Annual Budget 2000-2001Mayor
John S. Meserve
City Commission
Richard M. Beaver
Louis M. Borno
Theo K. Mitchelson
J. Dezmond Waters III
City Attorney
Alan C. Jensen
City Manager
James R. Hanson
City Clerk
Maureen T. King
The City of Atlantic Beach, Florida
ANNUAL BUDGET
2000-2001
City of Atlantic Beach
Annual Budget
Fiscal Year 2000-2001
Table of Contents
Budget Message: I- VIII
Introduction
Budget Calendar 1
Millage Resolution 2-3
Budget Ordinance 4
Combined Summary of All Funds Revenues and Expenses 5
Summary of All Departments 6
Combined Summary of All Funds - Graph 7
Organizational Charts 8-12
General Fund Description 13
Where Your Tax Dollar Goes - Graph 14
Millage Comparison - Graph 15
Millage Historical Comparison - Graph 16
General Fund Revenue and Expense - Graph 17
Combined Summary of General Fund Revenues and Expenses 18
Summary of General Fund Revenues 19-20
Summary of General Fund Expenses 21
Summaries of Other Fund Types 22-25
Governing Body
Summary of Governing Body
City Commission
27
28
City Administration
Summary of City Administration 31
City Clerk 32
City Manager 34
Finance 36
Human Resources 39
Legal Council 41
General Government
Summary of General Government 43
General Government Non -Departmental 44
Beautification 46
Convention Development Tax 48
Debt Service 50
Capital Project Funds 52
Planning and Building
Summary of Planning and Building 55
Planning and Zoning 56
Community Development Block Grant 58
Building 61
Mayport Improvement Fund 63
Tree Protection Fund 65
Public Safety
Combined Summary of Public Safety
Police
67
Summary of Police Department 68-70
Administration 71
Patrol 72
Detective 73
Dispatch 74
Animal Control 75
School Guards 76
Police Grants 77-79
Police Trust 80-82
Fire
Summary of Fire Department 83-84
Administration 85
Control 86
Fire Prevention 87
Lifeguards 88
Code Enforcement 89-90
Parks and Recreation
Summary of Parks and Recreation 91-94
Park Administration 95
Recreation Activities 96
Park Maintenance 97-98
First Night 99-100
Jacksonville Community Foundation Grant
Earth Festival
101
102-103
Public Works
Summary of Public Works 105-106
Public Works Administration 107
Street and Road Maintenance 109
Local Option Gas Tax 111
Water Utility Fund 113-114
Atlantic Beach 115
Buccaneer 116
Administration 117
Sewer Utility Fund 118-119
Atlantic Beach 120
Buccaneer 121
Administration 122
Sanitation Utility 123-125
Storm Water Utility 126-128
Utility Revenue Bond Construction 129-131
Fleet Maintenance 132-133
Pension
Capital Improvement Program
135-137
Summary of Core City Project Funding 139
Schedule of Capital Outlay 140-142
Appendix
Certificate of Taxable Value 143
Schedule of Inter -Fund Transfers 144
Uniform Accounting System Guidelines 145-152
Glossary 153-157
Budget Message
To: The Honorable Mayor and City Commissioners
From: Jim Hanson, City Manager
Date: September 25, 2000
On behalf of City staff, I am pleased to present the budget for the City of
Atlantic Beach for Fiscal Year 2000-01.
This budget is balanced and provides for the continuation of services at their
current levels with numerous improvements which are described in this memo
and were discussed during our budget workshops.
We anticipate strong cash balances in all of the major operating funds to begin
the next fiscal year. In all cases, the balances are in excess of the 25% reserve
requirement that has been set by the City Commission. Balances at the
beginning of the 2000-01 Fiscal Year are projected at $18,404,000, although an
estimated half of that amount will be spent on the Core City Project.
The General Fund will have adequate revenues to cover services and projects
and the tax base has been steadily increasing. However, several of the City's
funds including water and sewer utilities, sanitation and storm water, could have
a revenue shortfall in future years. While they may have strong cash balances
at present, revenues are only slightly over expenses and, in some cases, they are
projected to show a loss in the coming year.
To address this projected revenue shortfall, the City approved two successive
annual rate increases of 8 percent for both the Water and Sewer Utilities.
These increases will help to fund the rising cost of operations and provide
much needed on-going capital improvement funding. The first year revenue
from the rate increase is estimated to be approximately $360,000.
Several unknown factors present a major challenge in the preparation of the
proposed budget. One of these is the funding needed for the Core City Project.
The City's consultants recently presented a range of anticipated costs that may
exceed the balance in the Utility Bond Construction fund by well over a million
dollars. Second, the vote on the additional %2 cent sales tax to fund the Better
Jacksonville Plan and provide portions of the new revenues to the beach cities
was held on September 5th and approved by the voters. The anticipated revenues
I
We anticipate strong
cash balances in all
of the major
operating funds.
Several of the City's
funds could have a
revenue shortfall in
future years.
from this tax is estimated to generate approximately $500,000 per year to
Atlantic Beach's budget for capital projects. Third, long range plans for the
water and sewer systems have yet to be completed. The Sewer Master Plan is
being prepared, but preliminary reports indicate a significant need for capital
funding. Funds for a Water Master Plan are included in the next year's budget.
Because of these unknown factors, it would be prudent to delay some decisions
which may significantly reduce the cash balances available.
The central focus running through many of the major operating and capital
budgets is the Strategic Plan Initiatives that were set by the Mayor and
Commission last April. Funds needed to accomplish many of the steps within
those priorities are included in the budget and are discussed in more detail later
in this transmittal memo.
Overall, this budget shows that Atlantic Beach is in a strong financial condition
and will continue to provide high-level services to the public as well as several
key improvements that relate to the Strategic Initiative list. While there are
numerous unfunded capital projects that have been discussed both by staff and
the Commission, there are also plenty of opportunities available to you to
consider for funding and keep the budget balanced.
Assumptions
The final budget as approved includes funding for all previously authorized
positions as well as seven and a half positions. In many cases, overtime budgets
have been lowered in anticipation of full staffing because operating without full
staff often tends to increase the overtime expenditures. Raises of 4% were
approved for all employees with the exception of elected officials. The
consumer price index for the last year showed an increase of 3.2%.
All budgets anticipate an increased cost of 50% for health insurance. Our group
insurance carrier recently submitted pricing for the next year that is a dramatic
increase over current rates. While the City has paid for employee coverage, the
employees have paid 100% of the cost for family coverage. Because, in many
cases, the increased cost of health insurance to our employees will be more than
their 4% raise, the City funded the increase to the employees thereby holding the
cost of the employee paid portion constant.
Last, there is no anticipation for population growth or growth in utility sales in
this budget. Because of the drought that has existed in Atlantic Beach through
the Spring and into the early Summer, the volume estimates for utility sales for
the coming year are actually lower than predicted for the current one.
II
Preliminary reports
indicate a significant
need for capital
funding for the
sewer system.
Atlantic Beach is in
a strong financial
condition and will
continue to provide
high-level services.
In many cases, the
increased cost of
health insurance to
our employees will
be more than their
4% raise.
Strategic Plan Initiatives
The following are the Commission's Strategic Plan Initiatives listed in
descending priority order with references to their funding in the budget.
1) Core City Project; Funds are included in this budget to complete the
Core City Project based upon the engineer's maximum projection. A balance
of approximately $6,000,000 is anticipated in the Utility Bond
Construction Fund for this project. City engineers presented a range of costs
at the July 24th meeting from $4,500,000 to $6,800,000. Significant fund
balances have been carried in other funds, anticipating costs of this project to be
in excess of the balance in the Bond Fund. This includes $1,000,000 in the Gas
Tax Fund. Additionally there is a total of $225,000 in the Capital Project Fund
which has been received from the City of Jacksonville for the reconstruction of
Sherry Drive which is a portion of the Core City Project.
This budget anticipates expenses totaling $9,000,000 in the coming year and
identifies revenue sources for that amount as follows;
Utilities Bond Funds Available
Storm Water Utility Fund (State/Federal grant)
Sewer Fund (Two state grants)
Gas Tax Fund (Use of reserve)
Capital Projects Fund
(Sherry Drive; Inter -local agreement with Jacksonville)
TOTAL
$6,617,081
$508,535
$650,000
$1,000,000
$225,000
$9,000,016
2) Multi Year Planning; No additional funds are needed for the
completion of this project. Formats are presently being developed and we
anticipate that the multi year planning will be presented to the Commission
during the upcoming fiscal year. However, only a portion of this work will be
completed and available for consideration during this budget adoption process.
3) Zoning Code; The only funding needed for this priority is included
in the current year's budget and is for the hiring of a consultant to prepare the
revisions for the Comprehensive Plan.
4) Maintenance of City Facilities; This strategic initiative crosses
several department lines. Creation of a two new positions for a painter and
painter helper is included in the Building Department budget. These employees
III
Sufficient funds are
included in this
budget to complete
the Core City Project
based upon the
engineer's
maximum
projection
will do painting projects for all departments as needed. Budget requests for
various painting projects in several departments have been cut back to include
only the cost of the materials in anticipation of having an in-house painter. The
Public Works Street budget includes capital funds to purchase an excavator
which will be used for the maintenance of the drainage ditches. Several
renovation projects in parks are also included such as the reconstruction of the
restroom adjacent to the tennis complex in Russell Park, rehabilitation of the
ballfield lighting at Donner Park and resurfacing the tennis courts at Russell
Park. The maintenance budget in Recreation also includes the addition of four
and a half employees to upgrade the capabilities for maintaining and beautifying
parks, restrooms, beach access points and other public facilities. Several of the
contractual services accounts are increased in anticipation of higher maintenance
costs related to previously funded beautification projects. The addition of the
landscaping in the Town Center area and Bull Park are anticipated to increase
cost.
5) Mapping; The City has already begun the process of building a GIS
(Geographic Information System) mapping system that will include water and
sewer infrastructure, the storm drainage system, zoning, streets, tax information
and other important databases. Software has been installed and preliminary
training has already been completed. In this budget, significant additional
training is included in the Information Technology list (see priority #6). The
first major component to be completed will be the sewer system mapping which
is currently underway as part of the Master Plan. A similar component for GIS
mapping is anticipated in the water system master plan which is also included in
this budget. The Cross Connection Administrator/GIS Technician who was
recently hired will update and maintain utility databases in the future.
6) Information Technologv/Telephone System; We recently received
a report from consultants recommending a multi year improvement package for
Information Technology projects. Funding proposed in the upcoming budget
is for $120,000. This will provide funds to standardize the current system of
servers and PCs, provide for improved connectivity between the City
Hall/Police complex and other City buildings, provide for improved levels of
maintenance and support and includes considerable funds for training of
numerous employees on software packages. Recommended staffing changes
can be made by upgrading one presently authorized position. Many projects
proposed in the IT Plan have not been included in the budget but should be
considered none the less. Most notable is the redesign and upgrade of the web
page to provide for more current and up to date information for use by the
general public.
Also included in the budget is a new phone system for several areas in City Hall
Iv
A major point of
discussion during
the budget review
process was
whether the
additions for
maintenance are
enough, too much or
the right amount
Atlantic Beach is
rapidly developing a
modern mapping
capability, and
funding is proposed
to add critical
components.
"Standardization
lowers the total cost
of ownership by
reducing costs, and
enhances the
reliability of the IT
infrastructure"
Essential Net
Solutions - John
Redrup
with an estimated price of $10,000.
7) Utility System Planning; We anticipate the completion of the Sewer
Master Plan during the current fiscal year. No additional funds will be needed.
The FY 2000-01 budget includes $130,000 for Water System Master Planning.
General Fund
We anticipate a beginning balance in the General Fund on 10/01/00 of
approximately $4,200,000. The 25% reserve equals approximately $1,700,000.
Using the historical tax rate of 3.1721 mills yields a revenue of $2.02 million
next year. After expenses in the budget, an ending balance on 9/30/01 is
estimated at just under $4,200,000.
Seven and a half new staff positions are included in the budget; conversion of
the contract building inspector to a full time position, the addition of a painter
and painter helper and the addition of four and a half maintenance and
beautification employees to work in recreation. Money for several part-time
employees has been eliminated from the budget.
The Park and Recreation budget also funds $100,000 to go towards land
acquisition, $100,000 towards the renovation of Adele Grage design and
construction and $90,000 for the Jordan Park Center construction.
A significant change in accounting for storm water is included in this budget. In
the past, the operating expenses for the storm water system have been included
in the General Fund Streets budget although the revenues from the storm water
fee as well as the cost for retirement of debt for the Core City Project were
included in the Storm Water Fund. This FY00-01 budget reflects the transfer
of approximately $310,000 of storm water operating expenses to the Storm
Water Utility Fund.
Gas Tax Fund
The fund for state gas tax revenues includes a estimated beginning balance of
approximately $1,300,000. However, the Mayor and Commission have
previously designated $1,000,000 of that balance for use in the upcoming Core
City Storm Water Project. In addition to the storm water expenditure, next
year's budget includes two projects; resurfacing of streets for $100,000 and the
renovation of the storm water system in the Royal Palms subdivision for
$480,000.
V
Seven and a half
new positions are
included in the final
budget.
Renovation of the
storm water system
in the Royal Palms
Water/Sewer Utility
Like the General Fund, the Water and Sewer Utility funds will start the year
with a strong cash balance of approximately $4,500,000 between the two.
Significant capital needs are looming over the horizon. A preliminary draft of
the Sewer Master Plan includes a consultant's recommendation to spend over
$10,000,000 in the next several years for sewer system renovation and
upgrades. It is also apparent that there are several remaining water system
projects that will also need funding although the better determination and
priority of these should be established through a master plan to be conducted in
the upcoming fiscal year. Many projects requested by the Public Works
Director have not been included in this budget. These include the replacements
of several old, undersized water lines, the replacement of several sewer lines that
have significant storm water inflow, and the construction of a master lift station
which is the top priority recommendation from the Sewer Master Plan
consultant. Once the Sewer Master Plan is final, I will recommend to the Mayor
and Commission a new funding proposal for several of the highest priority
projects. Similarly, when the Water Master Plan is complete, funds should be
allocated for priority items.
The amount of money available in the Utility Funds after the payment of
operating costs and debt service for capital projects has been declining for
several years. Since fiscal year 96/97, water and sewer revenues have held
steady in the range of $5,800,000 per year. Utility rates have not been increased
for several years. Over the same period, operating expenses for water and
sewer have increased and debt payments have gone up to include the repayment
of principle on the Utility System Bonds. After the transfers to the General
Fund of $400,000 per year, the remaining funds available for capital projects
have dropped from almost $1,900,000 in 96/97 to under $400,000 in the current
99/00 and proposed 2000/01 fiscal years. Actual capital expenditures have
greatly exceeded that amount for several years and therefore the fund balance
has been steadily declining. To address this projected shortfall, two successive
annual 8% water and sewer rate increases were passed. This rate increase is
expected to generate approximately $360,000 in additional revenues in the first
year and an additional $380,000 in the next year.
The financing policy offering loans to homeowners to convert from septic tanks
to the sewer system has initially had a slow response from the public. However,
there are approximately 300 septic tanks that are eligible for conversion and it
is conceivable that property owners could take out several hundred thousand
dollars in loans from the City which would have a significant impact on the
utility fund cash balance. Because the program just started and the number of
VI
subdivision is
budgeted-
Significant
udgeted
Significant water
and sewer system
capital needs are
looming just over the
horizon.
The ratio of water
and sewer revenues
to operating expense
and debt payment is
dropping to low
levels.
owners that will request assistance is unknown, no funds are budgeted.
Sanitation Fund
The Sanitation Fund is also expected to have a strong beginning cash balance
of almost half a million dollars for next year. However, the six year contract for
sanitation services will end next winter and the contractor has indicated that
we should expect rates to increase by approximately 30%. This represents an
increase in cost of over $200,000 per year. Additionally, the City of
Jacksonville has begun charging landfill tipping fees for portions of the
commercial waste generated in Atlantic Beach and next years estimated cost is
$15,000. Because of these factors, the Sanitation Fund is expected to end the
fiscal year at a loss of over $37,000 from the beginning balance. No increase
in sanitation fees is included in the budget.
Storm Water Utility Fund
The City expects to begin the upcoming fiscal year with $820,000 in the fund
balance. Revenues for the coming year are expected at $838,000. Expenses
total almost $1,300,000. Both the revenue and expense budgets include a grant
of $428,000 from the Florida D.E.P. relating to the City's Core City Project.
Also included in the this budget is a transfer of operating expenses from the g
General Fund. In the past, the operating expenses of the storm water utility
system has have been included in the General Fund Streets Division. The
transfer of expenses from the General Fund totals $310,000. The transfer of
expenses from the General Fund has in turn caused for an anticipated decrease
in cash balance by the end of the next fiscal year. The present Storm Water fee
of $3.00 per month for residents brings in approximately $264,000 per year but
does not cover the expenses for operating costs and debt retirement. The
operating costs for the maintenance of the City's storm water system are
expected to increase after the completion of the City's Core City drainage
project.
Capital Projects Fund
This is the City's last major fund to note in this memo. However, the fund will
have no impact on other City funds in the coming year. It has a beginning
balance of approximately $455,000 and anticipated revenues of $206,000.
Expenditures proposed are for already approved projects including the
reconstruction of Sherry Drive in connection with the Core City Project,
development of Dutton Island and the dune over walk grant project. No
additional funds are needed from the City to provide for these projects and the
fund is expected to end the year with a balance of $137,000.
VII
A strong balance is
expected in
Sanitation, but
contract cost is
expected to increase
30%.
The present Storm
Water fee of $3.00
per month for
residents brings in
approximately
$264, 000 per year
but does not cover
the expenses for
operating costs and
debt retirement
Conclusion
The City of Atlantic Beach is in excellent financial condition as we end the
1999-2000 fiscal year. All funds are projected to have a reserve balance in
excess of the amount set by the City Commission and funding is available to
complete all of the City's major projects that are currently underway. Most
importantly, this includes the Core City drainage, water and sewer
improvements which have been in the design stage for several years. Atlantic
Beach provides a high level of services to its citizens particularly with respect
to police and fire response, and sanitation. This budget will not only allow for
the continued provision of those services but also increase the service levels in
many areas that the Commission has expressed concern over.
I would like to acknowledge the hard work and dedication of the City's
department heads and staff in preparation of this budget as well as the clear
direction set forth by the City Commission in helping to establish the Final
Budget for fiscal year 2001.
Respectfully submitted,
Ji anson
ty Manager
VIII
This budget will not
only provide for the
continued provision
of high level services
in many areas, but
will also increase
service levels in
several others.
City of Atlantic Beach
Budget Calendar
Fiscal Year 2000-2001
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May 1 to
June 1
Preparation of budget requests on-line, current year
budget review.
Department Heads
June 1
Submit Detail Budget Requests on-line and submit
program description pages.
Department Heads
June 1 to
July 1
Review of on-line requests, Meetings with Department
Heads for explanations and justifications. Program pages
will also be included in discussion.
City Manager
Finance Director
Department Heads
July 1
Receive Certification of Taxable Value
Property Appraiser
July 1 to
July 31
Preparation of Proposed Budget
City Manager
Finance Director
Department Heads
July 20 - 31
State Revenue Estimates provided
Department of
Revenue
July 10 or
July 24
City Commission to adopt proposed millage rate and
schedule a public hearing to consider the Tentative
Millage Rate and Tentative Budget. This information is
to be presented to the property appraiser within 35 days
of Certification of Value (August 4, 2000).
City Commission
August 1
Proposed Budget submitted to the City Commission
City Manager
Finance Director
August 24
Tax notifications to be mailed within 55 days of
Certification, (TRIM notice of proposed property taxes).
Property Appraiser
August 1 to
August 21
City Commission Workshops to review Proposed Budget
Suggested meeting dates: Monday, August 7th and
Monday, August 21$` .
City Commission
City Manager
Finance Director
Department Heads
August 28
Advertise in paper for public hearing on adoption of
Tentative Budget and Proposed Millage ( the property
appraiser will also notify property tax payers with TRIM
Notice ).
Property Appraiser
City Clerk
September 11
Must hold public hearing to adopt the Tentative Budget
and Millage ( F.S. 200.065 )
City Commission
September 22
Publish Trim notice in local newspaper
Finance Director
September 25
Final Hearing to approve Budget and Millage Rate
City Commission
Revised 4/20/2000
1
RESOLUTION NO. 00 - 13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA LEVYING THE AD VALOREM PROPERTY TAX
MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL
TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2000 AND ENDING
SEPTEMBER 30, 2001, STATING THE PERCENTAGE BY WHICH
THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED -BACK
RATE; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach,
Florida, to pass a resolution levying the millage rate for ad valorem property taxes for municipal
purposes on all taxable property within the City limits of the City of Atlantic Beach, Florida, for
the fiscal year beginning October 1, 2000 and ending September 30, 2001; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied,
and also, to state the percentage by which the millage rate to be levied exceeds the rolled -back
rate as computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly
considered the budgetary requirements of the City; has adopted a tentative budget for the fiscal
year beginning October 1, 2000 and ending September 30, 2001, based on a millage rate of
3.1721 mills on the taxable property within the City; and has acted in accordance with the terms,
provisions, and procedures contained in section 200.065, Florida Statutes;
NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on
the taxable property within the City limits of the City of Atlantic Beach, Florida, during the fiscal
year beginning October 1, 2000 and ending September 30, 2001, is hereby set at the rate of
3.1721 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled back -
rate of 2.9063 mills is 9.1456.
3. This resolution shall take effect immediately upon its passage and adoption by the
City Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,
2
Florida on the 25th day of September, 2000.
Joh M serve
Mayor / Presiding Officer
Appr . ved as to orm and correctness: ATTEST:
Alan C. J nsen, Esquire
City Attorney
CERTIFICATION
1 certify this to be a true and correct
copy of the record in my office.
WITNESSETH my hand and official seal
of the City of Atlantic Beach, Florida,'
this �' tay ofi
l�.tut,�Q.ti.
City Clerk
i)/Cattiti-g,4/
Maureen King, C
City Clerk
3
ORDINANCE NO. 20-00-47
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
2000/2001 BEGINNING OCTOBER 1, 2000 AND ENDING
SEPTEMBER 30, 2001.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
11, 2000, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the Budget for Fiscal Year 2000/2001 in the amount of
$26,510,640.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2000/2001 Final Budget be adopted.
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this day of September, 2000.
Passed by the City Commission on second and final reading this �s day of
September, 2000.
John :`. a erve
Mayo 're 'ding Officer
CERTIFICATION
'1 certify this to be a true and correct
copy of the record in my office.
WITNESSETH; my hand and official seal
of the City of Atlantic Beach, Floridan
this the20ay of.
000,
Approved as to form and correctness: ATTEST:
City Clerk
Ian C. J; n, Esquire Maureen King,
g,
City Atte ney City Clerk
M(
4
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SUMMARY OF ALL FUNDS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 29,651,711
REVENUES
31,947,803 32,812,137
27,581,330 (5,230,807)
General Fund 5,770,307 5,957,214 6,281,819 6,433,518 151,699
Special Revenue Funds 739,748 716,562 821,652 790,178 (31,474)
Debt Service Fund 379,592 1,071,344 227,497 221,251 (6,246)
Capital Project Fund 735,228 400,137 643,643 206,000 (437,643)
Enterprise Funds 7,929,346 8,337,175 7,645,338 9,211,029 1,565,691
Intemal Service Funds 1,445,932 1,464,467 1,620,938 1,758,408 137,470
Trust and Agency Funds 1,458,213 1,633,952 998,415 885,178 (113,237)
TOTAL REVENUES 18,458,366 19,580,851 18,239,302 19,505,562 1,266,260
OTHER FINANCING SOURCES 408,166 611,038 3,832 (3,832)
TOTAL RESOURCES 48,518,243 52,139,692 51,055,271 47,086,892 (3,968,379)
EXPENDITURES
General Fund 5,159,236 5,607,366 6,069,661 6,462,711 393,050
Special Revenue Funds 265,475 442,151 775,981 1,861,814 1,085,833
Debt Service Fund 377,680 996,007 232,592 220,251 (12,341)
Capital Project Fund 644,355 539,130 664,542 525,000 (139,542)
Enterprise Funds 7,691,867 9,339,176 11,971,853 15,150,874 3,179,021
Internal Service Funds 1,444,336 1,518,029 1,620,938 1,758,408 137,470
Trust and Agency Funds 519,149 603,018 2,099,985 531,582 (1,568,403)
TOTAL EXPENDITURES 16,102,098 19,044,877 23,435,552 26,510,640 3,075,088
OTHER FINANCING USES 468,342 282,678 38,389 (38,389)
CASH RESERVES 31,947,803 32,812,137 27,581,330 20,576,252 (7,005,078)
TOTAL EXPENDITURES AND
CASH RESERVES 48,518,243 52,139,692 51,055,271 47,086,892 (3,968,379)
RESOURCE ALLOCATION:
Personal Services 5,503,186 5,417,283 5,333,866 5,906,602 572,736
Operating Expenses 5,093,904 5,957,131 8,032,572 7,149,537 (883,035)
Capital Outlay 2,136,341 3,452,672 6,831,857 10,690,233 3,858,376
Debt Service 1,679,457 2,346,632 1,932,352 1,902,140 (30,212)
Transfers 1,689,210 1,871,159 1,304,905 862,128 (442,777)
• TOTAL 16,102,098 19,044,877 23,435,552 26,510,640 3,075,088
5
Summary of all Departments
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Expenditures:
Governing Body 31,270 23,036 22,839 46,252 23,413
City Administration 1,132,482 1,211,449 1,286,813 1,373,474 86,661
General Government 1,741,635 2,385,474 1,814,104 1,466,234 (347,870)
Planning and Building 374,298 312,505 409,385 558,893 149,508
Public Safety 3,178,208 3,343,363 3,473,718 3,444,009 (29,709)
Parks and Recreation 250,696 334,469 465,253 1,053,354 588,101
Public Works 8,910,048 10,909,437 13,935,907 18,129,047 4,193,140
Pension 483,461 525,144 2,027,533 439,377 (1,588,156)
Total Expenses
Resource Allocation
16,102,098 19,044,877 23,435,552 26,510,640 3,075,088
Personal Services 5,503,186 5,417,283 5,333,866 5,906,602 572,736
Operating Expenses 5,093,904 5,957,131 8,032,572 7,149,537 (883,035)
Capital Outlay 2,136,341 3,452,672 6,831,857 10,690,233 3,858,376
Debt Service 1,679,457 2,346,632 1,932,352 1,902,140 (30,212)
Transfers 1,689,210 1,871,159 1,304,905 862,128 (442,777)
Total Expenses
Governing Body
City Administration
General Government
Planning and Building
Public Safety
Parks and Recreation
Public Works
Pension
16,102,098 19,044,877 23,435,552 26,510,640 3,075,088
Summary of all Departments
Summary of Authorized Positions
1999-2000 2000-2001
5.0 5.0
21.0 22.0
2.0 1.0
4.5 7.5
63.0 63.0
5.0 11.5
41.0 39.0
141.5 149.0
6
Enterprise Funds
47 2%
City of Atlantic Beach Revenues
FY -2001 Operating Budget
Capital Project Fund
1 1%
Trust and Agency Funds
4.5%
Debt ervice Fund
1.1°%
1
General Fund
33.0%
Special Revenue Funds
41%
Internal Service Funds
9.0 %
City of Atlantic Beach Expenditures
FY -2001 Operating Budget
Operating Expenses
270%
Capital Outlay
40 3%
Personal Services
22.3 %
Transfers
3.3%
Debt Service
7.2%
7
JUDICIAL
BRANCH
I
LEGAL COUNSEL1
CITY OF ATLANTIC BEACH
GOVERNMENT ORGANIZATION CHART
LEGISLATIVE
BRANCH
CITY COMMISSION
EXECUTIVE
BRANCH
CITY CLERK
1
CITY MANAGER
i
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
FINANCE
DEPARTMENT
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
HUMAN RESOURCES
DEPARTMENT
PARKS and
RECREATION
DEPARTMENT
BEAUTIFICATION
DEPARTMENT
8
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
1
CITY CLERK
CITY COMMISSION
Mayor
Commissioners (4)
LCity Clerk
Records Maintenance Clerk
Secretary / Records Clerk
HUMAN RESOURCE
DEPARTMENT
Human Resource Manager
Human Resource Assistant
BEAUTIFICATION
DEPARTMENT
CITY MANAGER
LBeautification Coordinator'
J
City Manager
Administrative Assistant
Receptionist
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
City Planner _Building Inspector
Permits Clerk (.5) _Deputy Building Official
Recreation Coordinator (.5)Permits Clerk (.5)
`CDC Office Supervisor' _Painter
• Part-time
LEGAL COUNSEL
(Contracted)
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
FINANCE
DEPARTMENT
PARKS and
RECREATION
DEPARTMENT
^ Recreation Director
Administrative Assistant
Recreation Coordinator (.5)
Recreation Leader
Park Maintenance Division Chief
Park Attendants (5)
Beautification Division Chief
`City Gardener (2)
9
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
LIFEGUARDS
Beach Patrol Captain*
PUBLICE SAFETY
DEPARTMENT
Public Safety Director
CODE
ENFORCEMENT
Lifeguard Captains (2)*
Lifeguard Lieutenants (2)*
Lifeguards (15)*
* Part-time
POLICE
LCode Enforcement Officer
Deputy Police Chief
Administrative Assistant
Police Records Specialist
Clerk
Police Lieutenants (2)
Police Sergeants (4)
Police Officers (17)
Police Detectives (3)
FIRE
(Contracted)
Communications Supervisor
Communications Operators (5)
Animal Control Officers (2)
School Crossing Guards (3)*
10
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
PUBLIC WORKS
DEPARTMENT
Public Works Director
Assistant Public Works Director
Adminisrative Assistant
Public Works Inspector
Dispatcher
WATER
L
ATLANTIC BEACH
Superintendent
Collection/Distribution Supervisor
.Collection/Distribution Operators (3)
Cross Connect Admin/GIS Tech (.5)
BUCCANEER
Division Director (.5)
Plant Operator
Collection/Distribution Operators (1.5)
Cross Connect Admin/GIS Tech (.5)
SEWER
ATLANTIC BEACH
^Division Director
Plant Operators (5)
`Heavy Equipment Operator
Plant Operators (2) •
Lab Technician •
BUCCANEER
SANITATION
(Contracted)
LHeavy Equipment Operator (.1)
• Part-time
STREETS and
STORM WATER
MAINTENANCE
Division Director
Crew Chief
....General Maintenance Workers (6)
Heavy Equipment Operator (.9)
Mechanic
`Division Director (.5)
Plant Operators (2)
^ Collection/Distribution Operators (1.5)
Heavy Equipment Operator
1
FLEET
MAINTENANCE
(Contracted)
11
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
FINANCE
DEPARTMENT
Finance Director
Deputy Finance Director
Utility Billing Supervisor
Customer Service Supervisor
Customer Service Representatives (2)
—
Meter Readers (2)
Accountant
Accounting Clerks (2)
Purchasing Agent
Computer Operator
12
GENERAL FUND
The General Fund is used to account for the resources devoted to financing the general services that
a City performs for its citizens, such as police, fire, building and zoning, maintenance of streets and
roads, and other services. Property taxes, half cent sales tax, utility taxes, fees, fines and other
sources of revenue used to finance the fundamental operations of the City are included in the General
Fund. The General Fund is also charged with all costs of operating the government for which a
separate fund has not been established.
