Annual Budget 1999-2000Mayor
Suzanne Shaughnessy
City Commission
John S. Meserve
Louis M. Borno
Richard M. Beaver
Theo K. Mitchelson
City Attorney
Alan C. Jensen
City Manager
David E. Thompson
City Clerk
Maureen T. King
The City of Atlantic Beach, Florida
ANNUAL BUDGET
1999-2000
City of Atlantic Beach
Annual Budget
Fiscal Year 1999-2000
Table of Contents
Budget Message: I -X
Introduction
City of Atlantic Beach General Information 1
City of Atlantic Beach Location Map 2
Budget Calendar 3
Millage Resolution 99-22 4-5
Budget Ordinance 20-99-43 6
Combined Summary of All Funds Revenues and Expenses 7
Summary of All Departments 8
Combined Summary of All Funds - Graph 9
Organizational Charts 10-14
General Fund General Information 15
Where Your Tax Dollar Goes - Graph 16
Millage Comparisons - Tables and Graphs 17-18
General Fund Revenues and Expenses -Graph 19
Combined Summary of General Fund Revenues and Expenses 20
Summary of General Fund Revenues 21-22
Summary of General Fund Expenses 23
Summaries of Other Fund Types 24-27
Governing Body
Summary of Governing Body 29
City Commission 30
Appointed Boards
Code Enforcement Board 32
Community Development Board 33
Cultural Arts Advisory Board 34
Recreation Advisory Board 35
Tree Conservation Board 36
Pension Board of Trustees 37
City Administration
Summary of City Administration 39
City Clerk 40
City Manager 42
Finance 44
Human Resources 47
Legal Council 49
General Government
Summary of General Government
General Government Non -Departmental
51
52
Beautification 54
Convention Development Tax 56
Debt Service 58
Capital Project Funds 60
Planning and Building
Summary of Planning and Building 63
Planning and Zoning 64
Community Development Block Grant 66
Building 69
Mayport Improvement Fund 71
Tree Protection Fund 73
Public Safety
Combined Summary of Public Safety
Police
75
Summary of Police Department 76
Administration 79
Patrol 80
Detective 81
Dispatch 82
Animal Control 83
School Guards 84
Police Grants 85
Police Trust 88
Fire
Summary of Fire Department 91-92
Administration 93
Control 94
Fire Prevention 95
Lifeguards 96
Fire Volunteers and Auxiliary 97
Code Enforcement 98
Parks and Recreation
Summary of Parks and Recreation 101-104
Park Administration 105
Recreation Activities 106
Park Maintenance 107
First Night 109
Earth Festival 111
Public Works
Summary of Public Works 113
Public Works Administration
Street and Road Maintenance
Local Option Gas Tax
Water Utility Fund 121
Atlantic Beach 123
Buccaneer 124
Administration 125
Sewer Utility Fund 126
Atlantic Beach 128
Buccaneer 129
Administration 130
Sanitation Utility 131
Storm Water Utility 134
Utility Revenue Bond Construction 137
Fleet Maintenance 140
Pension 143
Capital Improvement Program 147
Appendix
DR -420 Tax Certification 153
Budgeted Capital Outlay 154-157
Schedule of Inter -Fund Transfers 158
Internal Service Allocation 159
Insurance Allocation 160-161
Uniform Accounting System Manual 162-167
Glossary
169-173
Date:
To:
From:
Re:
October 19, 1999
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5445
TELEPHONE (904) 247-5800
FAX (904) 247-5805
SUNCOM 852-5800
The Honorable Mayor, City Commissioners and Citizens of Atlantic Beach,
Florida
David Thompson, City Manager
Fiscal Year 1999-2000 Proposed Annual Operating Budget
Honorable Mayor, City Commissioners and
Citizens of Atlantic Beach, I am pleased to
present the Annual Operating Budget for
fiscal year 1999/2000. This budget represents
our estimate of the cost to maintain the high
level of service currently enjoyed by the
citizens of Atlantic Beach. The budget was
approved by the City Commission on
September 27, 1999 at a Public Hearing.
The Fiscal Year 1999/2000 Annual
Operating Budget was developed while
meeting all of the following budget goals:
• To provide the existing level of
service.
No increase in Tax Millage
No increase in Utility Rates
No new debt
Addressing all safety issues
I
• Addressing all legal regulations and
requirements
• Balanced budget for each fund
Maintain 25% operating reserve
balances in all major funds
• Annual raise of 4% included for all
employees
The above criteria were met while developing
this budget.
Budget Overview
There are many very important issues facing
the City this year. I personally will look
forward to welcoming a new City Manager
and anticipate a fresh perspective on the issues
facing the City.
The annual challenge of appropriating the
City's resources for the wide variety of
programs was again a difficult challenge for
both staff and myself. The Budget proposed
by staff to the City Commission represented a
cost estimate of continuing to provide the
current level of service. During the Budget
Workshops, the City Commission selected
from a list of proposed enhancements a
number of items to be added to the proposal.
The following are some of the major items
added and subsequently approved during the
public hearings with the adoption of the final
budget.
Major Additions to the Base Budget:
Two additional police patrol officers
One additional police detective
Upgrade of a part time police
records clerk to full time
Appropriated $345,000 for land
acquisition including $95,000 for
Tresca Park
• Appropriated $111,618 for Pine
Island park improvements
• Appropriated $65,000 for Town
Center improvements
• Appropriated $234,000 for Bull
Park improvements
Budget Format
The budget was prepared on a cash basis using
the standard uniform accounting criteria.
Presented in the Introduction are summary
II
schedules of both revenues and expenses by
fund types. These schedules provide an
overall perspective of how the budget is
funded. The rest of the budget is comprised of
and organized by program or function as the
tabs specify.
The Summary of all Funds is presented on
page 7. The total budgeted expenditures
for fiscal year 1999/2000 are $23,590,063.
This is an overall increase of only $68,978
from the current year. At the bottom of that
same page is a resource allocation which
shows the expenditure categories and how
they have changed from the current year.
Total Resource Allocation
Personal Services - Total payroll related
expenses are $5,455,173. This represents a
$113,105 decrease from the current year.
The reduction in this category is due to the
elimination of the Fire Department employees.
This decrease is partially off -set by the
addition of three positions in the police
department, increases in health benefit costs,
workers compensation insurance and an across
the board 4% pay increase.
Operating Expenses - This category
represents the basic non payroll operating
expenses of each program. The total
expenditures for this category are
$6,731,639 and represents an increase of
$391,244. The single largest increase in
operating expenses is attributable to the
addition of the Fire Service contract with the
City of Jacksonville in the amount of
$684,582. The contract was effective June 1,
1999 and is the reason for the $267,618
increase in operating expenses of the Public
Safety Department.
Capital Outlay - The total capital outlay for
fiscal year 1999/2000 is $8,285,673. This
represents an increase of $1,302,035. A
summary schedule of all capital expenses
begins on page 154 of the appendix. This
increase is primarily the result of projects not
having been completed this year and the
budget being moved to fiscal year 1999/2000.
The water, sewer and storm water
improvements are the major components
being re -budgeted. There are also a
number of projects that are budgeted in the
current year that will not be finished.
However, for most projects, the contracts
have been awarded and the funds will
automatically roll to the new year. Tresca
and Pine Island properties park construction
are two of these projects in which the funds
will be carried forward.
Debt Service - The total debt service for the
fiscal year 1999/2000 budget is $1,931,463.
This represents a decrease of $815,433 from
the current year. The current year's budget
includes the expense of refinancing the entire
principal balance of the Gulf Breeze Loan.
Transfers - The total transfers are
$1,186,115. The reduction of $695,763 in
internal transfers is primarily due to the non
reoccurrence of transfers from the Water
Utility Fund and the Sewer Utility Fund to the
Storm Water Utility Fund to subsidize Storm
Water related expenses. These transfers were
eliminated due to the lack of funds available
in the Water and Sewer Utilities. A summary
of all internal transfers is presented in the
Appendix on page 158.
General Fund
Page 15
III
Revenues
Total revenues for the General Fund are
budgeted to increase $293,395. The primary
reason for the increase is that ad valorem tax
proceeds are expected to be $1,842,450. This
is $116,607 more than fiscal year 1998/99 and
is due to the increase in existing assessments
and the addition of new assessments as
reported by the Duval County Property
Appraiser. The budget is based on the current
millage rate of 3.1721 mills. The increase in
assessed values should generate an estimated
$78,586 in additional tax proceeds.
Also noted on the Combined Summary of
General Fund Revenues and Expenditures on
page 19, is the increase in intergovernmental
revenues of $140,263. This increase
represents the expected contributions from
Jacksonville and the Port Authority for the
Pine Island park improvements. The
remaining categories of revenues show very
little change in the estimates.
General Fund Expenditures
The total General Fund expenditures approved
are $6,343,265. This is $246,041 more than
the fiscal year 1998/99 adjusted budget. The
approved budgeted expenses exceed the
budgeted revenues by 362,273.
Expenditures for the various programs funded
by General Fund resources are discussed with
their respective departments to follow.
Governing Body
Page 29
Revenues
This program is funded with General Fund
Revenues.
Expenditures
Total programed expenditures for the City
Commission are $25,626 and are estimated to
be $4,589 lower than the current year. The
reduction is primarily due to reducing the
budget for operating expenses which will be
charged to other administrative areas of the
budget.
City Administration
Page 39
Revenues
The City Clerk and Legal Counsel budgets are
funded by an allocation of General Fund
Revenues. The City Manager, Finance and
the Human Resource Departments are funded
through an allocation of Internal Service
Charges.
Expenses
In total, expenditures for City Administration
are budgeted to be $41,204 less than Fiscal
Year 1998/99. The decrease is primarily due
to the 1998/1999 budget containing funds for
the new computer system. The 1999/2000
budget has no comparable expense item.
The City Clerk's budget contains hardware
and software upgrades to the imaging system.
Also budgeted is one replacement computer
and a lap top computer for the City Clerk's
office.
The Finance Department has budgeted to
purchase a compact pick-up truck for the new
custodial function to be used for trash,
cleaning supplies and intra -departmental
deliveries of supplies from the storeroom.
Total expenses for City Administration are
budgeted at $1,298,017.
General Government
Page 51
Revenues
IV
This program area is funded by General Fund
revenues for the Non -Departmental and
Beautification divisions of the General Fund.
The Convention Development Revenues have
been a steady source of funding and can be
used for recreational improvements according
to a City ordinance. These funds are typically
budgeted to be transferred to the Capital
Project fund when projects are approved.
The revenues for the Capital Project Funds are
transfers and one time deposits with
reservations for particular purposes such as
the anticipated grant proceeds for the
development of the Tresca property.
The revenues for the Debt Service Fund are
transfers from the General Fund and the Gas
Tax Fund for the payment of principal and
interest on long term debt.
Expenses
The Expenses for General Government
Program Area include Non -Departmental
General Fund, Beautification, Convention
Development Tax funds, Debt Service and
General Government Capital Projects.
The Non -Departmental General Fund
expenses are budgeted at $818,270. This
represents a $70,240 increase over the current
budget. Some of the budgeted expenditures
include the transfer to debt service, a transfer
to the Pension Fund, a transfer to the Capital
Project Fund and $250,000 set aside for
possible land acquisition.
Capital Projects Fund includes $95,000 for
land acquisition in Tresca Park, $234,000 for
the improvements in Bull Park and $111,618
for improvements to Pine Island.
Also included in the Capital Project budget is
$20,000 for landscaping the street end around
the new life guard station which was opened
in mid July this year.
The Convention Development Tax Fund has
budgeted in it $65,000 for the Town Center
project. Also budgeted are transfers of
$100,000 for bull Park and 15,000 for the
Lifeguard Building.
The Debt Service schedule shown on page 58
shows a decrease of $800,476. This is
primarily due to the pay-off of the Gulf Breeze
Loan.
Planning and Building
Page 63
Revenues
An allocation of General Fund resources fund
the Planning and Zoning and Building
divisions. The C.D.B.G. grant is an annual
allocation from the City of Jacksonville and
funds approved projects. The Mayport
Improvement Grant was a one-time
occurrence and as such, a budget will not be a
part of the City of Atlantic Beach's budget in
the future.
The revenues from the Tree Protection Fund
are to be used to plant trees throughout the
City upon recommendation of the Tree
Conservation Board and the City Commission
as well as the Beautification Advisory
Committee and the City Manager.
Expenditures
The total expenditures for this program area
are budgeted at $419,765 and show an
increase of $24,202 from the fiscal year
1998/99 adjusted budget.
V
This increase is primarily due to the
appropriation of tree protection funds. These
funds are being considered as a potential
source of funds for Bull Park and for other
Beautification projects.
The expenditures for the Planning and
Zoning and the Building divisions reflect
minor adjustments and represent providing the
same level of service as fiscal year 1998/99.
Public Safety
Page 75
Revenues
Revenues for Public Safety are mostly
provided for by the General Fund. Proceeds
from small grants, confiscations and receipts
of a portion of court costs from Duval County
are restricted for police related expenditures.
Expenditures
The total Public Safety expenditures are
$3,399,296. This represents a dramatic
decrease from fiscal year 1998/99 of
$260,182. The decrease in total Public Safety
expenditures is explained in the Fire
Department explanation below..
Police Department
Page 76
The total budget for the Police Department is
$2,443,904 This represents an increase of
$151,001 over the fiscal year 1998/99 adjusted
budget. This budgeted increase is due to the
addition of two patrol officers, one detective
and upgrading a clerk position from part time
to full time as well as a proposed 4% increase
in wage. The Police Budget also reflects the
reduction of one (1) position in the
Communications Division.
Fire Department
Page 91
The total Fire Department expenditures for
fiscal year 1999/2000 are budgeted to be
$885,285 and are $378,234 less than the fiscal
year 1998/99 expenditures. Although this is
a significant decrease in expenses, the level of
service was enhanced by adding advanced life
support rescue capabilities. This decrease is
the result of contracting out fire protection and
rescue services to the City of Jacksonville, and
the life guard building that was in the 1998-99
fiscal year. As is indicated on the
Departmental Summary on page 92, the
number of employees is cut down to just the
life guards and the budget allocates a small
portion of the Public Safety Director's salary
to this program for contract administration.
The lifeguard budget is fully funded by the
City of Jacksonville as part of the Inter -local
Agreement.
Code Enforcement
Page 98
The Code Enforcement budget reflects a
decrease of $32,949 and is almost all
attributable to the non-recurring expense of
the Process Safety Management and Risk
Management Program which was finished in
the fiscal year 1998/99 budget.
Parks and Recreation
Page 101
Revenues for the Park and Recreation budget
are mostly provided by the General Fund with
the exception of the First Night budget.
Expenditures:
The total expenses for the Parks and
Recreation program area were approved at
$471,386 and are $116,683 more than the
current year. The increase is attributable to
VI
the addition of two positions in the current
year which were only partially funded. The
operating budget for fiscal year 1999/2000 has
the full year affect of these positions included.
The positions that were added during the
current year were the administrative assistant
for the Parks and Recreation Director and the
park attendant position for park maintenance
and security.
The Park Maintenance budget includes a
vehicle for the park attendant position. This
department will have the added workload
associated with the addition of both Tresca
and Pine Island parks.
Public Works
Page 113
At the present time, the Public Works
Department is working on long-range master
plans for its various divisions. These plans
will include inventories, maps, and
evaluations of the existing systems. They will
also include examinations and
recommendations for the long termed
maintenance and growth of the systems.
Where necessary, outside consulting may be
necessary to assure the level of expertise
required to identify, correct, and anticipate
problems.
The Public Works Department is the largest of
all City departments with a diverse array of
responsibilities. Total Revenues are budgeted
at $9,369,405 which is $584,692 less than the
current year. This reduction is the result of
the elimination of transfers between utilities
mentioned earlier. The total expense budget
for all divisions for fiscal year 1999/2000 is
$15,762,858 and is $1,267,652 more than the
current year.
Public Works Administration
Page 115
Revenues
The revenues are generated from internal
service charges to the other Public Works
Divisions for administration. Revenues will
always equal expenses.
Expenses
The expenses of the Public Works
Administration are $372,544 and are $56,155
more than last year. The increase is primarily
attributable to adding the Public Works
Inspector to the payroll expenses. These
expenses were previously charged to projects
directly.
Street and Road Maintenance
Page 117
Revenues
This is a division of the General Fund and is
funded with an allocation of its revenues.
Expenditures
The total budget for this division of the
General Fund is $1,137,027 and is $244,488
more than the fiscal year 1998/99 budget. The
increase is mostly attributable to moving the
operating expenses of the Storm Water Utility
to this budget. The Storm Water Utility does
not have the resources to fund the street and
drainage maintenance recommended by Public
Works and the $3 per month fee being
charged is not sufficient to cover these costs in
the Utility. These expenses are justifiable
General Fund expenses and, as such have been
moved to this division. Also included in this
budget are two projects: the design and re-
construction of swales and concrete driveways
on West 13th St., and the replacement of storm
pipe from Stanley to Jackson and from Ardella
VII
Rd. to Donner Rd.
Local Option Gas Tax
Page 119
Revenues
Local Option Gas Tax revenues are
anticipated to be $464,000 with interest
earnings, and are to be used for street
improvements and maintenance or debt for
related items.
Expenses
The approved budget includes $84,114 for
debt service and $453,000 for street
resurfacing. The streets to be resurfaced were
selected by the Public Works Director as the
highest priority. The streets selected this year
are listed on page 156 in the Appendix. The
Gas Tax Fund is expected to have on hand a
cash reserve at year end of $1,084,019. This
budget increases this designation to
$1,000,000 from $870,000 for the Core City
Project.
One of the most critical issues relative to
streets and roads is the condition of Sherry
Drive. To complete the entire project,
Atlantic Beach estimates the cost over
$400,000. This will require additional
negotiation between Atlantic Beach and
Jacksonville to reach a resolution. Currently,
no Atlantic Beach funding has been identified
for Sherry Drive.
Water Utility Fund
Page 121
Revenues are generated from fees and interest
earnings and are expected to be only $23,314
more than the current year. There is no rate
increase again this year. The total revenue
increase is due in part by new customers and
in part to a higher estimate for delinquent
charges.
Expenses
The total expenses for the Water Utility are
estimated at $2,269,783 which is $1,008,454
less than fiscal year 1998/99. The total
expenses are, however, $71,602 more than
the budgeted revenues. This represents
spending of some cash reserves to fund high
priority capital outlay. Personal services are
just slightly more than fiscal year 1998/99 due
to the proposed 4% raises.
The operating expenses are $91,805 less than
the current year. The decrease in operating
expenses is from a lower projected contract
services cost for point repairs and a re-
allocation of internal services from the Water
Utility to the Sewer Utility. In prior years the
internal service charges to the Water and
Sewer utilities were split 50/50. These have
been better divided to reflect the larger
operation of the Sewer utility. The allocation
of all internal services is presented on page
159 of the Appendix.
The capital expenses have been reduced to
just a few items in this budget. As shown on
the capital summary on page 149 of the
Appendix, there is only one large project: the
replacement of 2" and 3" water mains on
Beach Avenue between Ahern and 7th Street
with 8" mains of about 2,500 ft.
The Water Utility will continue to contribute
$200,000 to the General Fund which is
generated from the outside City rates of the
Buccaneer System. There are no transfers to
the Storm Water Utility budgeted this year.
VIII
Sewer Utility
Page 126
Revenues
This budget was balanced using revenues
without rate increases and accumulated
reserve balances. All revenue estimates were
adjusted minimal amounts to reflect current
trends. The total increase in projected
revenues is $43,883 more than the fiscal year
1998/99 budget. Total revenues generated
from the Sewer Utility are budgeted at
$3,437,898.
Expenses
The total expenses budgeted for the Sewer
Utility are $4,488,208. This represents a
$151,259 decrease from fiscal year 1998/99
but it is $1,050,310 more than budgeted
revenues.
This budget reflects an increase in payroll
related expenses for annual raises and a large
increase of $254,612 in operating expenses.
Most of this increase is due to the reallocation
of internal service charges and increased
estimates for contract service point repairs
based on current trends.
Capital outlay for the Sewer Utility is $94,547
lower than the current budget representing
some projects being moved to the upcoming
year from the current year. These projects are
funded with reserves above the required
operating reserves and funding for the Core
City Project. The projects to be funded by the
Sewer Utility are listed on page 150 of the
Capital Improvement Program.
The Sewer Utility will also continue to
transfer $200,000 to the General Fund from its
outside City rates of the Buccaneer System
and will not contribute to the Storm Water
Utility to subsidize its operating expenses.
Sanitation Utility
Page 131
Revenues
Revenues for the Sanitation Utility are
budgeted at $1,108,000 and are $55,162
higher than the expenses which are
$1,052,838. The Sanitation Utility budget
has again been balanced without the need for
a rate increase.
Expenses
The decrease in operating expenses is due to
a lower estimate of the amount to be paid to
the City of Jacksonville for tippage related to
the Inter -local Agreement and commercial
accounts. The annual contract for garbage
pick-up service increased per the contract
indexed to the Consumer Price Index. The
internal service charges to this program have
also been reduced.
The Sanitation Utility will continue to
transfer $200,000 to the General Fund.
Storm Water Utility
Page 134
Revenues
Storm Water Utility fees are budgeted at
$245,000, the same as last year. Not included
in the revenues are transfers from the Water
and Sewer Utilities to pay for the Storm Water
Utility portion of the debt service. Total
revenues budgeted for fiscal year 1999/2000
are $260,000.
Expenses
The total proposed expenses for the Storm
Water Utility are $291,500. This represents a
IX
decrease of $573,790 from the current year.
This is due to moving all expenses related to
this program, except for debt service, to the
General Fund. The revenues generated by the
Storm Water Utility fees do not even cover the
debt service related to the storm water portion
of the utility bond. As is evident on page 135,
the revenues are $31,500 less than budgeted
expenses. The restricted cash balance
includes $400,000 for the storm water portion
of the Core City Project. The funding for the
Core City project has already had an adverse
impact on the reserve balances available for
other water, sewer and streets projects.
Utility Bond Construction
Page 137
Revenues
This program is funded by the proceeds of the
1996 Utility Revenue Bonds and interest
earnings on those proceeds.
Expenses
Project estimates change from year to year,
but the total allocation for this program does
not. The original proceeds with interest
earnings, less what has been expended to
date, are estimated to be $5,369,129. This is
the budget for fiscal year 1999/2000 and it
will be adjusted as final costs are realized.
Currently all remaining funds have been
programmed for Core City Project. The
Buccaneer Waste Water Treatment Plant
expansion is currently being constructed.
After the close of this fiscal year, all unspent
funds will roll forward to next year, adding to
this budget. An ordinance amending the
budget will be presented at that time to true up
actual cost to the estimates. Page 151 of this
budget shows the funding for the Core City
proj ect.
Fleet Maintenance
Page 140
Revenues
Revenues for this fund are generated through
internal service charges. These revenues are
charged to the users based on the number of
vehicles associated with that division and are
equal in total to the budgeted expenses.
Expenses
The total expenses budgeted for the Fleet
Maintenance Division of Public Works is
$244,715 and is $11,489 more than the fiscal
year 1998/99 budget. This operation was
privatized in fiscal year 1997/98 and as such
contains no salary amounts.
Pension
Pages 143
Revenues
The pension revenues include a decrease in
earnings due to the anticipated reduction in
investment balances as a result of the contract
with the City of Jacksonville to provide fire
protection services. Also not included in the
budget are the revenues collected by and
received from the State for the Fire Pension
Fund.
Expenses
The total budgeted expenses for the Pension
Fund are $440,000. The expenses reflect a
decrease in benefits to be paid due to the
transfer of the pension liabilities to
Jacksonville. The budget was prepared with
the benefit of the Annual Actuary Report
which projects the costs of the pension fund
for the up -coming year.
The administrative costs for the pension are
paid for by the General Fund. The total
X
budgeted for administration is $35,000. This
amount includes actuary costs, attorney's fees,
insurance and other miscellaneous items.
Currently, the pension ordinance is being re-
written to comply with state mandated
changes, and other changes will be
recommended by staff when the ordinance is
proposed to the City Commission.
Conclusion
I would like to express my sincere
appreciation to the City Commission, Citizens
and staff members who participated in the
formulation and approval of this budget. The
allocation of public funds requires input from
all levels of the community, and this budget
reflects ideas and priorities as determined
through the participation of individuals and
groups dedicated to preserving and enhancing
the quality of life in the City of Atlantic
Beach.
Respectfully submitted,
David E. Thompson
City Manager
The City of Atlantic Beach
The City of Atlantic Beach is a full service, ocean front community originally
incorporated in 1926 as the Town of Atlantic Beach. The City contains
approximately three square miles of land, predominantly residential in character.
The City also incorporates almost two miles of ocean beach as its eastern
boundary. The 1999 population is estimated at 13,800, but due to the City's
operation of the Buccaneer district utilities and mutual aid agreements for Police
and Fire services, the service area of the City includes more than 21,000 people.
Atlantic Beaches population experienced a dramatic growth period between 1980
and 1990, but has settled into a somewhat slower, steadier growth in recent
years. Atlantic Beach has an average 2.5 persons per household, a rate which
has declined from 2.79 in 1980. Much of the development in the City has been
residential, with Single-family lots accounting for more than 55% of the developed
land area. Undeveloped land within the City, not counting parks and the
Intracoastal marshes, totals only approximately 10% of the incorporated land
area of the City.
The City of Atlantic Beach is economically strong, with a stable tax base, healthy
commercial business districts and above average income levels. The average
household income level in Atlantic Beach is at, or above the median income for
the Jacksonville metropolitan area. Taxable land values have steadily increased
since 1980. The City contains a relatively small area of substandard housing
units, the majority of these are located within a geographically defined area which
has been the target of major rehabilitation efforts by the City and various
Nonprofit organizations such as the Donner Community Development Corporation
and Beaches Habitat. The overall condition of the housing stock within the target
area has shown a marked improvement since the inception of the rehabilitation
programs.
14,000
12,000 -
10,000
8,000
6,000
4,000 -
2,000 -
0
Atlantic Beach Population
1980 1990 1996 1997 1998
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Comvrehensi.ve Plan
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Scale: 1" = 2,000 ft_
City of Atlantic Beach,
Florida
City of Atlantic Beach
Tentative Budget Calendar
Fiscal Year 1999-2000
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May 10 to
June 10
Preparation of budget requests on-line, current year budget
review.
Department Heads
June 10
Submit Detail Budget Requests on-line and submit
program description pages.
Department Heads
June 10 to
July 10
Review of on-line requests, Meetings with Department
Heads for explanations and justifications. Program pages
will also be included in discussion.
City Manager
Finance Director
Department Heads
July 1
Receive Certification of Taxable Value
Property Appraiser
July 1 to
August 5
Preparation of Proposed Budget
City Manager
Finance Director
Department Heads
July 20 - 31
State Revenue Estimates provided
Department of
Revenue
July 13 or
July 27
City Commission to adopt proposed millage rate and
schedule a public hearing to consider the Tentative Millage
Rate and Tentative Budget. This information is to be
presented to the property appraiser within 35 days of
Certification of Value (August 4, 1998).
City Commission
August 9
Proposed Budget submitted to the City Commission
City Manager
Finance Director
August 24
Tax notifications to be mailed within 55 days of
Certification, (TRIM notice of proposed property taxes).
Property Appraiser
August 16 to
August 25
City Commission Workshops to review Proposed Budget
Suggested meeting dates: Monday, August 16th;
Wednesday, August 18t and Wednesday. August 25th.
City Commission
City Manager
Finance Director
Department Heads
August 28
Advertise in paper for public hearing on adoption of
Tentative Budget and Proposed Millage ( the property
appraiser will also notify property tax payers with TRIM
Notice ).
Property Appraiser
City Clerk
September 13
Must hold public hearing to adopt the Tentative Budget
and Millage ( F.S. 200.065 )
City Commission
September 24
Publish Trim notice in local newspaper
Finance Director
September 27
Final Hearing to approve Budget and Millage Rate
City Commission
3
RESOLUTION NO. 99-22
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA LEVYING THE AD VALOREM PROPERTY TAX
MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL
TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL
YEAR BEGINNING OCTOBER 1,1999 AND ENDING
SEPTEMBER 30, 2000, STATING THE PERCENTAGE BY WHICH
THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED -BACK
RATE; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach,
Florida, to pass a resolution levying the millage rate for ad valorem property taxes for municipal
purposes on all taxable property within the City limits of the City of Atlantic Beach, Florida, for
the fiscal year beginning October 1, 1999 and ending September 30, 2000; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied,
and also, to state the percentage by which the millage rate to be levied exceeds the rolled -back
rate as computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly
considered the budgetary requirements of the City; has adopted a tentative budget for the fiscal
year beginning October 1, 1999 and ending September 30, 2000, based on a millage rate of
3.1721 mills on the taxable property within the City; and has acted in accordance with the terms,
provisions, and procedures contained in section 200.065, Florida Statutes;
NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on
the taxable property within the City limits of the City of Atlantic Beach, Florida, during the fiscal
year beginning October 1, 1999 and ending September 30, 2000, is hereby set at the rate of
3.1721 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled back -
rate of 3.1721 mills is 4.455%.
3. This resolution shall take effect immediately upon its passage and adoption by the
City Commission of the City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,
4
Florida on the 27th day of September, 1999.
Suzanne Shaughness
Mayor / Presiding •'icer
Approved as to form and correctness: ATTEST:
trYktuAtiAt_
Alan C. Jensen, Esquire Maureen King, CM
City Attorney
City Clerk
CERTIFICATION
certify this to be a true and correct
copy of the record in my otrice.
WITNESSETH my hand and official sear
of the City of Atlantic b ach, f Iona,
this theaStilay of
1922_,
City Clerk
5
ORDINANCE NO. 20-99-43
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
1999/2000 BEGINNING OCTOBER 1,1999 AND ENDING
SEPTEMBER 30, 2000.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September
13th, 1999, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the Budget for Fiscal Year 1999/2000 in the amount of
$23,590,062
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 1999/2000 Final Budget be adopted.
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 13`h day of September, 1999.
t�.
Passed by the City Commission on second and final reading this °' day of
September, 1999.
,Sex a 44
Suzanne Shaughness
Mayor / Presiding Officer
CERTIFICATION
certify this to be a true and correct
copy of the record in my office.
WITNESSETH my hand and official seal
of the City of Atlantic each, Florida,
thin thea.S'day of
isci9 .
44 r-��— --City Clerk
Approved as to form and correctness: ATTEST:
an C. Jen f , Esquire
City Attor ey
Quun-st.
