Project without
following the City's purchasing~uidelines. At the beginning
of the project, Kelly gave Staff three (3) quotes. The vendors
were:
• Hickory Creek Nursery $3745.25
• B & L Landscaping $3929:00
• Plant Ranch $6047.00
Hickory Creek was the lowest bidder. However, B & L was the
only company that had every plant in stock. Therefore, Kelly
had B & L deliver the plants without a purchase order.
The process was not consistent with the following purchasing
guidelines:
• Authorizingvvorkto begin on a Qro~ect before a
purchase order was issued.
• Authoriiin~work foi• a vendor who bid. highei on the
project than another vendor.
The Committee received. a copy of the gnrchasing_g_uidelines
before beginning the project. Kelly has since given Staff the
actual invoice, which did. not reflect the items or the price that
was quoted, and a quote from another vendor who has all the
plants in stock The plants were purchased. from B & L
Landscape:
• B & L Landscape $5,557.00
AGENDA ITEM 8C
July 23, 2001
BUDGET:
RECO1kIl~~NDATION:
• J &.J Whnlesaie $6,205.50
Funds for this project aze within the Operating Supplies of the
Park Maintenance Budget, Account Number 001-6020-572-$2-
00
Approve Purchase of Plants at 19~' Street Beach Access in the
amount of $5,557_p0
ATTACFIMENTS: None