Annual Budget Version 2ORIGINALS
2000/2001 BUDGET
City of Atlantic Beach
Annual Budget
Fiscal Year 2000-2001
Table of Contents
Budget Message:
Introduction
I -VIII
Budget Calendar 1
Combined Summary of All Funds Revenues and Expenses 2
Summary of All Departments 3
Combined Summary of All Funds - Graph 4
Organizational Charts 5-9
Combined Summary of General Fund Revenues and Expenses 10
Summary of General Fund Revenues 11-12
Summary of General Fund Expenses 13
Summaries of Other Fund Types 14-19
Governing Body
Summary of Governing Body
City Commission
20
21
City Administration
Summary of City Administration 23
City Clerk 24
City Manager 26
Finance 28
Human Resources 31
Legal Council 33
General Government
Summary of General Government 35
General Government Non -Departmental 36
Beautification 38
Convention Development Tax 40
Debt Service 42
Capital Project Funds 44
Planning and Building
Summary of Planning and Building 46
Planning and Zoning 47
Community_ Development Block Grant 49
Building 52
Mayport Improvement Fund 54
Tree Protection Fund 56
Public Safety
Combined Summary of Public Safety
Police
Summary of Police Department
Administration
Patrol
Detective
Dispatch
Animal Control
School Guards
Police Grants
Police Trust
Fire
Summary of Fire Department
Administration
Control
Fire Prevention
Lifeguards
Code Enforcement
58
59
62
63
64
65
66
67
68
72
75
77
78
79
80
81
Parks and Recreation
Summary of Parks and Recreation 83
Park Administration 87
Recreation Activities 88
Park Maintenance 89
First Night 91
Earth Festival 93
Jacksonville Community Foundation Grant 95
Public Works
Summary of Public Works 97
Public Works Administration 99
Street and Road Maintenance 101
Local Option Gas Tax 103
Water Utility Fund 105
Atlantic Beach 107
Buccaneer 108
Administration 109
Sewer Utility Fund 110
Atlantic Beach 112
Buccaneer 113
Administration 114
Sanitation Utility
Storm Water Utility
Utility Revenue Bond Construction
Fleet Maintenance
Pension
Appendix
115
118
121
124
126
Schedule of Available Cash Balances 129
Core City Project Funding Schedule 130
Budgeted Capital Outlay 131-133
Schedule of Inter -Fund Transfers 134
Budget Message
To: The Honorable Mayor and City Commissioners
From: Jim Hanson, City Manager
Date: August 1, 2000
On behalf of City staff, I am pleased to present for your review and
consideration the proposed budget for the City of Atlantic Beach for Fiscal
Year 2000-01.
This budget is balanced and provides for the continuation of services at their
current levels with numerous improvements which will be described in this
memo and during our budget review process.
We anticipate strong cash balances in all of the major operating funds to begin
the next fiscal year. In all cases, the balances are in excess of the 25% reserve
requirement that has been set by the City Commission. Balances at the
beginning of the 2000-01 Fiscal Year are projected at $18,404,000, although
half of that amount will be spent on the Core City Project.
The General Fund will have adequate revenues to cover services and projects
and the tax base has been steadily increasing. However, several of the City's
funds including water and sewer utilities, sanitation and storm water, could have
a revenue shortfall in future years. While they may have strong cash balances
at present, revenues are only slightly over expenses and, in some cases, they are
projected to show a loss in the coming year.
Several unknown factors present a major challenge in the preparation of the
proposed budget. One of these is the funding needed for the Core City Project.
The City's consultants recently presented a range of anticipated costs that may
exceed the balance in the Utility Bond Construction fund by well over a million
dollars. Second, the vote on the additional 1/2 cent sales tax to fund the Better
Jacksonville Plan and provide portions of the new revenues to the beach cities
will not be known until the vote is tallied from the September 5`'' election. If
approved, this is anticipated to add approximately $500,000 per year to
Atlantic Beach's budget for capital projects. Third, long range plans for the
water and sewer systems have yet to be completed. The Sewer Master Plan is
being prepared, but preliminary reports indicate a significant need for capital
funding. Funds for a Water Master Plan are purposed in the next year's budget.
Because of these unknown factors, it would be prudent to delay some decisions
which may significantly reduce the cash balances available.
We anticipate strong
cash balances in all
of the major
operating funds.
Several of the City's
funds...could have a
revenue shortfall in
future years.
Preliminary reports
indicate a significant
need for capital
funding for the
sewer system.
One central focus running through many of the major operating and capital
budgets is the Strategic Plan Initiatives that were set by the Mayor and
Commission last April. Funds needed to accomplish many of the steps within
those priorities are included in the proposed budget and will be discussed in
more detail later in this transmittal memo.