The financial resources of the General Fund are expended for current operations. Debt service and
large capital projects are recorded in the Debt Service Fund and Capital Projects Fund, respectively.
The City's objective is to maintain a cash reserve in the General Fund which would fund three (3)
months of operations, in the event of an emergency or natural disaster. A large portion of the ca,sh
balance carried forward represents this reserve.
The City uses an encumbrance accounting system. Once an item is encumbered, funds are
considered obligated and unavailable for expenditures. Encumbered items are carried over to the
ensuing fiscal year, but are not reported as expenditures. They are recorded as reservations of fund
balance for the subsequent fiscal year. All unencumbered expenditures lapse at the end of the fiscal
year and must be rebudgeted in the subsequent fiscal year.
13
School Board
45.8%
City of Atlantic Beach
Office of the Property Appraiser Final 2000 Millages
Where Your Tax Dollar Goes
Duval County
36.0%
Atlantic Beach
15.7%
Inland Navigation
0.2%
Water Management
2.3%
14
District
Office of the Property Appraiser
Duval County Florida
Summary of 2000 Actual Millages
Urban Duval Water Florida 2000
Service Scholl County Management Inland Final
District Board Government District Navigation Villages
Town of Baldwin
Atlantic Beach
Duval County (exd.Beaches and Baldwin)
Neptune Beach
Old City of Jacksonville
Jacksonville Beach
25
20
15
10
19.0526
Baldwin
20.2247
2.0000 9.2580 7.2816 0.4720 0.0410 19.0526
3.1721 9.2580 7.2816 0.4720 0.0410 20.2247
0.0000 9.2580 10.5723 0.4720 0.0410 20.3433
2.7421 9.2580 7.2816 0.4720 0.0410 19.7947
0.0000 9.2580 10.5723 0.4720 0.0410 20.3433
3.9071 9.2580 8.1316 0.4720 0.0410 21.8097
2000 Actual Millages
20.3433 19.7947 20.3433
21.8097
Atlantic Beach Duval County Neptune Beach Old City Jacksonville Jacksonville Beach
3.1721
2000 Actual Millages for Beaches
Atlantic Beach
2.7421
3.9017
Neptune Beach Jacksonville Beach
15
5
4
City of Atlantic Beach
Twelve Year Operating Millage Comparison
1989 to 2000
Year
2000
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
Atlantic
Beach
3.1721
3.1721
3.1721
2.9221
2.9221
2.9221
3.7721
3.1721
2.6624
2.6624
2.6624
2.5901
Jacksonville Neptune
Beach Beach
3.9071 2.7421
3.9071 3.1021
3.9071 3.1458
3.9071 3.4194
3.9071 3.5393
3.9071 3.6862
3.9071 3.7398
3.3961 3.9900
3.4014 4.2061
3.4014 4.2346
3.5760 4.5000
3.5981 3.8013
1989
1990
1991
1992
1993
1994
1995
1996
1997
■ Atlantic Beach ■ Jax Beach ■ Neptune Beach
1998
1999
16
Licenses and Permits
333,
City Commission
0.7%
General Fund Revenues
Taxes
49.8%
Intergovernmental Revenues
307
General Fund Expenditures
Poke
37.5%
Fines and Forfeitures
,3.
Interfund Transfers
93
Miscellaneous Revenues
34,
Charges for Services
18
Code Enforcement
1.0%
Building
4 4%
Planning and Zoning
16%
City Clerk
2.8%
Legal Council
1.1%
General Government
Fire 9
140%
Streets and Roads
10696
Beautification
Parks and Recreation
154e:
17
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
GENERAL FUND
CASH CARRY FORWARD
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
2,925,177 3,574,330 4,009,332 4,221,490 212,158
REVENUES
Taxes 2,636,885 2,867,974 2,989,162 3,193,267 204,105
Licenses and Permits 198,261 215,920 225,100 215,023 (10,077)
Intergovernmental Revenues 1,811,267 1,796,522 1,955,440 1,976,291 20,851
Charges for Services 106,836 106,037 110,707 114,721 4,014
Fines and Forfeitures 83,076 121,742 109,000 113,716 4,716
Miscellaneous Revenues 288,790 249,019 267,670 220,500 (47,170)
Interfund Transfers 645,192 600,000 624,740 600,000 (24,740)
Debt Proceeds
TOTAL REVENUES 5,770,307 5,957,214 6,281,819 6,433,518 151,699
OTHER FINANCING SOURCES 38,082 85,154
TOTAL RESOURCES 8,733,566 9,616,698 10,291,151 10,655,008 363,857
EXPENDITURES
City Commission 31,270 23,036 22,839 46,252 23,413
Legal Council 75,144 68,106 56,058 73,870 17,812
City Clerk 141,837 153,632 173,495 181,530 8,035
Planning and Zoning 85,356 92,093 100,509 102,521 2,012
129,791 132,807 165,016 281,517 116,501
Code Enforcement Building 73,262 101,322 60,930 62,924 1,994
Co
Police 1,952,071 2,036,558 2,367,398 2,423,637 56,239
Fire 1,122,717 1,101,717 938,466 902,448 (36,018)
Streets and Roads 604,119 804,526 1,007,907 685,880 (322,027)
Beautification 90,610 54,388 70,651 74,007 3,356
Parks and Recreation 245,069 308,858 419,881 996,149 576,268
General Government 607,990 730,323 686,511 631,976 (54,535)
TOTAL EXPENDITURES 5,159,236 5,607,366 6,069,661 6,462,711 393,050
OTHER FINANCING USES
CASH RESERVES 3,574,330 4,009,332 4,221,490 _ 4,192,297 (29,193)
TOTAL EXPENDITURES AND
CASH RESERVES 8,733,566 9 616,698 10,291,151 10,655,008 363,857
RESOURCE ALLOCATION:
Personal Services 3,195,216 3,076,981 2,901,510 3,231,809 330,299
Operating Expenses 1,336,948 1,721,808 2,272,116 2,383,606 111,490
Capital Outlay 163,350 317,868 496,224 662,127 165,903
Debt Service
Transfers 463,722 490,709 399,811 185,169 (214,642)
TOTAL 5,159,236 5,607,366 6,069,661 6,462,711 393,050
1�
CITY OF ATLANTIC BEACH
SUMMARY OF REVENUES
GENERAL FUND
TAXES & FRANCHISE FEES
Real Estate Tax - Current
Real Estate Tax - Prior Year
Subtotal Ad Valorem Taxes
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
1,519,645 1,757,357 1,842,450 2,045,169 202,719
5,414 1,175 1,200 1,500 300
1,525,059 1,758,532 1,843,650 2,046,669 203,019
Local Altemative Fuel / Decal 540
Subtotal Sales and Use Tax 540
Electric Franchise Fee 501,116 497,701 505,000 518,103 13,103
Telecommunications Franchise 15,073 16,240 16,000 16,000
Gas Franchise
C.A.T.V. Franchise 62,127 63,898 65,000 67,451 2,451
Subtotal Franchise Fees 578,316 577,839 586,000 601,554 15,554
Electric Utility Public Service Tax 331,985 329,468 325,000 334,899 9,899
Telecommunications Tax 153,314 175,524 193,312 185,611 (7,701)
Gas Tax 40,694 21,827 36,000 19,788 (16,212)
Fuel Oil Tax 277 127 200 200
Subtotal Utility Service Taxes 526,270 526,946 554,512 540,498 (14,014)
Penalty and Interest on Taxes 6,700 4,657 5,000 4,546 (454)
Subtotal Other Taxes 6,700 4,657 5,000 4,546 (454)
TOTAL TAXES & FRANCHISE FEES 2,636,885 2,867,974 2,989,162 3,193,267 204,105
LICENSES AND PERMITS
City Occupational Licenses 69,023 78,002 78,000 78,000
Building Permits 122,633 128,754 140,000 128,208 (11,792)
City Pet Licenses 3,090 3,504 3,000 3,044 44
Other 3,515 5,660 4,100 5,771 1,671
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES
198,261 215,920 225,100 215,023 (10,077)
Firefighter Supplemental 4,963 1,901
Grants 10,551 29,512 26,178 (26,178)
Inland Navigation / FCT Grant 18,763
Subtotal State Grants 15,514 50,176 26,178 (26,178)
2 Cent Cigarette Tax 23,654 22,086 20,557 (20,557)
State Revenue Sharing 276,894 261,744 237,681 291,674 53,993
Mobile Home Licenses 4,540 3,408 3,200 3,229 29
Alcoholic Beverage Licenses 8,430 8,019 7,500 8,100 600
Half Cent Sales Tax 1,058,356 1,132,080 1,225,131 1,314,668 89,537
Motor Fuel Tax Rebate 6,041 2,976 2,700 1,692 (1,008)
Duval County & Port Auth. Contribution 100,000 (100,000)
Neptune Beach Contribution Median Maint. 23,500 23,500
County Occupational Licenses 28,012 21,111 20,000 20,830 830
Duval County Shared Revenues 389,826 294,922 312,493 312,598 105
Subtotal State Shared Revenue 1,795,753 1,746,346 1,929,262 1,976,291 47,029
TOTAL INTERGOVERNMENTAL 1,811,267 1,796,522 1,955,440 1,976,291 20,851
19
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CHARGES FOR SERVICES
Radon Gas Fee 63 76 150 75 (75)
Subtotal General Government 63 76 150 75 (75)
911 Interlocal Agreement 62,655
Public Safety 5,003
C.P.R. Registration Fees
Subtotal Public Safety 67,658
58,862 60,000
61,822 1,822
6,368 10,257 10,100 (157)
65,230 70,257
71,922 1,665
Dept of Transportation Agreement 38,000 39,000 39,000 41,716 2,716
Parking Permits
Subtotal Transportation 38,000 39,000 39,000 41,716 2,716
Animal Control Fees 1,115
Subtotal Human Services 1,115
1,731 1,300
1,731 1,300
1,008 (292)
1,008 (292)
TOTAL CHARGES FOR SERVICE 106,836 106,037 110,707 114,721 4,014
FINES AND FORFEITURES
Fines and Forfeitures 70,734 103,983 102,700 105,716 3,016
Parking Tickets 3,158 3,146 4,100 3,500 (600)
Subtotal Court Cases 73,892 107,129 106,800 109,216 2,416
Violations of Ordinances 9,184 14,613 2,200 4,500 2,300
Subtotal Violations of Ord. 9,184 14,613 2,200 4,500 2,300
TOTAL FINES & FORFEITS 83,076 121,742 109,000 113,716 4,716
MISCELLANEOUS REVENUES
Interest Eamings 197,057 205,556 200,000 190,000 (10,000)
Rents and Royalties
Special Assesments 515
Impact Fees - ( Marsh Oaks) 11,010 17,205 9,000 10,000 1,000
Property Loss Reimbursement 16,419 888 12,000 3,000 (9,000)
Property Surplus Sales 25,131 4,990 35,000 4,000 (31,000)
Contributions / Donations 17,973 8,040 1,155 8,500 7,345
Other 21,200 11,825 10,515 5,000 (5,515)
TOTAL MISCELLANEOUS REV.
INTERFUND TRANSFERS
288,790 249,019 267,670
220,500 (47,170)
Transfer from Water Fund 219,096 200,000 200,000 140,000 (60,000)
Transfer from Sewer Fund 219,096 200,000 200,000 260,000 60,000
Transfer from Sanitation 200,000 200,000 200,000 200,000
Transfer from Convention Dev. Tax 4,000
Transfer from Police Trust Fund 3,000
Transfer from Paving Improvement Fund
Transfer from Gas Tax Fund
City Provided Utilities 24,740 (24,740)
TOTAL INTERFUND TRANSFER 645,192 600,000 624,740 600,000 (24,740)
DEBT PROCEEDS
Loan Proceeds
TOTAL DEBT PROCEEDS
GRAND TOTAL
5,770,307 5,957,214 6,281,819 6,433,518 151,699
20
CITY OF ATLANTIC BEACH
SUMMARY OF EXPENDITURES
GENERAL FUND
CITY ADMINISTRATION
CITY COMMISSION
LEGAL COUNSEL
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
15,089 23,036 22,839 46,252 23,413
75,144 68,106 56,058 73,870 17,812
TOTAL 90,233 91,142 78,897 120,122 41,225
PLANNING AND DEVELOPMENT
PLANNING AND ZONING 85,356 92,093 100,509 102,521 2,012
CODE ENFORCEMENT 73,262 101,322 60,930 62,924 1,994
BUILDING 129,791 132,807 165,016 281,517 116,501
TOTAL 288,409 326,222 326,455 446,962 120,507
CITY CLERK
CITY CLERK 141,837 153,632 173,495 181,530 8,035
GENERAL GOVERNMENT
NON -DEPARTMENTAL 607,990
730,323 686,511
631,976 (54,535)
POLICE
ADMINISTRATION 492,479 532,456 639,170 605,822 (33,348)
PATROL 1,048,196 1,084,981 1,246,513 1,310,932 64,419
DETECTIVE 127,265 144,936 183,406 197,577 14,171
DISPATCH 207,944 200,682 217,777 216,643 (1,134)
ANIMAL CONTROL 67,159 64,122 70,754 82,525 11,771
SCHOOL GUARDS 9,028 9,381 9,778 10,138 360
TOTAL 1,952,071 2,036,558 2,367,398 2,423,637 56,239
FIRE
ADMINISTRATION 199,208 338,985 747,690 763,741 16,051
CONTROL 746,630 487,521 57,052 (57,052)
PREVENTION 71,534 51,727
LIFEGUARDS 105,345 223,484 133,724 138,707 4,983
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,018)
STREETS AND ROADS
STREETS AND ROADS
BEAUTIFICATION
BEAUTIFICATION
604,119 804,526 1,007,907 685,880 (322,027)
90,610 54,388 70,651 74,007 3,356
PARKS AND RECREATION
ADMINISTRATION 81,414 97,947 113,693 134,344 20,651
PARK MAINTENANCE 128,261 170,261 241,391 799,762 558,371
ACTIVITIES 35,394 40,650 64,797 62,043 (2,754)
TOTAL 245,069 308,858 419,881 996,149 576,268
TOTAL EXPENDITURES 5,143,055 5,607,366 6,069,661 6,462,711 393,050
21
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SPECIAL REVENUE FUNDS
CASH CARRY FORWARD
REVENUES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
643,601 1,126,774 1,385,460 1,411,030 25,570
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Convention Dev. Tax Fund 67,893 66,998 64,100 65,119 1,019
Local Option Gas Tax 477,632 512,460 542,190 548,159 5,969
Police Grant Funds 9,961 52,308 67,200 20,000 (47,200)
Tree Protection Fund 21,478 825 4,392 5,000 608
Mayport Improvement Fund 10,000
Jax Community Foundation 3,650 (3,650)
TOTAL REVENUES 739,748 716,562 821,652 790,178 (31,474)
OTHER FINANCING SOURCES 10,000 8,426
TOTAL RESOURCES 1,393,349 1,851,762 2,207,112 2,201,208 (5,904)
EXPENDITURES
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Convention Dev. Tax Fund 21,000 65,626 159,808 15,000 (144,808)
Local Option Gas Tax 85,227 237,417 392,469 1,651,959 1,259,490
Police Grant Funds 97 51,503 76,194 20,000 (56,194)
Tree Protection Fund 3,740 22,955 19,215
Mayport Improvement Fund 6,367 3,634
Jax Community Foundation 3,650 (3,650)
TOTAL EXPENDITURES 265,475 442,151 775,981 1,861,814 1,085,833
OTHER FINANCING USES 1,100 24,151 20,101 (20,101)
CASH RESERVES 1,126,774 1,385,460 1,411,030 339,394 (1,071,636)
TOTAL EXPENDITURES AND
CASH RESERVES 1,393,349 1,851,762 2,207,112 2,201,208 (5,904)
RESOURCE ALLOCATION:
Personal Services 18,062 20,638 30,687 42,264 11,577
Operating Expenses 105,144 248,211 79,523 92,591 13,068
Capital Outlay 53,042 101,134 421,310 1,655,000 1,233,690
Debt Service
Transfers 89,227 72,168 244,461 71,959 (172,502)
TOTAL 265,475 442,151 775,981 1,861,814 1,085,833
22
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ENTERPRISE FUNDS
CASH CARRY FORWARD
REVENUES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
17,391,241 17,485,186 16,665,425 12,338,910 (4,326,515)
Water Utility 2,299,960 2,274,465 2,223,747 2,400,284 176,537
Sewer Utility 3,528,754 3,473,615 3,523,939 4,469,851 945,912
Sanitation 1,102,172 1,129,568 1,198,867 1,203,444 4,577
Storm Water Utility 511,577 983,545 298,785 837,450 538,665
Utility Bond Construction 486,883 475,982 400,000 300,000 (100,000)
TOTAL REVENUES 7,929,346 8,337,175 7,645,338 9,211,029 1,565,691
OTHER FINANCING SOURCES 314,266 416,051
TOTAL RESOURCES 25,634,853 26,238,412 24,310,763 21,549,939 (2,760,824)
EXPENDITURES
Water Utility 2,122,766 2,449,978 3,169,913 2,128,649 (1,041,264)
Sewer Utility 3,102,412 3,645,613 5,784,120 3,915,048 (1,869,072)
Sanitation 1,072,640 1,056,769 1,093,488 1,215,576 122,088
Storm Water Utility 391,746 559,393 597,335 1,274,520 677,185
Utility Bond Construction 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
TOTAL EXPENDITURES 7,691,867 9,339,176 11,971,853 15,150,874 3,179,021
OTHER FINANCING USES 457,800 233,811
CASH RESERVES 17,485,186 16,665,425 12,338,910 6,399,065 (5,939,845)
TOTAL EXPENDITURES AND
CASH RESERVES 25,634,853 26,238,412 24,310,763 21,549,939 (2,760,824)
RESOURCE ALLOCATION:
Personal Services 958,346 975,469 973,625 1,107,628 134,003
Operating Expenses 3,064,643 3,350,852 3,435,375 3,937,041 501,666
Capital Outlay 1,262,598 2,369,118 5,208,585 7,824,316 2,615,731
Debt Service 1,283,019 1,350,625 1,699,760 1,681,889 (17,871)
Transfers 1,123,261 1,293,112 654,508 600,000 (54,508)
TOTAL 7,691,867 9,339,176 11,971,853 15,150,874 3,179,021
23
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
INTERNAL SERVICE FUNDS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD
REVENUES
5,708 44,845
30,389 (14,456)
City Manager 201,630 155,567 223,879 224,106 227
Finance and Accounting 602,732 671,615 712,671 743,577 30,906
Public Works Administration 284,828 300,573 348,071 395,298 47,227
Fleet Maintenance 253,796 221,389 215,607 245,036 29,429
Human Resources 102,946 115,323 120,710 150,391 29,681
TOTAL REVENUES 1,445,932 1,464,467 1,620,938 1,758,408 137,470
OTHER FINANCING SOURCES 12,249 95,062 3,832
TOTAL RESOURCES 1,458,181 1,565,237 1,669,615 1,788,797 119,182
EXPENDITURES
City Manager 203,176 151,269 223,879 224,106 227
Finance and Accounting 605,159 722,830 712,671 743,577 30,906
Public Works Administration 283,799 306,929 348,071 395,298 47,227
Fleet Maintenance 245,036 221,389 215,607 245,036 29,429
Human Resources 107,166 115,612 120,710 150,391 29,681
TOTAL EXPENDITURES 1,444,336 1,518,029 1,620,938 1,758,408 137,470
OTHER FINANCING USES 8,137 2,363 18,288
CASH RESERVES 5,708 44,845 30,389 30,389
TOTAL EXPENDITURES AND
CASH RESERVES 1,458,181 1,565,237 1,669,615 1,788,797 119,182
RESOURCE ALLOCATION:
Personal Services 946,182 927,268 1,041,733 1,174,973 133,240
Operating Expenses 466,400 471,370 539,014 559,645 20,631
Capital Outlay 12,996 119,391 40,191 23,790 (16,401)
Debt Service 18,758
Transfers
TOTAL
1,444,336 1,518,029 1,620,938 1,758,408 137,470
24
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
TRUST AND AGENCY FUNDS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 8,134,111
REVENUES
9,071,870 10,109,149
9,007,579 (1,101,570)
Pension 1,384,736 1,447,087 927,076 803,678 (123,398)
Police Trust Fund 52,785 139,049 30,339 31,500 1,161
First Night Special Event Fund 20,102 47,816 41,000 50,000 9,000
Earth Fest Special Event Fund 590
TOTAL REVENUES 1,458,213 1,633,952 998,415 885,178 (113,237)
OTHER FINANCING SOURCES 6,345
TOTAL RESOURCES 9,592,324 10,712,167 11,107,564 9,892,757 (1,214,807)
EXPENDITURES
Pension 483,461 525,144 2,027,533 439,377 (1,588,156)
Police Trust Fund 30,061 52,263 30,730 35,000 4,270
First Night Special Event Fund 5,147 25,501 41,722 57,205 15,483
Earth Fest Special Event Fund 480 110
TOTAL EXPENDITURES 519,149 603,018 2,099,985 531,582 (1,568,403)
OTHER FINANCING USES 1,305
CASH RESERVES 9,071,870 10,109,149 9,007,579 9,361,175 353,596
TOTAL EXPENDITURES AND
CASH RESERVES 9,592,324 10,712,167 11,107,564 9,892,757 (1,214,807)
RESOURCE ALLOCATION:
Personal Services 385,380 416,927 386,311 349,928 (36,383)
Operating Expenses 120,769 164,890 1,706,544 176,654 (1,529,890)
Capital Outlay 6,031 1,005 (1,005)
Debt Service
Transfers 13,000 15,170 6,125 5,000 (1,125)
TOTAL 519,149 603,018 2,099,985 531,582 (1,568,403)
25
26
Governing Body
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 31,270 23,036 22,839 46,252 23,413
Total Revenues 31,270 23,036 22,839 46,252 23,413
Expenditures:
City Commission
Total Expenses
Resource Allocation
31,270 23,036 22,839 46,252 23,413
31,270 23,036 22,839 46,252 23,413
Personal Services 16,312 16,312 16,206 36,732 20,526
Operating Expenses 14,958 6,724 6,633 9,520 2,887
Capital Outlay
Debt Service
Transfers
Total Expenses
31,270 23,036 22,839 46,252 23,413
Summary of Authorized Positions
1999-2000 2000-2001
City Commission
Mayor 1 1
Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Cultural Arts Advisory Board
Recreation Advisory Board
Tree Conservation Board
Pension Board of Trustees
27
City Commission
Code: 001-1001-511
Purpose:
The City Commission is the legislative and policy making body of the City. The City Commission
members are comprised of an elected Mayor, who serves two-year terms, and four Commissioners,
who serve four-year terms. The Commission is responsible for appointing the City Manager, City
Clerk, and City Attorney, and various boards and committees.
Mission Statement:
It is the intention of the City Commission to ensure that the future direction of the City maintains
and improves the residential quality of life now enjoyed by residents.
Issues, Trends, Highlights:
In order to ensure that such a mission is carried out, the City Commission holds annual goal
setting sessions and solicits input from City Boards, City Staff, and citizens for Commission
consideration.
• Mayor and City Commissioner salaries were increased from $5,000 to $10,000 and from
$2,500 to $6,000 respectively.
28
i}:•iT.:S:•Y�idS•DIM1.••'•••••:iii:�ii' Y�YYi'i:fii:r i�>iYi��:�ti•�?':?•' .'•�: is
::y:?::;}: • � ):}:' i:l�ty�y: y: :. f:���, },''.;y,iii:}}.'{:. is
.....: . ...