Maureen King, CMC
City Clerk
E
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SUMMARY OF ALL FUNDS
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1998-2000 DECREASE
26,800,860 29,660,289 31,947,800 27,397,946 (4,549,854)
General Fund 5,416,586 5,770,307 5,687,597 5,980,992 293,395
Special Revenue Funds 613,425 739,852 707,368 722,196 14,828
Debt Service Fund 518,245 379,592 1,052,559 225,497 (827,062)
Capital Project Fund 490,818 735,228 417,060 329,118 (87,942)
Enterprise Funds 8,671,352 7,929,346 8,066,943 7,124,079 (942,864)
Internal Service Funds 1,276,788 1,450,153 1,628,392 1,644,653 16,261
Trust and Agency Funds 2,037,608 1,458,213 1,444,674 1,349,933 (94,741)
TOTAL REVENUES 19,024,822 18,462,691 19,004,593 17,376,468 (1,628,125)
OTHER FINANCING SOURCES 123,584 403,916
TOTAL RESOURCES 45,949,266 48,526,896 50,952,393 44,774,414 (6,177,979)
EXPENDITURES
General Fund 4,999,053 5,159,236 6,097,224 6,343,265 246,041
Special Revenue Funds 311,294 265,553 546,975 908,270 361,295
Debt Service Fund 616,101 377,680 1,033,068 232,592 (800,476)
Capital Project Fund 195,062 644,355 769,713 460,618 (309,095)
Enterprise Funds 7,911,832 7,696,087 12,797,622 13,471,458 673,836
Internal Service Funds 1,302,143 1,444,336 1,632,448 1,644,653 12,205
Trust and Agency Funds 463,018 519,149 644,035 529,207 (114,828)
TOTAL EXPENDITURES 15,798,503 16,106,396 23,521,085 23,590,063 68,978
OTHER FINANCING USES 490,474 472,700
CASH RESERVES 29,660,289 31,947,800 27,431,308 21,184,351 (6,246,957)
TOTAL EXPENDITURES AND
CASH RESERVES 45,949,266 48,526,896 50,952,393 44,774,414 (6,177,979)
RESOURCE ALLOCATION:
Personal Services 5,183,330 5,503,186 5,568,278 5,455,173 (113,105)
Operating Expenses 4,758,717 5,093,982 6,340,395 6,751,639 411,244
Capital Outlay 3,166,164 2,136,341 6,983,638 8,265,673 1,282,035
Debt Service 1,362,060 1,683,677 2,746,896 1,931,463 (815,433)
Transfers 1,328,232 1,689,210 1,881,878 1,186,115 (695,763)
TOTAL 15,798,503 16,106,396 23,521,085 23,590,063 68,978
7
Summary of all Departments
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Expenditures:
Governing Body 25,518 31,270 30,215 25,626 (4,589)
City Administration 1,057,827 1,132,482 1,339,221 1,298,017 (41,204)
General Government 1,573,804 1,741,635 2,690,124 1,773,115 (917,009)
Planning and Building 249,939 374,298 395,563 419,765 24,202
Public Safety 2,942,403 3,178,286 3,659,478 3,399,296 (260,182)
Parks and Recreation 313,395 250,696 354,703 471,386 116,683
Public Works 9,204,669 8,914,268 14,495,206 15,762,858 1,267,652
Pension 430,948 483,461 556,575 440,000 (116,575)
Total Expenses
Resource Allocation
15,798,503 16,106,396 23,521,085 23,590,063 68,978
Personal Services 5,183,330 5,503,186 5,568,278 5,455,173 (113,105)
Operating Expenses 4,758,717 5,093,982 6,340,395 6,751,639 411,244
Capital Outlay 3,166,164 2,136,341 6,983,638 8,265,673 1,282,035
Debt Service 1,362,060 1,683,677 2,746,896 1,931,463 (815,433)
Transfers 1,328,232 1,689,210 1,881,878 1,186,115 (695,763)
Total Expenses
Governing Body
City Administration
General Government
Planning and Building
Public Safety
Parks and Recreation
Public Works
Pension
15,798,503 16,106,396 23,521,085 23,590,063 68,978
Summary of all Departments
Summary of Authorized Positions
1998-99 1999-2000
5 5
22 22
2 2
4 4
76 61
4 6
40 41
153 141
City of Atlantic Beach Revenues
1999/2000 Operating Budget
(7 8%) Trust and Agency Funds
(1 9%) Capital Project Fund
(41.0%) Enterprise Funds
(34 4%) General Fund
(4.2%) Special Revenue Funds
(9 5%) Internal Service Funds
(1 3%) Debt Service Fund
City of Atlantic Beach Expenditures'
1999/2000 Annual Operating Budget
(28 6%) Operating Expenses
(23 1%) Personal Services
(35 0%) Capital Outlay
(5.0%) Transfers
(8 2%) Debt Service
9
CITY OF ATLANTIC BEACH
GOVERNMENT ORGANIZATION CHART
JUDICIAL
BRANCH
LEGISLATIVE
BRANCH
VOTERS
CITY COMMISSION
EXECUTIVE
BRANCH
LEGAL COUNSEL
CITY CLERK
CITY MANAGER
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
FINANCE
DEPARTMENT
HUMAN RESOURCES
DEPARTMENT
PARKS and
RECREATION
DEPARTMENT
BEAUTIFICATION
DEPARTMENT
10
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
1
CITY COMMISSION
Mayor
_Commissioners (4.0)
CITY CLERK
_City Clerk
_Records Maintenance Clerk
_Secretary / Records Clerk
CITY MANAGER
1
LEGAL COUNSEL
LCity Attorney
City Manager
Administrative Assistant
—
Receptionist
—
Receptionist (PT)
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
_City Planner _Building Inspector
_Permit Clerk (0.5) _Permit Clerk (0.5)
Activity Director (0.5)
_CDC Office Supervisor (PT)
PARKS and
RECREATION
DEPARTMENT
A
BEAUTIFICATION
DEPARTMENT
^Recreation Director
Administrative Assistant
Parks Maintenance Director
Park Attendant
_Activity Director (0.5)
Recreation Leader (P1)
—
Custodian (PT)
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
FINANCE
DEPARTMENT
HUMAN RESOURCES
DEPARTMENT
_Beautification Coordinator (PT)
_City Gardener
Human Resource Manager
Human Resource Assistant
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
LIFEGUARDS
FIRE
(Contracted)
_Lifeguard Captain (PT)
_Lifeguard Lieutenants (PT) (2.0)
_Lifeguards (PT) (15.0)
PUBLIC SAFETY
DEPARTMENT
`Director of Public Safety
POLICE
CODE
ENFORCEMENT
LCode Enforcement Officer
Deputy Police Chief
Administrative Assistant
Police Records Specialist
Clerk
Police Lieutenants (2.0)
^Police Sergeants (4.0)
Police Officers (17.0)
_Police Detectives (3.0)
Communications Supervisor
Communications Operators (5.0)
Communications Operators (PT) (4.0)
_Animal Control Officers (2.0)
_School Crossing Guards (3.0)
12
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
PUBLIC WORKS
DEPARTMENT
Public Works Director
Assistant Public Works Director
Adminisrative Assistant
Public Works Inspector
Dispatcher / Clerk
WATER
ATLANTIC BEACH
BUCCANEER
Water Plant Superintendent
C Distribution Operators (3.0)
Collection Distribution Supervisor
Cross Connection Administrator (0.5)
Meter Reader (0.5)
Utility Plant Director (0.5)
Utility Worker (0.5)
Dual License Operator
Distribution/Collection Operator
Cross Connection Administrator (0.5)
Meter Reader (0.5)
SEWER
ATLANTIC BEACH
BUCCANEER
_Utility Plant Director
Lead Utility Plant Operator
_Plant Operators (4.0)
Heavy Equipment Operator
_Plant Operators (PT) (2.0)
Lab Technician (PT)
Meter Reader (0.5)
SANITATION
(Contracted)
Heavy Equipment Operator (0.1)
STREETS
and ROAD
MAINTENANCE
Division Director
Mechanic II
General Maintenance Worker II (6.0)
Public Works Crew Chief
Heavy Equipment Operator (0.9)
Utility Plant Director (0.5)
_Lead Utility Plant Operator
Plant Operator
Distribution / Collection Operator
Heavy Equipment Operator (PT)
_Utility Worker (0.5)
Meter Reader (0.5)
FLEET
MAINTENANCE
(Contracted)
13
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
FINANCE
DEPARTMENT
Finance Director
—
Deputy Finance Director
Utility Billing Supervisor
Customer Service Supervisor
—
Customer Service Representatives (2.0)
—
Accounting Clerks (2.0)
Computer Operator
—
_ Purchasing Agent
Purchasing Clerk
—
Custodian
14
GENERAL FUND
The General Fund is used to account for the resources devoted to financing the general services that
a City performs for its citizens, such as police, fire, building and zoning, maintenance of streets and
roads, and other services. Property taxes, half cent sales tax, utility taxes, fees, fines and other
sources of revenue used to finance the fundamental operations of the City are included in the General
Fund. The General Fund is also charged with all costs of operating the government for which a
separate fund has not been established.
The financial resources of the General Fund are expended for current operations. Debt service and
large capital projects are recorded in the Debt Service Fund and Capital Projects Fund, respectively.
The City's objective is to maintain a cash reserve in the General Fund which would fund three (3)
months of operations, in the event of an emergency or natural disaster. A large portion of the cash
balance carried forward represents this reserve.
The City uses an encumbrance accounting system. Once an item is encumbered, funds are
considered obligated and unavailable for expenditures. Encumbered items are carried over to the
ensuing fiscal year, but are not reported as expenditures. They are recorded as reservations of fund
balance for the subsequent fiscal year. All unencumbered expenditures lapse at the end of the fiscal
year and must be rebudgeted in the subsequent fiscal year.
15
(45.6%) School Board
City of Atlantic Beach
Office of the Property Appraiser Final 1999 Millages
Where Your Tax Dollar Goes
(15.4%) Atlantic Beach
(36.5%) Duval County
(0.2%) Inland Navigation
(2.3%) Water Managemei
16
Office of the Property Appraiser
Duval County Florida
Summary of 1999 Actual Millages
District
Town of Baldwin
Atlantic Beach
Duval County (excl.Beaches and Baldwin)
Neptune Beach
Old City of Jacksonville
Jacksonville Beach
25
20
15
10
5
0
5
4
3
2
0
Urban Duval Water Florida 1999
Service School County Management Inland Final
District Board Govemment District Navigation Millages
1.7086 9.3660 7.4954 0.4820 0.0440 19.0960
3.1721 9.3660 7.4954 0.4820 0.0440 20.5595
0.0000 9.3660 10.7861 0.4820 0.0440 20.6781
3.1021 9.3660 7.4954 0.4820 0.0440 20.4895
0.0000 9.3660 10.7861 0.4820 0.0440 20.6781
3.9071 9.3660 8.3754 0.4820 0.0440 22.1745
1999 Actual Millages
19.0960
20.5595
20.6781
Baldwin
Atlantic Beach
Duval County
20.4895
20.6781
22.1745
Neptune Beach Old City Jacksonville Jacksonville Beach
1999 Actual Millages for Beaches
3.1721
Atlantic Beach
3.1021
Neptune Beach
3.9017
Jacksonville Beach
17
5
4.5
4
3.5
3
2.5
2
Year
1999
1998
1997
1996
1995
1994
1993
1992
1991
1990
1989
City of Atlantic Beach
Eleven Year Operating Millage Comparison
1989 to 1999
Atlantic
Beach
3.1721
3.1721
2.9221
2.9221
2.9221
3.7721
3.1721
2.6624
2.6624
2.6624
2.5901
Jacksonville Neptune
Beach Beach
3.9071 3.1021
3.9071 3.1458
3.9071 3.4194
3.9071 3.5393
3.9071 3.6862
3.9071 3.7398
3.3961 3.9900
3.4014 4.2061
3.4014 4.2346
3.5760 4.5000
3.5981 3.8013
1989 1990 1991 1992 1993 1994 1995 1996 1997 1996 1999
Atlantic Beach
® Jax Beach
Neptune Beach
18
(3.2%) licenses end Pemifs
General Fund Revenues I
Annual Operating Budget
(48 6%) Taxes
(32.0%) tiergovermanfaf Reveues
(0 4%) Qty Corner ssi on
(14.0%) Fire
General Fund Expenditures
19130/2000 Annual Operating Budget
(37.7%) Price
(1.3%) Fines and ForfeiMes
(10.0%) Irierfud Transfers
(3.2%) Mscdneaa Revenues
(1.7%) Charges for Services
(17.9%) Streets and Roads
(6.5%) Perks and Recreation
(1.3%) Beatlificaeon
19
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
GENERAL FUND
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
2,608,271 2,925,177 3,574,330 3,164,703 (409,627)
Taxes 2,463,338 2,636,885 2,792,823 2,909,430 116,607
Licenses and Permits 212,396 198,261 181,200 189,200 8,000
Intergovernmental Revenues 1,669,674 1,811,267 1,774,224 1,914,487 140,263
Charges for Services 82,999 106,836 97,150 100,375 3,225
Fines and Forfeitures 85,375 83,076 74,700 78,000 3,300
Miscellaneous Revenues 295,604 288,790 167,500 189,500 22,000
Interfund Transfers 607,200 645,192 600,000 600,000
Debt Proceeds
TOTAL REVENUES 5,416,586 5,770,307 5,687,597 5,980,992 293,395
OTHER FINANCING SOURCES 38,082
TOTAL RESOURCES 8,024,857 8,733,566 9,261,927 9,145,695 (116,232)
EXPENDITURES
City Commission 25,518 31,270 30,215 25,626 (4,589)
Legal Council 103,882 75,144 80,736 81,440 704
City Clerk 127,862 141,837 175,652 189,183 13,531
Planning and Zoning 82,641 85,356 97,863 102,381 4,518
Building 109,930 129,791 138,666 146,228 7,562
Code Enforcement 65,356 73,262 103,056 70,107 (32,949)
Police 1,728,742 1,952,071 2,167,012 2,391,904 224,892
Fire 1,096,294 1,122,717 1,263,519 885,285 (378,234)
Streets and Roads 607,792 604,119 892,539 1,137,027 244,488
Beautification 45,156 90,610 73,633 81,635 8,002
Parks and Recreation 313,395 245,069 326,303 414,179 87,876
General Government 692,485 607,990 748,030 818,270 70,240
TOTAL EXPENDITURES 4,999,053 5,159,236 6,097,224 6,343,265 246,041
OTHER FINANCING USES 100,627
CASH RESERVES 2,925,177 3,574,330 3,164,703 2,802,430 (362,273)
TOTAL EXPENDITURES AND
CASH RESERVES 8,024,857 8,733,566 9,261,927 9,145,695 (116,232)
RESOURCE ALLOCATION:
Personal Services 2,991,021 3,195,216 3,133,294 2,921,998 (211,296)
Operating Expenses 1,332,997 1,336,948 1,987,773 2,544,566 556,793
Capital Outlay 162,988 163,350 474,619 494,700 20,081
Debt Service
Transfers 512,047 463,722 501,538 382,001 (119,537)
TOTAL 4,999,053 5,159,236 6,097,224 6,343,265 246,041
20
CITY OF ATLANTIC BEACH
SUMMARY OF REVENUES
GENERAL FUND
TAXES & FRANCHISE FEES
Real Estate Tax - Current
Real Estate Tax - Prior Year
Subtotal Ad Valorem Taxes
Local Altemative Fuel / Decal
Subtotal Sales and Use Tax
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
1,420,033 1,519,645 1,725,843 1,842,450 116,607
2,336 5,414 1,200 1,200
1,422, 369 1,525,059 1,727,043 1,843,650 116,607
433 540 500 500
433 540 500 500
Electricity 475,597 501,116 480,000 480,000
Telecommunications 14,465 15,073 15,000 16,000
Gas
C.A.T.V. 56,108 62,127 55,000 55,000
Subtotal Franchise Fees 546,170 578,316 550,000 551,000
1,000
1,000
Electricity 307,953 331,985 320,000 320,000
Telecommunications 144,825 153,314 150,000 155,000 5,000
Gas 38,518 40,694 41,000 35,000 (6,000)
Fuel Oil 277 280 280
Subtotal Utility Service Taxes 491,296 526,270 511,280 510,280 (1,000)
Penalty and Interest on Taxes 3,070 6,700 4,000 4,000
Subtotal Other Taxes 3,070 6,700 4,000 4,000
TOTAL TAXES & FRANCHISE FEES
LICENSES AND PERMITS
City Occupational Licenses 62,084 69,023 62,000 62,000
Building Permits 141,805 122,633 112,000 120,000
City Pet Licenses 3,617 3,090 3,200 3,200
Other 4,890 3,515 4,000 4,000
2,463,338 2,636,885 2,792,823 2,909,430 116,607
TOTAL LICENSES & PERMITS
8,000
212,396 198,261 181,200 189,200 8,000
INTERGOVERNMENTAL REVENUES
Firefighter Supplemental 737 4,963 1,200 (1,200)
Grants 3,518 10,551 7,500 7,500
Inland Navigation / FCT Grant 18,763 (18,763)
Subtotal State Grants 4,255 15,514 19,963 7,500 (12,463)
2 Cent Cigarette Tax 21,852 23,654 23,318 20,557 (2,761)
State Revenue Sharing 264,069 276,894 256,502 237,681 (18,821)
Mobile Home Licenses 3,152 4,540 3,100 3,200 100
Alcoholic Beverage Licenses 6,903 8,430 8,400 7,500 (900)
Half Cent Sales Tax 967,974 1,058,356 1,119,431 1,174,056 54,625
Motor Fuel Tax Rebate 3,670 6,041 3,700 3,500 (200)
Duval County & Port Auth. Contribution 130,000 130,000
Emergency Management 10,512 (10,512)
County Occupational Licenses 16,353 28,012 18,000 18,000
Duval County Shared Revenues 381,446 389,826 311,298 312,493 1,195
Subtotal State Shared Revenue 1,665,419 1,795,753 1,754,261 1,906,987 152,726
TOTAL INTERGOVERNMENTAL 1,669,674 1,811,267 1,774,224 1,914,487 140,263
21
CHARGES FOR SERVICES
Radon Gas Fee
Subtotal General Government
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
133 63 50 75 25
133 63 50 75 25
911 Interlocal Agreement 54,900 62,655 54,900 60,000 5,100
Public Safety 811 5,003 900 (900)
C.P.R. Registration Fees 875 1,500 (1,500)
Subtotal Public Safety 56,586 67,658 57,300 60,000 2,700
Dept of Transportation Agreement 25,900 38,000 39,000 39,000
Parking Permits
Subtotal Transportation 25,900 38,000 39,000 39,000
Animal Control Fees 380 1,115 800 1,300 500
Subtotal Human Services 380 1,115 800 1,300 500
TOTAL CHARGES FOR SERVICE 82,999 106,836 97,150 100,375 3,225
FINES AND FORFEITURES
Fines and Forfeitures 75,042 70,734 70,000 70,000
Parking Tickets 3,605 3,158 2,200 3,000 800
Subtotal Court Cases 78,647 73,892 72,200 73,000 800
Violations of Ordinances 6,728 9,184 2,500 5,000 2,500
Subtotal Violations of Ord. 6,728 9,184 2,500 5,000 2,500
TOTAL FINES & FORFEITS 85,375 83,076 74,700 78,000 3,300
JVIISCELLANEOUS REVENUES
Interest Earnings 172,772 197,057 150,000 165,000 15,000
Rents and Royalties 610
Special Assesments 9,518 2,500 (2,500)
Impact Fees - ( Section H) 42,172 11,010 10,000 12,000 2,000
Property Loss Reimbursement 29,052 16,419
Property Surplus Sales 3,725 25,131 3,000 3,000
Contributions / Donations 10,949 17,973 1,000 8,500 7,500
Other 26,806 21,200 1,000 1,000
TOTAL MISCELLANEOUS REV. 295,604 288,790 167,500 189,500 22,000
INTERFUND TRANSFERS
Transfer from Water Fund 200,000 219,096 200,000 200,000
Transfer from Sewer Fund 200,000 219,096 200,000 200,000
Transfer from Sanitation 200,000 200,000 200,000 200,000
Transfer from Convention Dev. Tax 4,000
Transfer from Police Trust Fund 7,200 3,000
Transfer from Paving Improvement Fund
Transfer from Gas Tax Fund
Transfer from Grants
TOTAL INTERFUND TRANSFER 607,200 645,192 600,000 600,000
DEBT PROCEEDS
Loan Proceeds
TOTAL DEBT PROCEEDS
GRAND TOTAL 5,416,586 5,770,307 5,687,597 5,980,992 293,395
22
CITY OF ATLANTIC BEACH
SUMMARY OF EXPENDITURES
GENERAL FUND
CITY ADMINISTRATION
CITY COMMISSION
LEGAL COUNSEL
ACTUAL
1996-97
REVISED
ACTUAL BUDGET BUDGET INCREASE
1997-98 1998-99 1999-2000 DECREASE
25,518 31,270 30,215 25,626 (4,589)
103,882 75,144 80,736 81,440 704
TOTAL 129.400 106.414 110.951 107 066 (3,885)
PLANNING AND DEVELOPMENT
PLANNING AND ZONING 82,641 85,356 97,863 102,381 4,518
CODE ENFORCEMENT 65,356 73,262 103,056 70,107 (32,949)
BUILDING 109,930 129,791 138,666 146,228 7,562
TOTAL 257.927 288.409 339.585 318.716 (20.869)
CITY CLERK
CITY CLERK 127,862
141,837 175,652 189,183 13,531
GENERAL GOVERNMENT
NON -DEPARTMENTAL 692,485 607,990 748,030 818,270 70,240
POLICE
ADMINISTRATION 421,241 492,479 575,854 598,070 22,216
PATROL 946,831 1,048,196 1,088,739 1,287,109 198,370
DETECTIVE 117,159 127,265 143,442 181,282 37,840
DISPATCH 195,996 207,944 257,108 235,141 (21,967)
ANIMAL CONTROL 38,395 67,159 89,389 77,246 (12,143)
SCHOOL GUARDS 9,120 9,028 12,480 13,056 576
TOTAL
1.728.742 1.952,071 2,167.012 2.391.904 224,892
FIRE
ADMINISTRATION 179,940 198,680 381,320 742,807 361,487
CONTROL 697,372 746,630 581,014 (581,014)
VOLUNTEERS 3,067 528
PREVENTION 104,204 71,534 59,984 (59,984)
LIFEGUARDS 111,711 105,345 241,201 142,478 (98,723)
TOTAL 1.096,294 1.122.717 1263.519 885.285 (378.234)
STREETS AND ROADS
STREETS AND ROADS
BEAUTIFICATION
BEAUTIFICATION
607,792 604,119 892,539 1,137,027 244,488
45,156 90,610 73,633 81,635 8,002
PARKS AND RECREATION
ADMINISTRATION 75,004 81,414 100,277 115,643 15,366
ACTIVITIES 49,546 35,394 42,567 61,886 19,319
PARK MAINTENANCE 188,845 128,261 183,459 236,650 53,191
TOTAL 313.395 245.069 326.303 414.179 87.876
TOTAL EXPENDITURES 4,999,053 5,159,236 6,097,224 6,343,265 246,041
23
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SPECIAL REVENUE FUNDS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
CASH CARRY FORWARD 311,971 643,601 1,126,774 1,287,167 160,393
REVENUES
Community Dev. Block Grant 57,368 152,784 150,400 150,156 (244)
Convention Dev. Tax Fund 57,133 67,893 50,000 56,000 6,000
Local Option Gas Tax 478,983 477,632 445,000 491,040 46,040
Police Grant Funds 19,941 10,065 56,968 20,000 (36,968)
Tree Protection Fund 21,478 5,000 5,000
Mayport Improvement Fund 10,000
TOTAL REVENUES 613,425 739,852 707,368 722,196 14,828
OTHER FINANCING SOURCES 34,155 9,974
TOTAL RESOURCES 959,551 1,393,427 1,834,142 2,009,363 175,221
EXPENDITURES
Community Dev. Block Grant 57,368 152,784 150,400 150,156 (244)
Convention Dev. Tax Fund 25,000 21,000 65,680 180,000 114,320
Local Option Gas Tax 208,985 85,227 255,430 537,114 281,684
Police Grant Funds 19,941 175 66,831 20,000 (46,831)
Tree Protection Fund 5,000 21,000 16,000
Mayport Improvement Fund 6,367 3,634 (3,634)
TOTAL EXPENDITURES 311,294 265,553 546,975 908,270 361,295
OTHER FINANCING USES 4,656 1,100
CASH RESERVES 643,601 1,126,774 1,287,167 1,101,093 (186,074)
TOTAL EXPENDITURES AND
CASH RESERVES 959,551 1,393,427 1,834,142 2,009,363 175,221
RESOURCE ALLOCATION:
Personal Services 14,986 18,062 30,746 32,251 1,505
Operating Expenses 49,602 105,222 142,754 151,801 9,047
Capital Outlay 37,721 53,042 301,307 525,104 223,797
Debt Service
Transfers 208,985 89,227 72,168 199,114 126,946
TOTAL 311,294 265,553 546,975
908,270 361,295
24
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ENTERPRISE FUNDS
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
16,862,722 17,391,241 17,485,185
12,721,144 (4,764,041)
Water Utility 2,459,082 2,299,960 2,174,867 2,198,181 23,314
Sewer Utility 4,131,654 3,528,754 3,394,015 3,437,898 43,883
Sanitation 1,067,466 1,102,172 1,094, 949 1,108,000 13,051
Storm Water Utility 437,608 511,577 953,112 260,000 (693,112)
Utility Bond Construction 575,542 486,883 450,000 120,000 (330,000)
TOTAL REVENUES 8,671,352 7,929,346 8,066,943 7,124,079 (942,864)
OTHER FINANCING SOURCES 56,580 314,265
TOTAL RESOURCES 25,590,654 25,634,852 25,552,128 19,845,223 (5,706,905)
EXPENDITURES
Water Utility 1,586,946 2,126,986 3,278,237 2,269,783 (1,008,454)
Sewer Utility 2,426,688 3,102,412 4,639,467 4,488,208 (151,259)
Sanitation 1,061,528 1,072,640 1,080,453 1,052,838 (27,615)
Storm Water Utility 240,519 391,746 868,246 291,500 (576,746)
Utility Bond Construction 2,596,151 1,002,303 2,931,219 5,369,129 2,437,910
TOTAL EXPENDITURES 7,911,832 7,696,087 12,797,622 13,471,458 673,836
OTHER FINANCING USES 287,581 453,580
CASH RESERVES 17,391,241 17,485,185 12,754,506 6,373,765 (6,380,741)
TOTAL EXPENDITURES AND
CASH RESERVES 25,590,654 25,634,852 25,552,128 19,845,223 (5,706,905)
RESOURCE ALLOCATION:
Personal Services 879,894 958,346 995,786 1,059,646 63,860
Operating Expenses 2,977,992 3,064,643 3,475,535 3,347,190 (128,345)
Capital Outlay 2,726,745 1,262,598 5,319,361 6,765,751 1,446,390
Debt Service 727,201 1,287,239 1,713,828 1,698,871 (14,957)
Transfers 600,000 1,123,261 1,293,112 600,000 (693,112)
TOTAL 7,911,832 7,696,087 12,797,622 13,471,458 673,836
25
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
INTERNAL SERVICE FUNDS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
CASH CARRY FORWARD 3,455 8,578 5,706 1,650 (4,056)
REVENUES
City Manager 191,585 201,631 210,247 215,316 5,069
Finance and Accounting 613,996 602,732 740,826 690,493 (50,333)
Public Works Administration 290,584 284,828 314,298 372,544 58,246
Fleet Maintenance 180,623 253,796 233,226 244,715 11,489
Human Resources 107,166 129,795 121,585 (8,210)
TOTAL REVENUES 1,276,788 1,450,153 1,628,392 1,644,653 16,261
OTHER FINANCING SOURCES 31,524 8,026
TOTAL RESOURCES 1,311,767 1,466,757 1,634,098 1,646,303 12,205
EXPENDITURES
City Manager 192,942 203,176 210,245 215,316 5,071
Finance and Accounting 633,141 605,159 742,793 690,493 (52,300)
Public Works Administration 290,583 283,799 316,389 372,544 56,155
Fleet Maintenance 185,477 245,036 233,226 244,715 11,489
Human Resources 107,166 129,795 121,585 (8,210)
TOTAL EXPENDITURES 1,302,143 1,444,336 1,632,448 1,644,653 12,205
OTHER FINANCING USES 1,046 16,715
CASH RESERVES 8,578 5,706 1,650 1,650
TOTAL EXPENDITURES AND
CASH RESERVES 1,311,767 1,466,757 1,634,098 1,646,303 12,205
RESOURCE ALLOCATION:
Personal Services 936,538 946,182 971,052 1,091,678 120,626
Operating Expenses 303,199 466,400 542,758 533,475 (9,283)
Capital Outlay 43,648 12,996 118,638 19,500 (99,138)
Debt Service 18,758 18,758
Transfers
TOTAL 1,302,143
1,444,336 1,632,448
1,644,653 12,205
26
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
TRUST AND AGENCY FUNDS
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
6,558,196 8,134,111 9,071,870
9,872,509 800,639
Pension 1,986,101 1,384,736 1,381,774 1,284,433 (97,341)
Police Trust Fund 51,507 52,785 24,500 24,500
First Night Special Event Fund 20,102 38,400 41,000 2,600
Earth Fest Special Event Fund 590
TOTAL REVENUES 2,037,608 1,458,213 1,444,674 1,349,933 (94,741)
OTHER FINANCING SOURCES 1,325
TOTAL RESOURCES 8,597,129 9,592,324 10,516,544 11,222,442 705,898
EXPENDITURES
Pension 430,948 483,461 556,575 440,000 (116,575)
Police Trust Fund 32,070 30,061 59,060 32,000 (27,060)
First Night Special Event Fund 5,147 28,400 57,207 28,807
Earth Fest Special Event Fund 480
TOTAL EXPENDITURES 463,018 519,149 644,035 529,207 (114,828)
OTHER FINANCING USES 1,305
CASH RESERVES 8,134,111 9,071,870 9,872,509 10,693,235 820,726
TOTAL EXPENDITURES AND
CASH RESERVES 8,597,129 9,592,324 10,516,544 11,222,442 705,898
RESOURCE ALLOCATION:
Personal Services 360,891 385,380 437,400 349,600 (87,800)
Operating Expenses 94,927 120,769 191,575 174,607 (16,968)
Capital Outlay
Debt Service
Transfers 7,200 13,000 15,060 5,000 (10,060)
TOTAL 463,018 519,149 644,035 529,207 (114,828)
27
28
Governing Body
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 25,518 31,270 30,215 25,626 (4,589)
Total Revenues 25,518 31,270 30,215 25,626 (4,589)
Expenditures:
City Commission
Total Expenses
Resource Allocation
25,518 31,270 30,215 25,626 (4,589)
25,518 31,270 30,215 25,626 (4,589)
Personal Services 16,271 16,312 16,195 16,206 11
Operating Expenses 9,247 14,958 14,020 9,420 (4,600)
Capital Outlay
Debt Service
Transfers
Total Expenses
25,518 31,270
30,215 25,626 (4,589)
Summary of Authorized Positions
1998-99 1999-2000
City Commission
Mayor 1 1
Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Cultural Arts Advisory Board
Recreation Advisory Board
Tree Conservation Board
Pension Board of Trustees
29
City Commission
Code: 001-1001-511
Purpose:
The City Commission is the legislative and policy making body of the City. The City Commission
members are comprised of an elected Mayor, who serves two-year terms, and four Commissioners,
who serve four-year terms. The Commission is responsible for appointing the City Manager, City
Clerk, and City Attorney, and various boards and committees.
Mission Statement:
It is the intention of the City Commission to ensure that the future direction of the City maintains
and improves the residential quality of life now enjoyed by residents.
Issues, Trends, Highlights:
•
In order to ensure that such a mission is carried out, the City Commission holds annual goal
setting sessions and solicits input from City Boards, City Staff, and citizens for Commission
consideration.