Overall, this budget shows that Atlantic Beach is in a strong financial condition
and will continue to provide high-level services to the public as well as several
key improvements that relate to the Strategic Initiative list. While there are
numerous unfunded capital projects that have been discussed both by staff and
the Commission, there are also plenty of opportunities available to you to
consider for funding and keep the budget balanced.
Assumptions
The purposed budget includes funding for all previously authorized positions as
well as three new positions. In many cases, overtime budgets have been
lowered in anticipation of full staffing because operating without full staff -often
tends to increase the overtime expenditures. Raises of 4% are purposed for all
employees with the exception of elected officials. The consumer price index for
the last year showed an increase of 3.2%.
All budgets anticipate an increased cost of 50% for health insurance. Our group
insurance carrier recently submitted pricing for the next year that is a dramatic
increase over current rates. While the City has paid for employee coverage, the
employees have paid 100% of the cost for family coverage. In many cases, the
increased cost of health insurance to our employees will be more than their 4%
raise.
Last, there is no anticipation for population growth or growth in utility sales in
this proposed budget. Because ofthe drought that has existed in Atlantic Beach
through the Spring and into the early Summer, the volume estimates for utility
sales for the coming year are actually lower than predicted for the current one.
Strategic Plan Initiatives
The following are the Commission's Strategic Plan Initiatives listed in
descending priority order with references to their funding in the present and
proposed budget.
1) Core City Project; Funds are included in this proposed budget to
complete the Core City Project based upon the engineer's maximum projection.
A balance of approximately $6,000,000 is anticipated in the Utility Bond
Atlantic Beach is in
a strong financial
condition and will
continue to provide
high-level services.
In many cases, the
increased cost of
health insurance to
our employees will
be more than their
4% raise.
Construction Fund for this project. City engineers presented a range of costs
at the July 24th meeting from $4,500,000 to $6,800,000. Significant fund
balances have been carried in other funds, anticipating costs of this project to be
in excess of the balance in the Bond Fund. This includes $1,000,000 in the Gas
Tax Fund. Additionally there is a total of $225,000 in the Capital Project Fund
which has been received from the City of Jacksonville for the reconstruction of
Sherry Drive which is a portion of the Core City Project.
This proposed budget anticipates expenses totaling $9,000,000 in the coming
year and identifies revenue sources for that amount as follows;
Utilities Bond Funds Available
Storm Water Utility Fund (State/Federal grant)
Sewer Fund (Two state grants)
Gas Tax Fund (Use of reserve)
Capital Projects Fund
(Sherry Drive; Inter -local agreement with Jacksonville)
TOTAL
$6,617,081
$508,535
$650,000
$1,000,000
$225,000
$9,000,016
2) Multi Year Planning; No additional funds are needed for the
completion of this project. Formats are presently being developed and we
anticipate that the multi year planning will be presented to the Commission
during the upcoming fiscal year. However, only a portion of this work will be
completed and available for consideration during this budget adoption process.
3) Zoning Code; The only funding needed for this priority is included
in the current year's budget and is for the hiring of a consultant to prepare the
revisions for the Comprehensive Plan.
4) Maintenance of City Facilities; This strategic initiative crosses
several department lines. Creation of a new position for a painter is included
in the Building Department proposed budget. This employee would do painting
projects for all departments as needed. Budget requests for various painting
projects in several departments have been cut back to include only the cost of
the materials in anticipation of having an in-house painter. The Public Works
Street budget includes capital funds to purchase an excavator which will be used
for the maintenance of the drainage ditches. Several renovation projects in
parks are also included such as the reconstruction of the restroom adjacent to
the tennis complex in Russell Park, rehabilitation of the ballfield lighting at
Donner Park and resurfacing the tennis courts at Russell Park. The maintenance
budget in Recreation also includes the addition of one employee to upgrade the
capabilities for maintaining restrooms, beach access points and other public
Sufficient funds are
included in this
proposed budget to
complete the Core
City Project based
upon the engineer's
maximum
projection.
A major point of
discussion during
the budget review
process should be
whether the
proposed additions
for maintenance are
enough, too much or
the right amount
facilities. Several of the contractual services accounts are increased in
anticipation of higher maintenance costs related to previously funded
beautification projects. The addition of the landscaping in the Town Center
area and Bull Park are anticipated to increase cost.
5) Mapping; The City has already begun the process of building a GIS
(Geographic Information System) mapping system that will include water and
sewer infrastructure, the storm drainage system, zoning, streets, tax information
and other important databases. Software has been installed and preliminary
training has already been completed. In this proposed budget, significant
additional training is included in the Information Technology list (see priority
#6). The first major component to be completed will be the sewer system
mapping which is currently underway as part of the Master Plan. A similar
component for GIS mapping is anticipated in the water system master plan
which is also included in the FY 2000-01 proposed budget. The Cross
Connection Administrator/GIS Technician who was recently hired will update
and maintain utility databases in the future.