:.....�
..........;
....:::...:...............; .............::.:.. �:..; :::•::? : {;::::••}•. �:.:; y :::::. : •:. ,.::. ...: ?v::. .,. {::: :i'+:::::::::.?•: •;:. }:;GiiiiR>:::;:i::u } .:it;:::? :•i ii::i:i�:^: ii::i'�+ri:j%:;i; i{>? :::j:jiiii:iiiii__�1ii.+
Activity
Est. FY -00
FY -99
City Council Meetings and Workshops
40
52
28
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY COMMISSION
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
15,089 15,089 15,000 34,000 19,000
15,089 15,089 15,000 34,000 19,000
1,154 1,155 1,148 2,601 1,453
69 68
1,223 1,223
16,312
58 131 73
1,206
16,312 16,206
2,732 1,526
36,732 20,526
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 70
Travel and Per Diem 4,294 81 500 500
Communication
Postage 27 33 100 67
Utilities
Rentals, Leases 30
Insurance
Repairs, Maintenance 540 185
Printing, Publishing 1,707 205 750 750
Advertising, Promotion
Other Current Charges 1,975 53 500 500
Office Supplies 51 500 500
Operating Supplies 1,375 965 350 500 150
Books, Training, Memberships 5,010 5,114 5,000 6,670 1,670
Internal Service Charges
Total Operating Expenses 14,958 6,724 6,633 9,520 2,887
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 31,270 23,036 22,839 46,252 23,413
29
30
City Administration
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 216,981 221,738 229,553 255,400 25,847
Internal Service Charges 915,501 876,656 1,045,321 1,118,074 72,753
Other Revenues 113,055 11,939 (11,939)
Total Revenues 1,132,482 1,211,449 1,286,813 1,373,474 86,661
Expenditures:
City Clerk 141,837 153,632 173,495 181,530 8,035
City Manager 203,176 151,269 223,879 224,106 227
Finance and Accounting 605,159 722,830 712,671 743,577 30,906
Human Resources 107,166 115,612 120,710 150,391 29,681
Legal Counsel 75,144 68,106 56,058 73,870 17,812
Total Expenses 1,132,482 1,211,449 1,286,813 1,373,474 86,661
Resource Allocation
Personal Services 829,612 823,918 894,169 1,006,206 112,037
Operating Expenses 273,470 271,990 356,820 342,183 (14,637)
Capital Outlay 10,642 115,541 35,824 25,085 (10,739)
Debt Service 18,758
Transfers
Total Expenses 1,132,482 1,211,449 1,286,813 1,373,474 86,661
Summary of Authorized Positions
1999-2000 2000-2001
City Clerk
City Clerk 1 1
Secretary \ Records Manager 1 1
Secretary 1 1
3
City Manager
City Manager 1 1
Administrative Assistant 1 1
Receptionist 1 1
Receptionist - (Part Time) 1
4 3
Finance and Accounting
Finance Director 1 1
Deputy Finance Director 1 1
Accountant 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Accounting Clerk 1 1
Accounts Payable Clerk 1 1
Customer Service Supervisor 1 1
Customer Service Cashier 2 2
Meter Reader 2
Network Administrator 1
Computer Operator 1
Purchasing Clerk 1
11 13
Human Resources
Human Resources Director 1 1
Personnel Coordinator 1 1
2 2
Legal Counsel
City Attorney 1 1
21 22
31
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
Administrative functions of the City
Commission
Secretary to the Code Enforcement
Board
Maintaining records for Code
Enforcement Liens and Water and
Sewer Assessment accounts
Key Objectives:
Research more cost effective/labor
saving methods of imaging the City's
permanent records
Continue purging/destruction of
obsolete document
Issues, Trends and Highlights:
Destroyed/shredded approximately
200 cubic feet of documents which
had met State of Florida retention
requirements
.
.
•
Custodian of official City records,
coordinating records management in
accordance with state guidelines
Processing and issuing Occupational
Licenses
Conducting Municipal Elections
Provide the most efficient records
research and retrieval system possible
Ensure that all businesses in Atlantic
Beach are properly licensed
Upgraded indexing of actions of the
City Commission for a higher level
of efficiency in research
Workload Data:
Activity
Est. FY -00
1999
1998
Meetings Attended
43
56
52
Lien Letters Prepared
507
642
691
Occupational Licenses
Issued (New)
194
190
189
Occupational Licenses
Renewed
738
700
715
32
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY CLERK
ACTUAL
1997-98
PERSONAL SERVICES:
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
WAGES
Salaries and Wages 74,358 82,269 85,468 88,864 3,396
Overtime 738 566 1,000 1,000
Special Pay 4,901 10,457 5,520 5,480 (40)
SUB -TOTAL 79,997 93,292 91,988 95,344 3,356
BENEFITS
FICA 6,107 7,117 " 7,037 7,294 257
Pension 7,056 10,822 9,916 10,146 230
Health Insurance 4,503 6,093 6,922 9,374 2,452
Worker & Unemploy Comp 247 284 346 360 14
SUB -TOTAL 17,913
Total WAGES
and BENEFITS 97,910
24,316 24,221 27,174 2,953
117,608 116,209
122,518 6,309
OPERATING EXPENSES:
Professional Services 6,299
Accounting, Auditing
Contractual Services 7,197 1,110 6,788 1,500 (5,288)
Travel and Per Diem 7 23 100 100
Communication 1,491 1,297 1,700 1,700
Postage 1,671 3,307 3,500 4,000 500
Utilities
Rentals, Leases 180 180 (180)
Insurance
Repairs, Maintenance 5,367 6,567 8,000 5,447 (2,553)
Printing, Publishing 6,023 4,222 11,000 14,460 3,460
Advertising, Promotion
Other Current Charges 11 23 500 100 (400)
Office Supplies 1,115 929 1,000 1,000
Operating Supplies 2,968 2,799 2,000 2,500 500
Books, Sub, Memberships 981 2,288 5,000 8,705 3,705
Internal Service Charges 10,617 9,789 14,844 16,205 1,361
Total Operating Expenses 43,927 32,354 54,612 55,717 1,105
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 3,670 2,674 3,295 621
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 141,837
3,670 2,674
153,632 173,495
3,295 621
181,530 8,035
33
City Manager
Code: 510-1002-512
Purpose:
To assist the City Commission in developing alternative policy and program proposals in the establishment of long range
goals and objectives of the City. To provide administrative guidance to management staff in implementing policies and
programs and establish a leadership role in the community.
Key Objectives:
•
•
Continuing to improve the processing of and
response to citizen questions or complaints in
an efficient and timely manner
Carry out the goals of the Commission so that
Staff and the Commission can address the
needs and concerns of the community in
concert
4. Prepare and implement a long-range financial
plan
Issues, Trends, Highlights
•
Continuously examine and monitor City
departments to ensure that the City is operating
in an effective and productive manner
Provide the Commission with adequate,
pertinent information to allow them to make
prudent decisions
5. Continue to achieve clarity when
communicating with the public regarding the
budget process
• Successfully negotiated a contract with the City of Jacksonville for providing Fire Services in Atlantic Beach
• Successfully implemented information management systems upgrades to the City AS/400 computer system
and local area networks, while assuring Y2K compliance
• Continuing the development of major parks, including the Tresca property, Pine Island, and the Centex
property on Dutton Road, to provide environmental preserves for the public to protect and enjoy
• Continuing upgrades in water and sanitary sewer systems to replace deteriorating lines, and to raise the level
of service provided in various neighborhoods
Continuing development and implementation of a storm water system, to provide better drainage to the
City in an environmentally appropriate storm water management system
34
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
CITY MANAGER
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 130,769 78,793
Overtime
Special Pay 4,490 3,281
SUB -TOTAL 135,259 82,074
139,500 142,750 3,250
100 500 400
3,600 8,360 4,760
143,200
151,610 8,410
BENEFITS
FICA 9,616 5,501 11,000 10,084 (916)
Pension 17,909 10,932 15,200 14,348 (852)
Health Insurance 12,679 7,022 12,500 16,852 4,352
Worker & Unemploy Comp 422 289 600 581 (19)
SUB -TOTAL 40,626
Total WAGES
and BENEFITS
175,885
23,744 39,300
105,818 182,500
41,865 2,565
193,475 10,975
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 696 18,261 1,000 1,000
Travel and Per Diem 939 191 300 400 100
Communication 1,764 1,335 1,600 1,300 (300)
Postage 45 86 100 100
Utilities
Rentals, Leases
Insurance 958 441 400 (400)
Repairs, Maintenance 297 2,620 3,500 400 (3,100)
Printing, Publishing 160 280 800 700 (100)
Advertising, Promotion
Other Current Charges 5,012 9,000 500 (8,500)
Office Supplies 1,292 1,397 2,500 2,500
Operating Supplies 2,190 1,207 2,300 2,300
Books, Training, Memberships 1,865 1,726 5,000 5,700 700
Internal Service Charges 13,206 11,528 14,879 15,731 852
Total Operating Expenses 23,412 44,084 41,379 30,631 (10,748)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 3,879 1,367
Construction in Progress
Total Capital Outlay 3,879 1,367
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 203,176 151,269 223,879 224,106 227
35
Finance
Code: 520-1003-513
Purpose:
This department is responsible for the administration of all financial affairs of the City, including: investments, budget
preparation, annual financial report generation, payroll tax reporting, regulatory and management reporting, grant and
pension financial reporting, utility billing, purchasing, vendor payables, and data processing.
Key Objectives:
•
Improve procedures for all critical duties with
enough documentation to allow employees new
to the job to follow a guide and complete
routine, assigned tasks
To develop, create and get approval on a new
Long Range Financial Plan as directed by the
City Commission during the recent Strategic
Planning Session.
Receive unqualified audit opinion for FY
2000/2001 with no significant management
comments
Issues, Trends, Highlights:
•
•
•
•
•
•
•
•
•
Monitor compliance with FY 1999/2000
Commission -approved Operating Budget and
prepare FY 2000/2001 Annual Operating
Budget for Commission approval in a timely
manner and in an understandable format
Review the current utility ordinance for
revenue adequacy and make
recommendations for an update
Summarize purchasing procedures in a
concise and informative manual for
distribution to all users
Successfully converted all HTE software to new releases to assure Year 2000 (Y2K) compliancy on all HTE
financial applications used by the City
Purchased a new AS/400 main frame computer, upgrading from CISC to RISC technology, significantly
increasing the speed of processing and resulting in increased productivity for users and eliminated overtime costs
required to back-up the system
Networked all personal computers in the Finance Department with the purchase of two new network servers,
providing daily back-up of files, file sharing, and City-wide communications through electronic mail
Prepared year-end books and city prepared schedules to assist in annual audit. Received an unqualified audit.
opinion for FY 1998/99
Prepared FY 1999/2000 Annual Operating Budget for Commission approval
Improved internal reports for budget analysis and continually assisted department heads in monitoring budget
and improving purchasing procedures, such as the revised emergency purchasing procedures
Lost two Green Thumb part-time clerical employee (40 hours/week). This loss was absorbed by existing staff
but keeping up with the workload is difficult for those affected.
• Deleted the custodial position at mid year due to a very high workload for one employee. This function has been
36
proposed again as a contract service.
• Added an additional billing cycle, with approximately 70 accounts per month, to collect City -use water
consumption for system efficiency data, never before tracked.
• Implemented Direct Debit for electronic payment of utility bills
• Tested and created procedures for direct deposit of employees and pension payroll. Implementation is pending
Human Resources Department approval
• Eliminated the Storeroom function due to the availability of vendors shipping next day. No need to maintain
inventory stock.
• Implemented a Septic Tank conversion policy and financing plan.
• Replaced old mailbox with a more secure box including a vault.
•
Performed internal review of all commercial storm water utility accounts resulting in numerous adjustments to
billing and more accurate billing.
• Eliminated the Purchasing Clerk portions by decentralizing the receipt of delivered goods
•
•
•
Created an Accountant position to assist with account analysis and other projects
Included in the budget are funds for database software for better account analysis
Meter reading function and employee moved to finance as part of billing function
• Performed rate analysis for water and sewer utilities and passed two successive 8% rate increases to fund the
rising costs of operations and provide funding for capital improvements.
Workload Data
Measurement
Est. FY -2000
FY -99
FY -98
Utility Bills Generated
88,635
86,150
85,304
Delinquent Notices Generated
22,000
21,488
18,807
Final Bills Processed
2,200
2,136
2,300
Accounts Payable Checks Processed
5,750
5,578
5,961
Purchase Orders Processed
2,900
2,849
2,642
General Ledger Funds Maintained
40
39
32
Debt Instruments Managed
3
3
6
Grants Financially Administered
23
23
9
37
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
FINANCE
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 342,408 362,747 360,000 416,510 56,510
Overtime 11,056 17,683 12,335 10,500 (1,835)
Special Pay 18,891 22,021 18,000 15,880 (2,120)
SUB -TOTAL 372,355 402,451 390,335 442,890 52,555
BENEFITS
FICA 28,441 30,568 29,604 34,418 4,814
Pension 39,258 44,675 44,667 46,559 1,892
Health Insurance 17,556 18,903 21,104 43,060 21,956
Worker & Unemploy Comp 1,175 1,431 1,521 2,852 1,331
SUB -TOTAL 86,430 95,577 96,896 126,889 29,993
Total WAGES
and BENEFITS
458,785 498,028 487,231 569,779 82,548
OPERATING EXPENSES:
Professional Services 10,720 (10,720)
Accounting, Auditing
Contractual Services 6,275 (6,275)
Travel and Per Diem 4,498 142 200 200
Communication 9,753 9,679 14,000 14,995 995
Postage 23,713 23,935 25,694 24,800 (894)
Utilities 700 700
Rentals, Leases
Insurance 1,125 1,125 2,354 2,050 (304)
Repairs, Maintenance 33,562 34,529 75,107 41,265 (33,842)
Printing, Publishing 12,116 9,207 12,000 13,000 1,000
Advertising, Promotion
Other Current Charges 212 137 130 1,258 1,128
Office Supplies 11,161 10,905 10,500 10,500
Operating Supplies 7,537 6,779 5,187 8,880 3,693
Books, Memberships, Training 1,973 5,149 7,300 7,300
Internal Service Charges 15,203 12,711 22,823 27,060 4,237
Total Operating Expenses 120,853 114,298 192,290 152,008 (40,282)
CAPITAL OUTLAY:
Buildings
Other Improvements
Equipment
Computer Equipment 6,763 110,504 33,150 21,790 (11,360)
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
6,763 110,504 33,150
18,320
438
18,758
21,790 (11,360)
DIVISION TOTALS: 605,159 722,830 712,671 743,577 30,906
38
Human Resources
Code: 550-1010-513
Purpose:
The Human Resources Department is responsible for supporting and administering Human Resources, payroll, risk
management, employee benefit programs (health, life, dental, vision, and pre-tax 457 investment), employee worker's
compensation insurance and claims, employer insurance and claims (property, liability, automobile, etc.), union contracts
and negotiations (Public Works and Police), Pension Plans (general employee and Police) and retiree pensions payments.
Key Objectives:
• Update City's Human Resource policies and procedures and establish new policies and procedures where
necessary
Issues, Trends, Highlights:
•
Completed bid process for City's commercial and Workers' Compensation insurance to be effective October
1, 1999.
• Completed termination of City's Fire Pension Plan and transfer of all assets to the City of Jacksonville Police
and Fire Pension Fund.
• Completed Public Works Union contract negotiations for October 1999.
• Completed Police Union contract negotiations for October 1998, 1999 and 2000.
•
Completed changes to City Ordnance to establish separate General Employee and Police Employee Pension
Boards and separate Pension Plans
• Completed and provided employees with an individual retirement benefit statement
• Included within this years budget are funds to: hire a consultant to review retiree benefits, hire a consultant to
conduct a classification and pay study, and to initiate City wide employee training
39
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
HUMAN RESOURCES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 69,341 74,533 77,789 80,904 3,115
Overtime 374 519 995 993 (2)
Special Pay 4,705 1,073 1,000 4,933 3,933
SUB -TOTAL 74,420 76,125 79,784 86,830 7,046
BENEFITS
FICA 5,641 5,715 6,103 6,642 539
Pension 7,968 9,348 9,025 9,237 212
Health Insurance 1,744 3,144 3,954 6,527 2,573
Worker & Unemploy Comp 227 256 305 328 23
SUB -TOTAL 15,580 18,463 19,387 22,734 3,347
Total WAGES
and BENEFITS 90,000 94,588 99,171 109,564 10,393
OPERATING EXPENSES:
Professional Services 2,613 4,225 13,000 13,000
Accounting, Auditing
Contractual Services 3,567 3,364 2,563 1,923 (640)
Travel and Per Diem 1,734 100 250 150
Communication 612 622 700 700
Postage 41 89 200 200
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 2,100 2,205 2,780 2,860 80
Printing, Publishing 3,871 971 1,360 2,000 640
Advertising, Promotion
Other Current Charges 437
Office Supplies 964 814 870 870
Operating Supplies 950 215 245 215 (30)
Books, Training and Memberships 277 600 3,879 9,409 5,530
Internal Service Charges 7,919 8,842 9,400 558
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
Total Transfers
17,166 21,024
21,539
40,827 19,288
DIVISION TOTALS: 107,166 115,612 120,710 150,391 29,681
40
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance interpretation, legal
opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for the
municipality and all of its officers in matters relating to their official duties. The attorney
prepares contracts, bonds, and other instruments in which the City is concerned and endorses
on each his approval of the form and correctness thereof. When required to do so by the City
Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and
proceedings in which the City is a party. The attorney furnishes the City Commissioners,
City Manager or department heads of the City an opinion on any question of law relating to
their respective powers and duties.
Issues, Trends and Highlights:
Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continues to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
41
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
LEGAL COUNSEL
ACTUAL
1997-98
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance 7,032
Worker & Unemploy Comp
SUB -TOTAL 7,032
Total WAGES
and BENEFITS 7,032
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
7,876 9,058
7,876 9,058
7,876 9,058
10,870 1,812
10,870 1,812
10,870 1,812
OPERATING EXPENSES:
Professional Services 68,112 59,109 46,500 62,000 15,500
Accounting, Auditing
Contractual Services
Travel and Per Diem
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Training and Memberships 1,121 500 1,000
Internal Service Charges
Total Operating Expenses 68,112 60,230 47,000 63,000 16,000
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 75,144
68,106 56,058
73,870 17,812
42
General Government
Combined Summary of Revenues and Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 698,600 784,711 757,162 705,983 (51,179)
Convention Development Tax 67,893 66,998 64,100 65,119 1,019
Debt Service 379,592 1,071,344 227,497 221,251 (6,246)
Capital Project Fund 735,228 400,137 643,643 206,000 (437,643)
Total Revenues
1,881,313 2,323,190 1,692,402 1,198,353 (494,049)
Expenditures:
General Govemment 607,990 730,323 686,511 631,976 (54,535)
Beautification 90,610 54,388 70,651 74,007 3,356
Convention Development Tax 21,000 65,626 159,808 15,000 (144,808)
Debt Service 377,680 996,007 232,592 220,251 (12,341)
Capital Projects 644,355 539,130 664,542 525,000 (139,542)
Total Expenses 1,741,635 2,385,474 1,814,104 1,466,234 (347,870)
Resource Allocation
Personal Services 29,614 30,960 34,887 22,754 (12,133)
Operating Expenses 206,863 272,731 191,218 240,278 49,060
Capital Outlay 659,756 595,067 796,788 797,782 994
Debt Service 377,680 996,007 232,592 220,251 (12,341)
Transfers 467,722 490,709 558,619 185,169 (373,450)
Total Expenses
Beautification
1,741,635 2,385,474 1,814,104 1,466,234 (347,870)
Summary of Authorized Positions
Beautification Coordinator ( Part Time )
Landscape Gardener
1999-2000 2000-2001
1
1
1
43
General Government Non -Departmental
Code: 001-1009-519
Purpose:
This department is responsible for the non -departmental expenses of operating City Hall. These
include the building maintenance expenses of the City Hall Complex, such as carpentry, painting,
plumbing, heating and air conditioning, and window cleaning. Expenditures that are not attributable
to any one distinct area, such as liability insurance, and transfers to the General Fund from the debt
service, capital projects, police trust, and pension funds are also accounted for in this program area.
Issues, Trends and Highlights:
• Grant writing services - contracted - $20,000
• Funding for Blue Angel Air Show - $10,000
• Transfer for pension administration - $27,877
• Transfer to Debt Service Fund - $147,292
• Purchase of two copier machines at a cost of $9,782 and $16,000 to replace leased
machines.
• Telephone System upgrade - $10,000
• Information technology Strategic Plan Implementation - $120,000
• Land Acquisition - $100,000
44
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
GENERAL GOVERNMENT NON -DEPARTMENTAL
ACTUAL
1997-98
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
OPERATING EXPENSES:
Professional Services 1,900 11,405 2,000 3,000 1,000
Accounting, Auditing 5,166 9,300 8,000 8,000
Contractual Services 8,350 20,298 25,000 26,200 1,200
Travel and Per Diem 227
Communication 3,010 2,159 3,200 3,500 300
Postage 10,685 8,930 12,900 11,500 (1,400)
Utilities 13,024 13,570 17,000 18,090 1,090
Rentals, Leases 13,541 12,457 11,000 2,304 (8,696)
Insurance 69,031 70,669 57,800 60,800 3,000
Repairs, Maintenance 9,747 31,692 20,000 28,360 8,360
Printing, Publishing 171 860 800 800
Advertising, Promotion
Other Current Charges 338 164 500 20,471 19,971
Office Supplies 4,343 5,900 4,700 4,000 (700)
Operating Supplies 3,962 2,188 3,800 4,000 200
Books, Training and Memberships
Internal Service Charges 1,000
Total Operating Expenses 144,268 189,819 166,700 191,025 24,325
CAPITAL OUTLAY:
Land 48,000 100,000 100,000
Buildings 20,000 (20,000)
Other Improvements
Equipment 1,795 35,782 35,782
Information Technology Plan 120,000 120,000
Total Capital Outlay 49,795 120,000 255,782 135,782
TRANSFERS:
To Debt Service Fund 292,506 193,186 140,383 147,292 6,909
To Capital Projects Fund 131,250 138,382 206,618 (206,618)
To Pension Funds 18,748 36,546 42,310 27,877 (14,433)
To Grant Funds 13 500 (500)
To Internal Service Funds 112,595 10,000 (10,000)
To First Night Special Event Fund 10,000 10,000 10,000 10,000
To Tree Replacement Fund 11,205
Total Transfers 463,722 490,709 399,811 185,169 (214,642)
DIVISION TOTALS: 607,990 730,323 686,511 631,976 (54,535)
45
Beautification
Code: 001-5003-542
Purpose:
This department is responsible for the implementation of planned programs or projects of the Beautification
Committee and/or the City of Atlantic Beach, thereby providing an aesthetically pleasing and environmentally
healthy lifestyle for residents and visitors. The Beautification Coordinator serves as staff liaison to the Tree
Conservation Board, Cultural Arts Advisory Board, and the "First Night" Committee, as well as the
Beautification Committee.
Key Objectives:
• Beautify north side of Sailfish Drive from
Atlantic Boulevard to Cavalla Road
• Beautify 7th Street, 18th and 19th Street
beach accesses
Hold second annual Greenscape Tree Sale
(Arbor Day Program)
Issues, Trends, Highlights:
Xeriscaped City right-of-way landscaped
areas and continued to maintain
Created landscaping plan for lifeguard
station
Held first annual Greenscape Tree Sale
(Arbor Day Program)
Held first annual Tree Giveaway
• Hold second annual Tree Giveaway
• Reapply for Tree City USA designation
• Utilize Tree Fund monies to establish tree
canopy on targeted City right-of-ways
• Replaced trees on Saturiba and Plaza
• Created Beautification Committee Web
Page
• Sponsored Sixth Annual Luminaria Sale
and "Light Up the Night" Celebration
Distributed 600 Shumard Oak seedlings
to Atlantic Beach Elementary Students
•
Measurement
Est. FY -00
FY -99
FY -98
Meetings Attended
48
63
45
Beach Access/Street Ends - Landscaped
3
4
Beach Access/Street Ends - Maintained
2
2
2
46
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BEAUTIFICATION
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 21,620 24,665 24,947 15,741 (9,206)
Overtime 2,660 1,000 (1,660)
Special Pay 5 108 (108)
SUB -TOTAL 21,625 24,665 27,715 16,741 (10,974)
BENEFITS
FICA 1,678 1,881 2,120 1,281 (839)
Pension 4,020 1,955 2,020 1,797 (223)
Health Insurance 1,566 1,663 1,900 2,833 933
Worker & Unemploy Comp 725 796 1,132 102 (1,030)
SUB -TOTAL 7,989 6,295 7,172 6,013 (1,159)
Total WAGES
and BENEFITS 29,614 30,960 34,887 22,754 (12,133)
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 5,800 2,751 2,575 500 (2,075)
Travel and Per Diem 100 100
Communication 126 440 450 10
Postage 224 231 400 300 (100)
Utilities 3,324 (3,324)
Rentals, Leases 290 205 1,000 900 (100)
Insurance
Repairs, Maintenance 20 2,547 800 500 (300)
Printing, Publishing 109 738 900 400 (500)
Advertising, Promotion
Other Current Charges 27,670 1,577 3,500 6,000 2,500
Office Supplies 33 132 300 300
Operating Supplies 6,017 5,057 5,000 35,000 30,000
Books, Training and Memberships 15 15 15 300 285
Internal Service Charges 5,417 3,907 5,264 4,503 (761)
Total Operating Expenses 45,595 17,286 23,518 49,253 25,735
CAPITAL OUTLAY:
Land 250
(250)
Buildings
Other Improvements 15,401 4,775
Equipment 1,367 2,000 2,000
Vehicle 11,996 (11,996)
Total Capital Outlay 15,401
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
6,142 12,246 2,000 (10,246)
90,610 54,388 70,651 74,007 3,356
47
Convention Development Tax Fund
Code: 120 -0000 -Various
Purpose:
This program is funded through the levy of the local tourist development tax. The City receives
2% of the collections on the rental of living quarters, net of a 1% administrative fee charged by
the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit center, or
to acquire, construct, remodel, repair or maintain one or more convention centers, stadiums,
exhibit halls, arenas, coliseums, lifeguard stations or auditoriums, or other recreational
improvements.
Highlights:
• Bull Park improvements partially funded with convention development taxes is nearly
complete
• Appropriated $15,000 for the Town Center improvements.
48
CITY OF ATLANTIC BEACH
CONVENTION DEVELOPMENT TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
Convention Development Tax
Interest Eamings
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
94,626
62,184
5,709
141,275 142,016
60,060 60,000
6,938 4,100
46,308 (95,708)
61,172 1,172
3,947 (153)
TOTAL REVENUES 67,893 66,998 64,100 65,119 1,019
OTHER FINANCING SOURCES
TOTAL RESOURCES 162,519 208,273 206,116 111,427 (94,689)
EXPENDITURES
Town Center Landscape Irregation
Aid to Private Organizations
Transfer to Capital Project Fund
Transfer to General Fund
17,000 65,626 1,000
158,808
4,000
15,000
15,000
(1,000)
(158,808)
TOTAL EXPENDITURES 21,000 65,626 159,808 15,000 (144,808)
OTHER FINANCING USES 244 631
CASH RESERVES 141,275 142,016 46,308 96,427 50,119
TOTAL EXPENDITURES AND
CASH RESERVES 162,519 208,273 206,116 111,427 (94,689)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses 17,000 65,626 1,000 (1,000)
Capital Outlay 15,000 15,000
Debt Service
Transfers 4,000 158,808 (158,808)
TOTAL 21,000 65,626 159,808 15,000 (144,808)
49
Debt Service Fund
Code: 200-0000-580
Purpose:
This fund accumulates the resources necessary to service all general long-term debt which is recorded
in the City's General Long -Term Debt Account Group. The interest and principal of the following
governmental debt obligations are accounted for in this fund:
• SunTrust Lease Purchase
Status: Paid off - May 1998
• Barnett - Capital Lease
Status: Paid off - December 1998
City of Gulf Breeze - Local Government Loan Pool Note #2
Status: Balance paid off in June 1999 by advance refunding and
replacement with the SunTrust Revenue Refunding Bonds issued in
March 1999, (See Below).