Workload Data
Activity
Est. FY -99
FY -98
City Council Meetings and Workshops
52
48
30
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY COMMISSION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 15,090 15,089 15,000 15,000
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
15,090 15,089 15,000 15,000
1,154 1,154 1,148 1,148
27
1,181
69
1,223
47 58 11
1,195 1,206 11
16,271 16,312 16,195 16,206 11
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services
Travel and Per Diem 3,438 4,294 500 500
Communication
Postage 27
Utilities
Rentals, Leases 30 100 (100)
Insurance
Repairs, Maintenance 206 540 500 (500)
Printing, Publishing 1,707 750 750
Advertising, Promotion
Other Current Charges 3,301 1,975 4,300 500 (3,800)
Office Supplies 200 1,000 800
Operating Supplies 652 1,375 1,000 (1,000)
Books, Training, Memberships 1,650 5,010 6,670 6,670
Internal Service Charges
Total Operating Expenses 9,247 14,958 14,020 9,420 (4,600)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 25,518 31,270 30,215 25,626 (4,589)
31
Name & Address
CITY OF ATLANTIC BEACH
CODE ENFORCEMENT BOARD
(3 -year term)
$usiness Home
Exp.Date Position Phone Phone
Ken Rogosheske 9/30/2001 Chairman 241-8721 249-4417
1810 Sevilla Blvd., #306
Atlantic Beach, FL 32233
Richard Mann 9/30/2001 V -Chairman 249-2779
337 5th Street
Atlantic Beach, FL 32233
Tami Deitchman 9/30/2001 Member 246-4553
332 6th Street
Atlantic Beach, FL 32233
James Pelkey 9/30/2000 Member 246-8659 247-0977
1887 Beach Avenue
Atlantic Beach, FL 32233
Robert Etheridge 9/30/2000 Member 247-4393
2206 Laughing Gull Circle
Atlantic Beach, FL 32233
Curtis M Sanders, Jr. 9/30/1999 Member 270-2200
2320 Barefoot Trace
Atlantic Beach, FL 32233
Lou Etta Waters 9/30/1999 Member 249-8366
840 Sailfish Drive
Atlantic Beach, FL 32233
Linda Kilis Secretary 247-5810
Karl Grunewald Code Enforcement Officer 247-5855
Suzanne Green
105 B Solano Road
Ponte Vedra Beach FL 32082
Prosecuting 280-8770
Attorney
Alan Jensen City 246-2500 241-5870
935 N. 3rd Street Attorney
P.O. Box 50457
Jacksonville Beach, FL 32240
(Home: 55 Quail Lane, Jacksonville Beach, FL 32250)
Revised 03-26-99
32
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
(4 -Year term)
NAME & ADDRESS
Don Wolfson
1725 Beach Avenue
Atlantic Beach, FL 32233
Pat Pillmore
995 Camelia Street
Atlantic Beach, FL 32233
Leonard "Buzzy" Grunthal
459 Ocean Boulevard
Atlantic Beach, FL 32233
Mary Walker
390 Tenth Street
Atlantic Beach, FL 32233
Sharette Simpkins
354 19th Street
Atlantic Beach, FL 32233
Robert Frohwein
P.O. Box 50805
Jacksonville Beach, FL 32240
Dezmond Waters
1835 Seminole Road
Atlantic Beach, FL 32233
Alan Jensen, Esq.
708 North Third Street
Jacksonville Beach, FL 32250
George Worley, II
Pat Harris
Revised 1/29/99
EXP. DATE POSITION BUSINESS HOME
12/31/1999 Chairman
12/31/2000 Member
12/31/1999 Member
12/31/2000 Member
12/31/2001 Member
12/31/2002 Member
12/31/2001 Member
731-3437 246-0847
Fax: 733-9735
630-0995 249-2285
356-1060 246-6194
727-3707 241-0460
354-4300 247-1977
247-1265
646-5100 241-2984
City Attorney 246-2500 241-5870
City Planner 247-5817
247-5826
Secretary
33
CITY OF ATLANTIC BEACH
CULTURAL ARTS ADVISORY BOARD
NAME & ADDRESS EXP, DATE POSITION PHONE
Nancy Decandis 4/30/2001 Member 246-9462
334 Sixth Street
Atlantic Beach, FL 32233
Rosemary Fletcher 4/30/2000 Member 249-4872
340 Garden Lane
Atlantic Beach, FL 32233
Alice Gartland
1140 Seminole Road
Atlantic Beach, FL 32233
Nancy Bodge
336 12th Street
Atlantic Beach, FL 32233
4/30/2001
4/30/2000
Chair 249-5628
Member 249-7031
Jeanelle Wagoner 4/30/2000 Member 241-7395
2058 Beach Avenue
Atlantic Beach, FL 32233
Gary Seabrook 4/30/2001 Member 249-8683 (H)
4610 Ocean Street 241-9969 (B)
Mayport, FL 32233
Karin Clark 4/30/2001 Member 247-4527 (H)
1950 Beach Avenue
Atlantic Beach, FL 32233
Suzanne Shaughnessy Commission Liaison 249-3044
Cindy Grossberg First Night Chair 270-0255
Susan Dunham Secretary
Revised 4-15-99
34
CITY OF ATLANTIC BEACH
RECREATION ADVISORY BOARD
(4 year term - No term limits)
NAME & ADDRESS EXP. DATE POSITION PHONE
DeJean Melancon
675 Beach Avenue
Atlantic Beach, FL 32233
Barbara Hopson
760 Sherry Drive
Atlantic Beach, FL 32233
Phillip Corp
830 Beach Avenue
Atlantic Beach, FL 32233
Peter Coulson
1614 Coquina Place
Atlantic Beach, FL 32233
Scott DeButy
1894 Seminole Road
Atlantic Beach, FL 32233
10/01/2000
10/01/2002
10/01/2002
10-01-2001
10/01/2001
Donald Ray Coleman 10/01/2000
438 Inland Way
Atlantic Beach, FL 32233
Chairman
Member
Member
Member
Member
Member
241-2050 (H)
246-1617
241-2878
247-0155(H)
249-3470(B)
249-9191(Fax)
246-7702
241-3006(H)
355-0548(B)
Steven T. Jenkins 10/01/2000 Member 241-2200 (B)
1962 Colina Court
Atlantic Beach, FL 32233
Timmy Johnson Recreation Director
Susan Gorman Secretary 247-5834 (B)
Revised 5-18-99
35
CITY OF ATLANTIC BEACH
TREE CONSER VA TION BOARD
NAME & ADDRESS EXP. DATE rOSITION BUSINESS HOME
Richard Bell
1952 Beachside Court
Atlantic Beach, FL 32233
01/31/2002
Member 249-0131 249-0131
Mae Jones 01/31/2001 Chair 249-2644
126 15th Street
Atlantic Beach, FL 32233
Judith A. Jacobson 01/31/2002 Member 246-6169
2359 Seminole Road
Atlantic Beach, FL 32233
Camille B. Hunter 01/31/2001 Member 241-9344
1030 Beach Avenue
Atlantic Beach, FL 32233
Eliose Koerber
1476 Linkside Drive
Atlantic Beach, FL 32233
George Worley
Susan Dunham
Revised 4-15-99
01/31/2002
Member 242-4773
City Planner 247-5817
Secretary 246-3443
36
CITY OF ATLANTIC BEACH
PENSION BOARD OF TRUSTEES (2 year term)
NAME & ADDRESS EXP. DATE POSITION BUSINESS HOME
Cindy L. Anderson 12/31/2002 Member 247-7410 249-0154
Home: 1770 Park Tce. E.
Atlantic Beach, FL 32233
Mailing: 645 Mayport Rd., 4-G
Atlantic Beach, FL 32233
John Fletcher 12/31/1999 Chairman
2277 Seminole Road, Unit D
Atlantic Beach, FL 32233
Mailing: 637 Park Street
Jacksonville, FL 32203
356-6023 247-5321
Robert E. Jackson 12/31/2000 Chair Pro -Tem 247-5859
850 Seminole Road
Atlantic Beach, FL 32233
Barry Shaw 05/23/2000 Member
1690 Selva Marina Drive (Board Appointee)
Atlantic Beach, FL 32233
Timothy Townsend 12/31/2001 Member
428 Hopkins Street
Neptune Beach, FL 32266
Revised 05/25/99
246-7369 246-6361
247-5842 249-9707
37
3
City Administration
Combined Summary Expenditures
Revenues:
General Fund Resources
Internal Service Charges
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
231,744 216,981 368,983 270,623 14,235
770,042 805,581 970,238 1,027,394 (55,439)
Total Revenues 1,001,786 1,022,562 1,339,221 1,298,017 (41,204)
Expenditures:
City Clerk 127,862 141,837 175,652 189,183 13,531
City Manager 192,942 203,176 210,245 215,316 5,071
Finance and Accounting 633,141 605,159 742,793 690,493 (52,300)
Human Resources 107,166 129,795 121,585 (8,210)
Legal Counsel 103,882 75,144 80,736 81,440 704
Total Expenses
1,057,827 1,132,482 1,339,221 1,298,017 (41,204)
Resource Allocation
Personal Services 725,409 829,612 870,985 931,631 60,646
Operating Expenses 284,554 273,470 353,434 343,886 (9,548)
Capital Outlay 29,106 10,642 114,802 22,500 (92,302)
Debt Service 18,758 18,758
Transfers
Total Expenses 1,057,827 1,132,482 1,339,221 1,298,017 (41,204)
Summary of Authorized Positions
1998-99 1999-2000
City Clerk
City Clerk 1 1
Secretary \ Records Manager 1 1
Secretary 1 1
3 3
City Manager
City Manager 1 1
Administrative Assistant 1 1
Receptionist 1 1
Receptionist - (Part Time) 1 1
4 4
Finance and Accounting
Finance Director 1 1
Deputy Finance Director 1 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Accounting Clerk 1 1
Accounts Payable Clerk 1 1
Customer Service Supervisor 1 1
Customer Service Cashier 2 2
Computer Operator 1 1
Custodian - New Position, Funded 1/4 yr in FY98/99, 100% in FY99/2000 1 1
Purchasing Clerk 1 1
12 12
Human Resources
Human Resources Director 1 1
Personnel Coordinator 1 1
2 2
Legal Counsel
City Attorney 1 1
22
22
39
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
•
Administrative functions of the City
Commission
Key Objectives:
•
•
Continue document scanning to reduce
volume of permanent records
Continue purging/destruction
obsolete documents
Serve as custodian of all City records
Ensure that all businesses in the City
are properly licensed.
of Secretary to the Code Enforcement
Board
Provide the most efficient records
research / retrieval research possible
Conducting municipal elections
Issues, Trends and Highlights:
•
•
Approximately 15 years of City
Commission minutes are now stored
on optical disk
Destroyed/shredded approximately
200 cubic feet of documents which
had met state retention requirements
Maintain records of Code
Enforcement liens, fines and utility
assessments
Upgraded indexing of actions of the
City Commission for a higher level of
efficiency in research
Workload Data
Activity
Est. FY -99
1998
1997
Meetings Attended
56
52
46
Lien Letters Prepared
642
691
574
Occupational Licenses
Issued (New)
190
189
174
Occupational Licenses
Renewed
700
715
634
4i
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY CLERK
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 69,136 74,358 84,303 85,468
Overtime 407 738 1,000 1,000
Special Pay 3,469 4,901 2,020 5,520
SUB -TOTAL 73,012 79,997 87,323 91,988
BENEFITS
FICA 5,576 6,107 6,680 7,037 357
Pension 7,236 7,056 10,822 9,916 (906)
Health Insurance 3,711 4,503 6,081 6,922 841
Worker & Unemploy Comp 197 247 272 346 74
1,165
3,500
4,665
SUB -TOTAL 16,720 17,913 23,855 24,221 366
Total WAGES
and BENEFITS 89,732 97,910 111,178 116,209 5,031
OPERATING EXPENSES;
Professional Services 7,452 6,299
Accounting, Auditing
Contractual Services 629 7,197 1,525 6,500 4,975
Travel and Per Diem 1,088 7 100 100
Communication 1,657 1,491 1,700 1,700
Postage 3,223 1,671 3,400 3,500 100
Utilities
Rentals, Leases 180 400 400
Insurance
Repairs, Maintenance 3,077 5,367 13,032 9,580 (3,452)
Printing, Publishing 7,073 6,023 11,600 11,000 (600)
Advertising, Promotion
Other Current Charges 11 1,000 1,000
Office Supplies 615 1,115 1,100 1,100
Operating Supplies 2,123 2,968 3,945 2,500 (1,445)
Books, Sub, Memberships 476 981 11,771 11,250 (521)
Internal Service Charges 8,603 10,617 11,617 14,844 3,227
Total Operating Expenses
36,016 43,927
60,790
63,474 2,684
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 2,114 3,684 9,500 5,816
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
2,114 3,684 9,500 5,816
DIVISION TOTALS; 127,862 141,837 175,652 189,183 13,531
41
City Manager
Code: 510-1002-512
Purpose:
To assist the City Commission in developing alternative policy and program proposals in the
establishment of long range goals and objectives of the City. To provide administrative guidance to
management staff in implementing Commission policies and programs and to establish a leadership
role in the community.
Key Objectives:
•
•
Continuing to improve the processing
of and response to citizen questions or
complaints in an efficient and timely
manner
Carry out the goals of the Commission
so that Staff and the Commission can
address the needs and concerns of the
community in concert
• Prepare and implement a long-range
financial plan
Issues. Trends, Highlights
•
•
Continuously examine and monitor
City departments to ensure that the City
is operating in an effective and
productive manner
Provide the Commission with adequate,
pertinent information to allow them to
make prudent decisions
Continue to achieve clarity when
communicating with the public
regarding the budget process
• Successfully negotiated a contract with the City of Jacksonville for providing Fire Services
in Atlantic Beach
• Successfully implemented information management systems upgrades to the City AS/400
computer system and local area networks, while assuring Y2K compliance
Continuing the development of major parks, including the Tresca property, Pine Island,
and the Centex property on Dutton Road, to provide environmental preserves for the public
to protect and enjoy
• Continuing upgrades in water and sanitary sewer systems to replace deteriorating lines, and
to raise the level of service provided in various neighborhoods
•
Continuing development and implementation of a storm water system, to provide better
drainage throughout the City in an environmentally appropriate storm water management
system
42
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
CITY MANAGER
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 125,253 130,769 118,983 139,548 20,565
Overtime 46 500 500
Special Pay 2,116 4,490 7,200 3,300 (3,900)
SUB -TOTAL 127,415 135,259 126,683 143,348 16,665
BENEFITS
FICA 8,949 9,616 9,053 10,558 1,505
Pension 16,182 17,909 14,801 19,356 4,555
Health Insurance 10,182 12,679 11,535 11,733 198
Worker & Unemploy Comp 351 422 437 547 110
SUB -TOTAL 35,664 40,626 35,826 42,194 6,368
Total WAGES
and BENEFITS
163,079 175,885 162,509 185,542 23,033
OPERATING EXPENSES;
Professional Services
Accounting, Auditing
Contractual Services 2,663 696 19,193 1,000 (18,193)
Travel and Per Diem 1,584 939 250 250
Communication 2,611 1,764 2,220 2,220
Postage 16 45 100 100
Utilities
Rentals, Leases
Insurance 854 958 402 389 (13)
Repairs, Maintenance 516 297 3,539 3,546 7
Printing, Publishing 104 160 800 500 (300)
Advertising, Promotion
Other Current Charges 79 500 500
Office Supplies 1,714 1,292 1,400 1,400
Operating Supplies 1,625 2,190 1,850 1,650 (200)
Books, Training, Memberships 2,400 1,865 3,340 3,340
Internal Service Charges 12,207 13,206 12,692 14,879 2,187
Total Operating Expenses 26,373 23,412 46,286 29,774 (16,512)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 3,490 3,879 1,450 (1,450)
Construction in Progress
Total Capital Outlay 3,490 3,879 1,450 (1,450)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 192,942 203,176 210,245 215,316 5,071
43
Finance
Code: 520-1003-513
Purpose:
This department is responsible for the administration of all financial affairs of the City, including City
investments, budget preparation, financial information generation, such as payroll tax reporting,
regulatory and management reporting, and grant and pension financial administration and reporting,
utility billing and related customer questions and complaints, purchasing, vendor payables, and data
processing.
Key Objectives:
•
•
Improve procedures for all critical
duties with enough documentation to
allow employees new to the job to
follow a guide and complete routine,
assigned tasks
Receive unqualified audit opinion for
FY 1998/99 with no significant
management comments
Summarize purchasing procedures in a
concise and informative manual for
distribution to all users
Issues, Trends, Highlights:
•
•
•
•
•
Monitor compliance with FY
1999/2000 Commission -approved
Operating Budget and prepare FY
2000/2001 Annual Operating Budget
for Commission approval in a timely
manner and in an understandable
format
Review the current utility ordinance
for revenue adequacy and make
recommendations for an update
Converted As/400 operating system to release 4, loaded release version 5.0 of HTE software,
and implemented new HTE CIS utility billing software to achieve Year 2000 (Y2K)
compliancy on all HTE financial applications used by the City
Purchased a new AS/400 main frame computer, upgrading from CISC to RISC technology,
significantly increasing the speed of processing and resulting in increased productivity for
users and a reduction in overtime costs required to back-up the system
Networked all personal computers in the Finance Department with the purchase of two new
network servers, providing daily back-up of files, file sharing, and City-wide communications
through electronic mail
• Prepared year-end books and city prepared schedules to assist in annual audit. Received an
unqualified audit opinion for FY 1997/98
44
•
Updated PC-based banking software due to change in ownership of financial institution, from
Barnett to NationsBank to Bank of America, to provide more efficient processing and facilitate
better controls over money transfers and cash management
• Prepared FY 1999/2000 Annual Operating Budget for Commission approval
•
•
Improved internal reports for budget analysis and continually assisted department heads in
monitoring budget and improving purchasing procedures, such as the revised emergency
purchasing procedures
Lost one Green Thumb part-time clerical employee (20 hours/week)
Hired a custodian to increase control over the quality of services rendered
Refinanced Gulf Breeze Note at lower rate of interest
• Added an additional billing cycle, with approximately 70 accounts per month, to collect City -
use water consumption for system efficiency data, never before tracked
Workload Data
Measurement
Est. FY -99
FY -98
FY -97
Utility Bills Generated
86,635
85,304
83,366
Delinquent Notices Generated
18,765
18,807
17,309
Final Bills Processed
2,400
2,300
2,200
Accounts Payable Checks Processed
5,550
5,961
6,561
Purchase Orders Processed
2,700
2,642
2,615
General Ledger Funds Maintained
32
32
35
Debt Instruments Managed
5
6
7
Grants Financially Administered
16
9
6
45
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
FINANCE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 353,100 342,408 365,905 394,308 28,403
Overtime 14,244 11,056 16,750 13,000 (3,750)
Special Pay 10,989 18,891 16,900 14,080 (2,820)
BENEFITS
FICA 28,782 28,441 30,421 32,753 2,332
Pension 36,264 39,258 44,628 44,667 39
Health Insurance 22,481 17,556 19,731 21,159 1,428
Worker & Unemploy Comp 1,267 1,175 1,577 2,677 1,100
SUB -TOTAL 378,333 372,355 399,555 421,388 21,833
SUB -TOTAL 88,794 86,430 96,357 101,256 4,899
Total WAGES
and BENEFITS
467,127
458,785 495,912
522,644 26,732
OPERATING EXPENSES:
Professional Services 9,315
Accounting, Auditing
Contractual Services 5,926
Travel and Per Diem 7,641 4,498 300 300
Communication 10,625 9,753 12,799 13,955 1,156
Postage 22,434 23,713 25,000 26,000 1,000
Utilities
Rentals, Leases
Insurance 1,125 1,125 1,181 1,570 389
Repairs, Maintenance 26,402 33,562 41,563 47,301 5,738
Printing, Publishing 15,576 12,116 15,700 16,000 300
Advertising, Promotion
Other Current Charges 784 212 250 1,000 750
Office Supplies 12,328 11,161 10,816 10,500 (316)
Operating Supplies 4,485 7,537 8,707 8,100 (607)
Books, Memberships, Training 550 1,973 5,811 7,300 1,489
Internal Service Charges 6,563 15,203 15,086 22,823 7,737
Total Operating Expenses 123,754 120,853 137,213 154,849 17,636
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 23,502 6,763 109,668 (109,668)
Vehicles 13,000 13,000
Total Capital Outlay 23,502 6,763 109,668 13,000 (96,668)
DEBT SERVICE;
Principal 17,538 18,320
Interest 1,220 438
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
18,758 18,758
DIVISION TOTALS; 633,141 605,159 742,793 690,493 (52,300)
46
Human Resources
Code: 550-1010-513
Purpose:
The Human Resources Department is responsible for supporting and administering Human Resources,
payroll, risk management, insurance (commercial, workers' compensation, and employee benefits),
and labor relations with two unions. Also responsible for retirees and related issues as pertains to City
pension.
Key Objectives:
•
Update City's Human Resources
policies and procedures and establish
new policies where necessary
• Establish direct deposit
Issues, Trends, Highlights:
•
•
• Establish "how to" policies and
procedures manual
• Terminate fire pension plan and revise
City pension ordinance
Initiated bid process for City's commercial insurance to be completed by October 1, 1999
Completed major revision to pension ordinance
Transferred fire personnel to City of Jacksonville effective June 1, 1999
Established an employee Sick Leave Donation program
Established an employee bonus program
47
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
HUMAN RESOURCES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 69,341 72,820 77,789
Overtime 374 1,000 995
Special Pay 4,705 1,000 1,000
BENEFITS
FICA 5,641 5,724 6,103 379
Pension 7,968 9,348 9,025 (323)
Health Insurance 1,744 3,524 3,579 55
Worker & Unemploy Comp 227 234 305 71
SUB -TOTAL 74,420 74,820 79,784
4,969
(5)
4,964
SUB -TOTAL 15,580 18,830 19,012 182
Total WAGES
and BENEFITS
90,000 93,650 98,796 5,146
OPERATING EXPENSES:
Professional Services 2,613 8,126 (8,126)
Accounting, Auditing
Contractual Services 3,567 6,750 1,923 (4,827)
Travel and Per Diem 1,734 208 250 42
Communication 612 1,000 1,000
Postage 41 500 500
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 2,100 2,705 2,780 75
Printing, Publishing 3,871 2,000 2,000
Advertising, Promotion
Other Current Charges 437
Office Supplies 964 870 870
Operating Supplies 950 216 215 (1)
Books, Training and Memberships 277 4,701 4,409 (292)
Internal Service Charges 9,069 8,842 (227)
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
Total Transfers
DIVISION TOTALS;
17,166 36,145 22,789 (13,356)
107,166 129,795
121,585 (8,210)
48
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance interpretation, legal
opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff.
Key Objectives:
•
The City Attorney is appointed by the City Commission and acts as the legal advisor for the
municipality and all of its officers in matters relating to their official duties. The attorney
prepares contracts, bonds, and other instruments in which the City is concerned and endorses
on each his approval of the form and correctness thereof When required to do so by the City
Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and
proceedings in which the City is a party. The attorney furnishes the City Commissioners,
City Manager or department heads of the City an opinion on any question of law relating to
their respective powers and duties.
Issues, Trends and Highlights:
• Legal counsel for code enforcement issues and labor negotiations continues to be provided
by outside contractors. Legal counsel for pension issues is included in the Pension program.
49
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
LEGAL COUNSEL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
5,471 7,032 7,736 8,440 704
5,471
7,032 7,736 8,440 704
5,471 7,032 7,736 8,440 704
OPERATING EXPENSES;
Professional Services 24,000 68,112 72,000 72,000
Accounting, Auditing
Contractual Services
Travel and Per Diem 795
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges 73,616
Office Supplies
Operating Supplies
Books, Training and Memberships 1,000 1,000
Internal Service Charges
Total Operating Expenses 98,411 68,112 73,000 73,000
CAPITAL OUTLAY.
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS: 103,882 75,144 80,736 81,440 704
50
General Government
Combined Summary of Revenues and Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 737,641 698,600 821,663 899,905 78,242
Convention Development Tax 57,133 67,893 50,000 56,000 6,000
• Debt Service 518,245 379,592 1,052,559 225,497 (827,062)
Capital Project Fund 490,818 735,228 417,060 329,118 (87,942)
Total Revenues 1,803,837 1,881,313 2,341,282 1,510,520 (830,762)
Expenditures:
General Government 692,485 607,990 748,030 818,270 70,240
Beautification 45,156 90,610 73,633 81,635 8,002
Convention Development Tax 25,000 21,000 65,680 180,000 114,320
Debt Service 616,101 377,680 1,033,068 232,592 (800,476)
Capital Projects 195,062 644,355 769,713 460,618 (309,095)
Total Expenses 1,573,804 1,741,635 2,690,124 1,773,115 (917,009)
Resource Allocation
Personal Services 40,171 29,614 35,145 34,114 (1,031)
Operating Expenses 203,065 206,863 286,737 285,790 (947)
Capital Outlay 202,420 659,756 833,636 723,618 (110,018)
Debt Service 616,101 377,680 1,033,068 232,592 (800,476)
Transfers 512,047 467,722 501,538 497,001 (4,537)
Total Expenses
Beautification
1,573,804 1,741,635 2,690,124 1,773,115 (917,009)
Summary of Authorized Positions
Beautification Coordinator ( Part Time )
Landscape Gardener
1998-99 1999-2000
2 2
51
General Government Non -Departmental
Code: 001-1009-519
Purpose:
This department is responsible for the non -departmental expenses of operating City Hall. These
include the building maintenance expenses of the City Hall Complex, such as carpentry, painting,
plumbing, heating and air conditioning, and window cleaning. Expenditures that are not attributable
to any one distinct area, such as liability insurance, and transfers to the General Fund from the debt
service, capital projects, police trust, and pension funds are also accounted for in this program area.
Issues, Trends and Highlights:
• Rewrite portions of the City Code - $8,000
• Grant writing services - contracted - $20,000
• Funding for Blue Angel Air Show - $10,000
• Transfer for pension administration - $35,000
• Transfer to Capital Project Fund for Tresca land purchase - $95,000
• Transfer to Capital Project Fund for Pine Island park - $111,618
52
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
GENERAL GOVERNMENT NON -DEPARTMENTAL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
5,953
SUB -TOTAL 5,953
BENEFITS
FICA 455
Pension
Health Insurance 269
Worker & Unemploy Comp
SUB -TOTAL 724
Total WAGES
and BENEFITS 6,677
OPERATING EXPENSES:
Professional Services 9,087 1,900 16,550 3,000 (13,550)
Accounting, Auditing 5,280 5,166 9,300 7,750 (1,550)
Contractual Services 9,931 8,350 19,895 29,100 9,205
Travel and Per Diem 4
Communication 3,572 3,010 3,840 3,840
Postage 10,702 10,685 10,550 10,000 (550)
Utilities 13,728 13,024 14,000 14,000
Rentals, Leases 4,661 13,541 15,018 14,418 (600)
Insurance 55,766 69,031 66,593 57,849 (8,744)
Repairs, Maintenance 44,880 9,747 29,661 26,512 (3,149)
Printing, Publishing 2,159 171 500 500
Advertising, Promotion
Other Current Charges 1,266 338 1,500 10,500 9,000
Office Supplies 4,665 4,343 4,989 5,000 11
Operating Supplies 4,137 3,962 4,300 3,800 (500)
Books, Training and Memberships
Internal Service Charges 1,000
Total Operating Expenses 169,838 144,268 196,696 186,269 (10,427)
CAPITAL OUTLAY;
Land 48,000 250,000 202,000
Buildings 2,621
Other Improvements
Equipment 1,302 1,796 (1,796)
Total Capital Outlay 3,923 49,796 250,000 200,204
TRANSFERS;
To Debt Service Fund 307,917 292,506 193,186 140,383 (52,803)
To Capital Projects Fund 180,379 131,250 138,382 206,618 68,236
To Pension Fund 18,766 18,748 47,375 35,000 (12,375)
To Grant Funds 4,985 13
To Internal Service Funds 112,595 (112,595)
To First Night Special Event Fund 10,000 10,000 (10,000)
To Tree Replacement Fund 11,205
Total Transfers 512,047 463,722 501,538 382,001 (119,537)
DIVISION TOTALS: 692,485 607,990 748,030 818,270 70,240
53
Beautification
Code: 001-5003-542
Purpose:
This department is responsible for the implementation of planned programs or projects of the
Beautification Committee and/or the City of Atlantic Beach, thereby providing an aesthetically
pleasing and environmentally healthy lifestyle for residents and visitors. The Beautification
Coordinator serves as staff liaison to the Tree Conservation Board, Cultural Arts Advisory Board, and
the "First Night" Committee, as well as the Beautification Committee.
Key Objectives:
• Landscape lifeguard station • Coordinate tree trimming program at
City Hall
Beautify 7th Street and 19`h Street beach
accesses and Selva Norte street end
• Increase public awareness of Street
End/Beach Access Program
• Replace 6 oak trees on Saturiba and 6
oak trees on Plaza
• Reapply for Tree City USA designation
Hold First Annual Arbor Day Tree Sale • Continue to maintain landscaped areas
on City right-of-ways
Issues, Trends, Highlights:
Maintained landscaped areas on City right-of-ways
Coordinated four share cost programs
Installed irrigation system on Sailfish Drive
Held first annual plant swap
Installed 180' wooden walkway on 8th Street beach access
Workload Data
Measurement
Est. FY -99
FY -98
FY -97
Meetings Attended
48
45
76
Beach Access/Street Ends - Landscaped or
Refurbished
4
4
5
Beach Access/Street Ends - Maintained
2
2
0
54
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BEAUTIFICATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 27,188 21,620 28,472 26,997 (1,475)
Overtime
Special Pay 5
SUB -TOTAL 27,188 21,625 28,472 26,997 (1,475)
BENEFITS
FICA 2,056 1,678 2,178 2,065 (113)
Pension 2,148 4,020 1,955 2,020 65
Health Insurance 1,591 1,566 1,689 1,900 211
Worker & Unemploy Comp 511 725 851 1,132 281
SUB -TOTAL 6,306 7,989 6,673 7,117 444
Total WAGES
and BENEFITS 33,494 29,614 35,145 34,114 (1,031)
OPERATING EXPENSES:
Professional Services 15
Accounting, Auditing
Contractual Services 229 5,800 3,500 1,000 (2,500)
Travel and Per Diem 200 200
Communication 127 300 173
Postage 286 224 350 400 50
Utilities
Rentals, Leases 290 500 1,500 1,000
Insurance
Repairs, Maintenance 1,299 20 3,689 4,107 418
Printing, Publishing 109 895 300 (595)
Advertising, Promotion
Other Current Charges 716 27,670 4,000 (4,000)
Office Supplies 138 33 300 300
Operating Supplies 2,792 6,017 5,705 20,550 14,845
Books, Training and Memberships 15 15 800 600 (200)
Internal Service Charges 2,737 5,417 4,549 5,264 715
Total Operating Expenses 8,227 45,595 24,415 34,521 10,106
CAPITAL OUTLAY:
Land
Buildings 2,100
Other Improvements 1,335 15,401 12,573 (12,573)
Equipment 1,500 (1,500)
Vehicle 13,000 13,000
Total Capital Outlay 3,435 15,401 14,073 13,000 (1,073)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS; 45,156 90,610 73,633 81,635 8,002
55
Convention Development Tax Fund
Code: 120 -0000 -Various
Purpose:
This program is funded through the levy of the local tourist development tax. The City receives 2%
of the collections on the rental of living quarters, net of a 1% administrative fee charged by the
County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement, improvement,
or construction of a multipurpose convention center, coliseum, or exhibit center, or to acquire,
construct, remodel, repair or maintain one or more convention centers, stadiums, exhibit halls, arenas,
coliseums, lifeguard stations or auditoriums, or other recreational improvements.
Highlights:
• Budgeted $65,000 for Town Center improvements
• Transfer $15,000 to Capital Project Fund for Lifeguard Station
• Transfer $100,000 to Capital Project fund for Bull Park improvements
56
CITY OF ATLANTIC BEACH
CONVENTION DEVELOPMENT TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carry Forward 67,149 94,626 141,275 125,595 (15,680)
REVENUES
Convention Development Tax 52,444 62,184 45,000 52,000 7,000
Interest Eamings 4,689 5,709 5,000 4,000 (1,000)
TOTAL REVENUES 57,133 67,893 50,000 56,000 6,000
OTHER FINANCING SOURCES
TOTAL RESOURCES 124.282 162.519 191 275 181.595 (9.680)
EXPENDITURES
Capital Outlay
Buildings 54 (54)
Improvements other than Buildings
Aid to Private Organizations 25,000 17,000 65,626 65,000 (626)
Transfer to Capital Project Fund 115,000
Transfer to General Fund 4,000
TOTAL EXPENDITURES 25,000 21,000 65,680 180,000 114,320
OTHER FINANCING USES 4,656 244
CASH RESERVES 94,626 141,275 125,595 1,595 (124,000)
TOTAL EXPENDITURES AND
CASH RESERVES 124.282 162.519 191 275 181.595 (9.680)
RESOURCE ALLOCATION;
Personal Services
Operating Expenses 25,000 17,000 65,626 65,000 (626)
Capital Outlay 54 (54)
Debt Service
Transfers 4,000 115,000 115,000
TOTAL 25.000 21.000 65.680 180,000 114.320
57
Debt Service Fund
Code: 200-0000-580
Purpose:
This fund accumulates the resources necessary to service all general long-term debt which is recorded
in the City's General Long -Term Debt Account Group. The interest and principal of the following
governmental debt obligations are accounted for in this fund:
• City of Gulf Breeze - Local Government Loan Pool Note #1
Status: Paid off - December 1996
• SunTrust Lease Purchase
Status: Paid off - May 1998
• Barnett - Capital Lease
Status: Paid off - December 1998
City of Gulf Breeze - Local Government Loan Pool Note #2
Status: Balance paid off in June 1999 by advance refunding and
replacement with the SunTrust Revenue Refunding Bonds issued in
March 1999, (See Below).
Rate: Varies between 7.4% to 7.7%
Purpose: Paving and Drainage Improvements to Section "H"
• SunTrust Revenue Note
Status: Matures January 1, 2006
Rate: Varies between 4.4% to 5.85%
Payments: Quarterly
Security: Non -Ad valorem tax revenues
Purpose: Payoff balloon payment on Florida Municipal Loan Council Pooled
Loan Program - Revenue Bonds, renovate the Public Safety
Building, renovate the lifeguard building, and fund some park
improvements
• SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax, funding sources are Gas Taxes and Water and
Sewer operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
58
CITY OF ATLANTIC BEACH
DEBT SERVICE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carry Forward 141,696 43,820 45,752 65,243 19,491
REVENUES
Transfer from General Fund 307,917 292,506 193,186 140,383 (52,803)
Transfer from Gas Tax Fund 208,985 85,227 63,940 84,114 20,174
Debt Proceeds 793,433 (793,433)
Interest Eamings 1,343 1,859 2,000 1,000 (1,000)
TOTAL REVENUES 518,245 379,592 1,052,559 225,497 (827,062)
OTHER FINANCING SOURCES 20
TOTAL RESOURCES 659,941 423,432 1,098,311 290,740 (807,571)
EXPENDITURES
City of Gulf Breeze - Local Government
Loan Pool Note #1
Principal 215,000
Interest 7,364
SunTrust - Lease Purchase
Principal 50,887 35,538
Interest 3,547 809
Barnett - Capital Lease
Principal 98,709 103,646 26,665 (26,665)
Interest 9,009 4,072 218 (218)
City of Gulf Breeze - Local Government
Loan Pool Note #2
Principal 22,227 24,450 791,092 (791,092)
Interest 62,394 60,777 58,974 (58,974)
SunTrust - Revenue Note
Principal 98,626 102,648 106,272 109,476 3,204
Interest 48,338 45,740 42,052 39,002 (3,050)
SunTrust - Refunding Revenue Bonds
Principal 51,161 51,161
Interest 7,795 32,953 25,158
TOTAL EXPENSES 616,101 377,680 1,033,068 232,592 (800,476)
OTHER FINANCING USES 20
CASH RESERVES 43,820 45,752 65,243 58,148 (7,095)
TOTAL EXPENDITURES AND
CASH RESERVES 659,941 423,432 1,098,311 290,740 (807,571)
RESOURCE ALLOCATION
Debt Service 616,101 377,680 1,033,068 232,592 (800,476)
TOTAL 616,101 377,680 1,033,068 232,592 (800,476)
59
Capital Improvement Fund
Code: 300 -0000 -Various
Purpose:
• To build up cash reserve balances for future capital expenditures, including major purchases
of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that are not
reoccurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in order
to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issue, Trends and Highlights:
• Levy Road project was completed in fiscal year 1998/1999
• Pine Island culvert is currently under construction
• Tresca property improvements are under construction
• Budget includes:
$20,000 for the new lifeguard station landscaping
$234,000 for Bull Park improvements
$95,000 for Tresca land purchase
$111,618 for Pine Island improvements
60
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carry Forward 314,549 513,761 638,183 285,530 (352,653)
REVENUES
Intergovernmental Grants 188,265 (188,265)
FI. Barge Canal Reimbursement 289,105 73,413 (73,413)
FI. Communities Trust Grant 283,913
Port Authority 30,000
Transfer from General Fund 180,379 131,250 138,382 206,618 68,236
Transfer from Gas Tax Fund
Transfer from Convention Development 115,000 115,000
Transfer from Water Utility Fund 264,065
Transfer from Tree Protection Fund
Interest Earnings 21,334 26,000 17,000 7,500 (9,500)
TOTAL REVENUES 490,818 735,228 417,060 329,118 (87,942)
OTHER FINANCING SOURCES 33,549
TOTAL RESOURCES 805,367 1,282,538 1,055,243 614648 (440,595)
EXPENDITURES
Capital Project Expenditures 195,062 644,355 769,713 460,618 (309,095)
TOTAL EXPENDITURES 195,062 644,355 769,713 460,618 (309,095)
OTHER FINANCING USES 96,544
CASH RESERVES 513,761 638,183 285,530 154,030 (131,500)
TOTAL EXPENDITURES AND
CASH RESERVES 805,367 1,282,538 1,055,243 614,648 (440,595)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay 195,062 644,355 769,713 460,618 (309,095)
Debt Service
Transfers
TOTAL 195,062 644,355 769,713 460,618 (309,095)
Notes:
Section H 21,000
Levy Road 231,013
Pine Island 173,382
Tresca 344,318
Bull
$769,713
61
UN
V)
Planning and Building
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 192,571 215,147 236,529 248,609 12,080
Community Dev. Block Grant 57,368 152,784 150,400 150,156 (244)
Mayport Improvement 10,000
Tree Protection 21,478 5,000 5,000
Total Revenues 249,939 399,409 391,929 403,765 11,836
Expenditures:
Planning and Zoning 82,641 85,356 97,863 102,381 4,518
Community Dev. Block Grant 57,368 152,784 150,400 150,156 (244)
Building 109,930 129,791 138,666 146,228 7,562
Mayport Improvement 6,367 3,634 (3,634)
Tree Protection 5,000 21,000 16,000
Total Expenses
Resource Allocation
249,939 374,298 395,563 419,765 24,202
Personal Services 161,208 177,092 188,225 194,960 6,735
Operating Expenses 51,010 144,164 134,681 152,701 18,020
Capital Outlay 37,721 53,042 72,657 72,104 (553)
Debt Service
Transfers
Total Expenses
249,939 374,298 395,563
Summary of Authorized Positions
419,765 24,202
Allocation 1998-99 1999-2000
Planning and Zoning
City Planner 1 1
Permit Clerk 50.00%
* Position located in Building Division
1 1
Community Development Block Grant
Community Development Center Office Supervisor 1 1
Summer Camp Counselor * 50.00%
* Position located in Recreation Activities
1 1
Building
Building Inspector 1 1
Permit Clerk 50.00% 1 1
* Shared with Planning and Zoning
2 2
Total 4 4
63
Planning and Zoning
Code: 001-1005-515
Purpose:
The Planning and Zoning Department ensures development proposals and permit applications
comply with zoning codes, regulations and standards set forth by the City and other regulatory
bodies, reviews construction plans relating to the issuance of construction -related permits, performs
inspections at various stages of construction, and investigates complaints and enforces code
requirements related to zoning and the City's tree ordinance.
Key Objectives:
• Network department computers with
City Hall network
•
Digitalize data on zoning, land use,
flood plain, and utilities for all
properties, to be used with GIS
systems
Issues, Trends and Highlights:
• Assisted in grant application for Pine
Island Phase II (Centex Property)
Participated in successful completion
of Mayport Waterfronts Improvement
grant Phase I.
•
Acquire Geographic Information
System software in coordination with
the Public works Department
• Complete revision of comprehensive
plan
•
Assisted in Pine Island design firm
selection.
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Permits Reviewed and Issued
1,548
1,944
1,555
Plan Reviews
300
384
260
Inspections
400
480
400
Tree Removal Applications Reviewed
200
240
200
64
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PLANNING AND ZONING
ACTUAL
1996-97
REVISED
ACTUAL BUDGET BUDGET INCREASE
1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 56,069 58,419 59,987 62,387
Overtime 248 1,225 1,500
Special Pay 2,628 1,405 2,500 2,500
BENEFITS
FICA 4,471 4,573 4,809 5,079 270
Pension 5,724 6,660 7,701 7,238 (463)
Health Insurance 3,003 2,456 2,663 2,976 313
Worker & Unemploy Comp 167 190 198 256 58
SUB -TOTAL 58,697 60,072 63,712 66,387
2,400
275
2,675
SUB -TOTAL 13,365 13,879 15,371 15,549 178
Total WAGES
and BENEFITS 72,062 73,951 79,083 81,936 2,853
OPERATING EXPENSES;
Professional Services 1,500 7,500 6,000
Accounting, Auditing
Contractual Services 566 300 100 (200)
Travel and Per Diem 23 94 100 100
Communication 850 261 600 1,200 600
Postage 11 93 300 300
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 150 416 250 250
Printing, Publishing 829 1,010 2,150 1,000 (1,150)
Advertising, Promotion
Other Current Charges 10 108 100 100
Office Supplies 97 208 250 300 50
Operating Supplies 532 437 400 400
Books, Training and Memberships 5 346 200 250 50
Internal Service Charges 7,506 8,432 9,373 8,945 (428)
Total Operating Expenses 10,579 11,405 15,523 20,445 4,922
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 3,257 (3,257)
Construction in Progress
Total Capital Outlay 3,257 (3,257)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS; 82,641 85,356 97,863 102,381 4,518
65
Community Development Block Grant Fund
Code: 110-1005-515
Purpose:
To provide funding for community development improvement within the City limits of Atlantic
Beach. Funding is awarded by the Federal Government through the interlocal agreement with the
City of Jacksonville. Legislative requirements of Title 24 HUD, part 85 apply to monies expended
for this program.
Key Objectives:
• To fund Ardella Road water main
replacement
To fund small infrastructure
improvements, such as sidewalk
installation, completing pedestrian
loop through neighborhood
• To fund the rehabilitation of three (3)
homes qualifying for grant fund use
Issues, Trends, Highlights:
•
•
•
To fund a part-time recreation
coordinator at the Donner Park
Community Center
To fund a part-time office manager
and related expenses of overseeing the
grant program
Due to the success of this program, this program is budgeted every year, after preliminary
approval from the City of Jacksonville Community Development Department
The presence of this program has proven to be very effective in reducing criminal activity
within the serviced neighborhoods and in improving community relations, as well as
improving living conditions for many elderly and low income residents
Workload Data:
This funding is administered by the Community Development Director. Status and expense reports
are filed monthly, along with a request for reimbursement of funds expended. The use of these funds
requires the City to have an annual audit performed, verifying grant compliance and the accuracy of
information reported.
66
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Community Development Block Grant 57,368 152,784 150,400 150,156 (244)
Interest Earnings
Transfer from General Fund
TOTAL REVENUES 57,368 152,784 150,400 150,156 (244)
OTHER FINANCING SOURCES
TOTAL RESOURCES 57.368 152.784 150.400 150,156 (244)
EXPENDITURES
Community Development Block Grant 57,368 152,784 150,400 150,156 (244)
TOTAL EXPENDITURES 57,368 152,784 150,400 150,156 (244)
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES 57.368 152.784 150.400 150.156 (244)
RESOURCE ALLOCATION;
Personal Services 14,986 18,062 21,016 21,252 236
Operating Expenses 4,661 81,680 59,984 56,800 (3,184)
Capital Outlay 37,721 53,042 69,400 72,104 2,704
Debt Service
Transfers
TOTAL 57.368 152.784 150.400 150.156 (244)
67
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
COMMUNITY DEVELOPMENT BLOCK GRANT
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 13,485 16,322 18,250 17,730 (520)
Overtime
Special Pay
SUB -TOTAL 13,485 16,322 18,250 17,730 (520)
BENEFITS
FICA 1,032 1,239 1,396 1,356 (40)
Pension
Health Insurance 850 864 14
Worker & Unemploy Comp 469 501 520 1,302 782
SUB -TOTAL 1,501 1,740 2,766 3,522 756
Total WAGES
and BENEFITS 14,986 18,062 21,016 21,252 236
OPERATING EXPENSES:
Professional Services 1,938 3,366
Accounting, Auditing
Contractual Services 2,200 3,238 4,000 762
Travel, Training 300 150 (150)
Communication 608 689 600 (600)
Postage
Utilities 270 481 600 1,200 600
Rentals, Leases
Insurance 494 450 450
Repairs, Maintenance 75
Printing, Publishing
Advertising, Promotion
Other Current Charges 41 3,484 (3,484)
Office Supplies 1,729 475 1,312 1,000 (312)
Operating Supplies
Books, Sub, Memberships
Aid to Private Citizens 73,975 50,000 50,000
Total Operating Expenses 4,661 81,680 59,984 56,800 (3,184)
CAPITAL OUTLAY:
Land
Buildings 37,721 5,000
Other Improvements 48,042 69,400 72,104 2,704
Equipment
Vehicles
Total Capital Outlay 37,721
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS:
53,042 69,400
72,104 2,704
57,368 152,784 150,400 150,156 (244)
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with zoning
codes and ordinances, regulations and standards set forth by the City and other regulatory bodies.
Also, the department reviews building plans and oversees the City permit issuance process, performs
prompt and thorough inspections at various stages of construction, and investigates complaints and
enforces building code violations.
Key Objectives:
• Maintain certification program
• Pursue condemnation program of 14
target sites
Issues, Trends and Highlights:
• Review and adopt 2000 State Building
Code
• Maintain review/inspection program
of City owned property
Increase ISO Building Department
rating from 3 to 2
Increase public awareness of building
code
• Review and adopt 1999 National
Electric Code
• Review and evaluate building permit
fees
Workload Data
Activity
Est. FY 99
FY -98
FY -97
Permits Reviewed and Issued
1,548
1,842
1,969
Plan Reviews
252
165
384
Inspections
2,196
1,608
2,556
69
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BUILDING
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 55,508 61,486 63,137 65,675 2,538
Overtime 131 248 956 (956)
Special Pay 3,590 5,795 4,415 5,150 735
BENEFITS
FICA 4,501 4,901 5,100 5,418 318
Pension 5,664 7,008 8,105 7,620 (485)
Health Insurance 2,723 2,467 2,674 2,981 307
Worker & Unemploy Comp 2,043 3,174 3,739 4,928 1,189
SUB -TOTAL 59,229 67,529 68,508 70,825 2,317
SUB -TOTAL 14,931 17,550 19,618 20,947 1,329
Total WAGES
and BENEFITS 74,160 85,079 88,126 91,772 3,646
OPERATING EXPENSES;
Professional Services 500 500 500
Accounting, Auditing
Contractual Services 18,483 25,400 30,700 31,000 300
Travel and Per Diem 942 1,049 100 100
Communication 1,697 1,442 1,199 1,400 201
Postage 11 100 100
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 440 846 3,204 4,007 803
Printing, Publishing 725 1,557 1,144 1,600 456
Advertising, Promotion
Other Current Charges 13 70 100 100
Office Supplies 391 284 829 500 (329)
Operating Supplies 1,174 1,326 979 1,250 271
Books, Training and Memberships 260 795 1,500 3,200 1,700
Internal Service Charges 11,634 11,443 10,685 10,699 14
Total Operating Expenses 35,770
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
44,712 50,540 54,456 3,916
DIVISION TOTALS: 109,930 129,791 138,666 146,228 7,562
7
Mayport Waterfront Partnership Grant Fund
Code: 111-1005-515
Purpose:
This was a partnership between the City of Jacksonville and the City of Atlantic Beach. Both cities
supported the revitalization of the Village of Mayport and A1A Corridor, an historic fishing,
recreation, and business area, to encourage good economic and residential growth. The Waterfronts
Florida Partnership designated the Village of Mayport as one of the three initial Florida Working
Waterfront Communities to participate in the Waterfronts Program. With joint participation between
the cities, a partnership was formed called the "Mayport Waterfront Partnership". This partnership
was designated the official agency to represent the area in the State Waterfront Program, to develop
plans to encourage beautification and beneficial commercial and residential development.
Key Objectives:
• Revitalize the Village of Mayport and A1A corridor
• Bring a sewer system to the Village of Mayport
Issues, Trends, Highlights:
•
•
The City assisted the partnership with administration of a $10,000 grant received from the
State to make necessary improvements to a building located on A 1 A in Mayport. This building
is used as the office for the program director, a meeting place for the Mayport Waterfront
Partnership, and an information center. The primary purpose of the grant request was to create
a visual and physical presence in the Village of Mayport that would bring recognition and
enhancement to the project area.
Final disbursement of these initial grant monies was made in fiscal year 1998/1999. This
program will no longer be provided by the City of Atlantic Beach, as future grant awards
related to this endeavor will be received and administered by the City of Jacksonville.
Details of the contract between the City of Atlantic Beach and the JEA to bring a sewer system
to the Village of Mayport were finalized. The main sewer line has been installed by the JEA,
and it is connected to the City's Buccaneer Sewer Plant. Service lines are currently being
installed by the JEA.
Workload Data:
Fund expenditures were requested by an officer of the Mayport Waterfront Partnership and
reviewed and approved for grant compliance and payment by the City of Atlantic Beach
through the Planning and Zoning Department.
71
CITY OF ATLANTIC BEACH
MAYPORT WATERFRONT PARTNERSHIP GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Grant Proceeds 10,000
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Mayport Waterfront Partnership Grant
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION;
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
10,000
10,000
6,367
6,367
(1)
3,634
3,634 (3,634)
3.634 (3.634)
3,634 (3,634)
3,634 (3,634)
10 00Q 3.634 (3.634)
6,367 3,634 (3,634)
TOTAL 6,367 3 634 (3.634)
Tree Protection Fund
Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing
protected trees and landscaping requirements. Funding sources will include contributions, donations,
and permit proceeds for tree removal and site clearings (mitigation).
The funds generated are to be used for the replacement of trees within the City of Atlantic Beach only.
The management of these funds is handled by the Beautification Coordinator.
Key Objectives:
•
To promote the health, safety, welfare
and general well-being of the citizens
of Atlantic Beach, through the
preservation of natural plant
communities, the installation of
landscaping, and the protection of
trees on public and private property
To promote the conservation of energy
and limited fresh water resources by
encouraging the planting of natural or
cultivated areas and planting trees
Issues, Trends, Highlights:
•
•
To promote and improve the aesthetic
integration of natural and man-made
environments in order to reduce the
harmful effects of development and
use on vegetation; and, thereby,
improve the quality of life through the
abatement of noise, glare, dust, and air
pollution
Available funds may be used to address landscaping and beautification projects around town.
Workload Data:
•
These funds are requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are primarily expended under the recommendations of
the Beautification Coordinator, the Tree Conservation Board, the Beautification Advisory
Committee, and the City Manager. The past use of this fund has been minimal, but should
increase some as the knowledge of the uses and size of the fund grows.
73
CITY OF ATLANTIC BEACH
TREE PROTECTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
21,478 21,478
Contributions Tree Mitigation 10,273 5,000 5,000
Transfer from General Fund 11,205
TOTAL REVENUES 21,478 5,000 5,000
OTHER FINANCING SOURCES
TOTAL RESOURCES 21 478 26,478 26,47$
EXPENDITURES
Tree Protection 5,000 21,000 16,000
TOTAL EXPENDITURES 5,000 21,000 16,000
OTHER FINANCING USES
CASH RESERVES 21,478 21,478 5,478 (16,000)
TOTAL EXPENDITURES AND
CASH RESERVES 21 478 26 478 26.478
RESOURCE ALLOCATION;
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
5,000
21,000 16,000
TOTAL 5.000 21.000 16.000
Note: This was a new fund beginning 1997-98 in which the balance of collected funds was transfered from the
General Fund.
Public Safety
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 2,890,392 3,148,050 3,533,587 3,347,296 (260,182)
Police Grants 19,941 10,065 48,740 20,000 (46,831)
Police Trust 51,507 52,785 24,500 24,500
Total Revenues
Expenditures:
2,961,840 3,210,900 3,606,827 3,391,796 (307,013)
Police Services 1,728,742 1,952,071 2,167,012 2,391,904 224,892
Police Grants 19,941 175 66,831 20,000 (46,831)
Police Trust 32,070 30,061 59,060 32,000 (27,060)
Rescue Services 1,096,294 1,122,717 1,263,519 885,285 (378,234)
Code Enforcement 65,356 73,262 103,056 70,107 (32,949)
Total Expenses 2,942,403 3,178,286 3,659,478 3,399,296 (260,182)
Resource Allocation
Personal Services 2,267,330 2,476,937 2,355,816 2,057,686 (298,130)
Operating Expenses 563,227 560,333 984,792 1,252,410 267,618
Capital Outlay 104,646 128,016 295,582 84,200 (211,382)
Debt Service
Transfers 7,200 13,000 23,288 5,000 (18,288)
Total Expenses
2,942,403 3,178,286 3,659,478 3,399,296 (260,182)
Summary of Authorized Positions
Allocation 1998-99 1999-2000
Police
Public Safety Director - Shared 10% to Fire Department 90.00% 1 0.90
Deputy Police Chief 1 1
Lieutenants 2 2
Sergeants 4 4
Detectives 2 3
Patrolmen 15 17
Administrative Assistant 1 1
Communications Supervisor 1 1
Emergency Communications Officers 6 5
Secretary 1 1
Records Specialist 1 1
Animal Control Officer 2 2
School Crossing Guards 3 3
40 41.90
Fire
Public Safety Director - Shared 90% to Police Department 0.10
Fire Chief 1
Fire Lieutenant 3
Firefighter / Engineer 12
Fire Marshall 1
Lifeguard Lieutenant - ( Part Time) 2 2
Life Guard Captain - ( Part Time) 1 1
Lifeguards - ( Part Time) 15 15
35 18.10
Code Enforcement
Code Enforcement Officer
76 61
75
Police
Code: 001-2000-521
Purpose:
The Police Department operates six divisions, including Administration, Patrol, Investigation,
Communication, Animal Control, and School Crossing Guards. Each of these divisions actively
engages in a proactive stance to police services and community oriented policing to the public. The
combined efforts of these divisions provide patrol of all City streets, engage in criminal investigation,
traffic enforcement, traffic crash investigation, narcotics investigation and enforcement, SWAT
functions, crime prevention and neighborhood watch programs, record keeping, animal control,
administration and training of Police Explorers, and response to emergency and non -emergency
requests for service by the citizens.
Key Objectives:
•
Replace Information Management
equipment and software to insure Y2K
compliance
Expand Police Explorer Program to
increase participation and training
functions
Issues, Trends and Highlights:
•
•
Conduct traffic flow and speed
analysis in various areas of the City to
compile data files for special
enforcement action
Improve follow up of criminal
investigations through additional
staffing
• Received grant funding for new Information Management system to insure Y2K compliance
Applied for grant funding to continue and enhance Community Center Program in Jordan
Park for second year
Established direct computer links to Jacksonville Sheriffs Office main frame computer for
immediate access to criminal and warrant information
• Conduct traffic analysis in various areas of City to compile data for use in performing special
traffic enforcement activities throughout the City
• Proposing a new hiring policy for recruiting college graduates into the Police Department
• Increased manpower with the addition of two patrol officers, one detective and the conversion
of a part-time records clerk to full time.
76
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Calls for Service
21,100
22,609
20,223
Emergency Response Time
< 2mins.
< 2mins.
< 2mins.
Arrested and Booked
700
824
763
Index Crimes
600
687
711
Traffic Citations
4,100
4,382
5,267
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: POLICE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
RESOURCE ALLOCATION;
Personal Services 1,425,172 1,520,680 1,640,736 1,882,303 241,567
Operating Expenses 277,447 316,286 411,360 434,401 23,041
Capital Outlay 26,123 115,105 114,916 75,200 (39,716)
Debt Service
Transfers
TOTAL
DIVISION SUMMARY;
1.728.742 1,952.071 2.167.012 2,391.904 224.892
Administration 421,241 492,479 575,854 598,070 22,216
Patrol 946,831 1,048,196 1,088,739 1,287,109 198,370
Detective 117,159 127,265 143,442 181,282 37,840
Dispatch 195,996 207,944 257,108 235,141 (21,967)
Animal Control 38,395 67,159 89,389 77,246 (12,143)
School Guards 9,120 9,028 12,480 13,056 576
TOTAL
1.728.742 1 952.071 2.167.012 2.391.904 224.892
POSITION
Public Safety Director
Deputy Police Chief
Lieutenants
Sergeant
Detectives
Patrolmen
Administrative Assistant
Communications Supervisor
Emergency Communications Officers
Secretary
Records Specialist
Animal Control Officer
School Crossing Guards
AUTHORIZED PERSONNEL
TOTAL
1998-99 1999-2000
1 0.90
1 1
2 2
4 4
2 3
15 17
1 1
1 1
6 5
1 1
1 1
2 2
3 3
40 41.90
78
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE ADMINISTRATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1998-99 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 179,878 188,819 197,680 202,320 4,640
Overtime 316 800 800
Special Pay 7,875 11,115 8,168 5,812 (2,356)
SUB -TOTAL 188,069 199,934 206,648 208,932 2,284
BENEFITS
FICA 13,770 14,483 15,640 15,984 344
Pension 18,426 23,108 24,904 23,252 (1,652)
Health Insurance 7,819 6,524 7,068 9,370 2,302
Worker & Unemploy Comp 5,049 6,501 5,876 8,133 2,257
SUB -TOTAL 45,064 50,616 53,488 56,739 3,251
Total WAGES
and BENEFITS 233,133 250,550 260,136 265,671 5,535
OPERATING EXPENSES;
Professional Services 1,145 5,698 1,950 2,810 860
Accounting, Auditing
Contractual Services 14,600 13,620 24,690 18,250 (6,440)
Travel and Per Diem 1,260 246 100 100
Communication 6,685 9,526 10,012 10,862 850
Postage 309 542 650 650
Utilities 6,430 6,512 6,400 6,400
Rentals, Leases 7,092 6,105 7,100 7,300 200
Insurance 120
Repairs, Maintenance 9,793 9,932 120,538 125,962 5,424
Printing, Publishing 3,427 2,897 6,084 6,450 366
Advertising, Promotion
Other Current Charges 295 300 1,000 1,000
Office Supplies 2,684 3,862 5,590 8,703 3,113
Operating Supplies 11,652 12,114 12,403 12,150 (253)
Books, training and Memberships 1,094 1,890 2,175 2,875 700
Internal Service Charges 121,522 163,623 104,128 128,887 24,759
Total Operating Expenses
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Vehicles
188,108 236,867 301,820 332,399 30,579
5,062 13,898 (13,898)
Total Capital Outlay 5,062
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
13,898 (13,898)
DIVISION TOTALS; 421,241 492,479 575,854 598,070 22,216
79
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE PATROL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 507,113 554,341 608,246 767,537 159,291
Overtime 114,722 106,429 83,529 85,000 1,471
Special Pay 57,243 36,561 52,025 54,160 2,135
SUB -TOTAL 679,078
BENEFITS
FICA 50,252 52,087 59,376 69,362 9,986
Pension 64,591 85,488 74,699 79,760 5,061
Health Insurance 29,007 28,827 36,701 45,709 9,008
Worker & Unemploy Comp 23,938 30,181 29,899 49,427 19,528
697,331 743,800
906,697 162,897
SUB -TOTAL 167,788 196,583 200,675 244,258 43,583
Total WAGES
and BENEFITS 846,866 893,914 944,475 1,150,955 206,480
OPERATING EXPENSES:
Professional Services 1,371
Accounting, Auditing
Contractual Services 5,256 3,013
Travel and Per Diem
Communication 1,419 228
Postage 15
Utilities
Rentals, Leases 100 3,900 3,900
Insurance
Repairs, Maintenance 17,266 3,586 3,900 8,050 4,150
Printing, Publishing 8
Advertising, Promotion
Other Current Charges
Office Supplies 770
Operating Supplies 53,282 58,806 73,589 53,579 (20,010)
Books, Training and Memberships 503 886 975 1,125 150
Internal Service Charges
Total Operating Expenses 79,990 66,519 78,464 66,654 (11,810)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 2,195 4,061 23,800 (23,800)
Vehicles 17,780 83,702 42,000 69,500 27,500
Total Capital Outlay 19,975
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
87,763 65,800
946,831 1,048,196 1,088,739
69,500 3,700
1,287,109 198,370
80
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DETECTIVE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 68,509 72,126 74,041 109,287 35,246
Overtime 17,774 13,341 18,000 25,000 7,000
Special Pay 7,586 15,981 5,720 7,520 1,800
SUB -TOTAL 93,869 101,448 97,761 141,807 44,046
BENEFITS
FICA 6,909 7,476 7,479 10,848 3,369
Pension 8,263 10,812 9,204 8,950 (254)
Health Insurance 3,748 3,139 3,529 5,713 2,184
Worker & Unemploy Comp 3,248 3,863 3,669 7,556 3,887
SUB -TOTAL 22,168 25,290 23,881 33,067 9,186
Total WAGES
and BENEFITS
116,037
126,738 121,642
174,874 53,232
OPERATING EXPENSES:
Professional Services
Investigations
Contractual Services
Travel and Per Diem 750 750
Communication 15
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 605 310 2,000 4,748 2,748
Books, Training and Memberships 502 217 550 910 360
Internal Service Charges
Total Operating Expenses 1,122 527 3,300 6,408 3,108
CAPITAL OUTLAY
Land
Buildings
Other Improvements
Equipment
Vehicles 18,500 (18,500)
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
18,500 (18,500)
DIVISION TOTALS; 117,159 127,265 143,442 181,282 37,840
81
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DISPATCH
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 127,806 128,762 167,943 153,988
Overtime 17,484 23,229 22,000 18,000
Special Pay 5,856 6,874 6,560 6,560
SUB -TOTAL 151,146
158,865 196,503
(13,955)
(4,000)
178,548 (17,955)
BENEFITS
FICA 11,320 11,972 15,032 13,659 (1,373)
Pension 15,024 21,204 20,278 16,708 (3,570)
Health Insurance 9,832 9,223 12,881 12,644 (237)
Worker & Unemploy Comp 645 478 589 657 68
SUB -TOTAL 36,821 42,877 48,780 43,668 _ (5,112)
Total WAGES
and BENEFITS 187,967 201,742 245,283 222,216 (23,067)
OPERATING EXPENSES:
Professional Services 217
Accounting, Auditing
Contractual Services 318 71
Travel and Per Diem 165 1,366
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 24 500 650 150
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 1,243 2,878 6,350 6,200 (150)
Books, Training and Memberships 238 180 4,975 4,875 (100)
Internal Service Charges
Total Operating Expenses 2,181 4,519 11,825 11,725 (100)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 5,848 1,683 1,200 1,200
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
5,848 1,683
1,200 1,200
DIVISION TOTALS: 195,996 207,944 257,108 235,141 (21,967)
82
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - ANIMAL CONTROL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 16,154 22,466 38,049 38,483
Overtime 8,215 8,579 9,000 5,000
Special Pay 2,199 520 500 500
SUB -TOTAL 26,568 31,565 47,549 43,983
434
(4,000)
(3,566)
BENEFITS
FICA 2,027 2,415 3,638 3,365 (273)
Pension 2,556 2,928 2,481 4,465 1,984
Health Insurance 1,354 1,566 3,403 3,813 410
Worker & Unemploy Comp 296 555 802 1,005 203
SUB -TOTAL 6,233 7,464 10,324 12,648 2,324
Total WAGES
and BENEFITS 32,801 39,029 57,873 56,631 (1,242)
OPERATING EXPENSES:
Professional Services 338 209 181 (181)
Accounting, Auditing
Contractual Services 386 224
Travel and Per Diem 1,357 633
Communication 299
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 502 405 1,874 6,965 5,091
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 2,279 6,012 11,293 7,450 (3,843)
Books, Training and Memberships 133 50 1,450 1,700 250
Internal Service Charges
Total Operating Expenses 5,294 7,533 14,798 16,115 1,317
CAPITAL OUTLAY;
Land
Buildings 300 18,427
Other Improvements 2,170
Equipment 1,000 4,500 3,500
Vehicles 15,718 (15,718)
Total Capital Outlay 300 20,597 16,718 4,500 (12,218)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS; 38,395 67,159 89,389 77,246 (12,143)
83
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - SCHOOL GUARD
PERSONAL SERVICES;
WAGES
Salaries and Wages
Overtime
Special Pay
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
7,488
7,755 10,140
10,546 406
SUB -TOTAL 7,488 7,755 10,140 10,546 406
BENEFITS
FICA 573 593 776 807 31
Pension
Health Insurance
Worker & Unemploy Comp 307 359 411 603 192
SUB -TOTAL 880 952 1,187 1,410 223
Total WAGES
and BENEFITS 8,368 8,707 11,327 11,956 629
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 333
Travel and Per Diem
Communication
Postage
Utilities 160 155 200 250 50
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 259 166 703 600 (103)
Books, Training and Memberships 250 250
Internal Service Charges
Total Operating Expenses 752 321 1,153 1,100 (53)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS: 9,120
9,028 12,480 13,056 576
84
Police Grants - Byrne Grant
Code: 152-2001-521
Purpose:
The City of Atlantic Beach is planning to use Byrne Grant funding to continue a community /
recreation program in Jordan Park. The City already owns a building at that location that has been
dedicated to the Community Development Corporation (CDC), and the CDC has committed the use
of the facility to this project.