Rate: Varies between 7.4% to 7.7%
Purpose: Paving and Drainage Improvements to Section "H"
SunTrust Revenue Note
Status: Matures January 1, 2006
Rate: Varies between 4.4% to 5.85%
Payments: Quarterly
Security: Non -Ad valorem tax revenues
Purpose: Payoff balloon payment on Florida Municipal Loan Council Pooled
Loan Program - Revenue Bonds, renovate the Public Safety
Building, renovate the lifeguard building, and fund some park
improvements
• SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 420%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax, funding sources are Gas Taxes and Water and
Sewer operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
50
CITY OF ATLANTIC BEACH
DEBT SERVICE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carry Forward
REVENUES
43,820 45,752 121,089 115,994 (5,095)
Transfer from General Fund 292,506 193,186 140,383 147,292 6,909
Transfer from Gas Tax Fund 85,227 63,940 84,114 71,959 (12,155)
Debt Proceeds 793,433
Interest Eamings 1,859 20,785 3,000 2,000 (1,000)
TOTAL REVENUES 379,592 1,071,344 227,497 221,251 (6,246)
OTHER FINANCING SOURCES 20
TOTAL RESOURCES 423,432 1,117,096 348,586 337,245 (11,341)
EXPENDITURES
SunTrust - Lease Purchase
Principal 35,538
Interest 809
Barnett - Capital Lease
Principal 103,646 26,664
Interest 4,072 218
City of Gulf Breeze - Local Government
Loan Pool Note #2
Principal 24,450 791,091
Interest 60,777 29,961
SunTrust - Revenue Note
Principal 102,648 79,466 109,476 114,256 4,780
Interest 45,740 31,773 39,002 34,036 (4,966)
SunTrust - Refunding Revenue Bonds
Principal 51,161 41,071 (10,090)
Interest 7,820 32,953 30,888 (2,065)
Issue costs 29,014
TOTAL EXPENSES 377,680 996,007 232,592 220,251 (12,341)
OTHER FINANCING USES
CASH RESERVES 45,752 121,089 115,994 116,994 1,000
TOTAL EXPENDITURES AND
CASH RESERVES 423,432 1,117,096 348,586 337,245 (11,341)
RESOURCE ALLOCATION
Debt Service 377,680 996,007 232,592 220,251 (12,341)
TOTAL 377,680 996,007 232,592 220,251 (12,341)
51
Capital Improvement Fund
Code: 300 -0000 -Various
Purpose:
• To build up cash reserve balances for future capital expenditures, including major purchases
of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that are not
reoccurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in order
to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issue, Trends and Highlights:
• Purchased additional Tideview land
• Completed Dutton Island Culvert
• Completed Tideview Park
Completed Dutton Island design
Completed lifeguard station landscaping project
Budget includes:
$250,000 for the construction of Dutton Island ($125,000 funded by grant)
$20,000 for design of Dutton Island fishing pier (1/2 funded by grant)
$30,000 for Dune Walkover project (1/2 funded by grants)
52
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Restricted
Restricted and Designated
Cash Carry Forward
REVENUES
Intergovemmental Grants
FI. Barge Canal Reimbursement
FI. Communities Trust Grant
Port Authority
Transfer from General Fund - Dutton
Transfer from General Fund - Tide View
City of Jacksonville - Sherry Drive
F.I.N.D. Grant - Tresca Construction
F.I.N.D. Dutton Island Design
F.I.N.D. Dutton Island Construction
F.I.N.D. Dutton Island Pier Design
Transfer from Convention Development
Transfer from Water Utility Fund
F.D.E.P. - Dune Walk -Over project
Interest Eamings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
ACTUAL
1997-98
513,761
513,761
283,913
30,000
131,250
264,065
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
205,013 231,099 230,938 (161)
433,170 245,738 225,000 (20,738)
638,183 476,837 455,938 (20,899)
73,413
138,382 111,618
95,000
225,000
148,142 26,331
14,114 10,886
158,808
40,000
125,000
10,000
15,000
26,000 26,086 16,000 16,000
735,228
33,549
1,282,538
Public Safety
Modular Communications 43,643
Public Works
Levy Road Improvements
Streets
Sherry Dnve
Dune Walk Over
Park Improvements
Dutton Island Land
Dutton Island Park Park Design
Dutton Island Park Pier Design
Dutton Island Park Construction
Tide Views Park
Bull Park
Lifeguard Station - Landscaping
400,137 643,643
1,038,320 1,120,480
10,683 231,537
567,857
16,413
40,000
(111,618)
(95,000)
(225, 000)
(26, 331)
(10,886)
125,000
10,000
(158,808)
15,000
206,000 (437,643)
661,938 (458,542)
225,000
30,000
(16,413)
225,000
30,000
26,848 44,002 (44,002)
20,000 20,000
138,382 250,000 111,618
22,172 276,285 163,403 (163,403)
4,460 277,808 (277,808)
24,534 (24,534)
TOTAL EXPENDITURES 644,355
539,130 664,542
OTHER FINANCING USES 22,353
Restncted
Restricted and Designated Reserve
TOTAL CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES.
RESOURCE ALLOCATION:
Capital Outlay
Transfers
205,013 231,099
433,170 245,738
638,183
525,000 (139,542)
230,938 136,938 (94,000)
225,000 (225,000)
476,837 455,938
1,282,538 1,038,320 1,120,480
644,355
539,130 664,542
136,938 (319,000)
661,938 (458,542)
525,000 (139,542)
TOTAL 644,355 539,130 664,542 525,000 (139,542)
53
54
Planning and Building
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 215,147 224,900 265,525 384,038 118,513
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Mayport Improvement 10,000
Tree Protection 21,478 825 4,392 5,000 608
Total Revenues 399,409 309,696 410,037 540,938 130,901
Expenditures:
Planning and Zoning 85,356 92,093 100,509 102,521 2,012
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Building 129,791 132,807 165,016 281,517 116,501
Mayport Improvement 6,367 3,634
Tree Protection 3,740 22,955 19,215
Total Expenses
Resource Allocation
374,298 312,505 409,385 558,893 149,508
Personal Services 177,092 177,012 187,512 330,927 143,415
Operating Expenses 144,164 63,233 153,173 146,966 (6,207)
Capital Outlay 53,042 72,260 68,700 81,000 12,300
Debt Service
Transfers
Total Expenses
374,298 312,505 409,385 558,893 149,508
Summary of Authorized Positions
Planning and Zoning
City Planner
Permit Clerk
' Position located in Budding Division
Community Development Block Grant
Community Development Center Office Supervisor
Summer Camp Counselor
' Position located in Recreation Activities
Building
Building Inspector
Duputy Building Official
Painter
Painter Helper
Permit Clerk
' Shared with Planning and Zoning
Allocation 1999-2000 2000-2001
1.0 1.0
' 50.00% 0.5 0.5
1.5 1.5
1.0 1.0
' 50.00% 0.5 0.5
1.5 1.5
1.0 1.0
1.0
1.0
1.0
' 50.00% 0.5 0.5
1.5 4.5
Total 4.5 7.5
55
Planning and Zoning
Code: 001-1005-515
Purpose:
The Planning and Zoning Department ensures development proposals and permit applications
comply with zoning codes, regulations and standards set forth by the City and other regulatory
bodies, reviews construction plans relating to the issuance of construction -related permits, performs
inspections at various stages of construction, and investigates complaints and enforces code
requirements related to zoning and the City's tree ordinance.
Key Objectives:
• Complete revision of Zoning Code
Amendment
•
Complete revision of comprehensive
plan up -date including integration with
GIS and web
Issues, Trends and Highlights:
• Assisted in set-up of initial GIS
application program and data
• Participated in up -date of City Web
Site
•
•
Workload Data
Digitize zoning, land use and flood
plain maps and aerial photos for
integration with the GIS system
Integrate GIS based maps with web
site to provide on-line mapping
capability for citizens
Assisted in completion of Zoning
Code revision by Community
Development Board
Assisted in the installation and on-
going operation of City-wide PC
network
Activity
Est. FY -00
FY -99
FY -98
Permits Reviewed and Issued
1,728
1,548
1,944
Plan Reviews
330
300
384
inspections
330
400
480
56
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PLANNING AND ZONING
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 58,419 60,167 62,387 64,896 2,509
Overtime 248 1,022 750 600 (150)
Special Pay 1,405 1,018 1,000 2,360 1,360
BENEFITS
FICA 4,573 4,642 4,907 5,191 284
Pension 6,660 7,701 7,238 7,409 171
Health Insurance 2,456 2,613 2,976 5,356 2,380
Worker & Unemploy Comp 190 210 256 262 6
SUB -TOTAL 60,072 62,207 64,137 67,856 3,719
SUB -TOTAL 13,879 15,166 15,377 18,218 2,841
Total WAGES
and BENEFITS 73,951 77,373 79,514 86,074 6,560
OPERATING EXPENSES:
Professional Services 7,500 2,500 (5,000)
Accounting, Auditing
Contractual Services 305 100 (100)
Travel and Per Diem 94 50 50
Communication 261 1,105 1,400 1,400
Postage 93 100 100 150 50
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 416 377 100 200 100
Printing, Publishing 1,010 1,442 2,000 2,500 500
Advertising, Promotion
Other Current Charges 108 52 100 100
Office Supplies 208 306 450 450
Operating Supplies 437 311 200 250 50
Books, Training and Memberships 346 163 50 150 100
Internal Service Charges 8,432 7,698 8,945 8,697 (248)
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
11,405 11,859 20,995 16,447
2,861
Total Capital Outlay 2,861
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
(4,548)
DIVISION TOTALS: 85,356 92,093 100,509 102,521 2,012
57
Community Development Block Grant Fund
Code: 110-1005-515
Purpose:
To provide funding for community development improvement within the City limits of Atlantic
Beach. Funding is awarded by the Federal Government through the interlocal agreement with the
City of Jacksonville. Legislative requirements of Title 24 HUD, part 85 apply to monies expended
for this program.
Key Objectives:
• Complete rehabilitation of four (4)
Owner Occupied Homes
•
Continue funding of Part-time
Recreation Coordinator for Donner
Center
Issues, Trends, Highlights:
• Installation of Sewer line on Ardella
• Assist Homeowners in Septic Tank
Abandonment within target area
• Due to the success of this program, this program is budgeted every year, after preliminary
approval from the City of Jacksonville Community Development Department
The presence of this program has proven to be very effective in reducing criminal activity
within the serviced neighborhoods and in improving community relations, as well as
improving living conditions for many elderly and low income residents
Workload Data:
This funding is administered by the Community Development Director. Status and expense reports
are filed monthly, along with a request for reimbursement of funds expended. The use of these funds
requires the City to have an annual audit performed, verifying grant compliance and the accuracy of
information reported.
58
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
Cash Cam Forward
REVENUES
Community Development Block Grant 152,784
Interest Eamings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Community Development Block Grant
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
152,784
152,784
152,784
152,784
83,971 140,120
83,971 140,120
83,971 140,120
83,971 140,120
83,971 140,120
151,900 11,780
151,900 11,780
151,900 11,780
151,900 11,780
151,900 11,780
TOTAL EXPENDITURES AND
CASH RESERVES 152,784 83,971 140,120 151,900 11,780
RESOURCE ALLOCATION:
Personal Services 18,062 11,371 15,688 25,348 9,660
Operating Expenses 81,680 3,201 55,732 66,552 10,820
Capital Outlay 53,042 69,399 68,700 60,000 (8,700)
Debt Service
Transfers
TOTAL 152,784 83,971 140,120 _ 151,900 11,780
59
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
COMMUNITY DEVELOPMENT BLOCK GRANT
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
16,322
9,416 12,000
20,756 8,756
SUB -TOTAL 16,322 9,416 12,000 20,756 8,756
BENEFITS
FICA 1,239 709 918 1,588 670
Pension
Health Insurance 739 864 1,430 566
Worker & Unemploy Comp 501 507 1,906 1,574 (332)
SUB -TOTAL 1,740 1,955 3,688 4,592 904
Total WAGES
and BENEFITS 18,062 11,371 15,688 25,348 9,660
OPERATING EXPENSES:
Professional Services 3,366
Accounting, Auditing
Contractual Services 2,200 239 4,150 5,000 850
Travel, Training
Communication 689 937 900 900
Postage
Utilities 481 264 32 (32)
Rentals, Leases
Insurance 494 450 450 (450)
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies 475 1,311 200 652 452
Operating Supplies
Books, Sub, Memberships
Aid to Private Citizens 73,975 50,000 60,000 10,000
Total Operating Expenses 81,680 3,201 55,732 66,552 10,820
CAPITAL OUTLAY:
Land
Buildings 5,000
Other Improvements 48,042 69,399 68,700 60,000 (8,700)
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
53,042 69,399 68,700 60,000 (8,700)
DIVISION TOTALS: 152,784 83,971 140,120 151,900 11,780
60
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with zoning
codes and ordinances, regulations and standards set forth by the City and other regulatory bodies.
Also, the department reviews building plans and oversees the City permit issuance process, performs
prompt and thorough inspections at various stages of construction, and investigates complaints and
enforces building code violations.
Key Objectives:
• Maintain certification program
• Increase Insurance Service
Organization Rating from 4 to 3
• Review and adopt 2000 State Building
Code
• Maintain review/inspection program
of City owned property
Issues, Trends and Highlights:
• Adding position for Deputy Building
Official
• Coordinate with Public Works
inspecting sewer/water systems
• Review and evaluate building permit
fees
• Pursue condemnation program of
identified locations
• Increase public awareness of building
code
• Inspections/Reviews of Community
Development Block Grant Properties
Created position for
maintenance/painter and painter helper
to better maintain City property
Activity
Est. FY -00
FY -99
FY -98
Permits Reviewed and
Issued
1,728
1,720
1,842
Plan Reviews
327
268
165
Inspections
2,556
2,449
1,609
61
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BUILDING
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 61,486 63,338 65,675 156,298 90,623
Overtime 248 856 500 1,000 500
Special Pay 5,795 4,655 5,150 5,100 (50)
SUB -TOTAL 67,529 68,849 71,325 162,398 91,073
BENEFITS
FICA 4,901 4,987 5,456 12,424 6,968
Pension 7,008 8,105 7,620 17,746 10,126
Health Insurance 2,467 2,619 2,981 14,594 11,613
Worker & Unemploy Comp 3,174 3,708 4,928 12,343 7,415
SUB -TOTAL 17,550 19,419 20,985 57,107 36,122
Total WAGES
and BENEFITS 85,079 88,268 92,310 219,505 127,195
OPERATING EXPENSES:
Professional Services 500 500 500
Accounting, Auditing
Contractual Services 25,400 29,070 52,000 (52,000)
Travel and Per Diem 1,049 61 100 100
Communication 1,442 924 1,100 1,400 300
Postage 34 100 100
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 846 1,849 3,707 8,797 5,090
Printing, Publishing 1,557 1,044 1,600 1,600
Advertising, Promotion
Other Current Charges 70 10 100 100
Office Supplies 284 568 600 600
Operating Supplies 1,326 810 1,000 10,420 9,420
Books, Training and Memberships 795 1,538 1,200 3,200 2,000
Internal Service Charges 11,443 8,631 10,699 14,195 3,496
Total Operating Expenses 44,712 44,539 72,706 41,012 (31,694)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 5,200 5,200
Vehicles 15,800 15,800
Total Capital Outlay 21,000 21,000
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 129,791 132,807 165,016 281,517 116,501
62
Mayport Waterfront Partnership Grant Fund
Code: 111-1005-515
Purpose:
This was a partnership between the City of Jacksonville and the City of Atlantic Beach. Both cities supported the
revitalization of the Village of Mayport and A 1 A Corridor, an historic fishing, recreation, and business area, to encourage
good economic and residential growth. The Waterfronts Florida Partnership designated the Village of Mayport as one
of the three initial Florida Working Waterfront Communities to participate in the Waterfronts Program. With joint
participation between the cities, a partnership was formed called the "Mayport Waterfront Partnership". This partnership
was designated the official agency to represent the area in the State Waterfront Program, to develop plans to encourage
beautification and beneficial commercial and residential development.
Key Objectives:
Revitalize the Village of Mayport and A1A corridor
Bring a sewer system to the Village of Mayport
Issues, Trends, Highlights:
The City assisted the partnership with administration of a $10,000 grant received from the State to make
necessary improvements to a building located on A 1 A in Mayport. This building is used as the office for the
program director, a meeting place for the Mayport Waterfront Partnership, and an information center. The
primary purpose of the grant request was to create a visual and physical presence in the Village of Mayport that
would bring recognition and enhancement to the project area.
Final disbursement of these initial grant monies was made in fiscal year 1998/1999. This program will no longer
be provided by the City of Atlantic Beach, as future grant awards related to this endeavor will be received and
administered by the City of Jacksonville.
Details of the contract between the City of Atlantic Beach and the JEA to bring a sewer system to the Village of
Mayport were finalized. The main sewer line has been installed by the JEA, and it is connected to the City's
Buccaneer Sewer Plant. Service lines are currently being installed by the JEA.
Workload Data:
Fund expenditures were requested by an officer of the Mayport Waterfront Partnership and reviewed and
approved for grant compliance and payment by the City of Atlantic Beach through the Planning and Zoning
Department.
63
CITY OF ATLANTIC BEACH
MAYPORT WATERFRONT PARTNERSHIP GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
Cash Carry Forward 3,634
REVENUES
Grant Proceeds 10,000
TOTAL REVENUES 10,000
OTHER FINANCING SOURCES
TOTAL RESOURCES 10,000 3,634
EXPENDITURES
Mayport Waterfront Partnership Grant 6,367 3,634
TOTAL EXPENDITURES 6,367 3,634
OTHER FINANCING USES (1)
CASH RESERVES 3,634
TOTAL EXPENDITURES AND
CASH RESERVES 10,000 3,634
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
6,367 3,634
TOTAL 6,367 3,634
i
64
Tree Protection Fund
Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing
protected trees and landscaping requirements. Funding sources will include contributions, donations,
and permit proceeds for tree removal and site clearings (mitigation). The funds generated are to be
used for planting of trees within the City of Atlantic Beach. The management of these funds is
handled by the Beautification Coordinator.
Key Objectives:
•
To promote the health, safety, welfare
and general well-being of the citizens
of Atlantic Beach, through the
preservation of natural plant
communities, the installation of
landscaping, and the protection of
trees on public and private property
To promote the conservation of energy
and limited fresh water resources by
encouraging the planting of natural or
cultivated areas and planting trees
Issues, Trends, Highlights:
•
To promote and improve the aesthetic
integration of natural and man-made
environments in order to reduce the
harmful effects of development and
use on vegetation; and, thereby,
improve the quality of life through the
abatement of noise, glare, dust, and air
pollution
• Use $2,000 tree mitigation funds annually to re-establish canopy on private property
through Beautification Committee tree giveaway program
• Plant trees on westside of Sailfish Drive from Atlantic Blvd to Cavalla road to beautify
entranceway into Atlantic Beach
• Plant trees on Seminole Road to establish tree canopy to shade road and pedestrians
Workload Data:
•
These funds are requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are primarily expended under the recommendations of
the Beautification Coordinator, the Tree Conservation Board, the Beautification Advisory
Committee, and the City Manager. The past use of this fund has been minimal, but should
increase some as the knowledge of the uses and size of the fund grows.
65
CITY OF ATLANTIC BEACH
TREE PROTECTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
Cash Carry Forward
REVENUES
21,478 22,303
22,955 652
Tree Mitigation Proceeeds 10,273 825 4,392 5,000 608
Transfer from General Fund 11,205
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Tree Protection
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
21,478
21,478
21,478
825 4,392 5,000 608
22,303 26,695
3,740
3,740
22,303 22,955
27,955 1,260
22,955 19,215
22,955 19,215
5,000 (17,955)
TOTAL EXPENDITURES AND
CASH RESERVES 21,478 22,303 26,695 27,955 1,260
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
3,740
22,955 19,215
TOTAL 3,740 22,955 19,215
66
Public Safety
Combined Summary Expenditures
Revenues:
General Fund Resources 3,148,050 3,239,597 3,366,794 3,389,009 22,215
Police Grants 9,961 52,308 67,200 20,000 (47,200)
Police Trust 52,785 139,049 30,339 31,500 1,161
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Total Revenues
Expenditures:
3,210,796 3,430,954 3,464,333 3,440,509 (23,824)
Police Services 1,952,071 2,036,558 2,367,398 2,423,637 56,239
Police Grants 97 51,503 76,194 20,000 (56,194)
Police Trust 30,061 52,263 30,730 35,000 4,270
Rescue Services 1,122,717 1,101,717 938,466 902,448 (36,018)
Code Enforcement 73,262 101,322 60,930 62,924 1,994
Total Expenses
Resource Allocation
3,178,208 3,343,363 3,473,718 3,444,009 (29,709)
Personal Services 2,476,937 2,276,472 2,085,569 2,140,521 54,952
Operating Expenses 560,255 788,137 1,266,024 1,246,188 (19,836)
Capital Outlay 128,016 255,466 114,461 52,300 (62,161)
Debt Service
Transfers 13,000 23,288 7,664 5,000 (2,664)
Total Expenses
3,178,208 3,343,363 3,473,718 3,444,009 (29,709)
Summary of Authorized Positions
Police
Public Safety Director - Shared 10% to Fire Department
Deputy Police Chief
Lieutenants
Sergeants
Detectives
Patrolmen
Administrative Assistant
Communications Supervisor
Emergency Communications Officers
Secretary
Records Specialist
Animal Control Officer
School Crossing Guards
Fire, Rescue and Lifeguard Operations
Public Safety Director - Shared 90% to Police Department
Lifeguard Lieutenant - ( Part Time )
Life Guard Captain - ( Part Time )
Lifeguards - ( Part Time )
Code Enforcement
Code Enforcement Officer
Allocation 1999-2000 2000-2001
• 90.00%
10.00%
0.9
1.0
2.0
4.0
3.0
17.0
1.0
1.0
5.0
1.0
1.0
2.0
3.0
41.9
0.1
2.0
3.0
15.0
20.1
0.9
1.0
2.0
4.0
3.0
17.0
1.0
1.0
5.0
1.0
1.0
2.0
3.0
41.9
0.1
2.0
3.0
15.0
20.1
1.0 1.0
1.0 1.0
63.0 63.0
67
•
Police
Code: 001-2000-521
Purpose:
The Police Department operates six divisions, including Administration, Patrol, Investigations,
Communications, Animal Control, and School Crossing Guards. Each of these divisions actively
engages in pro -active activities relative to police services and law enforcement. The Police
Department members engage in criminal investigations, preventive patrol, traffic enforcement,
crime prevention, traffic crash investigations, SWAT functions, record keeping, animal control
enforcement and assistance, and an ongoing Police Explorer program. The Communications
Division handles all 911 calls for police, emergency medical, and fire responses.
Key Objectives:
•
Purchase and installation of video
cameras in all patrol cars to improve
D.U.I. prosecution and document
officer/suspect interactions
• Provide more focus on pedestrian and
bicycle safety and enforcement
Further develop tactical capabilities
for high risk incidents and for
possible hazardous events in Atlantic
Beach
Issues, Trends and Highlights:
Seek additional funding to pay for
technological advances that will
improve productivity while reducing
expenses to citizens
Develop personnel for advancement
to key positions that will be vacated
due to retirement or attrition
Special adoption of ethical standards
governing all police, including
undercover, investigations
• Arrests have increased by more than 36%, and traffic citations have increased over 24%
for the beginning of the Year 2000
• A new Pursuit Termination program has been implemented through the use of Law
Enforcement Block Grant funding
A concerted effort of enforcement including the Police, Code Enforcement, Building
Department, and Fire officials was implemented to deal with drug distribution/prostitution
problems
Officers received specialized training including domestic terrorism child sex abuse, credit
68
•
card fraud, hate crimes, domestic violence, computer programs, and pawn shop
investigations, in addition to firearms, pursuit driving, and SWAT team training
The lifeguard corps was moved under the supervision of the Police Department due to the
contract with Jacksonville and the historical relationship with the Police Department
• Hired a second Animal Control Officer in 2000 to provide more enforcement on the beach
• Hired a second Detective in 2000 to enhance Criminal Investigations
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Calls for Service
21,032
21,100
22,609
Emergency Response Time
< 3mins.
< 2mins.
< 2mins.
Arrested and Booked
882
700
824
Index Crimes
600
687
Traffic Citations
5,094
4,100
4,382
69
ACTUAL
1997-98
RESOURCE ALLOCATION:
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
Personal Services 1,520,680 1,600,049 1,855,842 1,967,846 112,004
Operating Expenses 316,286 334,883 442,355 405,491
Capital Outlay(13, 901)
115,105 101,626 69,201 50,300 (18,901)
Debt Service
Transfers
TOTAL 1,952,071 2,036,558 2,367,398 2,423,637 56,239
DIVISION SUMMARY:
Administration 492,479 532,456 639,170 605,822 (33,348)
Patrol 1,048,196 1,084,981 1,246,513 1,310,932 64,419
Detective 127,265 144,936 183,406 197,577 14,171
Dispatch 207,944 200,682 217,777 216,643 (1,134)
Animal Control 67,159 64,122 70,754 82,525 11,771
School Guards 9,028 9,381 9,778 10,138 360
TOTAL 1,952,071 2,036,558 2,367,398 2,423,637 56,239
AUTHORIZED PERSONNEL
POSITION Allocation 1999-2000 2000-2001
Public Safety Director - ( 10% allocated to Fire Department )
Deputy Police Chief
Lieutenants
Sergeant
Detectives
Patrolmen
Administrative Assistant
Communications Supervisor
Emergency Communications Officers
Secretary
Records Specialist
Animal Control Officer
School Crossing Guards
TOTAL
90.00%
0.9 0.9
1.0 1.0
2.0 2.0
4.0 4.0
3.0 3.0
17.0 17.0
1.0 1.0
1.0 1.0
5.0 5.0
1.0 1.0
1.0 1.0
2.0 2.0
3.0 3.0
41.9 41.9
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: POLICE
70
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE ADMINISTRATION
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 188,819 198,952 202,320 211,118 8,798
Overtime 108 1,000 800 (200)
Special Pay 11,115 18,498 16,848 6,432 (10,416)
SUB -TOTAL 199,934 217,558 220,168 218,350 (1,818)
BENEFITS
FICA 14,483 15,599 16,843 16,704 (139)
Pension 23,108 24,904 23,252 24,175 923
Health Insurance 6,524 6,929 9,370 14,284 4,914
Worker & Unemploy Comp 6,501 6,560 8,133 8,496 363
SUB -TOTAL 50,616 53,992 57,598 63,659 6,061
Total WAGES
and BENEFITS 250,550 271,550 277,766 282,009 4,243
OPERATING EXPENSES:
Professional Services 5,698 1,438 2,000 2,000
Accounting, Auditing
Contractual Services 13,620 20,184 22,786 14,750 (8,036)
Travel and Per Diem 246
Communication 9,526 10,935 12,562 11,000 (1,562)
Postage 542 297 650 1,000 350
Utilities 6,512 6,663 8,100 8,210 110
Rentals, Leases 6,105 4,189 7,623 6,000 (1,623)
Insurance
Repairs, Maintenance 9,932 98,784 137,482 94,164 (43,318)
Printing, Publishing 2,897 5,462 5,400 5,150 (250)
Advertising, Promotion
Other Current Charges 300 1,000 1,000
Office Supplies 3,862 4,998 4,500 7,500 3,000
Operating Supplies 12,114 8,127 17,000 25,900 8,900
Books, training and Memberships 1,890 2,028 2,000 2,875 875
Internal Service Charges 163,623 90,628 128,887 144,264 15,377
Total Operating Expenses
CAPITAL OUTLAY:
236,867 253,733 349,990 323,813
(26,177)
Land
Buildings
Other Improvements
Equipment 5,062 7,173 11,414 (11,414)
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
5,062 7,173
11,414 (11,414)
DIVISION TOTALS: 492,479 532,456 639,170 605,822 (33,348)
71
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE PATROL
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 554,341 616,898 727,537 779,869 52,332
Overtime 106,429 101,775 107,000 85,000 (22,000)
Special Pay 36,561 43,396 54,460 58,940 4,480
SUB -TOTAL 697,331
BENEFITS
RCA 52,087 56,866 68,008 70,671 2,663
Pension 85,488 74,699 79,760 84,519 4,759
Health Insurance 28,827 34,185 45,709 81,271 35,562
Worker & Unemploy Comp 30,181 31,303 49,427 50,537 1,110
762,069 888,997
923,809 34,812
SUB -TOTAL 196,583
Total WAGES
and BENEFITS 893,914
197,053 242,904
959,122 1,131,901
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 3,013 108
Travel and Per Diem
Communication 228
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 3,586 4,143
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 58,806 59,356
Books, Training and Memberships 886 662
Internal Service Charges
286,998 44,094
1,210,807 78,906
2,700 2,700
4,000
54,787
6,300 2,300
42,300 (12,487)
1,125 1,025 (100)
Total Operating Expenses 66,519 64,269 62,612 52,325 (10,287)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 4,061 19,408
Vehicles 83,702 42,182
Total Capital Outlay 87,763
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
52,000
47,800 (4,200)
61,590 52,000 47,800 (4,200)
1,048,196 1,084,981 1,246,513 1,310,932 64,419
72
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DETECTIVE
ACTUAL
1997-98
ACTUAL ESTIMATED BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 72,126 72,082 109,287 114,650
Overtime 13,341 23,815 30,000 30,000
Special Pay 15,981 5,693 7,520 7,520
SUB -TOTAL 101,448 101,590 146,807
BENEFITS
FICA 7,476 7,472 11,231 11,641 410
Pension 10,812 9,204 8,950 12,425 3,475
Health Insurance 3,139 3,338 5,713 10,719 5,006
Worker & Unemploy Comp 3,863 3,989 7,556 8,072 516
5,363
152,170 5,363
SUB -TOTAL 25,290
Total WAGES
and BENEFITS 126,738
24,003 33,450
125,593 180,257
42,857 9,407
195,027 14,770
OPERATING EXPENSES:
Professional Services
Investigations
Contractual Services 18 62 (62)
Travel and Per Diem 500 750 250
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 310 1,124 1,200 1,500 300
Books, Training and Memberships 217 1,300 300 (1,000)
Internal Service Charges
Total Operating Expenses 527 1,142 3,062 2,550 (512)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
18,201
87 (87)
Total Capital Outlay 18,201 87 (87)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 127,265 144,936 183,406 197,577 14,171
73
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DISPATCH
ACTUAL
1997-98
ACTUAL ESTIMATED BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 128,762 131,050 137,000 148,244
Overtime 23,229 15,175 21,000 7,000
Special Pay 6,874 7,919 6,560 6,560
SUB -TOTAL 158,865 154,144 164,560
BENEFITS
FICA 11,972 11,588 12,589 12,378 (211)
Pension 21,204 20,278 16,708 16,925 217
Health Insurance 9,223 10,220 12,644 19,777 7,133
Worker & Unemploy Comp 478 498 657 609 (48)
11,244
(14,000)
161,804 (2,756)
SUB -TOTAL 42,877
Total WAGES
and BENEFITS 201,742
42,584 42,598
196,728 207,158
49,689 7,091
211,493 4,335
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 71
Travel and Per Diem 1,366
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 24 400 400 650 250
Printing, Publishing 644 500 (144)
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 2,878 2,785 4,800 1,500 (3,300)
Books, Training and Memberships 180 769 3,575 2,500 (1,075)
Internal Service Charges
Total Operating Expenses 4,519 3,954 9,419 5,150 (4,269)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,683 1,200 (1,200)
Total Capital Outlay 1,683
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
1,200 (1,200)
DIVISION TOTALS: 207,944 200,682 217,777 216,643 (1,134)
74
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - ANIMAL CONTROL
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 22,466 21,439 29,000 39,284
Overtime 8,579 8,687 8,200 5,000
Special Pay 520 1,108 500 500
SUB -TOTAL 31,565
10,284
(3,200)
31,234 37,700 44,784 7,084
BENEFITS
FICA 2,415 2,389 2,884 3,426 542
Pension 2,928 2,481 4,465 4,485 20
Health Insurance 1,566 1,669 3,813 5,700 1,887
Worker & Unemploy Comp 555 543 1,005 1,027 22
SUB -TOTAL 7,464
Total WAGES
and BENEFITS 39,029
7,082 12,167
38,316 49,867
OPERATING EXPENSES:
Professional Services 209 406
Accounting, Auditing
Contractual Services 224 52
Travel and Per Diem 633
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 405 275
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 6,012 9,934
Books, Training and Memberships 50 477
Internal Service Charges
1,444
6,965
7,228
14,638 2,471
59,422 9,555
1,588 144
9,265 2,300
7,550 322
750 2,200 1,450
Total Operating Expenses 7,533 11,144 16,387 20,603 4,216
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
18,427
2,170
Total Capital Outlay 20,597
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
14,662
4,500
2,500 (2,000)
14,662 4,500 2,500 (2,000)
DIVISION TOTALS: 67,159 64,122 70,754 82,525 11,771
75
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - SCHOOL GUARD
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
ACTUAL
1997-98
7,755
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
7,799 7,700
8,015 315
SUB -TOTAL 7,755 7,799 7,700 8,015 315
BENEFITS
FICA 593 597 590 613 23
Pension
Health Insurance
Worker & Unemploy Comp 359 344 603 460 (143)
SUB -TOTAL 952 941 1,193 1,073 (120)
Total WAGES
and BENEFITS 8,707 8,740 8,893 9,088 195
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
Travel and Per Diem
Communication
Postage
Utilities 155 156 150 200 50
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 166 485 485 600 115
Books, Training and Memberships - 250 250
Internal Service Charges
Total Operating Expenses 321 641 885 1,050 165
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 9,028 9,381 9,778 10,138 360
76
Police Grants - Byrne Grant
Code: 152-2001-521
Purpose:
The City of Atlantic Beach is planning to use Byrne Grant funding to continue a community /
recreation program in Jordan Park. The City already owns a building at that location that has been
dedicated to the Community Development Corporation (CDC), and the CDC has committed the use
of the facility to this project.