The program includes on-site supervision for an after-school program. The immediate focus is on
homework and tutorial assistance each afternoon, complimented by recreational activities for school
aged children. Fun/learning activities are planned, including life/safety skills (Fire Safety, Bicycle
Safety, Drug Resistance, Crime Prevention, etc.), athletic teams, occasional field trips, and similar
activities. As it continues to develop, the Center will add incentives to promote academic
achievement for the children, and it will utilize community resources, including teen and senior
volunteers, to work with the kids. In the summer months, the Center is open all day, Monday through
Friday.
Key Objectives:
To encourage members of the community to come together for a variety of functions
Provide a central meeting place for any number of neighborhood groups who need the space
for their activities
Improve communication and cohesiveness, resulting in a positive effect on the quality of life
and the commitment of citizens to their community, while continuing to focus young people
on the anti-drug lifestyle
Issues, Trends, Highlights:
The City has made a great effort at providing a positive environment for the youth of the
community through the Donner Park Community Center activities. A similar program is was
needed to the east of Mayport Road.
Workload Data:
The City of Atlantic Beach Parks and Recreation Department organizes and staffs the
program, and the Atlantic Beach Police Department participates by providing matching funds
for the grant through contraband/forfeiture funds and performing grant reporting. The use of
these funds requires the City to have an annual audit performed, verifying grant compliance
and the accuracy of information reported.
85
Police Grants - Local Law Enforcement Block Grants
Codes: 153-2001-521
154-2001-521
Purpose:
The City of Atlantic Beach used Local Law Enforcement Block Grant funding to implement a
reporting software system that will meet the changing and expanding needs for information
management, while eliminating archaic hardware that is no longer serviceable, and for upgrades and
improvements to the Police Department information management system for certain network
enhancements.
Key Objective:
The City deposited the proceeds from these grants, as well as the required match, into this
special revenue fund, and the Atlantic Beach Police Department procured the reporting
software system and network enhancements, including three (3) workstations and one (1) file
server, eligible for grant fund use, during FY 1998/99.
Issues, Trends, Highlights:
The new reporting software system will provide the Police Department with a dependable
reporting system to assure accurate record keeping, as required by Uniform Crime Reporting.
The network enhancements will provide the Police Department with Y2k compliance, as
well as improving the capabilities of the police reporting system.
Workload Data:
The Police Department provided matching funds from contraband/forfeiture funds that had
accumulated in the Police Trust Fund from felony cases. The Police Department will be
responsible for grant compliance and reporting. The use of these funds requires the City to
have an annual audit performed, verifying grant compliance and the accuracy of
information reported.
86
CITY OF ATLANTIC BEACH
POLICE GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carry Forward 19,864 10,001 (9,863)
REVENUES
Police Grants 14,956 52 33,680 15,000 (18,680)
Transfer from General Fund 4,985 13
Transfer from Police Trust Fund 10,000 15,060 5,000 (10,060)
Transfer within Police Grant Funds 8 228 (8,228)
TOTAL REVENUES 19,941 10,065 56,968 20000 (36,968)
OTHER FINANCING SOURCES 9,974
TOTAL RESOURCES 19.941 20 039 76 832 30.001 (46.831)
EXPENDITURES
Salaries and Wages 9,730 10,999 1,269
Investigations 9,374
Travel and Training 500 500
Operating Supplies 10,567 175 8,510 8,501 (9)
Equipment 40,363 (40,363)
Transfers to General Fund 8,228 (8,228)
TOTAL EXPENDITURES 19,941 175 66,831 20,000 (46,831)
OTHER FINANCING USES
CASH RESERVES 19,864 10,001 10,001
TOTAL EXPENDITURES AND
CASH RESERVES 19.941 20.039 76.832 30.001 (46.831)
RESOURCE ALLOCATION:
Personal Services 9,730
Operating Expenses 19,941 175 8,510
Capital Outlay 40,363
Debt Service
Transfers 8,228
10,999
9,001
1,269
491
(40,363)
(8,228)
TOTAL 19.941 175 66 831 20.000 (46.831)
87
Police Trust Fund
Code: 610-0000-521
Purpose:
The Police Trust Fund accounts for three distinct types of activity use: Court Cost Training, Radio
Communications, and Law Enforcement Trust.
Court Cost Training:
Purpose:
To provide criminal justice education degree programs and training courses, including basic recruit
training for Police Department personnel. These training activities are funded through a municipally
imposed $2.00 per ordinance violation.
Key Objective:
• To supplement the costs of continued professional education to law enforcement officers.
Issues, Trends, Highlights:
The recent trend observed for this revenue source is that it is without growth and somewhat
diminishing. These funds should continue to help off -set the cost of training to a small
degree.
Radio Communications:
Purpose:
Twelve dollars and fifty cents from each moving violation must be used by the county, as designated
by Florida Statutes 318.21 (10), to fund local law enforcement automation and must be distributed
to the municipality in which the violation occurred. The requirement for this allocation began in FY
1995/96.
Key Objectives:
• Pursuant to Florida Statutes, the City is transferring these funds as needed to supplement the
existing funds for the radio system.
Issues, Trends, Highlights:
•
The current E.F. Johnson 800 MHZ system will probably be replaced within the next few
years. This funding will be utilized for making necessary, immediate purchases, and to "buy"
into the new system in the future.
88
Law Enforcement Trust:
Purpose:
To provide funding for crime prevention and drug education programs, as well as other law
enforcement purposes in compliance with Florida Statutes 932.704. Funding sources include court
fines and penalties for the violation of statutory offenses, forfeitures of bonds and deposits, and
proceeds from the sale of confiscated property.
Key Objectives:
• To provide funding for protracted or complex investigations, technical equipment or
expertise, and matching funds needed to obtain Federal or State grants.
Issues, Trends, Highlights:
•
The revenue funding source for this program fluctuates from year to year. Due to this
volatility, the expenditures are budgeted conservatively and are delayed until funds are
received.
89
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
TRUST FUND
POLICE TRUST FUND
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
CASH CARRY FORWARD 41,025 60,462 83,186 48,626 (34,560)
REVENUES
Confiscated Property
Court Case Revenues
Interest Income
Transfer from General Fund
TOTAL REVENUES
OTHER FINANCING SOURCE
TOTAL RESOURCES
EXPENDITURES
48,750 48,819 15,000 15,000
318 7,000 7,000
2,757 3,648 2,500 2,500
51,507 52,785
92 532
24,500 24,500
113.247 107.686 73.126 (34.560)
Operating
Investigations 1,920 7,250 12,000 12,000
Training 22,490 9,808 16,589 15,000 (1,589)
Communications 11 3
Printing and Publishing
Rental and Leases
Other Current Charges 449
Operating Supplies 8,000 (8,000)
Machinery & Equipment 7,411 (7,411)
Transfers
To General Fund 7,200 3,000
To Local Law Enforcement Block Grant 10,000 15,060
TOTAL EXPENDITURES 32.070 30.061 59.060
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
60,462
92,532
5,000
32.000
(10,060)
(27.060)
83,186 48,626 41,126 (7,500)
113.247 107.686 73,126 (34.560)
Personal Services
Operating Expenses 24,870 17,061 44,000 27,000 (17,000)
Capital Outlay
Debt Service
Transfers 7,200 13,000 15,060 5,000 (10,060)
TOTAL 32.070 30.061 59.060 32,000 (27.060)
90
Fire Department
Code: 001-3000-522
Purpose:
The Fire Department's responsibilities include manning a fire suppression and EMT first responder
medical force of paid professionals, manning and operating a fire prevention division that will enforce
all fire and life safety codes adopted by the State of Florida and the City of Atlantic Beach, and
manning and operating a beach rescue division, consisting of part-time lifeguards that will work the
beaches during the summer season.
Key Objectives:
•
Maintain high quality of fire services, • Continue aggressive fire prevention and
while minimizing cost through contract accident prevention program, where all
service applicable properties will be inspected
Issues, Trends, Highlights:
• Fire functions were contracted out to the City of Jacksonville in FY 1998/1999. The contract
provides for an enhanced level of service, e.g., Advanced Life Support.
•
All personnel, one fire truck, and most of the fire equipment was transferred to the City of
Jacksonville. Two fire engines not transferred have been removed from service and will be
disposed of prior to the end of fiscal year 1998/1999.
• Personnel costs remaining in the Fire Department represent a portion of the Public Safety
Director's costs for contract administration and oversight.
•
•
The estimated savings from outsourcing the fires services have been set aside as designated
fund balance to replace personnel and equipment necessary to bring the fire services back in-
house, if the City Commission determines that the level of contracted service is not satisfactory
or contract expectations are not being met.
The City of Atlantic Beach continues to man and operate a beach rescue division, consisting
of part-time lifeguards that work the beaches during the summer season. The City of
Jacksonville pays the majority of lifeguard operating expenses and a portion of the capital
expenses, in accordance with the Interlocal Agreement.
Workload Data
Measurement
Est. FY -99
Est. FY -98
FY -97
Total Calls for Service
1,380
1,362
1,304
91
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: FIRE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
RESOURCE ALLOCATION:
Personal Services 797,665 911,014 661,459 114,109 (547,350)
Operating Expenses 223,711 198,792 461,757 762,176 300,419
Capital Outlay 74,918 12,911 140,303 9,000 (131,303)
Debt Service
Transfers
TOTAL
1.096.294 1.122.717 1.263.519 885.285 (378.234)
DIVISION SUMMARY;
Administration 179,940 198,680 381,320 742,807 361,487
Control 697,372 746,630 581,014 (581,014)
Volunteers & Auxiliary 3,067 528
Prevention 104,204 71,534 59,984 (59,90
Lifeguards 111,711 105,345 241,201 142,478 (98,723)
TOTAL 1.096.294 1.122.717 1.263,519 885.285 (378.234)
POSITION
Public Safety Director - Shared 90% in Police Department 10.00% 0.10
Fire Chief 1
Fire Lieutenant 3
Firefighters / Engineer 12
Fire Marshall 1
Lifeguard Lieutenant 2 2
Lifeguard Captain 1 1
Lifeguards 15 15
AUTHORIZED PERSONNEL
Allocation 1998/1999 1999/2000
TOTAL 35 18.10
92
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE ADMINISTRATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 52,184 41,520 7,749 7,749
Overtime
Special Pay 3,111 6,304 148 148
SUB -TOTAL 55,295 47,824 7,897 7,897
BENEFITS
FICA 4,227 3,552 604 604
Pension 5,988
Health Insurance 2,024 1,315 182 182
Worker & Unemploy Comp 1,706 2,156 452 452
SUB -TOTAL 13,945 7,023 1,238 1,238
Total WAGES
and BENEFITS 69,240 54,847 9,135 9,135
OPERATING EXPENSES;
Professional Services 167 1,265 2,000 (2,000)
Accounting, Auditing
Contractual Services 14,470 9,605 234,535 684,582 450,047
Travel and Per Diem 439 470 700 (700)
Communication 3,486 3,980 4,900 (4,900)
Postage 300 140 1,000 (1,000)
Utilities 6,429 6,516 6,000 (6,000)
Rentals, Leases 500 (500)
Insurance 60
Repairs, Maintenance 4,002 1,800 31,349 3,000 (28,349)
Printing, Publishing 1,755 584 2,500 (2,500)
Advertising, Promotion
Other Current Charges 36 93
Office Supplies 971 1,252 1,500 (1,500)
Operating Supplies 4,897 5,749 7,037 (7,037)
Books, Training and Memberships 1,830 1,017 3,332 (3,332)
Intemal Service Charges 69,698 110,259 83,967 46,090 (37,877)
Total Operating Expenses 108,540 142,730 379,320 733,672 354,352
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
2,160
1,103 2,000 (2,000)
2,160 1,103 2,000 (2,000)
DIVISION TOTALS: 179,940 198,680 381,320 742,807 361,487
93
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE CONTROL
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 374,923 410,307 298,569 (298,569)
Overtime 49,535 93,228 53,170 (53,170)
Special Pay 50,025 101,742 69,803 (69,803)
SUB -TOTAL 474,483 605,277
BENEFITS
FICA 30,679 45,225
Pension 27,562
Health Insurance 20,696 22,281
Worker & Unemploy Comp 10,987 23,304
SUB -TOTAL 89,924
Total WAGES
and BENEFITS
564,407
421,542
31,736
25,968
26,361
90,810 84,065
696,087 505,607
(421,542)
(31,736)
(25,968)
(26,361)
(84,065)
(505,607)
OPERATING EXPENSES;
Professional Services 2,420 2,500 (2,500)
Accounting, Auditing
Contractual Services 3,231 1,989 1,000 (1,000)
Travel and Per Diem 10,074 5,568
Communication 1,120 435 3,050 (3,050)
Postage
Utilities
Rentals, Leases 145
Insurance
Repairs, Maintenance 22,943 8,656 25,080 (25,080)
Printing, Publishing 400
Advertising, Promotion
Other Current Charges 75
Office Supplies 993
Operating Supplies 41,979 27,452 15,448 (15,448)
Books, Training and Memberships 669 115 12,200 (12,200)
Internal Service Charges
Total Operating Expenses 84,049 44,215 59,278 (59,278)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
48,916
6,328 16,129 (16,129)
48,916 6,328 16,129 (16,129)
DIVISION TOTALS; 697,372 746,630 581,014 (581,014)
94
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE PREVENTION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 59,480 48,843 31,779 (31,779)
Overtime 1,059
Special Pay 1,423 5,944 12,304 (12,304)
SUB -TOTAL 61,962 54,787 44,083 (44,083)
BENEFITS
FICA 4,740 4,145 3,675 (3,675)
Pension 4,644
Health Insurance 1,988 1,700 1,801 (1,801)
Worker & Unemploy Comp 1,857 2,327 2,232 (2.232)
SUB -TOTAL 13,229 8,172 7,708 (7,708)
Total WAGES
and BENEFITS 75,191 62,959 51,791 (51,791)
OPERATING EXPENSES:
Professional Services 344 200 300 (300)
Accounting, Auditing
Contractual Services 500 141
Travel and Per Diem 1,931 900
Communication 790 388 800 (800)
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 420 50 500 (500)
Printing, Publishing 133 262 1,000 (1,000)
Advertising, Promotion
Other Current Charges
Office Supplies 330 52 300 (300)
Operating Supplies 4,399 2,865 1,000 (1,000)
Books, Training and Memberships 2,389 1,844 4,293 (4,293)
Internal Service Charges
Total Operating Expenses 11,236 6,702 8,193 (8,193)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
17,777
1,873
17,777 1,873
DIVISION TOTALS: 104,204 71,534 59,984 (59,984)
95
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE - LIFEGUARDS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 19998-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 80,781 85,827 92,367 92,367
Overtime
Special Pay
SUB -TOTAL 80,781 85,827 92,367 92,367
BENEFITS
FICA 6,184 6,566 7,066 7,066
Pension
Health Insurance
Worker & Unemploy Comp 1,710 4,728 4,628 5,541 913
SUB -TOTAL 7,894 11,294 11,694 12,607 913
Total WAGES
and BENEFITS 88,675 97,121 104,061 104,974 913
OPERATING EXPENSES:
Professional Services 819 5,975 5,975
Accounting, Auditing
Contractual Services 646 620 319 525 206
Travel and Per Diem 294 300 300
Communication 300 300
Postage
Utilities 80 78 100 500 400
Rentals, Leases
Insurance
Repairs, Maintenance 2,819 814 2,500 5,107 2,607
Printing, Publishing 512 206 206
Advertising, Promotion
Other Current Charges 1,457 (1,457)
Office Supplies 30 100 150 50
Operating Supplies 11,502 2,531 9,990 9,250 (740)
Books, Training and Memberships 593 250 500 500
Internal Service Charges 5,691 5,691
Total Operating Expenses 16,971 4,617 14,966 28,504 13,538
CAPITAL OUTLAY;
Land
Buildings 6,065 1,486 99,588 (99,588)
Other Improvements
Equipment 2,121 6,140 9,000 2,860
Vehicles 16,446 (16,446)
Total Capital Outlay 6,065 3,607 122,174 9,000 (113,174)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS; 111,711 105,345 241,201 142,478 (98,723)
96
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE - VOLUNTEERS & AUXILIARY
PERSONAL SERVICES;
WAGES
Salaries and Wages
Overtime
Special Pay
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
135
SUB -TOTAL 135
BENEFITS
FICA 10
Pension
Health Insurance
Worker & Unemploy Comp 7
SUB -TOTAL 17
Total WAGES
and BENEFITS
152
OPERATING EXPENSES;
Professional Services
Accounting, Auditing
Contractual Services 847 36
Travel, Training
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing 337
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 1,656 492
Books, Sub, Memberships 75
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
2,915 528
DIVISION TOTALS; 3,067 528
97
•
•
•
Code Enforcement
Code: 001-1006-516
Purpose:
The Code Enforcement Department is responsible for the investigation and enforcement of City
Code violations, preparation of cases to be brought before the Code Enforcement Board, public
information and awareness, reports and correspondence as required, and research into property
ownership.
Key Objectives:
• Continued refinement of Code of • Assist all departments with code
Ordinance
compliance issues
• Improve the public awareness of City • Insure code compliance in the Special
codes Use District
•
Certification of the Code Enforcement
secretary
Issues, Trends and Highlights:
Completion and submittal of the
Process Safety Management Program
and Risk Management Program to the
FL Division of Safety and the E.P.A.
for Internet access
Code Enforcement target area, Special
Use District
Chairman of the Safety Committee
City of Atlantic Beach Safety
Coordinator
•
•
•
Continued safety training for
employees
Continued education to maintain
certification in building codes, code
enforcement, and safety
Fines:
October 1996 - January 1999
Total amount due: $21,938.54
Total amount paid: $16,513.42
% Paid: 75.27%
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Complaints and Investigations
800
694
762
98
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CODE ENFORCEMENT
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 32,952 30,107 30,915 35,368 4,453
Overtime 184 888 500 2,000 1,500
Special Pay 1,832 4,248 2,001 500 (1,501)
SUB -TOTAL 34,968 35,243 33,416 37,868 4,452
BENEFITS
FICA 2,673 2,696 2,556 2,897 341
Pension 3,324 3,636 3,969 4,104 135
Health Insurance 2,201 1,608 1,744 1,962 218
Worker & Unemploy Comp 1,327 2,060 2,206 3,444 1,238
SUB -TOTAL 9,525 10,000 10,475 12,407 1,932
Total WAGES
and BENEFITS 44,493 45,243 43,891 50,275 6,384
OPERATING EXPENSES:
Professional Services 4,513 37,691 (37,691)
Accounting, Auditing
Contractual Services 175 1,300 2,000 700
Travel and Per Diem 1,361 3,500 150 150
Communication 917 687 700 750 50
Postage 10 2 300 350 50
Utilities
Rentals, Leases 812 837 400 100 (300)
Insurance
Repairs, Maintenance 116 5,594 3,484 3,707 223
Printing, Publishing 223 575 760 500 (260)
Advertising, Promotion
Other Current Charges 72 162 300 300
Office Supplies 1,046 770 310 400 90
Operating Supplies 788 658 710 1,850 1,140
Books, Training and Memberships 320 295 3,940 4,100 160
Internal Service Charges 11,418 10,426 9,120 5,625 (3,495)
Total Operating Expenses 17,258
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 3,605
Construction in Progress
Total Capital Outlay 3,605
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
28,019 59,165 19,832 (39,333)
DIVISION TOTALS; 65,356 73,262 103,056 70,107 (32,949)
99
100
Parks and Recreation
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 313,395 245,069 326,303 414,179 87,876
First Night 20,102 38,400 41,000 2,600
Earth Fest 590
Total Revenues
313,395 265,761 364,703 455,179 90,476
Expenditures:
Park Administration 75,004 81,414 100,277 115,643 15,366
Recreation Activities 49,546 35,394 42,567 61,886 19,319
Maintenance & Improvements 188,845 128,261 183,459 236,650 53,191
First Night 5,147 28,400 57,207 28,807
Earth Fest 480
Total Expenses
313,395 250,696 354,703 471,386 116,683
Resource Allocation
Personal Services 148,141 114,641 132,399 181,492 49,093
Operating Expenses 147,665 136,055 213,117 273,894 60,777
Capital Outlay 17,589 9,187 16,000 6,813
Debt Service
Transfers
Total Expenses
313,395 250,696 354,703 471,386 116,683
Summary of Authorized Positions
Allocation 1998-99 1999-2000
Park Administration
Recreation Director 1 1
Administrative Assistant - (Part Time) 1
1 2
Recreation Activities
Summer Camp Counselor 50.00% 1 1
Shared funding by Community Development Block Grant
1 1
Maintenance and Improvements
Facility and Groundskeeper 1 1
Maintenance Worker - ( Part Time) 1 1
Park Attendant 1
2 3
4 6
101
Parks and Recreation
Code: 001-6000-572
Purpose:
The Parks and Recreation Department is responsible for the recreational activities throughout the
City and special events programs. Programs such as youth baseball, softball, basketball, youth and
adult flag football, cheerleading, summer camps and community theater, and events such as "Earth
Festival" and "First Night" are sponsored by this department.
Key Objectives:
Renovate Bull Park
Improve the fencing around the tennis
court
Complete the construction of Pine
Island and hold grand opening Add a Scavenger Hunt to the list of
activities
Complete the design and construction
of Pine Island and hold grand opening
Issues, Trends and Highlights:
Awarded bid to construct the Tresca property
• Expanded the Recreational Activities
Received grant for the design of Pine Island
Awarded RFP for the design of Pine Island
Renovated the racquetball courts
Workload Data:
•
Attended approximately 60 meetings in FY 99 held by the City Commission, Recreation
Advisory Board, Cultural Arts Board, First Night Committee, and the Beautification
Committee
Scheduled approximately 12 activities during FY 99, including Teen Punk Concert, Camp
Out, Tree Lighting, summer camp, field trips, after school art classes, and the Egg Hunt, to
name a few
• Monitored the Florida Inland Navigation District grant for the construction of the and the
design of Pine Island
102
Received $10,000 reimbursement for the design of the Tresca property
• Received Byrne grant funding to initiate a community/recreation program in Jordan Park
• Beaches Counsel of Disabled donated a computer to Donner Park Community Center
• Assisted New Friendship Church with their Outreach Program
• Provided summer lunches for the summer camps
• Set up a Healthy Families program, which is a free family support program
• Began construction of the culvert at Pine Island
•
Coordinated a general health screening day for seniors, free physicals for the kids and dental
check-ups
• Assisted with the Earth Fest, First Night and Pops in the Park events
103
Active Parks:
Location of City Parks
Those parks primarily used for athletics or specialized recreation activities.
Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s), rest rooms, parking, recreation building, basketball courts,
tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non -athletic activities. Typical facilities
include nature, hiking, exercise trails, nature center, rest rooms, parking and
picnic areas.
Park Summary
Name
Type
Acres
Location
Beach
Passive
56.5
Atlantic Blvd. to end of Seminole Rd.
Pine Island
Passive
27.0
West end of Dutton Rd.
Johansen Park
Passive
13.0
Seminole Rd. & Park Terrace E.&W.
Russell Park
Active
12.0
200 Seminole Road
Howell Park
Passive
10.3
500 Seminole Road
Tresca Property
Passive
6.0
Begonia St. and West 1st Street
Donner Park
Active
4.5
2072 George Street
Jordan Park
Active
3.5
1700 Block of Francis Ave.
Bull Park
Active
3.0
716 Ocean Blvd.
Rose Park
Passive
1.0
Corner of Rose & Orchid St.
Fairway Villas Park
Passive
0.4
Mayport Rd. & Fairway Villas Lane
Fraiser Park
Passive
0.4
Plaza St. (Median) Seminole Rd. & E. Coast Dr.
Mandalay Park
Passive
0.4
Seminole and 16th Avenue
Marvin's Garden
Passive
0.3
Dewees Ave.
Ahern Park
Passive
0.1
Ahern St. & Ocean Blvd.
Total
138.4
104
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS ADMINISTRATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 39,054 40,518 50,304 66,756 16,452
Overtime 1,306 1,500 194
Special Pay 732 1,055 514 1,120 606
SUB -TOTAL 39,786 41,573 52,124 69,376 17,252
BENEFITS
FICA 3,035 3,171 3,987 5,307 1,320
Pension 3,936 4,596 5,341 7,745 2,404
Health Insurance 1,959 1,643 1,666 3,911 2,245
Worker & Unemploy Comp 1,452 2,170 2,490 4,111 1,621
SUB -TOTAL 10,382 11,580 13,484 21,074 7,590
Total WAGES
and BENEFITS
50,168
53,153 65,608
90,450 24,842
OPERATING EXPENSES;
Professional Services
Accounting, Auditing
Contractual Services 6,818 7,038 9,418 1,200 (8,218)
Travel and Per Diem 1,221 1,043 166 500 334
Communication 1,405 1,321 1,359 1,200 (159)
Postage 157 255 271 300 29
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 300 2,450 3,412 2,000 (1,412)
Printing, Publishing 243
Advertising, Promotion
Other Current Charges
Office Supplies 548 200 (200)
Operating Supplies 382 800 418
Books, Training and Memberships 172 177 1,037 2,000 963
Internal Service Charges 13,972 15,977 18,424 17,193 (1,231)
Total Operating Expenses 24,836 28,261 34,669 25,193 (9,476)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
DIVISION TOTALS; 75,004 81,414 100,277 115,643 15,366
105
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
RECREATION ACTIVITIES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 9,264 9,410 11,444 10,502 (942)
Overtime 102 120 425 (425)
Special Pay 545 1,973
SUB -TOTAL 9,911 11,503 11,869 10,502 (1,367)
BENEFITS
FICA 755 866 898 803 (95)
Pension 2,437 2,437
Health Insurance 1,593 830 957 127
Worker & Unemploy Comp 233 576 639 630 (9)
SUB -TOTAL 988 3,035 2,367 4,827 2,460
Total WAGES
and BENEFITS
10,899 14,538 14,236 15,329 1,093
OPERATING EXPENSES;
Professional Services
Accounting, Auditing
Contractual Services 120 2,327 3,120 4,600 1,480
Travel, Training 6
Communication 968 1,481 1,985 2,000 15
Postage
Utilities 7,562 10,094 9,713 8,500 (1,213)
Rentals, Leases 791 1,218 1,100 1,200 100
Insurance
Repairs, Maintenance 7,032 787 3,107 3,107
Printing, Publishing 906 600 800 200
Advertising, Promotion
Other Current Charges 11,083 4,000 4,000
Office Supplies 556 262 433 (433)
Operating Supplies 8,893 4,681 8,948 22,350 13,402
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses 37,911 20,856 25,899 46,557 20,658
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Vehicles
736
Total Capital Outlay 736
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
2,432 (2,432)
2,432 (2,432)
DIVISION TOTALS; 49,546 35,394 42,567 61,886 19,319
1 Of
Parks Maintenance
Code: 001-6020-572
Purpose:
The Parks Maintenance Department is responsible for providing public safety in recreational activities
throughout the City. The primary concern is the citizens of Atlantic Beach and those who use our
parks.
Key Objectives:
• Begin the renovation of Bull Park • Set up a community center inspection
program
• Complete the construction of Pine
Island
Issues, Trends and Highlights
• Maintained all City parks
• Repaired pond and weir in Howell Park
• Installed borders around playground area
• Completed the improvements to the racquetball courts
• Hire a Park Attendant for the Tresca property and Pine Island parks
Activity
Est. FY -99
FY -98
FY -97
Park Inspections
15
12
26
Acres of Park Land Maintained
50
50
46
Acres of Beach Maintained
56.5
56.5
56.5
107
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS MAINTENANCE AND IMPROVEMENTS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 60,989 31,925 34,621 55,733 21,112
Overtime 6,044 4,188 2,000 2,000
Special Pay 66 1,006 4,800 (4,800)
SUB -TOTAL 67,099 37,119 41,421 57,733 16,312
BENEFITS
FICA 5,028 2,811 2,993 4,417 1,424
Pension 7,236 3,312 3,853 5,532 1,679
Health Insurance 5,194 1,867 1,740 3,845 2,105
Worker & Unemploy Comp 2,517 1,662 1,748 3,586 1,838
SUB -TOTAL 19,975 9,652 10,334 17,380 7,046
Total WAGES
and BENEFITS
87,074 46,771 51,755 75,113 23,358
OPERATING EXPENSES:
Professional Services 10,791 179 (179)
Accounting, Auditing
Contractual Services 33,953 55,696 75,246 79,400 4,154
Travel and Per Diem 910 217 189 150 (39)
Communication 427 346 390 250 (140)
Postage
Utilities
Rentals, Leases 2,155 2,563 1,900 4,000 2,100
Insurance
Repairs, Maintenance 8,874 3,848 20,575 17,107 (3,468)
Printing, Publishing 313 200 (200)
Advertising, Promotion
Other Current Charges 3,882 (3,882)
Office Supplies
Operating Supplies 12,779 9,403 15,976 29,050 13,074
Books, Training and Memberships 400 400
Internal Service Charges 15,029 9,104 6,012 15,180 9,168
Total Operating Expenses 84,918 81,490 124,949 145,537 20,588
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
1,450
15,403 6,755 (6,755)
16,853 6,755
16,000 16,000
16,000 9,245
DIVISION TOTALS; 188,845 128,261 183,459 236,650 53,191
108
First Night Special Event Fund
Code: 630-6030-574
Purpose:
This program event is the City -sponsored annual December 31 New Year's family night celebration.
A volunteer committee coordinates all activity for the event, with assistance from the Parks and
Recreation Department. Funding for this event comes partially from a City contribution, with
additional funding realized through fund raising activities, donations, corporate contributions, button
sales, and sale of merchandise and concessions.
Key Objectives:
•
Provide a safe, family-oriented, • Obtain adequate funding to hold an
alcohol -free, alternative gathering to affordable, successful event
celebrate the coming year
Issues, Trends, Highlights:
• Successfully held 1999 First Night event, admission buttons available for $5.00
109
CITY OF ATLANTIC BEACH
FIRST NIGHT SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carry Forward 14,955 24,955 10,000
REVENUES
Transfer from General Fund 10,000 10,000 (10,000)
Special Events Receipts 10,102 28,400 41,000 12,600
TOTAL REVENUES 20,102 38,400 41,000 2,600
OTHER FINANCING SOURCES
TOTAL RESOURCES 20 102 53.355 65.955 12.600
EXPENDITURES
Overtime 179 800 600 (200)
Contract Services 622 13,000 23,500 10,500
Communications 200 300 100
Postage 320 200 900 700
Rentals 616 1,500 3,257 1,757
Insurance 2,370 2,300 2,000 (300)
Other Charges 1,150 1,150
Advertising & Printing 314 2,600 12,200 9,600
Supplies 501 4,800 9,600 4,800
Travel 225 3,000 3,700 700
TOTAL EXPENDITURES 5,147 28,400 57,207 28,807
OTHER FINANCING USES
CASH RESERVES 14,955 24,955 8,748 (16,207)
TOTAL EXPENDITURES AND
CASH RESERVES 20.102 53.355 65,955 12.600
RESOURCE ALLOCATION.
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
179 800 600 (200)
4,968 27,600 56,607 29,007
5,147 28.400 57,207 28.807
110
Earth Fest Special Event Fund
Code: 640-6030-574
Purpose:
This program event is a celebration of the week/weekend culminating in "Earth Day". The City has
provided the Earth Festival volunteer committee a means of depositing their receipts and paying the
bills they submit for reimbursement. No funding by the City is currently budgeted in this fund for this
event.
Key Objectives:
Assist the Earth Festival committee
with transaction processing and record
keeping function
111
CITY OF ATLANTIC BEACH
EARTH FEST SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Donations 590
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Operating Expenditures:
Contract Services
Supplies
TOTAL EXPENDITURES
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION'
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
590
590
300
180
480
110 110
110 110
110 110 110
590
480
480
110 110
112
Public Works
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
General Fund Resources 607,792 604,119 892,539 1,137,027 244,488
Local Option Gas Tax 478,983 477,632 445,000 491,040 46,040
Water Utility 2,459,082 2,299,960 2,174,867 2,198,181 23,314
Sewer Utility 4,131,654 3,528,754 3,394,015 3,437,898 43,883
Sanitation Utility 1,067,466 1,102,172 1,094,949 1,108,000 13,051
Storm Water Utility 437,608 511,577 953,112 260,000 (693,112)
Bond Construction 575,542 486,883 450,000 120,000 (330,000)
Internal Service Charges 437,745 471,207 549,615 617,259 67,644
Total Revenues
Expenditures:
10,195,872 9,482,304 9,954,097 9,369,405 (584,692)
Public Works Administration 290,583 283,799 316,389 372,544 56,155
Street & Road Maintenance 607,792 604,119 892,539 1,137,027 244,488
Local Option Gas Tax 208,985 85,227 255,430 537,114 281,684
Water Utility 1,586,946 2,126,986 3,278,237 2,269,783 (1,008,454)
Sewer Utility 2,426,688 3,102,412 4,639,467 4,488,208 (151,259)
Sanitation Utility 1,061,528 1,072,640 1,080,453 1,052,838 (27,615)
Storm Water Utility 240,519 391,746 868,246 291,500 (576,746)
Bond Construction 2,596,151 1,002,303 2,931,219 5,369,129 2,437,910
Fleet Maintenance 185,477 245,036 233,226 244,715 11,489
Total Expenses
Resource Allocation
9,204,669 8,914,268 14,495,206 15,762,858 1,267,652
Personal Services 1,463,909 1,473,777 1,532,913 1,690,084 157,171
Operating Expenses 3,429,892 3,659,879 4,233,639 4,342,538 108,899
Capital Outlay 2,774,682 1,284,885 5,657,774 7,347,251 1,689,477
Debt Service 727,201 1,287,239 1,713,828 1,698,871 (14,957)
Transfers 808,985 1,208,488 1,357,052 684,114 (672,938)
Total Expenses 9,204,669 8,914,268 14,495,206 15,762,858 1,267,652
113
Public Works
Summary of Authorized Positions
Allocation 1998-99 1999-2000
Public Works Administration
Public Works Director
Assistant Public Works Director
Administrative Assistant
Public Works Inspector
Dispatcher / Clerks
Street and Road Maintenance
Division Director
Mechanic 11
General Maintenance Worker II
Public Works Crew Chief
Heavy Equipment Operator - Shared 10% Sanitation
Water Utility Fund
Atlantic Beach Division
Water Plant Superintendent
C Distribution Operators
Collection Distribution Supervisor
Cross Connection Administrator - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
Buccaneer Water Division
Utility Plant Director - Shared 50% Buc Sewer
Utility Worker - Shared 50% Buc Sewer
Dual License Operator
Water Plant Operator
Distribution / Collection Operator
Cross Connection Administrator - Shared 50% AB Water
Meter Reader - Shared 50% AB Water
Sewer Utility Fund
Atlantic Beach Sewer Division
Utility Plant Director
Lead Utility Plant Operator
Plant Operators
Heavy Equipment Operator
Plant Operator ( Part Time) < 1,000 hrs.
Lab Technician (Part Time) <1,000 hrs.
Utility Worker - Shared 50% AB Water
Meter Reader - Shared 50% AB Water
Buccaneer Sewer Division
Utility Plant Director - Shared 50% Buc Water
Lead Utility Plant Operator
Plant Operator
Distribution / Collection Operator
Heavy Equipment Operator ( Part Time) < 1,000 hrs.
Utility Worker
Utility Worker - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
Meter Reader - Shared 50% AB Water
90.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
Sanitation Utility
Heavy Equipment Operator - Shared with Streets and Roads 10.00%
Total Authorized Positions
1.0 1.0
1.0 1.0
1.0 1.0
1.0
1.0 1.0
4.0 5.0
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
1.0
6.5
0.5
1.0
2.0
0.5
0.5
4.5
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
0.5
6.0
0.5
0.5
1.0
1.0
0.5
0.5
4.0
1.0 1.0
1.0 1.0
4.0 4.0
1.0 1.0
2.0 2.0
1.0
0.5
0.5 0.5
10.0 10.5
0.5 0.5
1.0
1.0 1.0
1.0
1.0 1.0
1.0
0.5 0.5
0.5 0.5
0.5
5.0 5.5
0.1 0.1
0.1 0.1
40.0 41.0
114
Public Works Administration
Code: 530-5001-541
Purpose:
The Public Works Administration Department is responsible for the administrative demands of the
Public Works divisions, customer requests related to Public Works functions, and monitoring Public
Works construction projects.
Key Objectives:
•
•
•
Update City CAD maps
Initiate Geographic Information System
Perform Self Assessment of Public
Works Operations
Issues, Trends, Highlights:
•
•
•
•
•
Network computer system with City
Hall and other sites
Improve work area efficiency
Improve electrical system and computer
cabling throughout building
Designed, bid and permitted several projects in-house
Administered Capital Improvement Program - completing projects at minimum cost while
assuring quality construction
Completed conference room and additional office area
Coordinated Year 2000 compliance for all Divisions
Coordinated Process Safety Management and Risk Management Program to comply with
Federal and State regulations
115
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
PUBLIC WORKS ADMINISTRATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 147,925 145,981 161,087 210,736 49,649
Overtime 477 680 1,000 1,000
Special Pay 3,912 7,421 7,260 6,840 (420)
SUB -TOTAL 152,314 154,082 169,347 218,576 49,229
BENEFITS
FICA 11,393 11,485 12,924 16,721 3,797
Pension 14,568 17,604 20,679 24,451 3,772
Health Insurance 7,365 5,867 7,042 8,914 1,872
Worker & Unemploy Comp 4,847 7,510 8,989 16,034 7,045
SUB -TOTAL 38,173 42,466 49,634 66,120 16,486
Total WAGES
and BENEFITS 190,487 196,548 218,981 284,696 65,715
OPERATING EXPENSES;
Professional Services 3,901 3,200 1,300 1,300
Accounting, Auditing
Contractual Services 6,130 12,562 10,306 7,000 (3,306)
Travel and Per Diem 4,336 3,511 157 2,400 2,243
Communication 10,070 9,537 9,500 9,500
Postage 72 500 500
Utilities 5,315 4,471 6,000 5,000 (1,000)
Rentals, Leases 2,646 4,271 4,100 (171)
Insurance 24,924 7,413 1,890 1,110 (780)
Repairs, Maintenance 6,252 6,885 10,500 11,500 1,000
Printing, Publishing 146 878 1,460 1,500 40
Advertising, Promotion
Other Current Charges 318 344
Office Supplies 3,573 4,098 3,200 4,900 1,700
Operating Supplies 10,838 5,886 12,850 6,850 (6,000)
Books, Sub, Memberships 2,126 1,795 4,504 5,692 1,188
Internal Service Charges 17,688 21,599 24,699 24,996 297
Total Operating Expenses 95,617 84,897 91,137 86,348 (4,789)
CAPITAL OUTLAY;
Land
Buildings 858 858 1,328
Other Improvements
Equipment 3,621 1,496 4,943 1,500
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
4,479 2,354 6,271 1,500
(1,328)
(3,443)
(4,771)
DIVISION TOTALS; 290,583 283,799 316,389 372,544 56,155
116
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining ditches to ensure proper storm water drainage flow, maintaining and improving the City's
streets, such as paving and resurfacing, and picking up and mowing City right-of-ways.
Key Objectives:
• Resurface portion of streets on priority
list with gas tax funds
• Implement Pavement Management
System
• Improve drainage on W. 13t St.,
Stanley Rd. and Ardella Rd.
Issues, Trends and Highlights:
Replaced P-15 and P-12 with two
Ford Rangers
Milled and resurfaced Sandpiper Ln.,
Cutlass Dr., Skate Rd., Sargo Rd., 16th
St., Beach Ave., Seminole Rd.,
Forrestal Cir., and Saratoga Cir.
Dust control on Gladiola, Carnation,
West Plaza, Cypress, Dora, Stocks and
Kestner
Completed Levy Road project
• Continue ditch maintenance and
spraying
• Replace two vehicles (P-6 and P-20)
• Continue division of City into four
areas of responsibility
•
Moved expenses for ditch maintenance
and spraying from the Storm Water
Utility Department
• Continue Maintenance Agreement with
FDOT
•
Coordinated and assisted with
construction of Life Guard Station and
Town Center
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Tons of Asphalt Patching
196
180
180
Tons of Lime Rock
800
900
700
Feet of Ditch Maintained
34,500
34,500
30,184
Miles of Paved Roadway
56.6
56.1
56.1
117
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PUBLIC WORKS - STREETS AND ROADS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 198,312 208,266 220,686 240,102 19,416
Overtime 10,302 10,609 8,500 10,000 1,500
Special Pay 6,659 9,098 13,736 13,736
SUB -TOTAL 215,273 227,973 242,922 263,838 20,916
BENEFITS
FICA 16,093 17,176 18,584 20,184 1,600
Pension 21,012 24,264 28,330 27,858 (472)
Health Insurance 15,197 13,156 16,961 19,046 2,085
Worker & Unemploy Comp 10,108 11,350 11,349 14,816 3,467
SUB -TOTAL 62,410 65,946 75,224 81,904 6,680
Total WAGES
and BENEFITS
277,683 293,919 318,146 345,742 27,596
OPERATING EXPENSES;
Professional Services 1,063 158 2,000 2,000
Accounting, Auditing
Contractual Services 30,038 13,508 110,637 277,200 166,563
Travel and Per Diem 849 56 200 200
Communication 417 323 905 1,000 95
Postage 24 50 75 25
Utilities 55,994 50,755 60,000 62,000 2,000
Rentals, Leases 6,293 5,971 4,800 10,050 5,250
Insurance
Repairs, Maintenance 28,446 25,538 57,392 108,500 51,108
Printing, Publishing 754 299 1,712 2,100 388
Advertising, Promotion
Other Current Charges 500 750 250
Office Supplies 279 781 1,100 2,150 1,050
Operating Supplies 30,284 35,914 72,726 73,000 274
Road and Material Supplies 24,231 22,654 22,659 20,000 (2,659)
Books, Training and Memberships 12 6 800 4,000 3,200
Internal Service Charges 120,168 134,280 99,709 106,260 6,551
Total Operating Expenses 298,828 290,267 434,990 669,285 234,295
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
4,200 98,620 80,000 (18,620)
15,515 1,857 12,234 12,000 (234)
15,766 13,876 28,549 30,000 1,451
Total Capital Outlay 31,281
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
Other
Total Transfers
19,933 139,403 122,000 (17,403)
DIVISION TOTALS: 607,792 604,119 892,539 1,137,027 244,488
118
Purpose:
•
•
•
Local Option Gas Tax Fund
Code: 130-5002-541
To accumulate the City's share of County Gas Tax revenues and related interest earnings to
be used to support capital outlay and maintenance for local roads and drainage systems. This
may include the following:
Public transportation and maintenance • Street lighting
Roadway and right-of-way • Bridge maintenance and operation
maintenance, equipment and structures
used primarily for the storage of such • Traffic signs, engineering,
equipment signalization and pavement markings
• Roadway and right-of-way drainage • Debt service on projects related to the
above programs.
Key Objectives:
• To fund the General Fund Street and Road Maintenance division's top seven prioritized street
paving, resurfacing and sidewalk projects budgeted at $453,000
•
To fund portion of debt service payments for the SunTrust 1999 Revenue Refunding Bonds -
fund proceeds are pledged for debt service on these bonds and will be transferred to the Debt
Service Fund for such purpose (original loan proceeds were used to fund streets and drainage
improvements in Section H)
• To fund a portion of the Storm Water Project with reserves of $1,000,000, previously
designated by the City Commission
Issues, Trends and Highlights:
• The City is pursuing the City of Jacksonville to fund rebuilding Sherry Drive. If unsuccessful,
street resurfacing projects may be reprioritized to include Sherry Drive.
119
CITY OF ATLANTIC BEACH
LOCAL OPTION GAS TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Cash Carty Forward
Restricted Cash 70,523 260,093 189,570
Restricted - Designated Cash 244,822 548,975 870,000 870,000
244,822 548,975 940,523 1,130,093 189,570
REVENUES
Local Option Gas Tax
Interest Earnings
458,338 438,661 415,000 458,040 43,040
20,645 38,971 30,000 33,000 3,000
TOTAL REVENUES 478,983 477,632 445,000 491,040 46,040
OTHER FINANCING SOURCES 34,155
TOTAL RESOURCES 757,960 1,026,607 1,385,523 1,621,133 235,610
EXPENDITURES
Capital Outlay
Street and Road Improvements 191,490 453,000 261,510
TRANSFERS
To Debt Service 208,985 85,227 63,940 84,114 20,174
To Capital Project Fund
TOTAL EXPENDITURES
OTHER FINANCING USES
208,985 85,227 255,430 537,114 281,684
857
Restricted Cash 70,523 260,093 84,019 (176,074)
Restricted - Designated Cash 548,975 870,000 870,000 1,000,000 130,000
CASH RESERVES 548,975 940,523 1,130,093 1,084,019 (46,074)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION;
757,960 1,026,607 1,385,523 1,621,133 235,610
Personal Services
Operating Expenses
Capital Outlay 191,490 453,000 261,510
Debt Service
Transfers 208,985 85,227 63,940 84,114 20,174
TOTAL 208,985 85,227 255,430 537,114 281,684
120
Water Utility Fund
Code: 400-4000-533
Purpose:
The Atlantic Beach and Buccaneer Water Divisions operate four treatment plants that pump potable
water through the water distribution system to over 6,000 connections for consumption and fire
protection.
Key Objectives:
To insure the adequate quantity and
quality of future water supplies
throughout the service area
To maintain drinking water quality
standards
Issues, Trends, Highlights:
•
•
•
•
•
•
To maintain the facilities and
equipment in a manner necessary to
extend the life of the system
To meet testing and compliance
standards as dictated by state and
federal mandates
Continue to maintain the lowest water rates in the County, however, a rate study mayl be
completed and an increase may be needed to maintain the existing level of service, while still
maintaining the lowest rates
Completed design of 1999 Water System Improvement Project
Upgraded water mains and services and increased fire protection on Ardella Road as part of
Community Development Block Grant Project
Completed painting of water tower and City logo at Water Treatment Plant No. 4
Replacement of 2" water mains with 6" in various parts of the City
Continued extensive fire hydrant replacement program
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Million Gallons Treated - Atlantic Beach
760.00
752.13
751.63
Million Gallons Treated - Buccaneer
410.00
402.29
462.67
Service Orders Processed
12,000
11,744
13,252
121
CITY OF ATLANTIC BEACH
WATER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
CASH
Restricted Cash 1,020,858 1,561,737 910,391 1,831,280 920,889
Operating Cash 1,130,006 1,486,487 2,183,448 159,189 (2,024,259)
CASH CARRY FORWARD 2,150,864 3,048,224 3,093,839 1,990,469 (1,103,370)
REVENUES
Minimum Water 691,600 715,649 715,000 722,150 7,150
Excess Water 981,462 974,364 975,000 984,750 9,750
Water Cut - In Fee 36,529 23,971 21,000 21,000
Service Charges 76,446 77,047 60,000 63,000 3,000
Delinquent Charges 147,266 176,331 140,000 155,000 15,000
Water Connection Charges 80,230 52,680 50,000 45,000 (5,000)
Backflow Preventor Inspection 6,510 4,130 3,500 3,500
Special Assessment 31,314 33,972 25,000 25,000
Water Capital Facilities Charge 59,820 40,033 30,000 33,000 3,000
Water Capital Improvement
Interest Earnings 143,360 186,564 145,000 135,000 (10,000)
Lot Clearings
Miscellaneous 12,858 15,219 10,367 10,781 414
Transfers - Bond Capitalized Interest 191,687
Debt Proceeds
TOTAL REVENUES 2,459,082 2,299,960 2,174,867 2,198,181 23,314
OTHER FINANCING SOURCES 25,224
TOTAL RESOURCES 4,635,170 5,348,184 5,268,706 4,188,650 (1,080,056)
EXPENDITURES
Atlantic Beach 538,336 584,901 1,464,492 885,543 (578,949)
Buccaneer and Oak Harbor 270,502 303,601 492,301 478,008 (14,293)
Administrative and Non - Divisional 778,108 1,238,484 1,321,444 906,232 (415,212)
TOTAL EXPENDITURES 1,586,946
2,126,986 3,278,237
OTHER FINANCING USES 127,359
2,269,783 (1,008,454)
Restricted Cash 1,561,737 910,391 1,831,280 1,641,774 (189,506)
Operating Cash 1,486,487 2,183,448 159,189 277,093 117,904
CASH RESERVES 3,048,224 3,093,839 1,990,469 1,918,867 (71,602)
TOTAL EXPENDITURES AND
CASH RESERVES 4,635,170 5,348,184 5,268,706 4,188,650 (1,080,056)
RESOURCE ALLOCATION.
Personal Services 371,718 409,195 434,563 454,991 20,428
Operating Expenses 794,267 783,940 1,029,443 937,638 (91,805)
Capital Outlay 55,654 101,773 911,732 326,500 (585,232)
Debt Service 165,307 238,415 355,943 350,654 (5,289)
Transfers 200,000 593,663 546,556 200,000 (346,556)
TOTAL 1,586,946 2,126,986 3,278,237 2,269,783 (1,008,454)
122
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ATLANTIC BEACH DIVISION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 174,761 159,420 173,224 174,819 1,595
Overtime 27,736 30,364 28,500 28,000 (500)
Special Pay 5,970 14,287 13,380 15,350 1,970
SUB -TOTAL 208,467 204,071 215,104 218,169 3,065
BENEFITS
FICA 15,745 15,585 16,520 16,690 170
Pension 21,768 22,848 22,237 20,283 (1,954)
Health Insurance 11,323 10,559 12,116 11,568 (548)
Worker & Unemploy Comp 6,314 6,447 6,977 8,696 1,719
SUB -TOTAL 55,150 55,439 57,850 57,237 (613)
Total WAGES
and BENEFITS 263,617 259,510
272,954
275,406 2,452
OPERATING EXPENSES;
Professional Services 11,119 4,457 200 3,000 2,800
Accounting, Auditing
Contractual Services 26,004 31,150 205,584 145,250 (60,334)
Travel and Per Diem 249 1,201 200 200
Communication 2,752 2,332 3,844 3,920 76
Postage 74 63 1,200 2,000 800
Utilities 31,616 33,913 45,000 40,000 (5,000)
Rentals, Leases 5,295 5,595 2,900 2,900
Insurance
Repairs, Maintenance 88,901 78,671 44,861 52,967 8,106
Printing, Publishing 1,192 277 1,500 2,000 500
Advertising, Promotion
Other Current Charges 825 744 2,820 12,000 9,180
Office Supplies 1,389 882 1,000 1,100 100
Operating Supplies 74,942 87,699 117,716 109,000 (8,716)
Books, Training and Memberships 708 458 2,700 2,800 100
Internal Service Charges
Total Operating Expenses 245,066 247,442 429,525 377,137 (52,388)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements 10,434
Equipment 19,219
Vehicles
Total Capital Outlay 29,653
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
46,862
15,156
15,931
754,591
185,000 (569,591)
7,422 18,000 10,578
30,000 30,000
77,949 762,013 233,000 (529,013)
DIVISION TOTALS; 538,336 584,901 1,464,492 885,543 (578,949)
123
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
BUCCANEER WATER SYSTEM
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 71,701 94,537 94,437 113,211 18,774
Overtime 10,688 19,011 25,500 23,000 (2,500)
Special Pay 3,211 5,412 7,780 6,650 (1,130)
SUB -TOTAL 85,600 118,960 127,717 142,861 15,144
BENEFITS
FICA 6,385 8,949 12,235 10,929 (1,306)
Pension 8,832 12,192 12,123 13,135 1,012
Health Insurance 4,750 6,009 6,053 7,523 1,470
Worker & Unemploy Comp 2,534 3,575 3,481 5,137 1,656
SUB -TOTAL 22,501 30,725 33,892 36,724 2,832
Total WAGES
and BENEFITS 108,101 149,685 161,609 179,585 17,976
OPERATING EXPENSES;
Professional Services 2,738 2,372 2,000 4,100 2,100
Accounting, Auditing
Contractual Services 11,813 9,726 60,000 69,500 9,500
Travel and Per Diem 2,187 2,365 200 250 50
Communication 2,829 2,783 3,700 3,500 (200)
Postage 47 750 1,000 250
Utilities 32,298 29,759 35,000 35,000
Rentals, Leases 1,833 2,211 1,500 3,000 1,500
Insurance
Repairs, Maintenance 24,090 26,147 18,023 19,323 1,300
Printing, Publishing 16 434 800 700 (100)
Advertising, Promotion
Other Current Charges 125 2,930 5,000 2,070
Office Supplies 1,019 1,125 1,130 1,200 70
Operating Supplies 56,363 51,652 48,941 57,100 8,159
Road Materials 600 122 1,749 1,000 (749)
Books, Training and Memberships 489 1,349 4,250 4,250
Total Operating Expenses 136,400 130,092 180,973 204,923 23,950
CAPITAL OUTLAY:
Land
Buildings 15,000 35,000 20,000
Improvements Other Than Buildings 2,245 125,694 55,000 (70,694)
Equipment 7,615 7,700 9,025 3,500 (5,525)
Vehicles 16,141 16,124
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
26,001 23,824 149,719 93,500 (56,219)
DIVISION TOTALS; 270,502 303,601 492,301 478,008 (14,293)
124
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
PERSONAL SERVICES;
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
OPERATING EXPENSES;
Professional Services 513
Accounting, Auditing 7,235 6,810 9,600 8,000 (1,600)
Transportation and Postage 12
Contractual Services
Insurance 20,512 33,178 34,106 30,692 (3,414)
Repairs, Maintenance
Oter Current Charges 229
Interest Paid on Utility Deposits 41,127 7,519 10,000 7,500 (2,500)
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges 343,927 358,145 365,239 309,386 (55,853)
Total Operating Expenses 412,801 406,406 418,945 355,578 (63,367)
CAPITAL OUTLAY
DEBT SERVICE:
Utility System Revenue Bonds - 1996
Principal 75,919
Interest 116,489 189,132 230,618
Other 4220 4365
78,802
227,521
2,883
(3,097)
City of Gulf Breeze - Note 2
Principal 11,714 12,886 14,057 (14,057)
Interest 32,884 32,032 31,082 (31,082)
Other 145 (145)
Suntrust - 1999 Revenue Refunding
Principal 4,122 17,367 13,245
Interest 26,964 26,964
Other
Total Debt Service 165,307 238,415 355,943 350,654 (5,289)
TRANSFERS:
To General Fund
To Capital Project Fund
To Storm Water Utility
Total Transfers
200,000 219,096 200,000 200,000
264,065
110,502 346,556 (346,556)
200,000 593,663 546,556 200,000 (346,556)
DIVISION TOTALS; 778,108 1,238,484 1,321,444 906,232 (415,212)
125
Sewer Utility Fund
Cost: 410-4000-535
Purpose:
The Atlantic Beach and Buccaneer Sewer Divisions maintain the 20 miles of sanitary sewer collection
system and 29 sewage pumping stations that pump the sanitary sewage to the sewer treatment plants
for treatment. These divisions maintain two sewage treatment plants, a 3 million gallon a day plant
and a 1.3 million gallon a day plant that pumps the treated sewage to the St. John's River and disposes
of the treated by-product (sludge) at the County landfill.
Key Objectives:
•
•
Coordinated with Jacksonville Electric
Authority to provide sewer service to
Village of Mayport
Increase capacity at Buccaneer
Wastewater Treatment Plant to 1.9
million gallons per day
Issues, Trends, Highlights:
•
Continue to maintain the lowest sewer
rates in the County, however, a rate
study may be completed and an
increase may be needed to maintain the
existing level of service, while still
maintaining the lowest rates
Completed lining and manhole wetwell
rehabilitation at Selva Norte and West
End lift stations
• Replace deteriorating force mains
• Continue to reduce inflow and
infiltration into sewer system
•
•
Cleaned and televised over 10,000
linear feet of sewer line in Donner
Subdivision and on Wonderwood Road
Completed design and will begin
relocation of water and sewer utilities
for Wonderwood Expressway project
Completed design for revision of force
mains and master lift station project
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Gallons Treated - Atlantic Beach
(in Million Gallons)
600.00
649.52
676.35
Gallons Treated - Buccaneer
(in Million Gallons)
350.00
368.81
384.00
126
CITY OF ATLANTIC BEACH
SEWER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
CASH
Restricted Cash 1,028,591 2,045,462 1,399,346 2,829,579 1,430,233
Operating Cash 2,208,089 2,844,729 3,774,146 1,098,461 (2,675,685)
CASH CARRY FORWARD 3,236,680 4,890,191 5,173,492 3,928,040 (1,245,452)
REVENUES
Sewer Service Base Charge 1,306,921 1,318,119 1,330,038 1,343,338 13,300
Sewer Service Volume Charge 1,568,199 1,484,143 1,575,000 1,590,750 15,750
Sewer Connection Charge 242,156 167,281 110,000 125,000 15,000
SewerAssesments 51,359 127,275 45,000 45,000
State Revenue Charges 127,758 130,620 130,810 130,810
Interest Earnings 210,270 292,921 200,000 200,000
Miscellaneous 1,344 8,395 3,167 3,000 (167)
Debt Proceeds
Lot Clearing
Transfer- Bond Capitalized Interest 623,647
Transfer in From Bond Construction
TOTAL REVENUES 4,131,654 3,528,754 3,394,015 3,437,898 43,883
OTHER FINANCING SOURCES
TOTAL RESOURCES 7.368.334 8.418.945 8.567.507 7.365,938 (1,201,569)
EXPENDITURES
Atlantic Beach 958,859 1,043,351 1,398,205 1,848,265 450,060
Buccaneer and Oak Harbor 424,434 444,808 1,198,953 782,992 (415,961)
Administrative and Non - Divisional 1,043,395 1,614,253 2,042,309 1,856,951 (185,358)
TOTAL EXPENDITURES 2,426,688 3,102,412 4,639,467 4,488,208 (151,259)
OTHER FINANCING USES 51,455 143,041
Restricted Cash 2,045,462 1,399,346 2,829,579 2,364,539 (465,040)
Operating Cash 2,844,729 3,774,146 1,098,461 513,191 (585,269)
CASH RESERVES 4,890,191 5,173,492 3,928,040 2,877,730 (1,050,310)
TOTAL EXPENDITURES AND
CASH RESERVES 7.368.334 8.418 945 8.567.507 7.365 938 (1.201.569)
RESOURCE ALLOCATION.
Personal Services 504,954 545,386 557,374 600,525 43,151
Operating Expenses 1,208,717 1,244,521 1,309,732 1,564,344 254,612
Capital Outlay 61,976 155,086 1,161,169 1,066,622 (94,547)
Debt Service 451,041 827,821 1,064,636 1,056,717 (7,919)
Transfers 200,000 329,598 546,556 200,000 (346,556)
TOTAL 2.426.688 3.102.412 4.639.467 4.488.208 (151.259)
127
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ATLANTIC BEACH SYSTEM
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES.