The program includes on-site supervision for an after-school program. The immediate focus is on
homework and tutorial assistance each afternoon, complimented by recreational activities for school
aged children. Fun/learning activities are planned, including life/safety skills (Fire Safety, Bicycle
Safety, Drug Resistance, Crime Prevention, etc.), athletic teams, occasional field trips, and similar
activities. As it continues to develop, the Center will add incentives to promote academic
achievement for the children, and it will utilize community resources, including teen and senior
volunteers, to work with the kids. In the summer months, the Center is open all day, Monday through
Friday.
Key Objectives:
To encourage members of the community to come together for a variety of functions
Provide a central meeting place for any number of neighborhood groups who need the space
for their activities
Improve communication and cohesiveness, resulting in a positive effect on the quality of life
and the commitment of citizens to their community, while continuing to focus young people
on the anti-drug lifestyle
Issues, Trends, Highlights:
The City has made a great effort at providing a positive environment for the youth of the
community through the Donner Park Community Center activities. A similar program is was
needed to the east of Mayport Road.
Workload Data:
• The City of Atlantic Beach Parks and Recreation Department organizes and staffs the
program, and the Atlantic Beach Police Department participates by providing matching funds
for the grant through contraband/forfeiture funds and performing grant reporting. The use of
these funds requires the City to have an annual audit performed, verifying grant compliance
and the accuracy of information reported.
77
Police Grants - Local Law Enforcement Block Grants
Codes: 153-2001-521
154-2001-521
Purpose:
The City of Atlantic Beach used Local Law Enforcement Block Grant funding to implement a reporting software system
that will meet the changing and expanding needs for information management, while eliminating archaic hardware that
is no longer serviceable, and for upgrades and improvements to the Police Department information management system
for certain network enhancements.
Key Objective:
The City deposited the proceeds from these grants, as well as the required match, into this special revenue fund,
and the Atlantic Beach Police Department procured the reporting software system and network enhancements,
including three (3) workstations and one (1) file server, eligible for grant fund use, during FY 1998/99.
Issues, Trends, Highlights:
The new reporting software system provides the Police Department with a dependable reporting system to assure
accurate record keeping, as required by Uniform Crime Reporting.
The network enhancements provide the Police Department with Y2k compliance, as well as improving the
capabilities of the police reporting system.
Workload Data:
•
The Police Department provided matching funds from contraband/forfeiture funds that had accumulated in
the Police Trust Fund from felony cases. The Police Department will be responsible for grant compliance
and reporting. The use of these funds requires the City to have an annual audit performed, verifying grant
compliance and the accuracy of information reported.
78
CITY OF ATLANTIC BEACH
POLICE GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carty Forward
REVENUES
Police Grants
Interest
Transfer from General Fund
Transfer from Police Trust Fund
Transfer within Police Grant Funds
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
19,864 29,095
(52) 28,654
366
13
10,000
15,060
8,228
TOTAL REVENUES 9,961 52,308
OTHER FINANCING SOURCES 10,000 8,426
TOTAL RESOURCES 19,961 80,598
EXPENDITURES
Salaries and Wages
Contract Services
Utilities
Communications
Postage
Operating Supplies
Books, Memberships, Training
Equipment
Vehicles
Transfers
61,075
5,000
1,125
67,200
96,295
(29,095)
15,000 (46,075)
5,000
(1,125)
20,000 (47,200)
20,000 (76,295)
9,267 14,999 16,916 1,917
150 160 10
840 840
1,000 1,500 500
17 (17)
97 2,273 13,394 584 (12,810)
31,735 7,455 (7,455)
36,800 (36, 800)
8,228 1,539 (1,539)
TOTAL EXPENDITURES 97 51,503 76,194 20,000 (56,194)
OTHER FINANCING USES 20,101
CASH RESERVES 19,864 29,095
TOTAL EXPENDITURES AND
CASH RESERVES 19,961 80,598 96,295 20,000 (76,295)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
9,267 14, 999 16,916 1,917
97 2,273 15,401 3,084 (12, 317)
31,735 44,255 (44,255)
8,228 1,539 (1,539)
TOTAL 97 51,503 76,194 20,000 (56,194)
79
Police Trust Fund
Code: 610-0000-521
Purpose:
The Police Trust Fund accounts for three distinct types of activity use: Court Cost Training, Radio
Communications, and Law Enforcement Trust.
Court Cost Training:
Purpose:
To provide criminal justice education degree programs and training courses, including basic recruit
training for Police Department personnel. These training activities are funded through a municipally
imposed $2.00 per ordinance violation.
Key Objective:
• To supplement the costs of continued professional education to law enforcement officers.
Issues, Trends, Highlights:
• The recent trend observed for this revenue source is that it is without growth. These funds
should continue to help off -set the cost of training to a small degree.
Radio Communications:
Purpose:
Twelve dollars and fifty cents from each moving violation must be used by the county, as designated
by Florida Statutes 318.21 (10), to fund local law enforcement automation and must be distributed
to the municipality in which the violation occurred. The requirement for this allocation began in FY
1995/96.
Key Objectives:
Pursuant to Florida Statutes, the City is transferring these funds as needed to supplement the
existing funds for the radio system.
Issues, Trends, Highlights:
The current E.F. Johnson 800 MHZ system will probably be replaced within the next few
years. This funding will be utilized for making necessary, immediate purchases, and to "buy"
into the new system in the future.
80
Law Enforcement Trust:
Purpose:
To provide funding for crime prevention and drug education programs, as well as other law
enforcement purposes in compliance with Florida Statutes 932.704. Funding sources include court
fines and penalties for the violation of statutory offenses, forfeitures of bonds and deposits, and
proceeds from the sale of confiscated property.
Key Objectives:
To provide funding for protracted or complex investigations, technical equipment or
expertise, and matching funds needed to obtain Federal or State grants.
Issues, Trends, Highlights:
The revenue funding source for this program fluctuates from year to year. Due to this
volatility, the expenditures are budgeted conservatively and are delayed until funds are
received.
81
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
TRUST FUND
POLICE TRUST FUND
ACTUAL
1997-98
CASH CARRY FORWARD 60,462
REVENUES
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
83,186 170,108
169,717 (391)
Confiscated Property 48,819 128,786 13,000 15,000 2,000
Court Case Revenues 318 4,804 7,000 7,000
Interest Income 3,648 5,459 8,000 9,500 1,500
Miscellaneous 800 (800)
Transfer from Other Funds 1,539 (1,539)
TOTAL REVENUES
OTHER FINANCING SOURCE
TOTAL RESOURCES
EXPENDITURES
52,785
113,247
139,049 30,339
136
222,371 200,447
31,500 1,161
201,217 770
Operating
Investigations 7,250 13,500 8,600 12,000 3,400
Training 9,808 12,565 15,000 18,000 3,000
Communications 3
Other Current Charges
Operating Supplies 5,107
Equipment 6,031 1,005 (1,005)
Transfers
To General Fund 3,000
To Local Law Enforce. Block Grant 10,000 15,060 6,125 5,000 (1,125)
TOTAL EXPENDITURES 30,061 52,263 30,730 35,000 4,270
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
83,186
113,247
170,108 169,717
222,371 200,447
166,217 (3,500)
201,217 770
17,061 31,172 23,600 30,000 6,400
6,0,31 1,005 (1,005)
13,000
15,060 6,125 5,000 (1,125)
TOTAL 30,061 52,263 30,730 35,000 4,270
82
Fire Department
Code: 001-3000-522
Purpose:
The Fire Department's responsibilities include manning a fire suppression and emergency medical response force of paid
professional members. The Department operates a fire prevention division that enforces all fire and life safety codes
adopted by the State of Florida and the City of Atlantic Beach. The Department provides reviews of all building plans
as required by City Code, and the Department provides a variety of community services including blood pressure checks,
tours of the facilities, and similar services.
Key Objectives:
Maintain high quality of services
Include Fire Department in inspections and
search warrants where fire violations are likely
to exist
•
Aggressive fire prevention and accident
prevention program, where all applicable
buildings and properties are inspected
• Maintain quick response times to all incidents
Issues, Trends, Highlights:
Monitoring of contract services with Jacksonville including resolution of complaints, answering questions,
and continued documentation of services and calls
• Sale of old Fire Truck to City of Jacksonville Beach Fire Department
• Move of Lifeguards to the Police Department for supervision and budgeting
• The contract for Fire/Rescue Services provides for a 3% increase in amount paid to Jacksonville each year
•
The City of Atlantic Beach continues to man and operate a beach rescue division, consisting of part-time
lifeguards that work the beaches during the summer season. The City of Jacksonville pays the majority of
lifeguard operating expenses and a portion of the capital expenses, in accordance with the Interlocal Agreement.
Workload Data
Measurement
Est. FY -00
Est. FY -99
FY -98
Total Calls for Service
1,030
1,380
1,362
83
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: FIRE
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
ACTUAL
1997-98
911,014
198,792
12,911
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
618,481
367,162
116,074
171,160
767,306
114,536 (56,624)
787,912 20,606
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,018)
DIVISION SUMMARY:
Administration 199,208 338,985 747,690
Fire Rescue 746,630 487,521 57,052
Prevention 71,534 51,727
Lifeguards 105,345 223,484 133,724
763,741
16,051
(57,052)
138,707 4,983
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,018)
AUTHORIZED PERSONNEL
POSITION Allocation 1999/2000 2000/2001
Public Safety Director - Shared 90% in Police Department 10.00% 0.1 0.1
For Fire Contract Administration
Lifeguard Lieutenant 2.0 2.0
Lifeguard Captain 3.0 3.0
Lifeguards 15.0 15.0
TOTAL
20.1 20.1
All Fire Department employees transfered to City of Jacksonville during FY/2000.
84
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE ADMINISTRATION
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 41,520 7,749 8,058 309
Overtime
Special Pay 6,304 147 168 21
SUB -TOTAL 47,824 7,896 8,226 330
BENEFITS
FICA 3,552 604 629 25
Pension
Health Insurance 1,315 182 298 116
Worker & Unemploy Comp 2,156 147 452 472 20
SUB -TOTAL 7,023 147 1,238 1,399 161
Total WAGES
and BENEFITS
54,847 147 9,134 9,625 491
OPERATING EXPENSES:
Professional Services 1,265
Accounting, Auditing
Contractual Services 9,641 226,150 684,583 705,120 20,537
Travel and Per Diem 470
Communication 3,980 4,240 582 (582)
Postage 140 105
Utilities 6,516 6,663 2,919 (2,919)
Rentals, Leases
Insurance
Repairs, Maintenance 1,800 25,091 4,382 (4,382)
Printing, Publishing 584 324
Advertising, Promotion
Other Current Charges 93
Office Supplies 1,252 1,211
Operating Supplies 6,241 2,064
Books, Training and Memberships 1,017 990
Internal Service Charges 110,259 72,000 46,090 48,996 2,906
Total Operating Expenses 143,258 338,838 738,556 754,116 15,560
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,103
Total Capital Outlay 1,103
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 199,208 338,985 747,690 763,741 16,051
85
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE CONTROL
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 410,307 280,572 53,285 (53,285)
Overtime 93,228 53,170
Special Pay 101,742 69,802
SUB -TOTAL 605,277 403,544 53,285 (53,285)
BENEFITS
FICA 45,225 31,640 3,767 (3,767)
Pension
Health Insurance 22,281 14,411
Worker & Unemploy Comp 23,304 19,735
SUB -TOTAL
Total WAGES
and BENEFITS
90,810 65,786
696,087 469,330
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 1,989
Travel and Per Diem 5,568
Communication 435 453
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 8,656 2,235
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 27,452 14,628
Books, Training and Memberships 115 875
Intemal Service Charges
Total Operating Expenses 44,215 18,191
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
6,328
Total Capital Outlay 6,328
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
746,630 487,521
3,767 (3,767)
57,052 (57,052)
57,052 (57,052)
86
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE PREVENTION
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 48,843 31,778
Overtime
Special Pay 5,944 12,304
SUB -TOTAL 54,787 44,082
BENEFITS
FICA 4,145 3,319
Pension
Health Insurance 1,700 1,131
Worker & Unemploy Comp 2,327 2,109
SUB -TOTAL
Total WAGES
and BENEFITS
8,172 6,559
62,959 50,641
OPERATING EXPENSES:
Professional Services 200
Accounting, Auditing
Contractual Services 141
Travel and Per Diem 900
Communication 388
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 50
Printing, Publishing 262
Advertising, Promotion
Other Current Charges
Office Supplies 52
Operating Supplies 2,865
Books, Training and Memberships 1,844
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
698
388
6,702 1,086
1,873
Total Capital Outlay 1,873
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
71,534 51,727
87
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE - LIFEGUARDS
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
ACTUAL
1997-98
85,827
ACTUAL ESTIMATED BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
86,977 92,367
92,299 (68)
SUB -TOTAL 85,827 86,977 92,367 92,299 (68)
BENEFITS
FICA 6,566 6,654 7,066 7,061 (5)
Pension
Health Insurance
Worker & Unemploy Comp 4,728 4,732 5,541 5,551 10
SUB -TOTAL 11,294 11,386 12,607 12,612 5
Total WAGES
and BENEFITS 97,121 98,363 104,974 104,911 (63)
OPERATING EXPENSES:
Professional Services 5,975 5,975
Accounting, Auditing
Contractual Services 620 219 300 525 225
Travel and Per Diem 294 300 300
Communication 400 400
Postage
Utilities 78 142 940 951 11
Rentals, Leases
Insurance
Repairs, Maintenance 814 214 5,107 7,872 2,765
Printing, Publishing 712 725 13
Advertising, Promotion
Other Current Charges 10
Office Supplies 30 9 100 100
Operating Supplies 2,531 8,453 9,250 9,750 500
Books, Training and Memberships 250 275 500 225
Internal Service Charges 5,691 6,698 1,007
Total Operating Expenses 4,617 9,047 28,750 33,796 5,046
CAPITAL OUTLAY:
Land
Buildings 1,486 99,588
Other Improvements
Equipment 2,121
Vehicles 16,486
Total Capital Outlay 3,607 116,074
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 105,345 223,484 133,724 138,707 4,983
88
•
Code Enforcement
Code: 001-1006-516
Purpose:
The Code Enforcement Department is responsible for the investigation and enforcement of City
Code violations, preparation of cases to be brought before the Code Enforcement Board, public
information and awareness, reports and correspondence as required, and research into property
ownership.
Key Objectives:
• Refinement of City codes
• Improve the public awareness of City
codes
•
Implement an up-to-date Tracking
System for Code Complaints and
Actions
Issues, Trends and Highlights:
Retirement of previous Code
Enforcement Officer in May 2000
Chairman of Safety Committee and
Atlantic Beach Safety Coordinator
Assist other Departments throughout
the city
Increased participation with Police
Drug Abatement and Response Team
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Complaints and Investigations
1,200
729
694
89
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CODE ENFORCEMENT
ACTUAL
1997-98
ACTUAL ESTIMATED BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 30,107 34,304 30,000 29,852 (148)
Overtime 888 2,871 550 (550)
Special Pay 4,248 317 1,500 (1,500)
SUB -TOTAL 35,243 37,492 32,050 29,852 (2,198)
BENEFITS
FICA 2,696 2,868 2,452 2,284 (168)
Pension 3,636 3,969 4,104 3,408 (696)
Health Insurance 1,608 1,721 1,962 2,895 933
Worker & Unemploy Comp 2,060 2,625 3,000 2,784 (216)
SUB -TOTAL 10,000 11,183 11,518 11,371 (147)
Total WAGES
and BENEFITS 45,243 48,675 43,568 41,223 (2,345)
OPERATING EXPENSES:
Professional Services 4,513 37,667
Accounting, Auditing
Contractual Services 148 1,500 2,450 950
Travel and Per Diem 3,500 23 30 100 70
Communication 687 777 1,000 1,000
Postage 2 59 250 300 50
Utilities
Rentals, Leases 837 100 100
Insurance
Repairs, Maintenance 5,594 2,116 3,307 3,132 (175)
Printing, Publishing 575 178 200 750 550
Advertising, Promotion
Other Current Charges 162 10 200 300 100
Office Supplies 770 130 200 400 200
Operating Supplies 658 790 1,550 1,550
Books, Training and Memberships 295 3,526 3,500 3,500
Internal Service Charges 10,426 7,223 5,625 6,119 494
Total Operating Expenses 28,019 52,647 17,362 19,701 2,339
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
2,000 2,000
2,000 2,000
DIVISION TOTALS: 73,262 101,322 60,930 62,924 1,994
90
Parks and Recreation
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 245,069 308,858 419,881 996,149 576,268
First Night 20,102 47,816 41,000 50,000 9,000
Jax Community Foundation 3,650 (3,650)
Earth Fest 590
Total Revenues 265,761 356,674 464,531 1,046,149 581,618
Expenditures:
Park Administration 81,414 97,947 113,693 134,344 20,651
Recreation Activities 35,394 40,650 64,797 62,043 (2,754)
Maintenance & Improvements 128,261 170,261 241,391 799,762 558,371
First Night 5,147 25,501 41,722 57,205 15,483
Jax Community Foundation 3,650 (3,650)
Earth Fest 480 110
Total Expenses
Resource Allocation
250,696 334,469 465,253 1,053,354 588,101
Personal Services 114,641 127,767 183,580 385,654 202,074
Operating Expenses 136,055 198,265 264,947 422,950 158,003
Capital Outlay 8,327 16,726 244,750 228,024
Debt Service
Transfers 110
Total Expenses
Park Administration
Recreation Director
Administrative Assistant
250,696 334,469 465,253 1,053,354 588,101
Summary of Authorized Positions
Allocation 1999-2000 2000-2001
Recreation Activities
Summer Camp Counselor
' Shared funding by Community Development Block Grant
50.00%
1.0 1.0
1.0 1.0
2.0 2.0
0.5 0.5
0.5 0.5
Maintenance and Improvements
Park Maintenance Division Chief 1.0
Park Attendant 2.0 5.0
Park Custodian - ( Part Time) 0.5
Beautification Division Chief 1.0
Gardner - ( Moved from Beautification) 2.0
2.5 9.0
5.0 11.5
91
Parks and Recreation
Code: 001-6000-572
Purpose:
The Parks and Recreation Department is responsible for the recreational activities throughout the
City and special events programs. Programs such as youth baseball, softball, basketball, youth
and adult flag football, cheerleading, summer camps and community theater, and events such as
"Earth Festival" and "First Night" are sponsored by this department.
Key Objectives:
Construct a Community Center at Jordan Park
Begin construction of Dutton Island
• Renovation of Adele Grage Community Center
Issues, Trends and Highlights:
•
•
Completed the construction of Tideviews Preserve
Completed the construction of Bull Park
Received matching funds from Florida Inland Navigation District for the construction of
Tideviews Preserve
Received matching funds for design of Dutton Island
Added four and a half positions to increase the level of service of beautification and park
maintenance
Appropriated $100,000 for the acquisition of additional park land.
• Appropriated $100,000 for the Adele Grage renovations for design and construction
Workload Data:
Attended approximately 60 meetings in FY 99 held by the City Commission, Recreation
Advisory Board, Cultural Arts Board, First Night Committee, and the Beautification
Committee
• Scheduled approximately 12 activities during FY 99, including Teen Punk Concert,
Camp Out, Tree Lighting, summer camp, field trips, after school art classes, and the Egg
92
Hunt, to name a few
• Monitored the Florida Inland Navigation District grant for the construction of the and the
design of Pine Island
• Received $10,000 reimbursement for the design of the Tresca property
• Received Byrne grant funding to initiate a community/recreation program in Jordan Park
Beaches Counsel of Disabled donated a computer to Donner Park Community Center
Assisted New Friendship Church with their Outreach Program
Provided summer lunches for the summer camps
• Set up a Healthy Families program, which is a free family support program
• Began construction of the culvert at Pine Island
• Coordinated a general health screening day for seniors, free physicals for the kids and
dental check-ups
• Assisted with the First Night and Pops in the Park events
93
Active Parks:
Location of City Parks
Those parks primarily used for athletics or specialized recreation activities. Typical facilities include
baseball field(s), softball field(s), football field(s), soccer field(s), rest rooms, parking, recreation
building, basketball courts, tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non -athletic activities. Typical facilities include nature, hiking,
exercise trails, nature center, rest rooms, parking and picnic areas.
Park Summary
Name
Type
Acres
Location
Beach
Passive
56.5
Atlantic Blvd. to end of Seminole Rd.
Pine Island
Passive
27.0
West end of Dutton Rd.
Johansen Park
Passive
13.0
Seminole Rd. & Park Terrace E.&W.
Russell Park
Active
12.0
200 Seminole Road
Howell Park
Passive
10.3
500 Seminole Road
Tideviews
Passive
8.0
Begonia St. and West 1" Street
Donner Park
Active
4.5
2072 George Street
Jordan Park
Active
3.5
1700 Block of Francis Ave.
Bull Park
Active
3.0
716 Ocean Blvd.
Rose Park
Passive
1.0
Corner of Rose & Orchid St.
Fairway Villas Park
Passive
0.4
Mayport Rd. & Fairway Villas Lane
Fraiser Park
Passive
0.4
Plaza St. (Median) Seminole Rd. & E. Coast Dr.
Mandalay Park
Passive
0.4
Seminole and 16`h Avenue
Marvin's Garden
Passive
0.3
Dewees Ave.
Total
140.3
94
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS ADMINISTRATION
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 40,518 50,161 66,756 69,417 2,661
Overtime 1,353 1,500 1,500
Special Pay 1,055 833 1,120 9,520 8,400
SUB -TOTAL 41,573 52,347 69,376 80,437 11,061
BENEFITS
FICA 3,171 3,995 5,307 6,153 846
Pension 4,596 5,341 7,745 7,925 180
Health Insurance 1,643 1,777 3,911 5,834 1,923
Worker & Unemploy Comp 2,170 2,503 4,111 4,787 676
SUB -TOTAL 11,580 13,616 21,074 24,699 3,625
Total WAGES
and BENEFITS
OPERATING EXPENSES:
53,153
65,963 90,450
105,136 14,686
Professional Services
Accounting, Auditing
Contractual Services 7,038 10,330 800 1,200 400
Travel and Per Diem 1,043 116 250 350 100
Communication 1,321 1,249 1,000 3,500 2,500
Postage 255 245 300 300
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 2,450 2,912 900 1,600 700
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies 149 300 300
Operating Supplies 382 800 600 (200)
Books, Training and Memberships 177 1,037 2,000 1,500 (500)
Internal Service Charges . 15,977 15,564 17,193 19,858 2,665
Total Operating Expenses 28,261 31,984 23,243 29,208 5,965
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 81,414
97,947 113,693
134,344 20,651
95
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
RECREATION ACTIVITIES
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 9,410 11,383 10,502 10,924 422
Overtime 120 583 500 600 100
Special Pay 1,973 1,000 (1,000)
SUB -TOTAL 11,503 11,966 12,002 11,524 (478)
BENEFITS
FICA 866 902 919 882 (37)
Pension 2,437 2,494 57
Health Insurance 1,593 932 957 1,430 473
Worker & Unemploy Comp 576 641 630 681 51
SUB -TOTAL 3,035
Total WAGES
and BENEFITS 14,538
2,475 4,943
5,487 544
14,441 16,945 17,011 66
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 2,327 2,956 4,600 29,600 25,000
Travel, Training 6
Communication 1,481 1,910 2,000 (2,000)
Postage 118 (118)
Utilities 10,094 9,648 13,000 (13,000)
Rentals, Leases 1,218 753 250 500 250
Insurance
Repairs, Maintenance 787 3,107 2,632 (475)
Printing, Publishing 357 1,400 1,600 200
Advertising, Promotion
Other Current Charges 10,000 (10,000)
Office Supplies 262 408
Operating Supplies 4,681 8,604 12,700 10,700 (2,000)
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses 20,856 24,636 47,175 45,032 (2,143)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,573 677 (677)
Total Capital Outlay 1,573
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
677 (677)
35,394 40,650 64,797 62,043 (2,754)
96
Parks Maintenance
Code: 001-6020-572
Purpose:
The Parks Maintenance Department is responsible for providing public safety in recreational
activities throughout the City. The primary concern is the citizens of Atlantic Beach and those
who use our parks.