WAGES
Salaries and Wages 221,906 239,131 237,920 252,911 14,991
Overtime 45,998 52,882 40,000 42,000 2,000
Special Pay 13,477 15,003 6,210 12,880 6,670
SUB -TOTAL 281,381 307,016 284,130 307,791 23,661
BENEFITS
FICA 21,376 23,267 22,463 23,546 1,083
Pension 28,284 31,512 28,391 27,660 (731)
Health Insurance 14,009 14,034 15,618 17,954 2,336
Worker & Unemploy Comp 7,140 8,726 7,640 9,852 2,212
SUB -TOTAL 70,809 77,539 74,112 79,012 4,900
Total WAGES
and BENEFITS 352,190 384,555 358,242 386,803 28,561
OPERATING EXPENSES:
Professional Services 7,910 1,720 4,000 4,000
Accounting, Auditing
Contractual Services 20,394 38,360 306,885 307,000 115
Travel and Per Diem 928 634 200 200
Communication 786 1,019 1,000 1,200 200
Postage 67 79 500 400 (100)
Utilities 230,433 190,454 175,000 175,000
Rentals, Leases 7,150 5,989 2,700 3,400 700
Insurance
Repairs, Maintenance 229,676 235,474 34,566 40,662 6,096
Printing, Publishing 185 552 500 500
Other Current Charges 6,725 383 1,335 11,500 10,165
Office Supplies 173 460 800 800
Operating Supplies 62,605 77,411 70,890 76,100 5,210
Road Materials 1,201
Books, Travel and Memberships 316 1,100 2,100 1,000
Internal Service Charges
Total Operating Expenses 568,233 552,851 595,476 622,862 27,386
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment
Vehicles
21,000 155,000 134,000
15,200 79,446 307,191 682,100 374,909
2,653 26,499 1,500 1,500
20,583 116,296 (116,296)
Total Capital Outlay 38,436
DEBT SERVICE'
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
105,945 444,487 838,600 394,113
DIVISION TOTALS: 958,859 1,043,351 1,398,205 1,848,265 450,060
128
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
BUCCANEER SYSTEM
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 99,102 109,402 113,941 139,954 26,013
Overtime 15,001 9,895 25,500 20,000 (5,500)
Special Pay 6,350 6,251 14,940 9,160 (5,780)
SUB -TOTAL 120,453 125,548 154,381 169,114 14,733
BENEFITS
FICA 9,031 9,457 12,086 12,937 851
Pension 12,876 16,044 17,836 16,238 (1,598)
Health Insurance 7,226 5,910 9,542 10,044 502
Worker & Unemploy Comp 3,178 3,872 5,287 5,389 102
SUB -TOTAL 32,311 35,283 44,751 44,608 (143)
Total WAGES
and BENEFITS 152,764 160,831 199,132 213,722 14,590
OPERATING EXPENSES;
Professional Services 14,092 6,137 13,185 8,500 (4,685)
Accounting, Auditing
Contractual Services 12,436 32,303 99,113 142,500 43,387
Travel and Per Diem 2,085 1,270 200 250 50
Communication 4,773 4,587 5,085 4,750 (335)
Postage 67 250 250
Utilities 71,794 68,924 63,000 75,000 12,000
Rentals, Leases 2,907 2,521 1,500 3,250 1,750
Insurance
Repairs, Maintenance 87,785 66,106 37,935 25,448 (12,487)
Printing, Publishing 98 168 1,000 200 (800)
Other Current Charges 6,001 6,052 2,665 10,000 7,335
Office Supplies 992 583 750 750
Operating Supplies 43,887 45,950 55,356 65,250 9,894
Road Materials 660 1,000 1,000
Books, Training and Memberships 553 235 2,100 4,100 2,000
Internal Service Charges
Total Operating Expenses
248,130 234,836 283,139 341,248 58,109
CAPITAL OUTLAY:
Land
Buildingst28,482 659,905 181,022 (478,883)
m Improvements
System
Machinery and Equipment 7,399 2,920 56,777 7,000 (49,777)
Vehicles 16,141 17,739 40,000 40,000
Total Capital Outlay 23,540 49,141 716,682 228,022 (488,660)
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
To
Other
Total Transfers
DIVISION TOTALS: 424,434 444,808 1,198,953 782,992 (415,961)
129
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
OPERATING EXPENSES;
Professional Services
Accounting, Auditing
Contractual Services
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
513
7,235 6,810
28,688 61,508
12,504
343,927
Total Operating Expenses 392,354
CAPITAL OUTLAY
9,600
58,154
8,000 (1,600)
58,207 53
388,003 363,363 534,027 170,664
456,834 431,117 600,234 169,117
DEBT SERVICE
Utility System Revenue Bonds - 1996
Principal 246,836
Interest 378,742 754,617 749,804
Other 11,163 11,631 469
256,209
739,738
9,373
(10,066)
(469)
City of Gulf Breeze - Note 2
Principal 16,059 17,664 19,270 (19,270)
Interest 45,077 43,909 42,607 (42,607)
Sun Trust - 1999 Revenue Bond
Principal 36,962 36,962
Interest 5,650 23,808 18,158
Other
Total Debt Service 451,041 827,821 1,064,636 1,056,717 (7,919)
TRANSFERS:
To General Fund 200,000 219,096 200,000 200,000
To Storm Water Utility 110,502 346,556 (346,556)
Total Transfers 200,000 329,598 546,556 200,000 (346,556)
DIVISION TOTALS; 1,043,395 1,614,253 2,042,309 1,856,951 (185,358)
130
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for continued City involvement in the Recycling Program,
and overseeing the refuse contractor's compliance with their contractual obligation to the City.
Key Objectives:
• Continue monitoring contractor's
response on illegal dump pickups
• Continue to utilize recycling grant
money
•
Begin implementation of tippage
requirements for commercial
customers related to the Interlocal
Agreement
Continue monitoring contractor's
response to residents' complaints
Issues, Trends, Highlights:
Coordinated recycling and garbage pick up for same day service
Purchased trash receptacles and recycling bins with recycling grant money
Old rear load dumpsters changed out to new front load dumpsters
Contractor upgraded fleet with new equipment
Activity
Est. FY -99
FY -98
FY -97
Number of Residential Accounts
4,720
4,720
4,465
Number of Commercial Accounts /
Multi -Family
717
717
630
131
CITY OF ATLANTIC BEACH
SANITATION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Operating Cash
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
378,593
378,593
415,887 357,127 371,623 14,496
415,887 357,127 371,623 14,496
Garbage Services 1,032,689 1,075,330 1,067,000 1,082,000 15,000
Interest Earnings 19,779 21,606 22,000 20,000 (2,000)
Recycle Grant 14,998 5,236 5,949 6,000 51
Sale of Equipment
Miscellaneous Revenues
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
1,067,466
31,356
1.477.415
1,102,172 1,094,949
1,108,000 13,051
1.518.059 1.452.076 1 479.623 27 547
EXPENDITURES
Sanitation 1,061,528 1,072,640 1,080,453 1,052,838 (27,615)
TOTAL EXPENDITURES 1,061,528 1,072,640 1,080,453 1,052,838 (27,615)
OTHER FINANCING USES 88,292
Operating Cash 415,887 357,127 371,623 426,785 55,162
CASH RESERVES 415,887 357,127 371,623 426,785 55,162
TOTAL EXPENDITURES AND
CASH RESERVES 1.477.415 1.518.059 1.452.076 1.479.623 27.547
RESOURCE ALLOCATION:
Personal Services 3,222 3,765 3,849 4,130 281
Operating Expenses 858,306 866,225 873,363 845,208 (28,155)
Capital Outlay 2,650 3,241 3,500 259
Debt Service
Transfers 200,000 200 000 200,000 200,000
TOTAL 1.061.528 1 072 640 1.080.453 1.052.838 (27.615)
POSITION
AUTHORIZED PERSONNEL,
Allocation 1998/1999 1999/2000
Heavy Equipment Operator from Streets and Roads Division 10.00% 0 0
0
Salary amounts are an allocation of 10% of a_position in the General Fund
132
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SANITATION FUND
SANITATION
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 2,334 2,519 2,616 2,847
Overtime 5 52 50 50
Special Pay 255 381 304 304
SUB -TOTAL 2,594 2,952 2,970 3,201
231
231
BENEFITS
FICA 173 214 227 245 18
Pension 240 240 336 330 (6)
Health Insurance 130 159 173 175 2
Worker & Unemploy Comp 85 200 143 179 36
SUB -TOTAL 628 813 879 929 50
Total WAGES
and BENEFITS
3,222 3,765 3,849 4,130 281
OPERATING EXPENSES:
Professional Services
Accounting, Auditing 3,790 3,914 1,500 1,250 (250)
Contractual Services 683,534 707,356 753,189 741,000 (12,189)
Travel and Per Diem
Communication
Postage 22 250 175 (75)
Utilities
Rentals, Leases
Insurance 5,316 5,616
Repairs, Maintenance 1,268 161
Printing, Publishing 500 (500)
Recycling Grant 14,998 5,236 5,949 6,000 51
Other Current Charges 2,770 70 70 70
Office Supplies
Operating Supplies
Books, Training and Memberships
Internal Service Charges 146,608 143,872 111,905 96,713 (15,192)
Total Operating Expenses 858,306 866,225 873,363 845,208 (28,155)
CAPITAL OUTLAY;
Land
Buildings
Other Improvements
Equipment 2,650 3,241 3,500 259
Construction in Progress
Total Capital Outlay 2,650 3,241 3,500 259
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund 200,000 200,000 200,000 200,000
To
Other
Total Transfers 200,000 200,000 200,000 200,000
DIVISION TOTALS: 1,061,528 1,072,640 1,080,453 1,052,838 (27,615)
133
Storm Water Drainage Fund
Code: 470-0000-538
Purpose:
The Storm Water Utility Department is responsible for improvements to reduce the impact of severe
weather by providing effective treatment and removal of the City's storm water.
Key Objectives:
•
Improve drainage in City by
implementing Master Storm Water
Plan
• Obtain Class A storm water
certification
Issues, Trends, Highlights:
• Submit annual NPDES report to EPA
• Obtain grant monies from FDEP and/or
SJRWMD
• Continue to fund debt service for Master Drainage Project using Storm Water Utility funding
and a rate study may be necessary
• Completed Preliminary Design Report for revised Master Storm Water Project
• Obtained Class "A" Storm Water Certification
• Submitted annual National Pollution Discharge Elimination System (NPDES) to
Environmental Protection Agency (EPA)
• Obtained grant money from SJRWMD
• Awarded expanded ditch spraying contract - expense moved to Streets and Road Maintenance
Department budget in FY 1999/2000
• Completed design of drainage systems on Pine Street, Seminole Road, and Donner Road, as
part of 1999 Storm Water System Improvements Project
Workload Data
Activity
Est. FY -99
FY -98
FY -97
Miles of Ditches
6.52
6.52
6.02
Miles of Storm Sewer
11
10
8
Number of Catch Basins
464
454
446
134
CITY OF ATLANTIC BEACH
STORM WATER DRAINAGE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
205,434 264,523 208,242 284,697 76,456
205,434
490,378 464,437 (25,941)
264,523 698,619 749,134 50,515
Storm Water Utility Fees 241,840 245,526 245,000
Interest Earnings 13,216 20,443 15,000
Other 140 24,604
Transfers - In
From Bond Capitalized Interest 182,412
From Water Utility 110,502 346,556
From Sewer Utility 110,502 346,556
245,000
15,000
(346,556)
(346,556)
TOTAL REVENUES 437,608 511,577 953,112 260,000 (693,112)
OTHER FINANCING SOURCES 314,265
TOTAL RESOURCES 643.042 1.090.365 1.651.731 1,009,134 (642.597)
EXPENDITURES
Storm Water Utilities 240,519 391 746 865 290 291,500 (573,790)
TOTAL EXPENDITURES 240,519 391,746 865,290 291,500 (573,790)
OTHER FINANCING USES 138,000
Restricted Cash 264,523 208,242 284,697 618,625 333,928
Operating Cash 490,378 464,437 99,009 (365,428)
CASH RESERVES 264,523 698,619 786,441 717,634 (31,500)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION.
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
643,042 1.090.365 1 651 731 1.009.134 (642.597)
116,702 169,957 259,041
12,964 786 313,000
110,853 221,003 293,249
291,500
(259,041)
(313,000)
(1,749)
TOTAL 240.519 391.746 865.290 291.500 (573 790)
135
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
STORM WATER DRAINAGE FUND
STORM WATER DRAINAGE
PERSONAL SERVICES;
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
OPERATING EXPENSES:
Professional Services 85,000 (85,000)
Accounting, Auditing 460
Contractual Services 80,899 72,577 148,997 (148,997)
Travel and Per Diem 400 200 200 (200)
Communication
Postage
Utilities
Rentals, Leases 966 2,110 5,400 (5,400)
Insurance
Repairs, Maintenance 32,360 91,765 2,044 (2,044)
Printing, Publishing 218 500 (500)
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 1,617 2,704 14,200 (14,200)
Books, Training and Memberships 383 2,700 (2,700)
Internal Service Charges
Total Operating Expenses
116,702 169,957 259,041 (259,041)
CAPITAL OUTLAY:
Land
Buildings
System Improvements 12,964 786 313,000 (313,000)
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
12,964 786 313,000 (313,000)
72,245
110,853 221,003 220,866
138
Total Debt Service 110,853
TRANSFERS;
To General Fund
To
Other
Total Transfers
221,003 293,249
74,989
216,511
2,744
(4,355)
(138)
291,500 (1,749)
DIVISION TOTALS: 240,519 391,746 865,290 291,500 (573,790)
136
Utility Revenue Bond Construction
Code: 480-0000-533
Purpose:
The purpose of this program is to provide funding for Water, Sewer and Storm Water System
Improvements through the issuance of revenue bonds. Funding for the projects include proceeds from
the 1996 Utility Revenue Bond and interest and investment earnings on those proceeds.
Key Objectives:
• Periodically revise and update project estimated costs based on engineering and bid results
Issues, Trends, Highlights:
Upon project completion, costs are allocated to the applicable Water, Sewer, or Storm Water
Fund based on the percentage of work performed in each area, as provided by the vendor or
engineering study.
These monies will partially fund the "Core City Project". Other funding from reserve balances
will need to be combined with these monies to fully fund the project.
1996 Utility Revenue Bond Project Summary
Description
Project
Number
Revised Budget
Est. Expenditures
FY 1995 -1999
Est. Remaining
Balance
Storm Water Improvements
CORE99
7,566,550
2,197,421
5,369,129
Buccaneer Waste Water Impr.
BS9601
2,557,298
2,557,298
0
City Property Meters
AW9604
20,000
20,000
0
Contingency *
AW9606
108,876
108,876
0
Atlantic Beach Sewer Plant Exp.
ABS -2
1,293,719
1,293,719
0
Enlarge & Rehabilitate WTP #3
BW -7
634,264
634,264
0
New Well at WTP #2
AW9601
141,744
141,744
0
Beach Avenue Improvements
AW9603
855,129
855,129
0
Water & Sewer - Oak Harbor
OW9601
1,079,028
1,079,028
0
Total
14,256,608
8,887,479
5,369,129
* Public Works Inspector salary and benefits to oversee projects - awaiting allocation to completed projects at fiscal -year-end
137
CITY OF ATLANTIC BEACH
UTILITY REVENUE BOND CONSTRUCTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Restricted Cash
Operating Cash
CASH CARRY FORWARD
ACTUAL
1996-97
REVISED
ACTUAL BUDGET BUDGET INCREASE
1997-98 1998-99 1999-2000 DECREASE
10,891,151 8,772,416 8,162,108 5,680,889 (2,481,219)
10,891,151 8,772,416 8,162,108 5,680,889 (2,481,219)
REVENUES
Bond Proceeds
Interest Earnings 575,542 486,883 450,000 120,000 (330,000)
TOTAL REVENUES 575,542 486,883 450,000 120,000 (330,000)
OTHER FINANCING SOURCES
TOTAL RESOURCES 11.466.693 9 259 299 8.612.108 5,800 889 (2.811.219)
EXPENDITURES
Water, Sewer & Stormwater Improvements 2,596,151 1 002 303 2,931,219 5,369,129 2,437,910
TOTAL EXPENDITURES 2,596,151 1,002,303 2,931,219 5,369,129 2,437,910
OTHER FINANCING USES 98,126 94,888
Restricted Cash 8,772,416 8,162,108 5,680,889 431,760 (5,249,129)
Operating Cash
CASH RESERVES 8,772,416 8,162,108 5,680,889 431,760 (5,249,129)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION.
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
11.466.693 9.259.299 8.612.108 5.800.889 (2.811.219)
2,596,151
1,002,303 2,931,219
5,369,129 2,437,910
TOTAL 2.596.151 1,002 303 2 931 219 5.369.129 2,437.910
• Note: Budget will be amended when FY -99 encumbrances roll to FY -2000 and remaining project funds calculated.
138
139
Schedule of Debt Service Principal and Interest Payments
I
1996 Utility Revenue Bonds
Bond Year Ending
October 1
Principal
Interest
Total Debt Service
1996
704,422
704,422
1997
1,207,580
1,207,580
1998
395,000
1,207,580
1,602,580
1999
410,000
1,192,175
1,602,175
2000
425,000
1,175,365
1,600,365
2001
445,000
1,157,090
1,602,090
2002
465,000
1,137,510
1,602,510
2003
485,000
1,116,585
1,601,585
2004
510,000
1,094,275
1,604,275
2005
530,000
1,070,305
1,600,305
2006
555,000
1,044,865
1,599,865
2007
585,000
1,017,670
1,602,670
2008
615,000
987,835
1,602,835
2009
645,000
955,855
1,600,855
2010
680,000
921,670
1,601,670
2011
720,000
884,950
1,604,950
2012
755,000
845,350
1,600,350
2013
800,000
803,825
1,603,825
2014
845,000
759,825
1,604,825
2015
890,000
713,350
1,603,350
2016
940,000
664,400
1,604,400
2017
990,000
612,700
1,602,700
2018
1,045,000
558,250
1,603,250
2019
1,100,000
500,775
1,600,775
2020
1,160,000
440,275
1,600,275
2021
1,225,000
376,475
1,601,475
2022
1,295,000
309,100
1,604,100
2023
1,365,000
237,875
1,602,875
2024
1,440,000
162,800
1,602,800
2025
1,520,000
83,600
1,603,600
TOTAL
$22,835,000
$23,944,332
$46,779,332
139
Fleet Maintenance
Code: 540-5004-590
Purpose:
The Fleet Maintenance Department is responsible for all services and repairs performed on all City
vehicles and small equipment and, as of November 1997, is a contracted service. The contract
includes routine lubricating and oil changing, as well as mechanical repairs. Other vehicle
modifications are also performed as needed.
Key Objectives:
•
•
•
To keep City vehicles serviced and
repaired efficiently and in a safe
manner
To keep equipment such as chain saws,
mowers, edgers and concrete saws
repaired, if required
To keep an organized maintenance
facility, capable of handling a high
volume of repairs
• To diagnose small repair problems and
make necessary preventative repairs
•
To report vehicle and equipment abuse
to the Public Works Director, for the
initiation of corrective action, in the
form of vehicle inspection for safety
and road worthiness
• Continue to monitor contractor's
performance, downtime and costs
Issues, Trends, Highlights:
Obtained coolant recycler
Monitored contractor's performance
Monitored downtime on equipment and costs
• Maintained City ownership of shop equipment
• Contractor received bonus for achieving costs lower than first year target
Workload Data:
•
Under the contract, the average number of work orders completed per year is about 1170.
The City is experiencing a downward trend in vehicle repairs.
141
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE
FLEET MAINTENANCE
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
PERSONAL SERVICES;
WAGES
Salaries and Wages 80,946 11,936
Overtime 4,080 399
Special Pay 6,776 (285)
SUB -TOTAL 91,802 12,050
BENEFITS
FICA 7,007 884
Pension 8,892 10,332
Health Insurance 5,498 966
Worker & Unemploy Comp 2,646 732
SUB -TOTAL 24,043 12,914
Total WAGES
and BENEFITS 115,845 24,964
OPERATING EXPENSES;
Professional Services 75
Accounting, Auditing
Contractual Services 244 196,404 204,777 209,963 5,186
Travel and Per Diem 190
Communication 24 1,120 900 900
Postage 12
Utilities
Rentals, Leases 3,211 878 40 (40)
Insurance 750 552 389 (163)
Repairs, Maintenance 6,793 3,260 3,049 3,117 68
Printing, Publishing 66
Advertising, Promotion
Other Current Charges 50
Office Supplies
Operating Supplies 22,461 737 1,851 1,750 (101)
Books, Training and Memberships 85
Internal Service Charges 23,581 17,586 20,808 23,596 2,788
Total Operating Expenses 57,455 220,072 231,977 239,715 7,738
CAPITAL OUTLAY:
Land
Buildings
Other Improvements 3,012
Equipment 7,998
Vehicles 1,167
Total Capital Outlay
DEBT SERVICE;
Principal
Interest
Other
Total Debt Service
TRANSFERS;
To
To
Other
Total Transfers
1,249
12,177 1,249
5,000 3,751
5,000 3,751
DIVISION TOTALS; 185,477 245,036 233,226 244,715 11,489
141
142
Pension
Combined Summary Expenditures
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
Revenues:
Pension Fund Revenues 1,986,101 1,384,736 1,381,774 1,284,433 (97,341)
Total Revenues 1,986,101 1,384,736 1,381,774 1,284,433 (97,341)
Expenditures:
Pension 430,948 483,461 556,575 440,000 (116,575)
Total Expenses 430,948 483,461 556,575 440,000 (116,575)
Resource Allocation
Personal Services 360,891 385,201 436,600 349,000 (87,600)
Operating Expenses 70,057 98,260 119,975 91,000 (28,975)
Capital Outlay
Debt Service
Transfers
Total Expenses 430,948 483,461 556,575 440,000 (116,575)
143
Pension
Code: 600-8000-518
Purpose:
The Pension Fund provides for the Employee Retirement System which is funded by contributions
from both the City and the employees. Some funding is also provided from Police supplemental
benefits. These benefits are a result of casualty insurance premium tax monies collected by and
received from the State of Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assist in funding the Plan. The current City pension ordinance
requires that the City pay for pension fund expenses other than management fees and retirement
benefits. These expenses are covered by a transfer from the General Fund.
Key Objectives:
•
To monitor the Plan's fund manager for
compliance with the Plan's investment
policy and recommend changes to the
policy, if necessary, to assure the
plan's participants and recipients that
the benefits specified in the Plan will
be available
Issues, Trends, Highlights:
•
To keep the plan current as to
compliance with IRS code
requirements and any State or Federal
changes
Legal expenses were higher than normal in FY 1998/99 due to a review and rewrite of the code
to comply with State mandates. Legal expenses will continue to be high in FY 1999/2000, as
a variety of recent mandates have been passed, one of which requires separate retirement
systems to be organized for the Police and General employee benefit groups.
The Fire Department function and employees were transferred to the City of Jacksonville on
June 1, 1999. The contract with Jacksonville stipulates the pension assets related to the fire
employees will be transferred to the City of Jacksonville's plan.
(Note: The balance forward in the Pension Fund represents the pension's assets at market
value.)
144
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
PENSION FUND
CASH CARRY FORWARD
REVENUES
REVISED
ACTUAL ACTUAL BUDGET BUDGET INCREASE
1996-97 1997-98 1998-99 1999-2000 DECREASE
6,517,171 8,073,649
8,973,619 9,798,818 825,199
State - Fire 39,165 47,778 38,000 (38,000)
State - Police 68,966 70,289 68,048 75,626 7,578
Earnings on Investments 1,428,885 789,843 800,000 740,000 (60,000)
Member Contributions 98,778 95,738 70,000 70,000
City Contributions 331,541 362,340 358,351 363,807 5,456
Transfer from General Fund 18,766 18,748 47,375 35,000 (12,375)
TOTAL REVENUES 1,986,101 1,384,736 1,381,774 1,284,433 (97,341)
OTHER FINANCING SOURCE 1,325
TOTAL RECOURCES 8.504.597 9.458.385 10.355.393 11 083,251 727.858
EXPENDITURES
Management Fees 51,291 63,879 68,500 56,000 (12,500)
Professional Services 12,460 13,912 41,600 24,000 (17,600)
Travel and Per Diem 2,448 947 500 500
Retirement Benefits 360,891 385,201 436,600 349,000 (87,600)
Insurance 3,689 3,689 3,875 4,000 125
Books, Training and Memberships 150 202 5,500 6,500 1,000
Other 19 15,631
TOTAL EXPENDITURES 430.948 483.461 556.575 440.000 (116.575)
CASH RESERVES 8,073,649 8,973,619 9,798,818 10,643,251 844,433
OTHER FINANCING USES 1,305
TOTAL EXPENDITURES &
CASH RESERVES 8.504.597 9.458.385 10.355.393 11 083.251 727.858
RESOURCE ALLOCATION
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
360,891 385,201 436,600 349,000 (87,600)
70,057 98,260 119,975 91,000 (28,975)
TOTAL 430.948 483.461 556.575 440,000 (116,575)
145
9 tI
City of Atlantic Beach, Florida
Public Works
Five Year Capital Improvements of 20,000 or more by Fund
•
Jtorm water urainage, rwaus anu 01.1ccw
Department / Division / Improvement
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Total
Public Works
Street Resurfacing Program
Seminole Road ( Hanna Park to Plaza)
150,000
150,000
Selva Marina Drive
100,000
100,000
Park Terrace East
50,000
50,000
Park Terrace West
50,000
50,000
Sea Oats Drive ( Park Terrace East to Saturba)
45,000
45,000
17th Street ( Park Terrace East to Seminole
8,000
8,000
Annual Resurface program
200,000
200,000
200,000
200,000
800,000
Drainage Improvements
Replace pipe from Stanley to Jackson and Ardella to Donner
45,000
45,000
Design and rebuild swales and concrete driveways on west 13th street
55,000
55,000
Royal Palm Storm Water Improvements
500,000
500,000
1,000,000
Donner Road area improvements
500,000
500,000
Replace storm piping on Seminole Road
500,000
500,000
Equipment
Backhoe
50,000
50,000
Total
503,000
1,750,000
700,000
200,000
200,000
3,353,000
City of Atlantic Beach, Florida
Public Works
Five Year Capital Improvements of 20,000 or more by Fund
Estimated Revenue Sources to be available:
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Total
General Fund
100,000
100,000
100,000
100,000
100,000
500,000
Water Utility Fund
285,000
980,626
250,000
250,000
250,000
2,015,626
Sewer Utility Fund
1,015,622
930,784
200,000
200,000
200,000
2,546,406
Utility Revenue Bond Construction Fund
500,000
5,369,129
431,760
1,675,000
658,000
285,000
6,300,889
Local Option Gas Tax Fund
500,000
403,000
1,365,000
365,000
365,000
365,000
2,863,000
Storm Water Utility
400,000
500,000
400,000
Total
500,000
7,072,751
4,108,170
815000
815,000
815,000
14,125,921
Net Sources and Uses
(100,000)
(3,106,000)
is Expense Summa
Estimated Revenue Sources to be available:
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Total
Streets Division of General Fund
100,000
50,000
150,000
Streets Expenses of Local Option Gas Tax
403,000
1,200,000
200,000
200,000
200,000
2,203,000
Water Utility Fund
285,000
1,918,626
1,150,000
180,000
180,000
3,713,626
Sewer Utility Fund
1,015,622
1,713,784
1,675,000
658,000
285,000
5,347,406
Utility Revenue Bond Construction Fund
500,000
5,369,129
431,760
6,300,889
Storm Water Utility
1,900,000
500,000
2,400,000
Total
500,000
7,172,751
7,214,170
3,525,000
1,038,000
665,000
20,114,921
Net Sources and Uses
(100,000)
(3,106,000)
(2,710,000)
(223,000)
150,000
(5,989,000)
City of Atlantic Beach, Florida
Public Works
Five Year Capital Improvements of 20,000 or more by Fund
rvater uumy rums
Department / Division / Improvement
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Total
Public Works
Atlantic Beach Water Improvements
Replace 2" and 3" water mains at Beach Ave. between Ahern
and 7th with 8" main
165,000
165,000
Replace 4" with 6" water main at Sea Oats Apartments
20,000
20,000
Water Plant #2 ground and elevated Storage Tank
750,000
1,000,000
1,750,000
Replace 4" AC main with 6" on Sea Oats
300,000
300,000
Replace remaining 2" and 4" water mains
150,000
150,000
300,000
Vehicle Replacements
30,000
20,000
50,000
Sub -Total
215,000
1,050,000
1,020,000
150,000
150,000
2,585,000
Buccaneer Water Improvements
Offices at 902 Assisi ( new roof, heating and air conditioning)
25,000
25,000
Water Plant #4 improvements (new roof and level indicator)
20,000
20,000
Water Plant #4 10,000 gallon hydro tank
25,000
25,000
Water main from Shangri La to Mayport
108,000
108,000
Piping to Atlantic Beach Water Tower from Water Plant #3 to #2
100,000
100,000
Vehicles
30,000
30,000
30,000
30,000
120,000
Sub -Total
70,000
138,000
130,000
30,000
30,000
398,000
Total
285,000
1,188,000
1,150,000
180,000
180,000
2,983,000
City of Atlantic Beach, Florida
Public Works
Five Year Capital Improvements of 20,000 or more by Fund
Sewer Utility Fund
Department I Division 1 Improvement
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
Total
Public Works
Atlantic Beach Sewer Improvements
Paint exterior and interior of old sewer plant
35,000
35,000
Railing and walkways on clarifiers
120,000
120,000
Replace aeration line on #1 sewer plant
25,000
25,000
Repair ditch crossings at E and F lift stations
20,000
20,000
Upgrade Park Street lift station
50,600
50,600
Construct Master lift station at Waste Water Treatment Plant #1
354,200
354,200
Replace force main from C lift station
75,900
75,900
Upgrade Fairways lift station
75,900
75,900
Further sewer lining at C lift station
50,000
50,000
Genset replacement for D lift station
33,000
33,000
Upgrade solids handling system
1,000,000
1,000,000
Remodel lab building with equipment
118,000
118,000
Replace sewer line from Selva Marina Country Club to B lift station
350,000
350,000
Upgrade Stewart Street lift station
80,000
80,000
Rehabilitate old lift stations and generators
70,000
70,000
70,000
70,000
280,000
Replace septic with sewer in West Section H
125,000
125,000
250,000
Replace septic with sewer in Church Road area
125,000
125,000
250,000
Replace septic with sewer in remaining areas
50,000
50,000
100,000
Replace deteriorating force mains
75,000
75,000
75,000
75,000
300,000
Tractor with front end loader
25,000
25,000
Trucks
113,000
40,000
153,000
Sub -Total
789,600
738,000
1,435,000
588,000
195,000
3,745,600
Buccaneer Sewer Improvements
New wetwell for Navy lift station
100,000
100,000
Abandon Shangri La lift station
106,022
106,022
Storage Shed for tractors, pumps and other equipment
25,000
25,000
Lift station and generator upgrades
70,000
70,000
70,000
70,000
280,000
Replace deteriorating force mains - Mayport
150,000
150,000
300,000
Trucks
20,000
20,000
20,000
60,000
Sub -Total
226,022
245,000
240,000
70,000
90,000
871,022
Total
1,015,622
983,000
1,675,000
658,000
285,000
4,616,622
City of Atlantic Beach, Florida
Public Works
Five Year Capital Improvements of 20,000 or more by Fund
Current Year
Department / Division / Improvement Budget
1999-2000
2000-2001 2001-2002 2002-2003 2003-2004
Total
Public Works
System Improvements
Core City Improvements 500,000
5,369,129
431,760
6,300,889
Core City Improvements not funded by the bonds
2,861,410
2,861,410
Total 500,000
5,369,129
3,293,170
9,162,299
152
SECTION I
1999
nnvAT.