Key Objectives:
• Upgrade condition of Parks and Facilities
• Oversee construction of Dutton Island
• Resurface tennis courts (4) at Russell Park
Issues, Trends and Highlights
• Maintained all City parks
• Temporarily opened Dutton Island
• Assisted in the renovation of the ballfields at Russell Park
Added four and a half new employees to the division to increase the level of service for
beautification and park maintenance
Activity
Est. FY -00
FY -99
FY -98
Park Inspections
24
24
24
Acres of Park Land Maintained
82
82
50
Number of contractors supervised
7
5
4
97
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS MAINTENANCE AND IMPROVEMENTS
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 31,925 31,273 55,733
Overtime 4,188 1,431 2,000
Special Pay 1,006 4,736 50
SUB -TOTAL 37,119 37,440 57,783
187,273
1,500
188,773
131,540
(500)
(50)
130,990
BENEFITS
FICA 2,811 2,765 4,417 14,442 10,025
Pension 3,312 3,853 5,532 17,995 12,463
Health Insurance 1,867 1,425 3,845 27,082 23,237
Worker & Unemploy Comp 1,662 1,652 3,586 14,287 10,701
SUB -TOTAL 9,652 9,695 17,380 73,806 56,426
Total WAGES
and BENEFITS 46,771 47,135 75,163 262,579 187,416
OPERATING EXPENSES:
Professional Services 79 76 (76)
Accounting, Auditing
Contractual Services 55,696 73,676 79,400 109,400 30,000
Travel and Per Diem 217 120 (120)
Communication 346 291 300 350 50
Postage
Utilities 7,100 27,656 20,556
Rentals, Leases 2,563 1,567 1,000 1,300 300
Aid to Elementary School 19,000 19,000
Repairs, Maintenance 3,848 19,438 31,107 88,246 57,139
Printing, Publishing 313 144
Advertising, Promotion
Other Current Charges 140 3,360 3,360
Office Supplies
Operating Supplies 9,403 15,467 15,580 24,700 9,120
Books, Training and Memberships 252 316 600 284
Internal Service Charges 9,104 5,318 15,180 17,821 2,641
Total Operating Expenses 81,490 116,372 150,179 292,433 142,254
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
6,754
16,049
208,000 208,000
6,750 6,750
30,000 13,951
6,754 16,049 244,750 228,701
DIVISION TOTALS: 128,261 170,261 241,391 799,762 558,371
98
First Night Special Event Fund
Code: 630-6030-574
Purpose:
This program event is the City -sponsored annual December 31 New Year's family night celebration. A volunteer
committee coordinates all activity for the event, with assistance from the Parks and Recreation Department. Funding for
this event comes partially from a City contribution, with additional funding realized through fund raising activities,
donations, corporate contributions, button sales, and sale of merchandise and concessions.
Key Objectives:
•
Provide a safe, family-oriented, alcohol -free, • Obtain adequate funding to hold an affordable,
alternative gathering to celebrate the coming successful event
year
Issues, Trends, Highlights:
• Successfully held 1999 First Night event, admission buttons available for $5.00
99
CITY OF ATLANTIC BEACH
FIRST NIGHT SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
Transfer from General Fund
Special Events Receipts
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
14,955 37,356
10,000 10,000
10,102
20,102
20,102
37,816 41,000
47,816 41,000
86
62,857 78,356
36,634 (722)
10,000 10,000
40,000 (1,000)
50,000 9,000
86,634 8,278
Overtime with Benefits 179 228 1,022 928 (94)
Contract Services 622 8,052 21,000 23,500 2,500
Communications 300 300
Postage 320 700 900 200
Rentals 616 1,600 3,257 1,657
Insurance 2,370 2,398 500 2,000 1,500
Other Charges 1,000 1,150 150
Advertising & Printing 314 3,588 6,000 12,200 6,200
Supplies 501 10,673 9,600 9,600
Travel 225 200 3,370 3,370
Printing 362
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
5,147
14,955
20,102
25,501 41,722
57,205 15,483
37,356 36,634 29,429 (7,205)
62,857 78,356
86,634 8,278
Personal Services 179 228 1,022 928 (94)
Operating Expenses 4,968 25,273 40,700 56,277 15,577
Capital Outlay
Debt Service
Transfers
TOTAL 5,147 25,501 41,722 57,205 15,483
100
CITY OF ATLANTIC BEACH
JACKSONVILLE COMMUNITY FOUNDATION GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Grant Proceeds 3,150 (3,150)
General Fund Match 500 (500)
TOTAL REVENUES 3,650 (3,650)
OTHER FINANCING SOURCES
TOTAL RESOURCES 3,650 (3,650)
EXPENDITURES
Operating Expenses
Contract Services - Program cost
3,650 (3,650)
TOTAL EXPENDITURES 3,650 (3,650)
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES 3,650 (3,650)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
3,650 (3,650)
TOTAL _ 3,650 (3,650)
101
Earth Fest Special Event Fund
Code: 640-6030-574
Purpose:
This program event is a celebration of the week/weekend culminating in "Earth Day". The City has provided the Earth
Festival volunteer committee a means of depositing their receipts and paying the bills they submit for reimbursement. No
funding by the City is currently budgeted in this fund for this event.
Key Objectives:
•
Assist the Earth Festival committee with
transaction processing and record keeping
function
102
CITY OF ATLANTIC BEACH
EARTH FEST SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
Donations
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
590
110
TOTAL REVENUES 590
OTHER FINANCING SOURCES
TOTAL RESOURCES 590 110
EXPENDITURES
Operating Expenditures:
Contract Services
Supplies
300
180
Transfer to General Fund 110
TOTAL EXPENDITURES 480 110
OTHER FINANCING USES
CASH RESERVES 110
TOTAL EXPENDITURES AND
CASH RESERVES 590 110
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
480
110
TOTAL 480 110
103
104
Public Works
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 604,119 804,526 1,007,907 685,880 (322,027)
Local Option Gas Tax 477,632 512,460 542,190 548,159 5,969
Water Utility 2,299,960 2,274,465 2,223,747 2,400,284 176,537
Sewer Utility 3,528,754 3,473,615 3,523,939 4,469,851 945,912
Sanitation Utility 1,102,172 1,129,568 1,198,867 1,203,444 4,577
Storm Water Utility 511,577 983,545 298,785 837,450 538,665
Bond Construction 486,883 475,982 400,000 300,000 (100,000)
Internal Service Charges 471,207 521,962 563,678 640,334 76,656
Total Revenues
Expenditures:
9,482,304 10,176,123 9,759,113 11,085,402 1,326,289
Public Works Administration 283,799 306,929 348,071 395,298 47,227
Street & Road Maintenance 604,119 804,526 1,007,907 685,880 (322,027)
Local Option Gas Tax 85,227 237,417 392,469 1,651,959 1,259,490
Water Utility 2,122,766 2,449,978 3,169,913 2,128,649 (1,041,264)
Sewer Utility 3,102,412 3,645,613 5,784,120 3,915,048 (1,869,072)
Sanitation Utility 1,072,640 1,056,769 1,093,488 1,215,576 122,088
Storm Water Utility 391,746 559,393 597,335 1,274,520 677,185
Bond Construction 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
Fleet Maintenance 245,036 221,389 215,607 245,036 29,429
Total Expenses
Resource Allocation
8,910,048 10,909,437 13,935,907 18,129,047 4,193,140
Personal Services 1,473,777 1,548,143 1,546,654 1,634,808 88,154
Operating Expenses 3,659,879 4,247,606 4,151,513 4,651,075 499,562
Capital Outlay 1,284,885 2,406,011 5,799,358 9,489,316 3,689,958
Debt Service 1,283,019 1,350,625 1,699,760 1,681,889 (17,871)
Transfers 1,208,488 1,357,052 738,622 671,959 (66,663)
Total Expenses 8,910,048 10,909,437 13,935,907 18,129,047 4,193,140
105
Public Works
Summary of Authorized Positions
Allocation 1999-2000 2000-2001
Public Works Administration
Public Works Director
Assistant Public Works Director
Administrative Assistant
Public Works Inspector
Dispatcher / Clerks
Street and Storm Water Drainage Maintenance
Division Director
Mechanic II
General Maintenance Worker II
Public Works Crew Chief
Heavy Equipment Operator - Shared 10% Sanitation
Water Utility Fund
Atlantic Beach Division
Water Plant Superintendent
C Distribution Operators
Collection Distribution Supervisor
Cross Connection Administrator - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
Buccaneer Water Division
Utility Plant Director - Shared 50% Buc Sewer
Utility Worker - Shared 50% Buc Sewer
Dual License Operator
Distribution / Collection Operator
Cross Connection Administrator - Shared 50% AB Water
Meter Reader - Shared 50% AB Water
Sewer Utility Fund
Atlantic Beach Sewer Division
Utility Plant Director
Lead Utility Plant Operator
Plant Operators
Heavy Equipment Operator
Plant Operator ( Part Time) < 1,000 hrs.
Lab Technician (Part Time) <1,000 hrs.
Meter Reader - Shared 50% AB Water
Buccaneer Sewer Division
Utility Plant Director - Shared 50% Buc Water
Lead Utility Plant Operator
Plant Operator
Distribution / Collection Operator
Heavy Equipment Operator ( Part Time) < 1,000 hrs.
Utility Worker - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
90.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
Sanitation Utility
Heavy Equipment Operator - Shared with Streets and Roads 10.00%
Total Authorized Positions
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
5.0 5.0
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
0.5
6.0
0.5
0.5
1.0
1.0
0.5
0.5
4.0
1.0
1.0
4.0
1.0
2.0
1.0
0.5
10.5
0.5
1.0
1.0
1.0
1.0
0.5
0.5
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
5.5
0.5
0.5
1.0
1.0
0.5
3.5
1.0
1.0
4.0
1.0
2.0
1.0
10.0
0.5
1.0
1.0
1.0
1.0
0.5
5.5 5.0
0.1 0.1
0.1 0.1
41.0 39.0
106
Public Works Administration
Code: 530-5001-541
Purpose:
The Public Works Administration Department is responsible for engineering and administrative support for
the Public Works divisions, Public Works Capital Improvement Program and construction projects, and
customer requests related to Public Works functions.
Key Objectives:
•
•
Strive to initiate and complete new
projects in synchronization with the City
Commission's strategic planning priorities
Improve master planning and mapping of
city facilities using Geographic
Information System
Monitor Public Works facility
maintenance programs
Issues, Trends, Highlights:
•
• Perform Self Assessment of Public
Works Operations
Continue to administer the Capital
Improvement Program by completing
projects at minimum cost while assuring
quality construction
Improve work area efficiency, including
electrical system and computer cabling
throughout the building
Completed the City's first design/build construction project for replacement of the Dutton Island
culvert
Prepared and bid sewer rehabilitation specifications which included new pipe bursting technology
to meet restrictive D.E.P. deadline while reducing neighborhood disruption
Obtained over $800,000 in grant funds for Public Works projects
• Prepared and delivered the first annual Water Quality Report per Department of Environmental
Protection (D.E.P.) requirements
• Successfully coordinated and implemented Year 2000 Compliance activities
• Several projects were designed, permitted and bid in-house
• Provided construction engineering and inspection on major projects including, waterline, storm
water and paving projects
• Engineering and administrative support will be needed for several regulatory permit renewals
107
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
PUBLIC WORKS ADMINISTRATION
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 145,981 163,858 198,873 215,228 16,355
Overtime 680 996 3,357 6,000 2,643
Special Pay 7,421 13,883 7,985 6,840 (1,145)
SUB -TOTAL 154,082 178,737 210,215 228,068 17,853
BENEFITS
FICA 11,485 13,372 15,410 17,447 2,037
Pension 17,604 20,679 24,451 24,573 122
Health Insurance 5,867 6,782 7,978 15,559 7,581
Worker & Unemploy Comp 7,510 9,264 14,777 16,508 1,731
SUB -TOTAL 42,466 50,097 62,616 74,087 11,471
Total WAGES
and BENEFITS 196,548 228,834 272,831 302,155 29,324
OPERATING EXPENSES:
Professional Services 3,200 183 429 1,300 871
Accounting, Auditing
Contractual Services 12,562 9,151 8,179 9,000 821
Travel and Per Diem 3,511 67 1,500 1,500
Communication 9,537 8,122 8,285 9,500 1,215
Postage 72 224 197 500 303
Utilities 4,471 5,177 4,508 6,200 1,692
Rentals, Leases 2,646 2,998 3,579 4,100 521
Insurance 7,413 1,443 1,068 653 (415)
Repairs, Maintenance 6,885 9,114 4,370 7,800 3,430
Printing, Publishing 878 756 1,716 1,500 (216)
Advertising, Promotion
Other Current Charges 344 3,848 3,848
Office Supplies 4,098 3,256 3,374 4,900 1,526
Operating Supplies 5,886 6,158 5,906 6,000 94
Books, Sub, Memberships 1,795 4,137 5,913 5,900 (13)
Internal Service Charges 21,599 21,038 24,996 28,442 3,446
Total Operating Expenses 84,897 71,824 72,520 91,143 18,623
CAPITAL OUTLAY:
Land
Buildings 858 1,328
Other Improvements 4,943
Equipment 1,496
Vehicles
Total Capital Outlay 2,354
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
2,720
6,271 2,720
2,000 (720)
2,000 (720)
DIVISION TOTALS: 283,799 306,929 348,071 395,298 47,227
108
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, right-of-ways, signs, and storm water conveyance
and treatment systems.
Key Objectives:
Plan for street maintenance utilizing
Pavement Management System to
update roadway inventory and
maintenance plan
Develop specifications and bid
resurfacing and repair of streets based
on priority determined with Pavement
Management System (resurfacing
funded by Gas Tax revenues)
Issues, Trends and Highlights:
•
•
Milled and resurfaced Park Terrace
East, Park Terrace West, and parts of
Seminole Road, Selva Marina Drive,
Sea Oats Drive and 17th Street
The FDOT Maintenance Agreement
will be revised after construction of
the Mayport Road Flyover and
Atlantic Blvd. Bridge Widening
proj ects
Improve maintenance and
replacement of street signs
Expand Maintenance Agreement
contract for Atlantic Blvd to include
Town Center landscape maintenance
Completed drainage improvement
projects on Donner Road, Sandpiper
Lane, Pine Street, Aquatic Gardens,
Palm Avenue, the Public Works Yard,
Stanley Road and Ardella Road
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Tons of Asphalt Patching
214
180
180
Tons of Lime Rock
700
900
700
Miles of Paved Roadway
56.6
56.6
56.1
109
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PUBLIC WORKS - STREETS AND ROADS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 208,266 220,251 202,320 150,360 (51,960)
Overtime 10,609 9,238 8,618 6,000 (2,618)
Special Pay 9,098 10,624 6,931 9,620 2,689
SUB -TOTAL 227,973
BENEFITS
FICA 17,176 18,112 16,667 12,697 (3,970)
Pension 24,264 28,330 27,859 17,167 (10,692)
Health Insurance 13,156 15,144 15,367 19,966 4,599
Worker & Unemploy Comp 11,350 42,141 22,436 9,215 (13,221)
240,113 217,869
165,980 (51,889)
SUB -TOTAL 65,946
Total WAGES
and BENEFITS 293,919
103,727 82,329
343,840 300,198
59,045 (23,284)
225,025 (75,173)
OPERATING EXPENSES:
Professional Services 158 252 230 300 70
Accounting, Auditing
Contractual Services 13,508 61,782 139,000 104,000 (35,000)
Travel and Per Diem 56 200 200
Communication 323 881 993 1,000 7
Postage 24 26 38 75 37
Utilities 50,755 58,036 63,000 63,000
Rentals, Leases 5,971 2,946 5,731 4,600 (1,131)
Aid to Private Organizations Town Cntr 96,874
Repairs, Maintenance 25,538 54,223 44,256 81,384 37,128
Printing, Publishing 299 1,461 3,814 1,375 (2,439)
Advertising, Promotion
Other Current Charges 190 155 6,883 6,728
Office Supplies 781 698 588 1,900 1,312
Operating Supplies 35,914 48,592 63,799 28,600 (35,199)
Road and Material Supplies 22,654 14,747 4,433 7,500 3,067
Books, Training and Memberships 6 823 35 1,400 1,365
Internal Service Charges 134,280 89,782 106,260 75,638 (30,622)
Total Operating Expenses 290,267 431,313 432,332 377,855 (54,477)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements 4,200 222,600
Equipment 1,857 5,193 24,624
Vehicles 13,876 24,180 28,153
Total Capital Outlay 19,933
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
Other
Total Transfers
DIVISION TOTALS: 604,119
29,373 275,377
804,526 1,007,907
65,000
18,000
(222,600)
40,376
(10,153)
83,000 (192,377)
685,880 (322,027)
110
Local Option Gas Tax Fund
Code: 130-5002-541
Purpose:
This fund consists of the City's share of County Gas Tax revenues and related interest
earnings, to be used in support of capital outlay and maintenance for local roads and drainage
systems. This includes public transportation, maintenance of roadways, right -of ways, and
drainage systems, street lighting, bridge maintenance, traffic engineering, signs, signalization,
and pavement markings, equipment and structures for storage of equipment, and debt service
on projects related to the above programs.
Key Objectives:
• To fund the Street and Road Maintenance Divisions top prioritized street paving, resurfacing,
and sidewalk projects
To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds. Fund
proceeds are pledged for debt service on these bonds and will be transferred to the Debt
Service Fund for such purpose (original loan proceeds were used to fund streets and drainage
improvements in Marsh Oaks)
To fund a portion of the Storm Water Project with $1,000,000 from reserves as previously
approved by the City Commission
Issues, Trends and Highlights:
Roadway and drainage improvements in the Royal Palm Subdivision are budgeted this year
for $1480,000.
Microsurfacing streets is budgeted at $100,000 for this year
111
CITY OF ATLANTIC BEACH
LOCAL OPTION GAS TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carry Forward
Restricted Cash 70,523 322,046 341,767 19,721
Designated Core City Drainaige 548,975 870,000 870,000 1,000,000 130,000
548,975 940,523 1,192,046 1,341,767 149,721
REVENUES
Local Option Gas Tax
Interest Earnings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Operating Expenses
Professional Services
Contract Services
Operating Supplies
438,661 458,441 472,190 477,216
38,971 54,019 70,000 70,943
477,632
1,026,607
5,026
943
512,460 542,190 548,159 5,969
1,452,983 1,734,236
1,779
168,198
3,500
1,889,926 155,690
Capital Outlay
Street and Road Improvements 305,497 1,580,000 1,274,503
Computer 2,858 (2,858)
Transfers
To Debt Service
To Capital Project Fund
TOTAL EXPENDITURES
OTHER FINANCING USES
85,227 63,940 84,114
71,959 (12,155)
85,227 237,417 392,469 1,651,959 1,259,490
857 23,520
Restricted Cash 70,523 322,046 341,767 237,967 (103,800)
Designated Core City Drainaige 870,000 870,000 1,000,000 (1,000,000)
CASH RESERVES 940,523 1,192,046 1,341,767 237,967 (1,103,800)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
1,026,607 1,452,983 1,734,236 1,889,926 155,690
85,227
173,477
308,355 1,580,000 1,271,645
63,940 84,114
71,959 (12,155)
TOTAL 85,227 237,417 392,469 1,651,959 1,259,490
112
Water Utility Fund
Code: 400-4000-533
Purpose:
The Atlantic Beach and Buccaneer Water Divisions operate and maintain four water treatment plants and the
distribution system to supply water to over 7,000 connections for consumption and fire protection.
Key Objectives:
To insure the adequate quantity and
quality of future water supplies
throughout the service area through
proper maintenance and planning
To protect existing facilities from damage
through accurate system mapping
• To maintain adequate water supply and
equipment to provide fire protection
Issues, Trends, Highlights:
•
To protect the public health by
maintaining compliance with local, state
and federal regulatory requirements for
drinking water standards
To prepare for expiration of combined six
year Consumptive Use Permit issued by
the St. Johns River Water Management
District
Completed construction of 1999 Water System Improvements Project, and relocation of water mains
in conjunction with the Wonderwood Connector project, and design of water main relocation in
conjunction with the Jacksonville Transportation Authority Flyover
• Continued maintenance of system, including replacement of hydro pneumatic tank at Water Plant #4,
pump and level indicator replacement at Water Plant #3, painting and color coding of fire hydrants
• Implemented formal meter testing and repair program to improve water flow and accurately account
for revenues
• A Water Master Plan is suggested, to include mapping of facilities on the Geographic Information
System (GIS) and recommended capital improvements
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Million Gallons Treated - Atlantic Beach
775
773.65
752.13
Million Gallons Treated - Buccaneer
430
428.36
402.29
113
CITY OF ATLANTIC BEACH
WATER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
1,561,737
1,486,487
3,048,224
910,391 1,831,280
2,183,448 866,951
3,093,839 2,698,231
901,147 (930,133)
850,918 (16,033)
1,752,065 (946,166)
Minimum Water 715,649 716,529 727,562 792,318 64,756
Excess Water 974,364 975,264 955,782 1,064,573 108,791
Water Cut - In Fee 23,971 21,495 13,000 20,557 7,557
Service Charges 77,047 65,118 68,000 70,662 2,662
Delinquent Charges 176,331 226,253 181,000 153,551 (27,449)
Water Connection Charges 52,680 35,720 36,000 43,546 7,546
Backflow Preventor Inspection 4,130 3,045 2,500 3,430 930
Special Assessment 33,972 32,103 27,000 26,880 (120)
Water Capital Facilities Charge 40,033 28,736 24,000 31,757 7,757
Interest Earnings 186,564 157,038 145,000 181,906 36,906
Miscellaneous 15,219 13,164 34,906 11,104 (23,802)
Transfer in for City Provided Utilities 5,915 (5,915)
Federal Disaster Relief 3,082 (3,082)
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
2,299,960
5,348,184
2,274,465 2,223,747
5,368,304 4,921,978
2,400,284 176,537
4,152,349 (769,629)
Atlantic Beach 584,901 849,556 1,724,679 775,076 (949,603)
Buccaneer and Oak Harbor 303,601 429,512 523,184 490,470 (32,714)
Administrative and Non - Divisional 1,234,264 1,170,910 922,050 863,103 (58,947)
TOTAL EXPENDITURES 2,122,766 2,449,978 3,169,913 2,128,649 (1,041,264)
OTHER FINANCING USES 131,579 220,095
Restricted Cash 910,391 1,831,280 901,147 916,738 15,591
Operating Cash 2,183,448 866,951 850,918 1,106,962 256,044
CASH RESERVES 3,093,839 2,698,231 1,752,065 2,023,700 271,635
TOTAL EXPENDITURES AND
CASH RESERVES 5,348,184 5,368,304 4,921,978 4,152,349 (769,629)
RESOURCE ALLOCATION:
Personal Services 409,195 424,778 437,578 426,053 (11,525)
Operating Expenses 783,940 929,558 898,804 1,069,194 170,390
Capital Outlay 101,773 303,396 1,267,059 149,500 (1,117,559)
Debt Service 234,195 245,690 350,867 343,902 (6,965)
Transfers 593,663 546,556 215,605 140,000 (75,605)
TOTAL 2,122,766 2,449,978 3,169,913
2,128,649 (1,041,264)
114
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ATLANTIC BEACH DIVISION
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 159,420 152,716 168,806 165,098 (3,708)
Overtime 30,364 32,876 41,030 25,000 (16,030)
Special Pay 14,287 10,783 9,398 11,840 2,442
SUB -TOTAL 204,071 196,375 219,234 201,938 (17,296)
BENEFITS
FICA 15,585 14,995 16,731 15,448 (1,283)
Pension 22,848 22,237 20,283 18,849 (1,434)
Health Insurance 10,559 9,624 11,011 16,621 5,610
Worker & Unemploy Comp 6,447 6,885 8,925 8,128 (797)
SUB -TOTAL 55,439 53,741 56,950 59,046 2,096
Total WAGES
and BENEFITS 259,510 250,116 276,184 260,984 (15,200)
OPERATING EXPENSES:
Professional Services 4,457 176 6,884 76,000 69,116
Accounting, Auditing
Contractual Services 31,150 154,075 110,000 116,000 6,000
Travel and Per Diem 1,201 200 (200)
Communication 2,332 2,989 3,398 3,500 102
Postage 63 168 1,975 2,000 25
Utilities 33,913 36,395 33,373 42,700 9,327
Rentals, Leases 5,595 2,040 2,892 3,000 108
Insurance
Repairs, Maintenance 78,671 28,570 56,967 52,492 (4,475)
Printing, Publishing 277 1,111 3,146 3,100 (46)
Advertising, Promotion
Other Current Charges 744 2,820 12,554 13,000 446
Office Supplies 882 990 814 1,000 186
Operating Supplies 87,699 108,223 97,618 94,000 (3,618)
Books, Training and Memberships 458 1,943 2,800 2,800
Internal Service Charges
Total Operating Expenses 247,442 339,500 332,621 409,592 76,971
CAPITAL OUTLAY:
Land
Buildings
Other Improvements 46,862
Equipment 15,156
Vehicles 15,931
Total Capital Outlay 77,949
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
257,771
2,169
1,067,333
19,502
29,039
259,940 1,115,874
100,000
4,500
(967,333)
(15,002)
(29,039)
104,500 (1,011,374)
DIVISION TOTALS: 584,901 849,556 1,724,679 775,076 (949,603)
115
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
BUCCANEER WATER SYSTEM
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 94,537 102,980 97,171 102,442 5,271
Overtime 19,011 28,178 25,622 20,000 (5,622)
Special Pay 5,412 6,918 4,752 5,360 608
BENEFITS
FICA 8,949 12,015 9,646 9,777 131
Pension 12,192 12,123 13,135 11,696 (1,439)
Health Insurance 6,009 6,602 6,141 11,040 4,899
Worker & Unemploy Comp 3,575 5,846 4,927 4,754 (173)
SUB -TOTAL 30,725 36,586 33,849 37,267 3,418
Total WAGES
and BENEFITS
SUB -TOTAL 118,960 138,076 127,545 127,802 257
149,685 174,662 161,394 165,069 3,675
OPERATING EXPENSES:
Professional Services 2,372 577 4,100 72,100 68,000
Accounting, Auditing
Contractual Services 9,726 105,511 72,000 77,500 5,500
Travel and Per Diem 2,365 179 250 (250)
Communication 2,783 2,482 2,273 3,000 727
Postage 47 69 1,231 2,000 769
Utilities 29,759 32,950 40,436 39,970 (466)
Rentals, Leases 2,211 1,587 3,000 3,000
Insurance
Repairs, Maintenance 26,147 17,250 22,322 21,631 (691)
Printing, Publishing 434 983 1,128 1,250 122
Advertising, Promotion
Other Current Charges 1,530 5,000 (5,000)
Office Supplies 1,125 621 1,000 1,200 200
Operating Supplies 51,652 43,348 53,115 53,250 135
Road Materials 122 4,307 500 1,000 500
Books, Training and Memberships 1,349 4,250 4,500 250
Total Operating Expenses 130,092 211,394 210,605 280,401 69,796
CAPITAL OUTLAY:
Land
Buildings 12,086 35,000
Improvements Other Than Buildings 24,870 109,014
Equipment 7,700 6,500 7,171
Vehicles 16,124
Total Capital Outlay 23,824
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
43,456 151,185
45,000
(35,000)
(109,014)
37,829
45,000 (106,185)
DIVISION TOTALS: 303,601 429,512 523,184 490,470 (32,714)
116
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
OPERATING EXPENSES:
Professional Services 513
Accounting, Auditing 6,810 9,600 8,000 8,240 240
Transportation and Postage 12
Contractual Services
Insurance 33,178 33,581 30,692 28,412 (2,280)
Repairs, Maintenance
Other Current Charges 229 9,022 9,022
Interest Paid on Utility Deposits 7,519 5,143 7,500 6,331 (1,169)
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges 358,145 330,340 309,386 327,196 17,810
Total Operating Expenses 406,406 378,664 355,578 379,201 23,623
CAPITAL OUTLAY
DEBT SERVICE:
Utility System Revenue Bonds - 1996
Principal 78,802 81,685
Interest 189,132 203,955 227,521 224,149
Other 145 144 213 144
City of Gulf Breeze - Note 2
Pnncipal 12,886
Interest 32,032
Other
31,082
2,883
(3,372)
Suntrust - 1999 Revenue Refunding
Principal 17,367 21,646 4,279
Interest 10,378 26,964 16,278 (10,686)
Other 131
Total Debt Service
TRANSFERS:
To General Fund
To Capital Project Fund
To Storm Water Utility
Total Transfers
DIVISION TOTALS:
234,195
245,690 350,867
219,096 200,000 209,988
264,065
110,502 346,556 5,617
593,663
1,234,264
546,556 215,605
1,170,910 922,050
343,902 (6,965)
140,000
(69,988)
(5,617)
140,000 (75,605)
863,103 (58,947)
117
Sewer Utility Fund
Code: 410-0000-535
Purpose:
The Atlantic Beach and Buccaneer Sewer Divisions operate and maintain two sewage treatment plants designed
to treat a total of 4.9 million gallons of wastewater per day (MGD) This division is also responsible for the
operation and maintenance of 29 lift stations, 20 miles of sanitary sewer collection lines, an effluent pumping
system and outfall force main. Bio -solids, the treated byproduct of the wastewater treatment facilities, are
disposed of at the Trail Ridge Landfill.
Key Objectives:
• To implement the Capital Improvement
Program outlined in the Sewer Master Plan
• To continually update sewer base maps
using GIS technology
To maintain and improve facilities and
equipment in a manner necessary to extend
the life of the system
Issues, Trends, Highlights:
Completed construction of the Buccaneer
Wastewater Treatment Plant Expansion
project, which increased capacity of the
plant from 1.3 to 1.9 MGD by using a
Sequencing Batch Reactor plant design
(Utility Revenue Bond Funds were used
for this project)
Completed design of the Master Lift
Station for the Atlantic Beach Wastewater
Treatment Plant and other lift station
upgrades
•
To protect the environment and the public
health by maintaining compliance with
local, state and federal regulatory
requirements
To prepare for the expiration of the
National Pollutant Discharge Elimination
System (NPDES) permit application for
the Atlantic Beach Wastewater Treatment
Plant No.1
Completed the Sewer Master Plan,
including mapping of facilities using the
Geographic Information System and
recommended capital improvements
Began implementation of the Core City
Sanitary Sewer Improvements Project
Relocated sewer force mains in
conjunction with the Wonderwood
Connector Project, and replaced the sewer
line on Ocean Blvd. in Town Center
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Million Gal Treated - Atlantic Beach WWTP
600
564.83
649.52
Million Gal Treated - Buccaneer WWTP
360
347.17
368.81
118
CITY OF ATLANTIC BEACH
SEWER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
2,045,462
2,844,729
4,890,191
1,399,346 2,829,579
3,774,146 2,354,555
5,173,492 5,184,134
1,792,496 (1,037,083)
1,131,457 (1,223,098)
2,923,953 (2,260,181)
Sewer Service Base Charge 1,318,119 1,339,960 1,347,159 1,465,594 118,435
Sewer Service Volume Charge 1,484,143 1,490,961 1,593,443 1,630,259 36,816
Sewer Connection Charge 167,281 153,653 125,000 240,493 115,493
Sewer Assesments 127,275 76,552 57,000 65,000 8,000
State Revenue Charges 130,620 132,109 131,418 130,000 (1,418)
Interest Earnings 292,921 271,776 200,000 250,505 50,505
Miscellaneous 8,395 8,604 8,894 8,000 (894)
Water Advisory Panel Grant 350,000 350,000
Transfer from Other Funds for Utilities 21,312 (21,312)
Grant Proceeds 3,211 (3,211)
Revenue from Other Governments 36,502 30,000 (6,502)
EMPA / Dept of Community Affairs Grant 300,000 300,000
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
3,528,754
8,418,945
3,473,615 3,523,939
182,640
8,829,747 8,708,073
4,469,851 945,912
7,393,804 (1,314,269)
Atlantic Beach 1,043,351 1,375,357 2,562,186 1,147,052 (1,415,134)
Buccaneer and Oak Harbor 444,808 520,968 1,355,108 831,730 (523,378)
Administrative and Non - Divisional 1,614,253 1,749,288 1,866,826 1,936,266 69,440
TOTAL EXPENDITURES 3,102,412
OTHER FINANCING USES 143,041
3,645,613 5,784,120
3,915,048 (1,869,072)
Restricted Cash 1,399,346 2,829,579 1,792,496 1,800,100 7,604
Operating Cash 3,774,146 2,354,555 1,131,457 1,678,656 547,199
CASH RESERVES 5,173,492 5,184,134 2,923,953 3,478,756 554,803
TOTAL EXPENDITURES AND
CASH RESERVES 8,418,945
RESOURCE ALLOCATION:
8,829,747 8,708,073
7,393,804 (1,314,269)
Personal Services 545,386 546,728 532,180 561,012 28,832
Operating Expenses 1,244,521 1,337,400 1,673,519 1,661,522 (11,997)
Capital Outlay 155,086 401,834 2,311,829 385,700 (1,926,129)
Debt Service 827,821 813,095 1,057,255 1,046,814 (10,441)
Transfers 329,598 546,556 209,337 260,000 50,663
TOTAL 3,102,412 3,645,613 5,784,120 3,915,048 (1,869,0721
119
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ATLANTIC BEACH SYSTEM
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 239,131 232,798 226,308 243,495 17,187
Overtime 52,882 49,464 56,633 30,000 (26,633)
Special Pay 15,003 22,188 9,900 12,700 2,800
SUB -TOTAL 307,016 304,450 292,841 286,195 (6,646)
BENEFITS
FICA 23,267 23,014 22,094 21,894 (200)
Pension 31,512 28,391 27,660 24,996 (2,664)
Health Insurance 14,034 14,515 15,506 23,249 7,743
Worker & Unemploy Comp 8,726 8,732 9,823 9,230 (593)
SUB -TOTAL 77,539 74,652 75,083 79,369 4,286
Total WAGES
and BENEFITS 384,555 379,102 367,924 365,564 (2,360)
OPERATING EXPENSES:
Professional Services 1,720 63,026 93,479 64,000 (29,479)
Accounting, Auditing
Contractual Services 38,360 310,289 310,000 290,000 (20,000)
Travel and Per Diem 634 145 200 (200)
Communication 1,019 1,047 3,334 2,000 (1,334)
Postage 79 190 400 500 100
Utilities 190,454 186,355 192,959 208,699 15,740
Rentals, Leases 5,989 2,155 3,400 5,000 1,600
Insurance
Repairs, Maintenance 235,474 42,181 40,662 40,889 227
Printing, Publishing 552 827 300 500 200
Other Current Charges 383 1,345 10,731 6,000 (4,731)
Office Supplies 460 486 800 1,000 200
Operating Supplies 77,411 88,507 75,607 78,200 2,593
Road Materials
Books, Travel and Memberships 316 992 2,100 2,000 (100)
Internal Service Charges
Total Operating Expenses
552,851 697,545 733,972 698,788 (35,184)
CAPITAL OUTLAY:
Land 2,784 (2,784)
Buildings 21,000 155,000 (155,000)
Other Improvements 79,446 189,314 1,266,267 70,000 (1,196,267)
Equipment 26,499 5,400 12,700 7,300
Vehicles 88,396 30,839 (30,839)
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
105,945 298,710 1,460,290 82,700 (1,377,590)
DIVISION TOTALS: 1,043,351
1,375,357 2,562,186
1,147,052 (1,415,134)
120
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
BUCCANEER SYSTEM
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 109,402 100,993 101,647 126,423 24,776
Overtime 9,895 21,299 21,747 15,000 (6,747)
Special Pay 6,251 8,460 4,642 8,870 4,228
SUB -TOTAL 125,548 130,752 128,036 150,293 22,257
BENEFITS
FICA 9,457 9,899 9,681 11,497 1,816
Pension 16,044 17,836 16,238 14,434 (1,804)
Health Insurance 5,910 5,165 6,070 14,299 8,229
Worker & Unemploy Comp 3,872 3,974 4,231 4,925 694
SUB -TOTAL 35,283 36,874 36,220 45,155 8,935
Total WAGES
and BENEFITS 160,831 167,626 164,256 195,448 31,192
OPERATING EXPENSES:
Professional Services 6,137 2,375 19,250 13,500 (5,750)
Accounting, Auditing
Contractual Services 32,303 91,038 155,000 165,000 10,000
Travel and Per Diem 1,270 109 250 (250)
Communication 4,587 4,144 3,470 4,950 1,480
Postage 32 322 250 (72)
Utilities 68,924 61,072 61,056 66,280 5,224
Rentals, Leases 2,521 764 3,000 6,000 3,000
Insurance
Repairs, Maintenance 66,106 27,113 25,199 22,352 (2,847)
Printing, Publishing 168 507 405 200 (205)
Other Current Charges 6,052 1,620 1,200 3,000 1,800
Office Supplies 583 310 500 500
Operating Supplies 45,950 59,842 65,061 48,250 (16,811)
Road Materials 500 (500)
Books, Training and Memberships 235 1,292 4,100 3,000 (1,100)
Internal Service Charges
Total Operating Expenses 234,836 250,218 339,313 333,282 (6,031)
CAPITAL OUTLAY:
Land
Buildings
System Improvements 28,482
Machinery and Equipment 2,920
Vehicles 17,739
63,719
39,405
800,322
17,887
33,330
303,000
(497,322)
(17,887)
(33,330)
Total Capital Outlay 49,141 103,124 851,539 303,000 (548,539)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
To
Other
Total Transfers
DIVISION TOTALS: 444,808 520,968 1,355,108 831,730 (523,378)
121
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
OPERATING EXPENSES:
Professional Services 513
Accounting, Auditing 6,810 9,600 8,000 8,240 240
Contractual Services
Rentals, Leases
Insurance 61,508 51,366 58,207 43,691 (14,516)
Repairs, Maintenance
Advertising, Promotion
Other Current Charges 12,777 12,777
Books, Sub, Memberships
Internal Service Charges 388,003 328,671 534,027 564,744 30,717
Total Operating Expenses 456,834 389,637 600,234 629,452 29,218
CAPITAL OUTLAY
DEBT SERVICE:
Utility System Revenue Bonds - 1996
Principal 246,836 256,209 265,583 9,374
Interest 754,617 489,686 739,738 728,776 (10,962)
Other 11,631 469 538 468 (70)
City of Gulf Breeze - Note 2
Principal 17,664 19,270
Interest 43,909 42,607
Sun Trust - 1999 Revenue Bond
Principal 36,962 29,672 (7,290)
Interest 14,227 23,808 22,315 (1,493)
Total Debt Service 827,821
TRANSFERS:
To General Fund
To Storm Water Utility
To Other Funds for City Utilities
Total Transfers
813,095 1,057,255
219,096 200,000 200,000
110,502 346,556
329,598 546,556
DIVISION TOTALS: 1,614,253
9,337
1,046,814 (10,441)
260,000 60,000
209,337 260,000
1,749,288 1,866,826
(9,337)
50,663
1,936,266 69,440
122
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for overseeing the refuse contractor's compliance with their contractual
obligation to the City, including removal of garbage, yard waste, construction debris and recycling.
Key Objectives:
•
Continue to monitor contractor's • Continue utilization of recycling grant funds
performance, including response on illegal
dump pickups and response to citizen
complaints
• Obtain new sanitation contract with increased
level of service
Issues, Trends, Highlights:
• Purchased benches, trash receptacles and playground borders with grant funds
•
Revised specifications and bids to consider contractual agreement to include biosolids hauling, monthly
household hazard waste, and tire pickup will be accepted for a new sanitation contract, with an increase m the
cost of service anticipated
• Revisions to the City Code will be suggested, to correlate with contract specifications
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Number of Residential Accounts
4720
4720
4720
Number of Commercial Accounts
720
717
717
123
CITY OF ATLANTIC BEACH
SANITATION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Operating Cash
CASH CARRY FORWARD
REVENUES
ACTUAL
1997-98
415,887
415,887
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
357,127 420,124
357,127 420,124
525,503 105,379
525,503 105,379
Garbage Services 1,075,330 1,103,662 1,154,130 1,168,944 14,814
Interest Earnings 21,606 19,958 25,000 28,000 3,000
Recycle Grant 5,236 5,948 6,201 6,500 299
Disaster relief grants 13,536 (13,536)
Miscellaneous Revenues
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
1,102,172
1,518,059
1,129,568 1,198,867
1,486,695 1,618,991
1,203,444 4,577
1,728,947 109,956
EXPENDITURES
Sanitation 1,072,640 1,056, 769 1,093,488 1,215,576 122,088
TOTAL EXPENDITURES 1,072,640 1,056,769 1,093,488 1,215,576 122,088
OTHER FINANCING USES 88,292 9,802
Operating Cash 357,127
CASH RESERVES 357,127
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
420,124 525,503
420,124 525,503
1,518,059 1,486,695
513,371 (12,132)
513,371 (12,132)
1,618,991 1,728,947 109,956
Personal Services 3,765 3,963 3,867 4,178 311
Operating Expenses 866,225 850,156 858,370 1,007,898 149,528
Capital Outlay 2,650 2,650 2,700 3,500 800
Debt Service
Transfers 200,000 200,000 228,551 200,000 (28,551)
TOTAL
1,072,640 1,056,769 1,093,488 1,215,576 122,088
AUTHORIZED PERSONNEL
POSITION Allocation 1999/2000 2000/2001
Heavy Equipment Operator from Streets and Roads Division 10.00%
0.1 0.1
0.1 0.1
124
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SANITATION FUND
SANITATION
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 2,519 2,724 2,700 2,848 148
Overtime 52 110 94 100 6
Special Pay 381 245 202 200 (2)
SUB -TOTAL 2,952
3,079 2,996
3,148 152
BENEFITS
FICA 214 224 216 241 25
Pension 240 336 331 325 (6)
Health Insurance 159 168 165 289 124
Worker & Unemploy Comp 200 156 159 175 16
SUB -TOTAL 813 884 871 1,030 159
Total WAGES
and BENEFITS 3,765 3,963 3,867 4,178 311
OPERATING EXPENSES:
Professional Services
Accounting, Auditing 3,914 1,500 1,457
Contractual Services 707,356 739,545 753,714
Travel and Per Diem
Communication
Postage 165
Utilities
Rentals, Leases
Insurance 5,616
Repairs, Maintenance 161
Printing, Publishing 144
Recycling Grant 5,236 5,949 6,201
Other Current Charges 70 70 120
Office Supplies
Operating Supplies
Books, Training and Memberships
Internal Service Charges 143,872 102,948 96,713
1,287 (170)
897,600 143,886
200 35
6,500 299
238 118
102,073 5,360
Total Operating Expenses 866,225 850,156 858,370 1,007,898 149,528
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
2,650
Total Capital Outlay 2,650
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund
City Provided Utilities
Other
2,650 2,700
2,650 2,700
200,000 200,000
Total Transfers 200,000
DIVISION TOTALS: 1,072,640
3,500 800
3,500 800
200,000 200,000
28,551 (28,551)
200,000 228,551
1,056,769 1,093,488
200,000 (28,551)
1,215,576 122,088
125
Storm Water Drainage Fund
Code: 470-0000-538
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe
weather by providing effective treatment and removal of the City's storm water.
Key Objectives:
•
Complete final design and begin
construction of the Core City Storm
Water Project
Implement additional areas of the
Storm Water Master Plan, and
maintenance of drainage systems,
streets, right-of-ways and signs
Issues, Trends, Highlights:
• Continue to fund debt service for the
Core City Storm Water Project
•
Continue storm water system
inspections, monitoring, and reporting
required by the National Pollutant
Discharge Elimination System
(NPDES) permit
Monitored compliance with NPDES storm water permit requirements and will need to
prepare for permit renewal application that must be submitted to the U. S. Environmental
Protection Agency (EPA) by September 30, 2001
Completed preliminary design of the Core City Storm Water Project
Included in the budget are the expenses related to performing maintenance of the storm water
system. These costs were split out from the General Fund Streets Division of the Public Works
Department
Three grants and a small portion of fund balance are budgeted totaling $508,555 to partially
fund the Core City Drainage Project.
Workload Data_
Activity
Est. FY -00
FY -99
FY -98
Miles of Drainage Ditches
6.52
6.52
6.52
Miles of Storm Sewer
11
10
10
Number of Catch Basins
474
454
454
Feet of Ditch Maintained
34,500
34,500
34,500
126
CITY OF ATLANTIC BEACH
STORM WATER DRAINAGE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
Storm Water Utility Fees
Interest Earnings
FI. Dept. of Environmental Protection
St. Johns Water Mgmt Dist. Design grant
St. Johns Water Mgmt Dist. Constr. grant
Other
Transfers - In
From Water Utility
From Sewer Utility
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
264,523
264,523
245,526
20,443
24,604
110,502
110,502
208,242 641,896
490,378 476,962
698,620 1,118,858
248,942 247,785
40,941 51,000
550
346,556
346,556
220,153 (421,743)
600,155 123,193
820,308 (298,550)
264,000 16,215
40,000 (11,000)
428,450 428,450
25,000 25,000
20,000 20,000
60,000 60,000
TOTAL REVENUES 511,577 983,545 298,785 837,450 538,665
OTHER FINANCING SOURCES 314,266
TOTAL RESOURCES 1,090,366 1,682,165 1,417,643 1,657,758 240,115
EXPENDITURES
Storm Water Utilities
TOTAL EXPENDITURES
OTHER FINANCING USES
Restricted Cash
Operating Cash
CASH RESERVES
391,746
391,746
208,242
490,378
559,393 597,335
559,393 597,335
3,914
641,896 220,153
476,962 600,155
698,620 1,118,858 820,308
TOTAL EXPENDITURES AND
CASH RESERVES 1,090,366
RESOURCE ALLOCATION:
1,682,165 1,417,643
1,274, 520 677,185
1,274,520 677,185
297,083 76,930
86,155 (514,000)
383,238 (437,070)
1,657,758 240,115
Personal Services 116,385 116,385
Operating Expenses 169,957 233,738 4,682 198,427 193,745
Capital Outlay 786 33,815 300,000 668,535 368,535
Debt Service 221,003 291,840 291,638 291,173 (465)
Transfers 1,015 (1,015)
TOTAL 391,746 559,393 597,335 1,274,520 677,185
127
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
PUBLIC WORKS
STORM WATER UTILITY
ACTUAL
1997-98
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 79,355 79,355
Overtime 3,000 3,000
Special Pay 4,096 4,096
SUB -TOTAL 86,451 86,451
BENEFITS
FICA 6,614 6,614
Pension 9,060 9,060
Health Insurance 9,332 9,332
Worker & Unemploy Comp 4,928 4,928
SUB -TOTAL 29,934 29,934
Total WAGES
and BENEFITS
116,385 116,385
OPERATING EXPENSES:
Professional Services 84,611
Accounting, Auditing
Contractual Services 72,577 141,856 4,250 99,000 94,750
Travel and Per Diem 200
Communication
Postage
Utilities
Rentals, Leases 2,110
Insurance
Repairs, Maintenance 91,765 3,936 13,951 13,951
Printing, Publishing 218 352 432 1,775 1,343
Advertising, Promotion
Other Current Charges 3,081 3,081
Office Supplies 400 400
Operating Supplies 2,704 2,872 42,400 42,400
Books, Training and Memberships 383 111
Internal Service Charges 37,820 37,820
Total Operating Expenses 169,957 233,738 4,682 198,427 193,745
CAPITAL OUTLAY:
Land
Buildings
System Improvements
Equipment
Vehicles
786 33,815 300,000
Total Capital Outlay 786 33,815 300,000
DEBT SERVICE:
Principal
Interest
Other
508,535 208,535
160,000 160,000
668,535 368,535
72,245 74,989 77,732
221,003 219,457 216,511 213,303
138 138 138
Total Debt Service 221,003
TRANSFERS:
To General Fund
City Provided Utilities
Other
Total Transfers
DIVISION TOTALS: 391,746
291,840 291,638
2,743
(3,208)
291,173 (465)
1,015 (1,015)
1,015 (1,015)
559,393 597,335
1,274,520 677,185
128
Utility Revenue Bond Construction
Code: 480-0000-533
Purpose:
The purpose of this program is to provide funding for Water, Sewer and Storm Water System Improvements
through the issuance of revenue bonds. Funding for the projects include proceeds from the 1996 Utility
Revenue Bond and interest and investment earnings on those proceeds.
Key Objectives:
1. Periodically revise and update project estimated costs based on engineering and bid results.
Issues, Trends, Highlights:
2. Upon project completion, costs are allocated to the applicable Water, Sewer, or Storm Water Fund
based on the percentage of work performed in each area, as provided by the vendor or engineering
study.
3. These monies will partially fund the "Core City Project". Other funding from reserve balances will
need to be combined with these monies to fully fund the project.
1996 Utility Revenue Bond Project Summary
Description
Project
Number
Revised Budget
Est. Expenditures
FY 1995 -2000
Est. Remaining
Balance
Atlantic Beach Sewer Plant Exp.
ABS -2
1,293,719
1,293,719
0
AB Sewer Main Rehabilitation
AS9601
264,777
264,777
0
New Well at WTP #2
AW9601
141,744
141,744
0
Water Main Upgrades
AW9602
837,220
837,220
0
Beach Avenue Improvements
AW9603
855,129
855,129
0
City Property Meters
AW9604
13,920
13,920
0
Project Inspection / Oversight
AW9606
108,876
108,876
0
Buccaneer Waste Water Imprvmts.
BS9601
2,578,950
2,578,950
0
Enlarge & Rehabilitate WTP #3
BW -7
634,264
634,264
0
Core City Storm Water Improvmts.
CORE99
5,472,486
494,021
4,978,465
Water & Sewer - Oak Harbor
OW9601
1,079,028
1,079,028
0
Core City Sewer Rehabilitation
PW0002
870,616
0
870,616
Core City Sewer Improvements
PW0003
188,600
0
188,600
Core City Water Improvements
PW0004
579,400
0
579,400
Storm Water Master Plan
SU9601
570,432
570,432
0
Total
15,489,161
8,872,080
6,617,081
129
CITY OF ATLANTIC BEACH
UTILITY REVENUE BOND CONSTRUCTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
ACTUAL
1997-98
8,772,416
8,772,416
ACTUAL • ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
8,162,108 7,244,078
8,162,108 7,244,078
6,317,081 (926,997)
6,317,081 (926,997)
Bond Proceeds
Interest Earnings 486,883 475,982 400,000 300,000 (100,000)
TOTAL REVENUES 486,883 475,982 400,000 300,000 (100,000)
OTHER FINANCING SOURCES 233,411
TOTAL RESOURCES 9,259,299 8,871,501 7,644,078 6,617,081 (1,026,997)
EXPENDITURES
Water, Sewer & Stormwater Improvements
TOTAL EXPENDITURES
OTHER FINANCING USES
Restricted Cash
Operating Cash
CASH RESERVES
1,002, 303
1,002,303
94,888
1,627,423 1,326,997
1,627,423 1,326,997
8,162,108 7,244,078
8,162,108 7,244,078
TOTAL EXPENDITURES AND
CASH RESERVES 9,259,299
'RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
1,002,303
6,617,081 5,290,084
6,617,081 5,290,084
6,317,081 (6,317,081)
6,317,081 (6,317,081)
8,871,501 7,644,078
1,627,423 1,326,997
6,617,081 (1,026,997)
6,617,081 5,290,084
TOTAL 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
• Note: Budget will be amended when FY -2000 encumbrances roll to FY -2001 and remaining project funds calculated.
130
131
Schedule of Debt Service Principal and Interest Payments
1996 Utility Revenue Bonds
Bond Fear Ending October 1
Principal
Interest
Total Debt Service
1996
704,422
704,422
1997
1,207,580
1,207,580
1998
395,000
1,207,580
1,602,580
1999
410,000
1,192,175
1,602,175
2000
425,000
1,175,365
1,600,365
2001
445,000
1,157,090
1,602,090
2002
465,000
1,137,510
1,602,510
2003
485,000
1,1 16,585
1,601,585
2004
510,000
1,094,275
1,604,275
2005
530,000
1,070,305
1,600,305
2006
555,000
1,044,865
1,599,865
2007
585,000
1,017,670
1,602,670
2008
615,000
987,835
1,602,835
2009
645,000
955,855
1,600,855
2010
680,000
921,670
1,601,670
2011
720,000
884,950
1,604,950
2012
755,000
845,350
1,600,350
2013
800,000
803,825
1,603,825
2014
845,000
759,825
1,604,825
2015
890,000
713,350
1,603,350
2016
940,000
664,400
1,604,400
2017
990,000
612,700
1,602, 700
2018
1,045,000
558,250
1,603,250
2019
1,100,000
500,775
1,600,775
2020
1,160,000
440,275
1,600,275
2021
1,225,000
376,475
1,601,475
2022
1,295,000
309,100
1,604,100
2023
1,365,000
237,875
1,602,875
2024
1,440,000
162,800
1,602,800
2025
1,520,000
83,600
1,603,600
TOTAL
$22,835,000
$23,944,332
$46,779,332
131
Fleet Maintenance
Code: 540-5004-590
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance contractor's compliance with their
contractual obligation to the City, including services and repairs on all City vehicles and small equipment. The contract
includes routine lubricating, oil change, mechanical repairs, and other vehicle modifications as needed.
Key Objectives:
Ensure City vehicles and equipment are
properly maintained for safety and efficiency
Continue to monitor contractor's performance,
to ensure an efficient and effective service
facility capable of handling a high volume of
maintenance and repairs
Ensure City vehicles and equipment are
properly inspected and maintained for safety
and efficiency to reduce the amount of non-
contract work by preventive maintenance
Issues, Trends, Highlights:
Initiate corrective action in cases of vehicle or
equipment abuse as reported by contractor
Obtain new equipment maintenance contract
with current level of service
The City continues to experience a downward trend in vehicle repairs
Workload Data:
•
Under the contract, the average number of work orders completed annually is about 1170.
132
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE
FLEET MAINTENANCE
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 11,936
Overtime 399
Special Pay (285)
SUB -TOTAL 12,050
BENEFITS
FICA 884
Pension 10,332
Health Insurance 966
Worker & Unemploy Comp 732
SUB -TOTAL 12,914
Total WAGES
and BENEFITS
OPERATING EXPENSES:
24,964
Professional Services 75
Accounting, Auditing
Contractual Services 196,404 196,976 181,435 212,361 30,926
Travel and Per Diem
Communication 1,120 688 900 900
Postage 12
Utilities 583 1,000 417
Rentals, Leases 878 40
Insurance 424 404 424 20
Repairs, Maintenance 3,260 1,970 3,117 2,632 (485)
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 737 605 1,250 2,800 1,550
Books, Training and Memberships
Internal Service Charges 17,586 19,437 23,597 24,919 1,322
Total Operating Expenses 220,072 220,140 211,286 245,036 33,750
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,249 4,321 (4,321)
Total Capital Outlay 1,249
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
4,321 (4,321)
DIVISION TOTALS: 245,036 221,389 215,607 245,036 29,429
133
J
Pension
Combined Summary Expenditures
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
Pension Fund Revenues 1,384,736 1,447,087 " 927,076 803,678 (123,398)
Total Revenues 1,384,736 1,447,087 927,076 803,678 (123,398)
Expenditures:
Pension 483,461 525,144 2,027,533 439,377 (1,588,156)
Total Expenses 483,461 525,144 2,027,533 439,377 (1,588,156)
Resource Allocation
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
385,201 416,699 385,289
98,260 108,445 1,642,244
349,000
90,377
(36,289)
(1,551,867)
Total Expenses 483,461 525,144 2,027,533 439,377 (1,588,156)
135
Pension
Code: 600-8000-518
Purpose:
The Pension Fund provides for the Employee Retirement System which is funded by contributions from both the City and
the employees. Some funding is also provided from Police supplemental benefits. These benefits are a result of casualty
insurance premium tax monies collected by and received from the State of Florida, in accordance with Florida State
Statute, Chapter 185. Interest from investment earnings on Plan assets also assist in funding the Plan. The current City
pension ordinance requires that the City pay for pension fund expenses other than management fees and retirement
benefits. These expenses are covered by a transfer from the General Fund.
Key Objectives:
To monitor the Plan's fund manager for
compliance with the Plan's investment policy
and recommend changes to the policy, if
necessary, to assure the plan's participants and
recipients that the benefits specified in the Plan
will be available
Issues, Trends, Highlights:
To keep the plan current as to compliance with
IRS code requirements and any State or
Federal changes
Legal expenses were higher than normal in FY 1998/99 due to a review and rewrite of the code to comply with
State mandates. Legal expenses will continue to be high in FY 1999/2000, as a variety of recent mandates have
been passed, one of which requires separate retirement systems to be organized for the Police and General
employee benefit groups
The Fire Department function and employees were transferred to the City of Jacksonville on June I, 1999. The
contract with Jacksonville stipulates the pension assets related to the fire employees will be transferred to the City
of Jacksonville's plan
• Completed changes to City Ordinance to establish separate General Employee and Police Employee Pension
Boards and separate Pension Plans
• Completed and provided employees with an individual retirement benefit statement
(Note: The balance forward in the Pension Fund represents the pension's assets at market value.)