CERTIFICATION OF TAXABLE VALUE
Year
County
To
ATLANTIC BEACH (DSD3)
DR -420
R.01/96
/96
3
(1) Current Year Taxable Value of Real Property for Operating Purposes
(2) Current Year Taxable Value of Personal Property for Operating Purposes
(Name of Taring Authority)
$27.115,705
(3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes $ 0
(4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3) $ 611,399,921
(5) 'Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative $ 3,902,715
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5) $ 607,497,206
(7) Prior Year Final Gross Taxable Value $ 581, 587.508
(From Prior Year Applicable Form DR -403 Series)
I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official
signature at Jacksonville , Florida, this the 9th dayofJune 19 99
,
Signature of Property Appraiser
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0-.
SECTION II
(8) Prior Year Operating Millage Levy
(9) Price Year Ad Valorem Proceeds (7) x (8)
(10) Current Year Rolled -Back Rate (9) _ (6)
(11) Current.Year Proposed Operating Millage Rate
(12) Check one (1) TYPE of Taxing Authority:
[]County L Municipality []Independent Dependent Municipal Service
Special District Special District Taxing Unit
$ 3.1721 per $1,000
$ 1,34.,854
$ 3.0368 per $1,000
$
3.1721 per $1,000
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE
(14) Current Year Millage Levy for VOTED DEBT SERVICE $
Mufti -County
0— per $1,000
(15) Current Year OTHER VOTED MILLAGE $ per $1,000
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22)
(16)
(17)
(18) The Current Year Aggregate Rolled -back Rate: (17) _ (6)
(19) Current Year Aggregate Rolled -back Taxes: (4) x (18)
(20)
(21)
Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR -420)
Total Prior Year Proceeds: (9) + (16)
$ 1,844,854
$ 3.0368 per $1,000
$ 1,856,699
Enter Total of all non -voted Ad Valorem Taxes proposed to be levied by the Principal $ 1,939,422
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
Current Year Proposed Aggregate Millage Rate: (20) _ (4) $ 3.1721 per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled -back Rate: 4.455 qt,
((Line 21 =Line 18) - 1.001x100
Date, Time and Place of the first Public Budget Hearing: SEFTE $R 13, 1999 7:20 P.M. CITY HALL
COMMISSION CHAMBERS, 800 SEMINOLE ROAD, ATLANTIC BEACH, FLORIDA 32233
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
signature at CITY OF ATLANTLC-BEACH: , Florida, this the 28day of �� , 19 99 .
Signature and Title of Chief MministraWs Officer
800 SEMINOLE ROAD
800 SEMINOLE ROAD, ATLANTIC BEACH, FL
Address of Physical Location
NELSON VAN LIERE, FINANCE DIRECTOR
Mailing Mdnee Name o1 contact Person
ATLANTIC BEACH, FLORIDA 32233 (904) 247-5807
City She Zip Phone Number
SEE INSTRUCTIONS ON REVERSE SIDE
(904) 247-5877
Fax Number
153
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 1999-2000
Improvements
Land & Other Than
Buildings Buildings Equipment Vehicles Total
City Administration
City Clerk
Personal Computer - Secretary / Records Manager 1,500 1,500
Lap Top Personal Computer - City Clerk 1,500 1,500
Imaging System - upgrade of hardware for storage 6,500 6,500
Finance Department
Compact pick-up for custodian
13,000 13,000
Total City Administration
9,500 13,000 22,500
General Government
Beautification
Vehicle - Pick-up Truck 13,000 13,000
Non -Departmental
Land Acquisition 250,000 250,000
Capital Project Fund
Tresca Land Acquisition 95,000
Landscape of new Lifeguard Building 20,000
Bull Park Improvements
Pine Island Park Improvements
234,000
111,618
95,000
20,000
234,000
111,618
Total General Government
365,000 345,618 13,000 723,618
Community Development Block Grant
Planning and Zoning / Public Works
Water Lines on Richardson Road 67,104 67,104
Sidewalk Construction 5,000 5,000
Total Planning and Zoning
72,104 72,104
154
Schedule of Capital Outlay continued:
Improvements
Land & Other Than
Buildings Buildings Equipment Vehicles Total
Public Safety
Police Department
Patrol
Patrol Car (3)
Patrol Car Equipment (3 cars )
Schedule of Capital Outlay continued:
Dispatch
Heavy Duty Document Shredder
Animal Control
Animal Box for Truck
Truck
1,200
57,500 57,500
12,000 12,000
1,200
4,500 4,500
Total Police Department
5,700 69,500 75,200
Fire Department
Life Guards
Equipment - Contingency funded by Jacksonville
9,000 9,000
Total Fire Department
9,000 9,000
Parks and Recreation
Park Maintenance
Vehicle for Park Attendant - New Position
16,000 16,000
Total Parks and Recreation
16,000 16,000
Public Works
Public Works Administration
Personal Computer - Assistant PW Director
1,500 1,500
Total Public Works Administration
1,500 1,500
Streets and Roads
Riding Mower replacement of old Toro 12,000 12,000
Truck - 4x4 replacement for p-20 16,000 16,000
Truck - replacement for p-6 14,000 14,000
Design and re -do swales and concrete driveways
on West 13th Street 55,000 55,000
Replace pipe from Stanley to Jackson and from
Ardella rd. to Donner Rd. 15 inch line 45,000 45,000
Total Streets and Roads 100,000 12,000 30,000 142,000
155
Schedule of Capital Outlay continued:
Improvements
Land & Other Than
Buildings Buildings Equipment Vehicles Total
Gas Tax
Milling and Paving
Seminole Road, Plaza north to Hanna Park
Selva Marina Drive
Park Terrace Dr. East
Park Terrace Dr. West
Sea Oats Drive - Park terr. Dr. E. to Saturba
17th St. - Park Terr. Dr. E. to Seminole
Sidewalk - Levy Road from Mayport to Main St.
Total Gas Tax
Water Utility Fund
Atlantic Beach Water System
Replace 2" and 3" water mains at Beach Ave.
between Ahern and 7th St. with 8" main. 2,500 ft.
Replace 4" main with 6" main at Sea Oats Apartments
Ice Machine for water testing samples
PH meter for water plants - (2)
Street Cutting Saw
Electric Jack Hammer
Water Line Locator
Chlorine Analyzer - for water plant lab
Pick-up - One Ton Utility
Personal Computer - Distribution Supervisor
Total Atlantic Beach Water System
150,000 150,000
100,000 100,000
50,000 50,000
50,000 50,000
45,000 45,000
8,000 8,000
50,000 50,000
453,000 453,000
165,000
165,000
20,000 20,000
1,500 1,500
2,000 2,000
3,000 3,000
3,000 3,000
5,000 5,000
2,000 2,000
30,000 30,000
1,500 1,500
185,000 18,000 30,000 233,000
Buccaneer Water System
New Roof for operations building at WTP-4 10,000 10,000
Repair and re -shingle roof at office 902 Assisi Ln. 15,000 15,000
Replace Heating and Air at office 902 Assisi Ln. 10,000 10,000
New level indicator storage tank WTP 4 10,000 10,000
10,000 gal Hydro Tank at WTP 4 - Replacement 25,000 25,000
Paco Pump replacement 10,000 10,000
Replace level indicator alarms at WTP 3 10,000 10,000
Smart Gun Replacement 2,000 2,000
Personal Computer - WTP operator - new 1,500 1,500
Total Buccaneer Water System 35,000 55,000 3,500 93,500
156
Schedule of Capital Outlay continued:
Improvements
Land & Other Than
Buildings Buildings Equipment Vehicles Total
Sewer Utility Fund
Atlantic Beach Sewer System
Park Street Lift Station 50,600 50,600
Fairways Villas Lift Station 75,900 75,900
Master Lift Station 354,200 354,200
Lift Station "C" Force Main 75,900 75,900
Paint exterior and interior of old sewer plant 35,000 35,000
Exterior railings / walkways - new sewer plant clarifiers 120,000 120,000
Stainless Steel pump part replacement 15,000 15,000
Valve replacement at sewer plant 10,000 10,000
Stainless Steel separator on new sewer plant
Aeration tank flow diverter 7,500 7,500
Replacement of aeration line on 1 sewer plant 25,000 25,000
Repair Ditch Crossings at E and F Stations 20,000 20,000
Replace pump to reduce emergency repairs 15,000 15,000
Genset replacement for D station 33,000 33,000
Personal Computer replacement and copier 1,500 1,500
Total Atlantic Beach Sewer System
35,000 802,100 1,500 838,600
Buccaneer Sewer System
Reclaim Water Pump and Filter upgrade
CL2 and SO2 repair kits for ton cylinders
Odor control system for SBR
Shangri La Lift Station
Pallet forks and bushhog for new tractor
Replace P-23 - Pick-up truck
Replace P-27 - Pick-up truck
10,000
6,000
160,022
5,000
7,000
10,000
5,000
6,000
160,022
7,000
20,000 20,000
20,000 20,000
Total Buccaneer Sewer System
176,022 12,000 40,000 228,022
Utility Bond Construction
Core City Water, Sewer, Storm Water Project
5,369,129 5,369,129
Total Utility Bond Construction
Sanitation
Forty Yard Roll -Off Container
5,369,129 5,369,129
3,500 3,500
Total Sanitation
3,500 3,500
Fleet Maintenance
Break Lathe
5,000 5,000
Total Fleet Maintenance 5,000 5,000
Grand Total
435,000 7,557,973 81,200 211,500 8,285,67157
City of Atlantic Beach
Schedule of Interfund Transfers
General Fund
From Water Utility
From Sewer Utility
From Sanitation
To Pension Fund
To Debt Service Fund
To Capital Project Fund
Transfer
In
Transfer
Out
200,000
200,000
200,000
35,000
140,383
206,618
Local Law Enforcement Block Grant
From Law Enforcement Trust Fund
5,000
Local Option Gas Tax
To Debt Service Fund
84,114
Convention Development Tax Fund
To Capital Project Fund
115,000
Debt Service Fund
From General Fund
From Local Option Gas Tax Fund
140,383
84,114
Capital Project Fund
From General Fund
From Convention Developent Tax Fund
206,618
115,000
Water Utility Fund
To General Fund
200,000
Sewer Utiltity Fund
To General Fund
200,000
Sanitation Utility Fund
To General Fund
200,000
Pension Fund
From General Fund
35,000
Law Enforcement Trust Fund
To Local Law Enforcement Grant Fund
5,000
1,186,115
1,186,115
15
CITY OF ATLANTIC BEACH
INTERNAL SERVICE FUNDS ALLOCATIONS
1999/2000
(a) (a) (b) (c) (d)
CITY PUBLIC FLEET HUMAN
MANAGER FINANCE WORKS ADMIN MAINTENANCE RESOURCES
Planning & Zoning $1,507 $4,834 0 0 $2,604
Code Enforcement 1,077 3,453 0 $3,107 1,095
City Clerk - 2,584 8,976 0 0 3,284
Building 2,153 6,905 0 3,107 1,641
Police 26,867 60,645 0 104,887 41,375
Animal Control 0 0 0 6,215 0
Fire 10,766 35,215 0 0 109
Lifeguards 0 0 0 3,107 5,691
Streets 11,627 37,977 $45,823 43,500 10,833
Beautification 861 2,762 0 3,107 1,641
Parks Maintenance 2,799 9,667 0 3,107 2,714
Parks & Recreation 5,938 7,905 0 3,107 3,350
Water 35,451 157,932 105,058 0 10,945
AB Water 0 0 0 27,967 0
Buc Water 0 0 0 9,323 0
Sewer 80,312 263,767 175,096 0 14,852
AB Sewer 0 0 0 15,662 0
Buc Sewer 0 0 0 9,198 0
Sanitation 13,349 44,883 38,372 0 109
City Manager 0 11,048 0 3,107 3,831
Finance & Accounting 9,689 0 0 3,107 13,134
Public Works Admin. 4,737 15,881 0 0 4,378
Fleet Maintenance 3,661 11,739 8,196 3,107 0
Human Resources 1,937 6,905 0 0 0
Total Allocation $215,315 $690,494 $372,545 $244,715 $121,586
(a)
Allocated based on operating budgets for fiscal year 1998/1999, adjusted for changes in
budget due to fire department outsourcing and adding in capital outlay for bond -related
projects
(b) Allocated based on total fiscal year 1998/1999 budgets of various divisions within the
Public Works Department
(c) Allocated based on number of fleet vehicles assigned to specific departments/divisions -
vehicles were weighted to afford a higher allocation to more frequently used vehicles, e.g.,
police cars.
(d) Allocated based on the number of full-time equivalent employees assigned to specific
departments/divisions
159
City of Atlantic Beach
Insurance Allocation
FY 1999/2000 Budget
Property, Flood & Quake
Crime:
Finance Director
Boiler & Machinery
General Liability & Public
Official Liability
Auto Liability and Damage
Storage Tank Liability
Police Death Benefits
Pension Fund Fiduciary
Public Entity Environmental
General Fund
Water Fund
Sewer Fund
City Manager I/S Fund
Finance I/S Fund
Public Works Adm. I/S Fund
Fleet Maintenance I/S Fund
Police Pension Fund
General Employees Pension Fund
* 5% Increase over Actual FY 1998/1999
Account
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
530-5001-541.45-00
520-1003-513.45-00
400-0000-533.45-00
410-0000-535.45-00
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
510-1002-512.45-00
520-1003-513.45-00
540-5004-590.45-00
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
001-1009-519.45-00
601-8010-518.45-00
603-8030-518.45-00
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
001-1009-519.45-00
400-0000-533.45-00
410-0000-535.45-00
510-1002-512.45-00
520-1003-513.45-00
530-5001-541.45-00
540-5004-590.45-00
601-8010-518.45-00
603-8030-518.45-00
0.13
0.16
0.69
0.02
1.00
0.50
0.50
1.00
0.50
0.25
0.25
1.00
0.68
0.17
0.12
0.01
0.01
0.01
1.00
0.33
0.33
0.34
1.00
0.43
0.57
1.00
0.33
0.33
0.34
1.00
Allocation
7,213
8,877
38,282
1,110
1,181
2,616
2,616
21,535
10,767
10,767
26,418
6,605
4,660
389
389
389
805
805
829
856
1,707
2,262
1,022
1,022
1,053
Total *
55,482
1,181
5,232
43,069
38,850
2,439
856
3,969
3,097
Total Projected Insurance
Excluding Workers' Comp 154,175
Account
Allocation
57,849
30,692
58,207
389
1,570
1,110
389
1,707
2,262
154,175
160
City of Atlantic Beach
Auto Insurance Allocation
FY 1999/2000 Budget
Account # 5% Increase
Number Vehicles Percentage Budgeted
General Fund 001-1009-519.45-00 49 0.68 26,418
Water 400-0000-533.45-00 12 0.17 6,605
Sewer 410-0000-535.45-00 8 0.12 4,660
City Manager WS 510-1002-512.45-00 1 0.01 389
Finance VS 520-1003-513.45-00 1 0.01 389
Fleet Maintenance I/S 540-5004-590.45-00 1 0.01 389
Total 72 1.00 38,850
161
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
31-00 Professional Services
Legal and medical expenses, including employee physicals, drug screening,
hepatitis shots, and medical laboratory tests.
34-00 Other Contractual Services
Janitorial and other services procured by contract or agreement with persons, firms,
corporations, or other governmental units, including work performed to repair
infrastructure. Some examples are:
Lawn service
Pest control
Polygraph testing
Uniform cleaning
Beach cleaning
Street sweeping
Permits from governmental
agencies (unless related
to a capital project)
Point repairs to lines
Employee assistance program
(EAP) fees
Tower or lift station repairs
Asphalt work
Concrete sidewalk pouring
Ditch spraying
Water and soil laboratory testing
Sludge hauling
Towing
Electrical troubleshooting
Pump and motor repairs
Motor vehicle tags/titles
Security system monitoring
35-00 Investigations
Confidential expenditures handled pursuant to criminal investigations.
40-00 Travel and Per Diem
Public transportation, mileage per diem reimbursement for use ofprivate vehicles, and
meal per diem reimbursement incidental to conducting City business or attending a
local business meeting, such as Leadership meetings at Ryan's or use of a personal
vehicle to go to the bank or between City facilities for City business.
Note: All costs incurred for training seminars or conferences, including per diem
mileage and meal allowance, will be charged to 54-00 Books, Subscriptions,
Memberships, Training.
Revised: 8/01/99 Page 1
162
41-00
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
Communications
Periodic service charges for telephone lines, cellular telephones, modem lines, cable
television connections, beeper, and Internet user charges.
Note: Purchase of a telephone handset or replacement pager would be charged to 52-
00 Operating Supplies. Installation of a new phone line or charges for switching a
user on the existing phone tree would be charged to 46-00 Repair and Maintenance,
as it represents a repair or maintenance to a piece of equipment.
Police - all communication expenses will be charged to 2001 Administration division.
Fire - all office phone expenses will be charged to 3001 Administration division, cells
phones and pager expenses will be charged to user divisions.
42-00 Transportation, Postage, Messenger
Outgoing freight and express mail charges, such as Federal Express, postage,
messenger and courier services, as well as armored car services.
43-00 Utilities
Electricity, gas, water, trash and garbage disposal, and other public utility services
provided for City operations.
44-00 Rentals and Leases
Amounts paid for the lease or rent of land, buildings, or equipment, such as propane
cylinders, copy machines and related excess usage charges, etc. This object
classification would also be used for the lease of vehicles.
45-00 Insurance
Includes all insurance (except workers' compensation) carried for the protection of
the local government, such as fire, theft, casualty, general and professional liability
(including notary services), auto coverage, surety bonds, etc.
Revised: 8/01/99 Page 2
163
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
46-00 Repair and Maintenance
The costs incurred for the repair and maintenance of buildings or equipment (other
than fleet vehicles - see 46-01 below), including maintenance and service contracts
related to the buildings or equipment, computer troubleshooting and repairs/upgrades
performed by outside vendors, such as Net Age and IBM.
Note: Equipment is described as any movable, stand-alone item, versus something
that is permanently affixed to a structure or infrastructure.
46-01 Fleet Maintenance
Contract and non -contract costs incurred from Ryder/MLS for repairs and
maintenance to fleet vehicles and small equipment.
Note: Maintenance of fleet vehicles not performed by Ryder/MLS, such as car
washes, should be charged to 46-00 Repair and Maintenance.
47-00 Printing and Publishing
Cost ofprinting, including advertisements in newspapers and periodicals, binding, and
other reproduction services which are contracted for or purchased from outside
vendors - includes printing of stationery and envelopes with the City logo, business
cards, purchase orders and other forms, etc., microfilming and film developing.
Note: Help wanted advertisements placed in newspapers or periodicals will be
charged to the requesting department's administrative division.
Bids and request for proposal advertisements will be added to the cost of equipment
purchased or specific project, or charged to the department/division who requested
the service.
Meeting notices will be charged to the requesting department.
Ordinance notices will be charged to the City Clerk's department.
48-00 Promotional Activities
Includes any type of promotional advertising.
Revised: 8/01/99 Page 3
164
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
49-00 Other Current Charges
Includes current charges not otherwise classified - could include a contingency
amount for unanticipated, emergency needs.
51-00 Office Supplies
Materials and supplies, such as preprinted forms, paper, maps, pens, plain stationery
or envelopes without the City logo, etc., that are used in an office environment.
General rule is office supplies includes those items that are consumable within a one
year operating cycle, that have to be reordered on a frequent basis, such as staples,
computer paper, calculator paper and ribbons, etc. Office supplies with a longer life
and a cost < $1,000, such as calculators, staplers, hole punches, file cabinets, printers,
etc., would be charged to 52-00 Operating Supplies.
52-00 Operating Supplies
Supplies consumed in the conduct of operations - may include food, coffee supplies,
road and other signs, lubricants, chemicals, laboratory supplies, raincoats, boots,
uniforms (purchased, not rentals), other clothing, recording tapes, film, transcript
supplies, computer software, and other noncapital equipment (GFOA recommended
policy - items individually < $1,000), for example, computer printers, file cabinets,
weed eaters, etc.
52-01 Gasoline
Monthly charges allocated based on usage from pump at 1200 Sandpiper Lane and
charges incurred for direct purchase of gasoline for the police motorcycle.
52-02 Diesel
Monthly charges allocated based on usage from pump at 1200 Sandpiper Lane and
charges incurred for direct purchase of diesel for emergency generators.
53-00 Road Materials and Supplies
Those materials and supplies used exclusively, such as lime rock and cold patch, in the
repair or construction of roads and bridges.
Note: Road signs should be charged to 52-00 Operating Supplies. Asphalt and
concrete repairs should be charged to 34-00 Other Contractual Services.
Revised: 8/01/99 Page 4
165
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
54-00 Books, Subscriptions, Memberships, Training
Includes books, subscriptions, memberships, training and educational costs,
licenses, such as computer software licenses, motor vehicle registration, etc.
Note: When travel is incurred to attend an educational seminar or conference, all
costs associated with the travel, including per diem mileage and meal allowance,
will be charged to this object classification. Prior to FY 1998/99, these training
costs were charged to object classification 40-00.
83-00 Aid to Citizens and Others
Includes all grants, subsidies and contributions to individuals, such as
improvements to privately -owned homes through CDBG grant funding.
Revised: 8/01/99 Page 5
166
City of Atlantic Beach
Uniform Accounting System Manual Guidelines
Element -Object Classifications
FY 1999 - 2000
Capital Assets
All expenditures charged to object classification 61-00, 62-00, or 63-00 will be assigned a unique
project number by the Finance Department for cost capitalization tracking purposes. Project
costs to be capitalized will include permits, surveys, appraisals, design, architectural and bid
advertising expenditures, as well as, construction and construction engineering and administration
costs.
61-00 Land
Land acquisition cost, easements, and right-of-ways.
62-00 Buildings
Office buildings, firehouses, garages, parks and recreational buildings, and building
improvements.
63-00 Improvements Other Than Buildings
Structures and facilities other than buildings, such as roads, bridges, curbs, gutters,
docks, fences, landscaping, lighting systems, parking areas, storm drains, athletic
fields, infrastructure, e.g., pipes, lift stations, etc.
64-00 Machinery and Equipment
Equipment purchased that meets the capitalization policy, e.g., GFOA
recommended policy - individual item > $1,000, to be tagged and monitored
through the HTE fixed asset system.
64-01 Motor Vehicles
Vehicles, trailers, boats, etc., that require registration with the Division of Motor
Vehicles or other state agency.
64-02 Computer Equipment
Computer equipment purchased that meets the capitalization policy.
Note: Total cost of computer "package" purchased is charged to this object
classification. If software is purchased as part of the package, then it will be
charged to this account. If the software, printer, modem, disk drive, cables, sound
speakers, etc., are purchased separately and cost below the capitalization policy,
they will be charged to 52-00 Operating Supplies.
Revised: 8/01/99 Page 6
167
161
GLOSSARY
Ad valorem Tax - a tax levied on the assessed value, net of any exemptions, of real or personal
property. This is commonly referred to as "property tax".
Adopted Budget - The financial plan of revenues and expenditures for a fiscal year ( October 1 -
September 30 ) as approved by the City Commission.
Amendment - A change to the adopted budget which may increase or decrease a fund total.
Appropriation - A specific amount of funds authorized by the City Commission to which financial
obligations and expenditures may be made.
Assessed Value - A value established by the property appraiser for all real or personal property for
use as the base for levying property taxes.
Bond - A written promise to pay a sum of money on a specific date at a specific interest rate as
detailed in a bond ordinance.
Bond Covenants - An agreement between the City and lenders which specifies a payment
schedule, terms, security, pledges, use of funds and reserves to be held.
Budget Calendar - The schedule of key dates for the process of adopting and executing an adopted
budget.
Budget Document - The official written statement of the annual fiscal year financial plan for the
City as presented by the City Manager.
Budget Hearing - The public hearing conducted by the City Commissioners to consider and adopt
the annual budget.
Budget Message - A brief written statement presented by the City Manager to explain the principal
budget issues and to provide policy recommendations to the City Commissioners.
Capital Improvement Plan - A plan for capital expenditures to be incurred each year over a fixed
number of years. The plan sets forth each capital project and identifies the expected beginning and
ending year for each project and the amount to be expended in each year and a method of funding
for those projects.
Capital Needs - The identification of public facilities needed within the community.
169
Capital Outlay - Expenditures that result in the addition of a capital asset ( fixed asset costing
$1,000 or more with useful life of greater than one year).
Capital Projects - The acquisition, construction or improvement of designated fixed assets such
as land and buildings.
Cash Reserves - Moneys either restricted or designated which are set aside in a fund and which
are appropriated to ensure sufficient cash is available for the following fiscal year.
City Commissioner - The governing body of the City of Atlantic Beach composed of five elected
officials. The duties and responsibilities of the Commission are established by Florida Statutes and
the City's Code of Ordinances.
City Manager - The chief administrative officer of the City appointed by the City Commission.
Contingency - A budgetary reserve to provide for emergency or unanticipated expenditures during
the fiscal year.
Contracting Out - Legal agreement whereby the City pays a private business or individual to
provide the public with a service or product.
Credit Ratings - An independent rating service's evaluation of the credit worthiness of notes and
bonds. Ratings influence the cost of borrowing funds.
Debt - Funds owed as a result of borrowing.
Debt Service - The expense of retiring such debt as loans and bond issues. It includes principal
and interest payments, and payment for the paying agents, registrars and escrow agents.
Debt Service Reserve - Moneys set aside to ensure that funds will be available in the event that
pledged revenues fall short of expectations.
Deficit - The excess of expenditures over revenues during a fiscal year.
Department - A basic organizational unit of the City which is functionally unique in its service
delivery.
Depreciation - The periodic expiration of an asset's useful life. Depreciation is a requirement in
the proprietary fund types including the Enterprise and Internal Service Funds.
Encumbrance - The commitment of appropriated funds to purchase an item or service.
Enterprise Fund - A governmental accounting fund in which the services provided are financed
and operated similarly to those of a private business enterprise, i.e., to be self supporting through
170
user charges or other fees.
Expenditure - Decrease in fund financial resources for the procurement of assets or the cost of
goods and / or services received.
Final Millage - The tax rate adopted in the final public hearing of a taxing authority.
Fiscal Year - The annual budget year for the City which runs from October 1 through September
30. The abbreviation to designate fiscal year is "FY".
Franchise Agreement - Agreement between the City and a provider of public services, such as
cable television or garbage collection, which imparts certain standards on the company and provides
for the payment of franchise fees to the City.
Fund - A fiscal and accounting entity with a self balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance - The excess of fund assets over fund liabilities. These unspent funds can be
included as revenues in the following year's budget. A negative fund balance is sometimes referred
to as a deficit.
General Fund - The governmental accounting fund supported by ad valorem property taxes,
licenses and permits, service charges, and other general revenues to provide city-wide operating
services. This may be referred to as the Operating Fund.
General Obligation Bond - A bond secured by the pledge of the issuing jurisdiction's full faith,
credit and taxing authority and is voter approved.
Grant - A contribution of assets ( usually cash) by one governmental unit or other organization to
another made for a specific purpose.
Impact Fee - Monetary payments made by builders or developers to defray the public cost of
providing infrastructure capital to a development.
Infrastructure - Public support structures such as roads, street lighting, water and sewer lines and
storm drainage.
Intergovernmental Revenue - Revenue received from another governmental unit for a specific
purpose.
Levy - To impose taxes, special assessments, or service charges. Another term for a millage rate.
171
License or Permit Fee - A charge for specific items as required or approved by local and state
regulations for example, building permits and mobile home licenses.
Line - Item Budget - A budget that lists each account category separately along with the dollar
amount budgeted for each account, such as office supplies, overtime or buildings.
Long Term Debt. - Debt with the maturity date being more than one year after issuance.
Mandate - Any responsibility, action or procedure that is imposed by one government entity on
another through constitutional, legislative, administrative, executive or judicial action as a direct
order or that is required as a condition of aid.
Matching Requirement - A jurisdictions contribution to a project or function required by a
grantor. Matching requirements are frequently imposed as a proportionate share of the overall
contribution.
Mill or Millage Rate - ( 1 / 1,000 ) of one dollar, used in computing taxes by multiplying the rate
times the taxable value divided by 1,000. Example: millage rate of 3.71 per thousand; taxable value
of $50,000 = $50,000 divided by 1,000 = $50 multiplied by 3.71 = 185.5.
Non -Departmental Expenditures - Expenditures which benefit all or a portion of City
departments, such as property and liability insurance.
Object Code - An account to which an expenditure or expense is recorded in order to accumulate
and categorize the various types of payments that are made by governments. Certain object codes
are mandated by the Uniform Accounting System chart of accounts.
Operating Expenditures - Also known as Operating and Maintenance Costs, these are the
expenses of the day to day operations which exclude capital costs, such as office supplies,
maintenance of equipment and utilities.
Personal Services - Also known as Salary , Wages and Benefits related to the compensation of
employees.
Privatization - The government policy of allowing or contracting with the private sector for the
provision of public services.
Property Tax - Same as definition for ad valorem tax.
Proposed Millage - The tax rate certified to the property appraiser by each taxing authority.
Real Property - Land and the buildings and other structures attached to it that are taxable under
state law.
172
Reserve - An account used to indicate that a portion of a fund's balance is restricted for a specific
purpose and is therefore, not available for general appropriation.
Revenue - Funds that a government receives as income. These receipts may include tax payments,
interest earnings, service charges, grants and intergovernmental receipts.
Revenue Bonds - Bonds usually sold for the construction of a capital project that will produce
revenue for the governmental unit issuing the bonds. The revenue is pledged and used for the
payment of principal and interest on the bonds.
Special Assessment - A compulsory levy imposed on certain properties to defray part or all of the
costs of a specific improvement or service deemed to primarily benefit those properties.
Tax Base - The total property valuation on which each taxing authority levies it's tax rates.
Tax roll - The certificate of assessed taxable value prepared by the property appraiser and presented
to the taxing authority by July 1, or later if an extension is granted by the State, each year.
Tax Year - The calendar year in which ad valorem property taxes are levied to finance the ending
fiscal year budget. For example, the tax roll for the 1998 calendar year would be used to calculate
the ad valorem taxes levied for the FY 1998-99 budget.
Tentative Millage - The tax rate adopted in the first public hearing of a taxing authority. Under
state law, the authority may reduce, but not increase without individual notification, the tentative
millage during the final budget hearing.
Truth In Millage Law - also known as the TRIM Bill. A 1980 law enacted by the Florida
Legislature which changed the budget process for local taxing authorities. It was designed to keep
the public informed about the taxing intentions of the various authorities.
Uniform Accounting System - The chart of accounts prescribed by the Office of the State
Comptroller designed to standardize financial information to facilitate comparisons and evaluation
of reports.
User Fees - The charges for direct receipt of public services.
Unencumbered Balance - The amount of an appropriation that is neither expended nor
encumbered. It is essentially the amount of funds still available for future needs.
Voted Millage - Property tax levies authorized by voters within a taxing authority. Bond issues
that are backed by property taxes are a common reason for a voted millage in the State of Florida.
A bond issue of this type is called a General Obligation Bond.
173
174