136
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
PENSION FUND
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 8,073,649
REVENUES
8,973,619 9,901,685
8,801,228 (1,100,457)
State - Fire 47,778 50,748 2,110 (2,110)
State - Police 70,289 68,048 75,626 70,289 (5,337)
Earnings on Investments 789,843 847,222 370,263 254,562 (115,701)
Member Contributions 95,738 86,172 72,960 72,000 (960)
City Contributions 362,340 358,351 363,807 378,950 15,143
Transfer from General Fund 18,748 36,546 42,310 27,877 (14,433)
TOTAL REVENUES 1,384,736 1,447,087 927,076 803,678 (123,398)
OTHER FINANCING SOURCE 6,123
TOTAL RECOURCES 9,458,385 10,426,829 10,828,761 9,604,906 (1,223,855)
EXPENDITURES
Management Fees 63,879 71,910 56,000 62,500 6,500
Professional Services 13,912 35,134 37,202 18,000 (19,202)
Travel and Per Diem 947 515 500 (15)
Retirement Benefits 385,201 416,699 385,289 349,000 (36,289)
Insurance 3,689 1,101 4,500 3,377 (1,123)
Books, Training and Memberships 202 300 6,500 6,000 (500)
Other 15,631 1,537,527 (1,537,527)
TOTAL EXPENDITURES 483,461
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
1,305
8,973,619
9,458,385
525,144 2,027,533
9,901,685 8,801,228
10,426,829 10, 828, 761
439,377 (1,588,156)
9,165,529 364,301
9,604,906 (1,223,855)
385,201 416,699 385,289 349,000 (36,289)
98,260 108,445 1,642,244 90,377 (1,551,867)
TOTAL 483,461 525,144 2,027,533 439,377 (1,588,156)
' Includes the transfer of Fire Pension Funds to Jacksonville which was not an expenditure, but an equity transfer.
137
138
Project Cost Estimates
Engineer's
Estimate
Water Improvements
Construction
Design
Sub -Total
Sewer Improvements
Construction
Design
Insituform Sewer Rehab
Sub -Total
Storm Water Improvements
Construction
Design
Sub -Total
Grand Total
525,000
54,400
579,400
175,000
13,600
1,520,616
1,709,216
6,100,000
612,000
6,712,000
9,000,616
CITY OF ATLANTIC BEACH
SUMMARY OF CORE CITY PROJECT
Funding Sources
Bond
Fund
EPA (319 Grant)
Storm Water Utility
S.J.W.M.D.
Fund Balance
Sewer Utility ( Note: )
Water Advisory Dept of Community
Panel Grant Affairs - EMPA
Gas Tax
Fund
Governmental
Capital Project
Fund
Totals
525,000
525,000
54,400
54,400
579,400
0
0
0
0
0
0
0
579,400
175,000
175,000
13,600
13,600
870,616
350,000
300,000
1,520,616
1,059,216
0
0
0
350,000
300,000
0
0
1,709,216
4,391,465
428,450
20,000
35,085
1,000,000
225,000
6,100,000
587,000
25,000
612,000
4,978,465
428,450
45,000
35,085
0
0
1,000,000
225,000
6,712,000
6,617,081
428,450
45,000
35,085
350,000
300,000
1,000,000
225,000
9,000,616
Note: The Sewer Utility portion has budgeted revenues for grant proceeds of $650,000. The expenses associated with this portion of the cost are shown in the current year estimate.
These funds are to reimburse the Sewer Utility for the sewer rehabilitation under contract with Instuform.
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2000-2001
Buildings,
Land and
Improvements Equipment Vehicles Total
City Administration
City Clerk
Tape Recorder for Commission Chambers 3,295 3,295
Finance Department
Personal Computer (2) - Cashiers 3,000 3,000
Cash Receipts Validation Machines (3) with install. 2,700 2,700
Query Reporting Software 16,090 16,090
Total City Administration
25,085 25,085
General Government
Beautification
Lap -Top Computer 2,000 2,000
Convention Development Tax
Town Center irregation system 15,000 15,000
Non -Departmental
Copier Machine North End of City Hall 16,000 16,000
Copier Machine South End of City Hall 9,782 9,782
Telephone System Upgrade 10,000 10,000
Information Technology Master Plan Implementation 120,000 120,000
Capital Project Fund
Sherry Drive Improvements 225,000 225,000
Dutton Island Improvements 270,000 270,000
Dune Walk -Over Project 30,000 30,000
Total General Government
525,000 172,782 697,782
Building, Planning and Zoning
Building Department
Van for Painter Position 15,800 15,800
Lap Top Computers (2) 5,200 5,200
Community Development Block Grant
Sewer Connection Assistance 13,000 13,000
Ardella Rd. Sewer Line Installation 47,000 47,000
Total Planning and Zoning
60,000 5,200
15,800 81,000
Parks and Recreation
Park Improvements
Renovation of Bathroom / Maintenance Shed in Russ 18,000 18,000
Jordan Park Center Construction 90,000 90,000
Adele Grage Design and Construction 100,000 100,000
Land Acquisition 100,000 100,000
Park Maintenance
Vehicles 30,000 30,000
ABAA Association ball field maintenance equipment 6,750 6,750
Total Parks and Recreation
308,000 6,750
30,000 344,750
140
Public Safety
Police Department
Patrol
Police Patrol Cars 42,000 42,000
Equipment for new cars 5,800 5,800
Animal Control
Hot Water Heater for Animal Control Shelter 500 500
Large wheels and Tires for Animal Control Truck 800 800
Cat Holding Cages (6) 1,200 1,200
Code Enforcement
Computer 2,000 2,000
Total Police Department
Public Works
4,500
47,800 52,300
Public Works Administration
Personal Computer
2,000 2,000
Total Public Works Administration
2,000 2,000
Streets and Roads
Backhoe ( 4X4) 50,000 50,000
Fuel Pumps 3,000 3,000
Fuel Monitoring Tracking System 10,000 10,000
Pick-up Truck ( 112 Ton ) - Replaces, P11 18,000 18,000
Computer 2,000 2,000
Total Streets and Roads 15,000 68,000 83,000
Gas Tax
Roadway and Drainage Improvements in the Royal
Palms Area. 480,000 480,000
Microsurfacing various streets 100,000 100,000
Core City Street and Daraiange Improvements 1,000,000 1,000,000
Total Gas Tax 1,580,000 1,580,000
Water Utility Fund
Atlantic Beach Water System
Install 6" water Main on Church Road between Main St.
and George and tie in existing 6" line. 100,000 100,000
Personal Computer 2,000 2,000
Copy Machine 2,500 2,500
Total Atlantic Beach Water System 100,000 4,500 104,500
Buccaneer Water System
Trailer Mount Pump (4" )
Pick-up Truck - Replaces P-26
15,000
30,000
15,000
30,000
Total Buccaneer Water System 15,000 30,000 45,000
141
Sewer Utility Fund
Atlantic Beach Sewer System
Genset Replacement "A' Station 70,000 70,000
Ice Machine 1,000 1,000
Air Compressor 1,200 1,200
Cetrifugal Pump (6" Trailer Mounted) 10,500 10,500
Total Atlantic Beach Sewer System 70,000 12,700 82,700
Buccaneer Sewer System
Fencing for North Side of Waste Water Plant 5,000 5,000
Navy Lift Station Wetwell 98,000 98,000
Sludge Holding Tank 200,000 200,000
Total Buccaneer Sewer System 303,000 303,000
Utility Bond Construction
Core City Water, Sewer, Storm Water Project 6,617,081 6,617,081
Total Utility Bond Construction 6,617,081 6,617,081
Storm Water Utility
Core City Water, Sewer, Storm Water Project 508,535 508,535
Excavator 160,000 160,000
Total Storm Water Utility 508,535 160,000 668,535
Sanitation
Roll Off Container - (40 Yard )
Total Sanitation
Grand Total
3,500 3,500
3,500 3,500
10,071,616 427,017 191,600 10,690,233
142
SECTION I
CERTIFICATION OF TAXABLE VALUE
2000 Year
3
DR -42a
R01196
D>I AL County To AT. L.ANTzC 3EAC3 (t" SDi3
(Narne of Taxing Authority).
(1) Current Year Taxable Value of Real Property for Operating Purposes $ 111 {^p;
(2) Current Year Taxable Value of Personal Property for Operating Purposes $ 20 333. 667
(3j Current Year Taxable Value of Centrally Assessed Property for Operating Purposes
175
(4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3) $ 673 ''
(5) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative $ 04 354
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5) $ 673 949; 221
(7) Prior Year Final Gross Taxable Value $ 617 • 472 577
(From Prior Year Applicable Form DR -403 Series)
I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official
signature at-3ACXSC?TUIL Z , Florida, this the 13th day of ,7017E
� 20C a
/i
4
Signature of PropertyAppraiser -
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0-.
SECTION II
(8) Prior Year Operating Millage Levy
(9)
(10) Current Year Rolled -Back Rate (9) _ (6)
Prior Year Ad Valorem Proceeds (7) x (8)
(11) Current Year Proposed Operating Millage Rate
(12) Check one (1) TYPE of Taxing Authority:
}County Municipality } }Independent
Special District
}Dependent
Special District
$3, 721 per $1,000
$ 1,958,685
$ 9063 per $1,000
3.-1721 21 per $1,000
Municipal Service `I Multi -County
Taxing Unit
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Millage Levy for VOTED DEBT SERVICE $ per $1,000
per$1,000
(15) Current Year OTHER VOTED MILLAGE
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22)
(16) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR -420)
(17) Total Prior Year Proceeds: (9) + (16) $ ; g $, 3a
$ •-0-
-0—
(18) The Current Year Aggregate Rolled -back Rate: (17) _ (6) $ 2.4063 per $1,000
419
(19) Current Year Aggregate Rolled -back Taxes: (4)x (18) $ 1,"972,
(20) Enter Total of all non -voted Ad Valorem Taxes proposed to be levied by the Principal $ 2,152,310
Taxing Authority; all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage. Rate: (20) = (4) - $ 3.17.1 per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled -back Rate:
9,1436 %
((Line 21 _ Line 18) - 1.001x 100
Date, Time and Place of the first Public Budget Hearing: SEPTEMBER t 1 , 2000 7 .5 4IT7 HALL
COMMISSION 0NAM3ERS, 800 S�'�Ii INoLE. ROAD. ATLANTIC 374.CH, F,ORTDA _T??l'i
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.08.1, F.S. WITNESS my hand and official
signature -at— CITY QZ A T t1TIt: 3EACH , Florida, this the 1.3 to day of .IUL'
CITY MANAGER.
Signature and Title o+Chief Administrative Officer
300 3 a "_dCj ROAD
Mailing Address
ALT—LT7 c BEACH FLORIDA
300 S*u1MINOLE ROAD.. ATLANTIC 3E;0F
Address of Physical Location' _
NELSON VAN LIEU, e"INANC^- DI FC r P
2000
Name of Contact Person
32233 (904) 247-5307 c904 247-5877
1-43
City of Atlantic Beach
Schedule of Proposed Interfund Transfers
General Fund
From Water Utility
From Sewer Utility
From Sanitation
To Pension Fund
To Debt Service Fund
To First Night
Transfer
In
Transfer
Out
140,000
260,000
200,000
27,877
147,292
10,000
Local Law Enforcement Block Grant
From Law Enforcement Trust Fund
5,000
Local Option Gas Tax
To Debt Service Fund
71,959
First Night
From General Fund
10,000
Debt Service Fund
From General Fund
From Local Option Gas Tax Fund
147,292
71,959
Water Utility Fund
To General Fund
140,000
Sewer Utiltity Fund
To General Fund
260,000
Sanitation Utility Fund
To General Fund
200,000
Pension Fund
From General Fund
27,877
Law Enforcement Trust Fund
To Local Law Enforcement Grant Fund
5,000
862,128
862,128
144
5/8/00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
31-00 Professional Services
Legal and medical expenses, including employee physicals, drug screening,
hepatitis shots, and medical laboratory tests
31-02
32-00
34-00
City Attorney Retainer
Monthly retainer charged by the City Attorney
Accounting and Auditing
Services received from independent certified public accountants
Other Contractual Services
Janitorial and other services procured by contract or agreement with persons, firms,
corporations, or other governmental units, including work performed to repair
infrastructure - some examples are:
Lawn service
Pest control
Polygraph testing
Uniform cleaning
Beach cleaning
Street sweeping
Permits from governmental
agencies (unless related
to a capital project)
Point repairs to lines
Employee assistance program
(EAP) fees
Tower or lift station repairs
Asphalt work
Concrete sidewalk pouring
Ditch spraying
Water and soil laboratory testing
Sludge hauling
Towing
Electrical troubleshooting
Pump and motor repairs
Motor vehicle tags/titles/registration
Security system monitoring
34-01 Specific Contracts
Contract expenses for fire services provided by the City of Jacksonville, sanitation
services provided by Waste Management and fleet maintenance services provided by
Ryder/MLS (non -contract costs passed on by Ryder are charged to 34-02)
35-00 Investigations
Confidential expenditures handled pursuant to criminal investigations
145
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City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
36-00 Pension Benefits
Benefits paid to participants in the pension program
40-00 Travel and Per Diem
Public transportation, mileage per diem reimbursement for use of private vehicles,
meal per diem reimbursement and incidental expenses relative to conducting City
business
Note: All costs incurred for training seminars or conferences, including per diem
mileage and meal allowance, will be charged to 54-00 Books, Subscriptions,
Memberships, Training.
41-00 Communications
Periodic service charges for telephone lines, cellular telephones, modem lines, cable
television connections, pagers, and Internet user charges
Note: Purchase of a telephone handset or replacement pager would be charged to 52-
00 Operating Supplies. Installation of a new phone line or charges for switching a
user on the existing phone tree would be charged to 46-00 Repair and Maintenance,
as it represents a repair or maintenance to a piece of equipment.
42-00 Transportation, Postage, Messenger
Outgoing freight and express mail charges, such as Federal Express, postage,
messenger and courier services, as well as armored car services
43-00 Utilities
Electricity provided for City operations
43-01 Utilities - City Provided
Water, sewer, storm water and garbage disposal services provided by the City of
Atlantic Beach for City facilities
146
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City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
44-00 Rentals and Leases
Amounts paid for the lease or rent of land, buildings, or equipment, such as propane
cylinders, copy machines and related excess usage charges, etc. - this object
classification would also be used for the lease of vehicles
45-00 Insurance
Includes all insurance (except workers' compensation) carried for the protection of
the local government, such as fire, theft, casualty, general and professional liability
(including notary services), auto coverage, surety bonds, etc.
46-00 Repair and Maintenance
The costs incurred for the repair and maintenance of buildings or equipment (other
than fleet vehicles - see 46-01 below), including maintenance and service contracts
related to the buildings or equipment, computer troubleshooting, repairs, upgrades
and programming, performed by outside vendors, such as HTE, Purvis Gray, Net Age
and IBM
Note: Equipment is described as any movable, stand-alone item, versus something
that is permanently affixed to a structure or infrastructure.
46-01 Fleet Maintenance - Ryder/MLS
Contract and non -contract costs incurred from Ryder/MLS for repairs and
maintenance to fleet vehicles and small equipment
Note: Maintenance of fleet vehicles not performed by Ryder/MLS, such as car
washes, should be charged to 46-00 Repair and Maintenance.
147
5/8/00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
47-00 Printing and Publishing
Cost of printing, including advertisements in newspapers and periodicals, binding,
and other reproduction services which are contracted for or purchased from outside
vendors - includes printing of stationery and envelopes with the City logo, business
cards, purchase orders and other forms, etc., microfilming and film developing
Note: Help wanted advertisements, bids and request for proposal
advertisements, ordinance notices, and meeting notices, placed in newspaper or
periodicals, will be charged to the requesting department and/or project.
48-00 Promotional Activities
Includes any type of promotional advertising
49-00 Other Current Charges
Includes current charges not otherwise classified - could include a contingency
amount for unanticipated, emergency needs
51-00 Office Supplies
Materials and supplies, such as preprinted forms, paper, maps, pens, plain stationery
or envelopes without the City logo, etc., that are used in an office environment -
general rule is office supplies includes those items that are consumable within a one
year operating cycle, that have to be reordered on a frequent basis, such as staples,
computer paper, calculator paper and ribbons, etc. Office supplies with a longer life
and a cost < $1,000, such as calculators, staplers, hole punches, file cabinets, printers,
etc., would be charged to 52-00 Operating Supplies.
52-00 Operating Supplies
Supplies consumed in the conduct of operations - may include food, coffee supplies,
road and other signs, lubricants, chemicals, laboratory supplies, raincoats, boots,
uniforms (purchased, not rentals), other clothing, recording tapes, film, transcript
supplies, and other noncapital equipment (GFOA recommended policy - items
individually < $1,000), for example, computer printers, file cabinets, weed eaters, etc.
NOTE: Computer software < or = $5,000 would be charged here. If the software
cost > $5,000 it would be capitalized in object - element code 64-02.
148
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City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
52-01 Gasoline
Monthly charges allocated based on usage from pump at 1200 Sandpiper Lane and
charges incurred for direct purchase of gasoline for the police motorcycle
52-02 Diesel
Monthly charges allocated based on usage from pump at 1200 Sandpiper Lane and
charges incurred for direct purchase of diesel for emergency generators
53-00 Road Materials and Supplies
Those materials and supplies used exclusively, such as lime rock and cold patch, in
the repair or reconstruction of roads and bridges
Note: Road signs should be charged to 52-00 Operating Supplies. Asphalt and
concrete repairs should be charged to 34-00 Other Contractual Services.
54-00 Books, Subscriptions, Memberships, Training
Includes books, subscriptions, memberships, training and educational costs,
licenses, such as computer software licenses, etc.
Note: When travel is incurred to attend an educational seminar or conference, all
costs associated with the travel, including per diem mileage and meal allowance,
will be charged to this object classification. Prior to FY 1998/99, these training
costs were charged to object classification 40-00.
59-00 Depreciation
Depreciation of fixed assets accounted for in a proprietary fund
71-00 Principal
Principal due for debt service
72-00 Interest
Interest due for debt service
73-00 Other Debt Service Costs
Other amounts owed relative to debt service, e.g, bond administration costs
149
83-00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
Aid to Citizens and Others
Includes all grants, subsidies and contributions to individuals, such as
improvements to privately -owned homes through CDBG grant funding
91-00 Transfers
Includes all transfers between funds which do not represent operating
expenditures
5/8/00
150
5/8/00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
Capital Assets
All expenditures charged to object classification 61-00, 62-00, or 63-00 will be assigned a unique
project number by the Finance Department for cost capitalization tracking purposes. Project
costs to be capitalized will include permits, surveys, appraisals, design, architectural,
construction and construction engineering, and administration costs.
61-00 Land
Land acquisition cost, easements, and right-of-ways
62-00 Buildings
Office buildings, firehouses, garages, parks and recreational buildings, and
building improvements
63-00 Improvements Other Than Buildings
Structures and facilities other than buildings, such as roads, bridges, curbs,
gutters, docks, fences, landscaping, lighting systems, parking areas, storm drains,
athletic fields, infrastructure, e.g., pipes, lift stations, etc.
64-00 Machinery and Equipment
Equipment purchased that meets the capitalization policy, e.g., GFOA
recommended policy - individual item > $1,000, to be tagged and monitored
through the HTE fixed asset system
64-01 Motor Vehicles
Vehicles, trailers, boats, etc., that require registration with the Division of Motor
Vehicles or other state agency
NOTE: Vehicle registration and titles for new or used vehicles should
be charged to 34-00 Other Contractual Services.
151
5/8/00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 2000 - 2001
Capital Assets
64-02 Computer Equipment
Computer equipment purchased that meets the capitalization policy
Note: Total cost of computer "package" purchased is charged to this object
classification. If software is purchased as part of the package, then it will be
charged to this account. If the software, printer, modem, disk drive, cables, sound
speakers, etc., are purchased separately and cost below the capitalization policy,
they will be charged to 52-00 Operating Supplies. Capitalization policy for
computer software is >$5,000.
152
GLOSSARY
Ad valorem Tax - a tax levied on the assessed value, net of any exemptions, of real or personal
property. This is commonly referred to as "property tax".
Adopted Budget - The financial plan of revenues and expenditures for a fiscal year ( October 1 -
September 30 ) as approved by the City Commission.
Amendment - A change to the adopted budget which may increase or decrease a fund total.
Appropriation - A specific amount of funds authorized by the City Commission to which financial
obligations and expenditures may be made.
Assessed Value - A value established by the property appraiser for all real or personal property for
use as the base for levying property taxes.
Bond - A written promise to pay a sum of money on a specific date at a specific interest rate as
detailed in a bond ordinance.
Bond Covenants - An agreement between the City and lenders which specifies a payment
schedule, terms, security, pledges, use of funds and reserves to be held.
Budget Calendar - The schedule of key dates for the process of adopting and executing an adopted
budget.
Budget Document - The official written statement of the annual fiscal year financial plan for the
City as presented by the City Manager.
Budget Hearing - The public hearing conducted by the City Commissioners to consider and adopt
the annual budget.
Budget Message - A brief written statement presented by the City Manager to explain the principal
budget issues and to provide policy recommendations to the City Commissioners.
Capital Improvement Plan - A plan for capital expenditures to be incurred each year over a fixed
number of years. The plan sets forth each capital project and identifies the expected beginning and
ending year for each project and the amount to be expended in each year and a method of funding
for those projects.
Capital Needs - The identification of public facilities needed within the community.
153
Capital Outlay - Expenditures that result in the addition of a capital asset ( fixed asset costing
$1,000 or more with useful life of greater than one year).
Capital Projects - The acquisition, construction or improvement of designated fixed assets such
as land and buildings.
Cash Reserves - Moneys either restricted or designated which are set aside in a fund and which
are appropriated to ensure sufficient cash is available for the following fiscal year.
City Commissioner - The governing body of the City of Atlantic Beach composed of five elected
officials. The duties and responsibilities of the Commission are established by Florida Statutes and
the City's Code of Ordinances.
City Manager - The chief administrative officer of the City appointed by the City Commission.
Contingency - A budgetary reserve to provide for emergency or unanticipated expenditures during
the fiscal year.
Contracting Out - Legal agreement whereby the City pays a private business or individual to
provide the public with a service or product.
Credit Ratings - An independent rating service's evaluation of the credit worthiness of notes and
bonds. Ratings influence the cost of borrowing funds.
Debt - Funds owed as a result of borrowing.
Debt Service - The expense of retiring such debt as loans and bond issues. It includes principal
and interest payments, and payment for the paying agents, registrars and escrow agents.
Debt Service Reserve - Moneys set aside to ensure that funds will be available in the event that
pledged revenues fall short of expectations.
Deficit - The excess of expenditures over revenues during a fiscal year.
Department - A basic organizational unit of the City which is functionally unique in its service
delivery.
Depreciation - The periodic expiration of an asset's useful life. Depreciation is a requirement in
the proprietary fund types including the Enterprise and Internal Service Funds.
Encumbrance - The commitment of appropriated funds to purchase an item or service.
Enterprise Fund - A governmental accounting fund in which the services provided are financed
and operated similarly to those of a private business enterprise, i.e., to be self supporting through
154
user charges or other fees.
Expenditure - Decrease in fund financial resources for the procurement of assets or the cost of
goods and / or services received.
Final Millage - The tax rate adopted in the final public hearing .of a taxing authority.
Fiscal Year - The annual budget year for the City which runs from October 1 through September
30. The abbreviation to designate fiscal year is "FY".
Franchise Agreement - Agreement between the City and a provider of public services, such as
cable television or garbage collection, which imparts certain standards on the company and provides
for the payment of franchise fees to the City.
Fund - A fiscal and accounting entity with a self balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance - The excess of fund assets over fund liabilities. These unspent funds can be
included as revenues in the following year's budget. A negative fund balance is sometimes referred
to as a deficit.
General Fund - The governmental accounting fund supported by ad valorem property taxes,
licenses and permits, service charges, and other general revenues to provide city-wide operating
services. This may be referred to as the Operating Fund.
General Obligation Bond - A bond secured by the pledge of the issuing jurisdiction's full faith,
credit and taxing authority and is voter approved.
Grant - A contribution of assets ( usually cash) by one governmental unit or other organization to
another made for a specific purpose.
Impact Fee - Monetary payments made by builders or developers to defray the public cost of
providing infrastructure capital to a development.
Infrastructure - Public support structures such as roads, street lighting, water and sewer lines and
storm drainage.
Intergovernmental Revenue - Revenue received from another governmental unit for a specific
purpose.
Levy - To impose taxes, special assessments, or service charges. Another term for a millage rate.
155
License or Permit Fee - A charge for specific items as required or approved by local and state
regulations for example, building permits and mobile home licenses.
Line - Item Budget - A budget that lists each account category separately along with the dollar
amount budgeted for each account, such as office supplies, overtime or buildings.
Long Term Debt. - Debt with the maturity date being more than one year after issuance.
Mandate - Any responsibility, action or procedure that is imposed by one government entity on
another through constitutional, legislative, administrative, executive or judicial action as a direct
order or that is required as a condition of aid.
Matching Requirement - A jurisdictions contribution to a project or function required by a
grantor. Matching requirements are frequently imposed as a proportionate share of the overall
contribution.
Mill or Millage Rate - (1 / 1,000) of one dollar, used in computing taxes by multiplying the rate
times the taxable value divided by 1,000. Example: millage rate of 3.71 per thousand; taxable value
of $50,000 = $50,000 divided by 1,000 = $50 multiplied by 3.71 = 185.5.
Non -Departmental Expenditures - Expenditures which benefit all or a portion of City
departments, such as property and liability insurance.
Object Code - An account to which an expenditure or expense is recorded in order to accumulate
and categorize the various types of payments that are made by governments. Certain object codes
are mandated by the Uniform Accounting System chart of accounts.
Operating Expenditures - Also known as Operating and Maintenance Costs, these are the
expenses of the day to day operations which exclude capital costs, such as office supplies,
maintenance of equipment and utilities.
Personal Services - Also known as Salary , Wages and Benefits related to the compensation of
employees.
Privatization - The government policy of allowing or contracting with the private sector for the
provision of public services.
Property Tax - Same as definition for ad valorem tax.
Proposed Millage - The tax rate certified to the property appraiser by each taxing authority.
Real Property - Land and the buildings and other structures attached to it that are taxable under
state law.
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Reserve - An account used to indicate that a portion of a fund's balance is restricted for a specific
purpose and is therefore, not available for general appropriation.
Revenue - Funds that a government receives as income. These receipts may include tax payments,
interest earnings, service charges, grants and intergovernmental receipts.
Revenue Bonds - Bonds usually sold for the construction of a capital project that will produce
revenue for the governmental unit issuing the bonds. The revenue is pledged and used for the
payment of principal and interest on the bonds.
Special Assessment - A compulsory levy imposed on certain properties to defray part or all of the
costs of a specific improvement or service deemed to primarily benefit those properties.
Tax Base - The total property valuation on which each taxing authority levies it's tax rates.
Tax roll - The certificate of assessed taxable value prepared by the property appraiser and presented
to the taxing authority by July 1, or later if an extension is granted by the State, each year.
Tax Year - The calendar year in which ad valorem property taxes are levied to finance the ending
fiscal year budget. For example, the tax roll for the 1998 calendar year would be used to calculate
the ad valorem taxes levied for the FY 1998-99 budget.
Tentative Millage - The tax rate adopted in the first public hearing of a taxing authority. Under
state law, the authority may reduce, but not increase without individual notification, the tentative
millage during the final budget hearing.
Truth In Millage Law - also known as the TRIM Bill. A 1980 law enacted by the Florida
Legislature which changed the budget process for local taxing authorities. It was designed to keep
the public informed about the taxing intentions of the various authorities.
Uniform Accounting System - The chart of accounts prescribed by the Office of the State
Comptroller designed to standardize financial information to facilitate comparisons and evaluation
of reports.
User Fees - The charges for direct receipt of public services.
Unencumbered Balance - The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of funds still available for future needs.
Voted Millage - Property tax levies authorized by voters within a taxing authority. Bond issues
that are backed by property taxes are a common reason for a voted millage in the State of Florida.
A bond issue of this type is called a General Obligation Bond.
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