6) Information Technology/Telephone System; We recently received
a report from consultants recommending a multi year improvement package for
Information Technology projects. Funding proposed in the upcoming budget
is for $120,000. This will provide funds to standardize the current system of
servers and PCs, provide for improved connectivity between the City
Hal/Police complex and other City buildings, provide for improved levels of
maintenance and support and includes considerable funds for training of
numerous employees on software packages. Recommended staffing changes
can be made by upgrading one presently authorized position. Many projects
proposed in the IT Plan have not been included in the proposed budget but
should be considered none the less. Most notable is the redesign and upgrade
of the web page to provide for more current and up to date information for use
by the general public.
Also included in the proposed budget is a new phone system for several areas
in City Hall with an estimated price of $10,000.
7) Utility System Planning; We anticipate the completion ofthe Sewer
Master Plan during the current fiscal year. No additional funds will be needed.
The FY 2000-01 budget includes $130,000 for Water System Master Planning.
General Fund
We anticipate a beginning balance in the General Fund on 10/01/00 of
approximately $4,200,000. The 25% reserve equals approximately $1,700,000.
Using the historical tax rate of 3.1721 mills yields a revenue of $2.02 million
Atlantic Beach is
rapidly developing a
modern mapping
capability, and
funding is proposed
to add critical
components.
"Standardization
lowers the total cost
of ownership by
reducing costs, and
enhances the
reliability of the IT
infrastructure."
Essential Net
Solutions - John
Redrup
next year. After expenses in the proposed budget, an ending balance on 9/30/01
is estimated at just over $4,800,000.
Three new staffpositions are included in the proposed budget; conversion ofthe
contract building inspector to a full time position, the addition of a painter and
an additional maintenance worker in recreation. Money for several part-time
employees has been eliminated from the budget.
Several budget requests are not included in this proposed document but should
be considered by the Mayor and Commission including funds for the Adele
Grage renovation project, and for park property acquisition.
A significant change in accounting for storm water is included in this proposal.
In the past, the operating expenses for the storm water system have been
included in the General Fund Streets budget although the revenues from the
storm water fee as well as the cost for retirement of debt for the Core City
Project were included in the Storm Water Fund. This FY00-01 budget
anticipates the transfer of $310,000 of storm water operating expenses to the
Storm Water Fund.
Gas Tax Fund
The fund for state gas tax revenues includes a estimated beginning balance of
approximately $1,300,000. However, the Mayor and Commission have
previously designated $1,000,000 of that balance for use in the upcoming Core
City Storm Water Project. In addition to the storm water expenditure, next
year's proposed budget includes two projects; resurfacing of streets for
$100,000 and the renovation of the storm water system in the Royal Palms
subdivision for $480,000.
Water/Sewer Utility
Like the General Fund, the Water and Sewer funds will start the year with a
strong cash balance of approximately $4,500,000 between the two. Significant
capital needs are looming over the horizon. A preliminary draft of the Sewer
Master Plan includes a consultant's recommendation to spend over $10,000,000
in the next several years for sewer system renovation and upgrades. It is also
apparent that there are several remaining water system projects that will also
need funding although the better determination and priority of these should be
established through a master plan to be conducted in the upcoming fiscal year.
Many projects requested by the Public Works Director have not been included
in this budget proposal. These include the replacements of several old,
undersized water lines, the replacement of several sewer lines that have
significant storm water inflow, and the construction of a master lift station
which is the top priority recommendation from the Sewer Master Plan
Three new positions
are included in the
proposed budget.
Renovation of the
storm water .system
in the Royal Palms
subdivision is
proposed
Significant water
and sewer system
capital needs are
looming just over the
horizon.
consultant. Once the Sewer Master Plan is final, I will recommend to the Mayor
and Commission a new funding proposal for several of the highest priority
projects. Similarly, when the water master plan is complete, funds should be
allocated for priority items.
The amount of money available in the Utility Funds after the payment of
operating costs and debt service for capital projects has been declining for
several years. Since fiscal year 96/97, water and sewer revenues have held
steady in the range of $5,800,000 per year. Utility rates have not been increased
for several years. Over the same period, operating expenses for water and
sewer have increased and debt payments have gone up to include the repayment
of principle on the Utility System Bonds. After the transfers to the General
Fund of $400,000 per year, the remaining funds available for capital projects
have dropped from almost $1,900,000 in 96/97 to under $400,000 in the current
99/00 and proposed 2000/01 fiscal years. Actual capital expenditures have
greatly exceeded that amount for several years and therefore the fund balance
has been steadily declining. No rate increases have been proposed in this draft
budget, but should be considered by the Mayor and Commission.
The financing policy offering loans to homeowners to convert from septic tanks
to the sewer system has initially had a slow response from the public. However,
there are approximately 300 septic tanks that are eligible for conversion and it
is conceivable that property owners could take out several hundred thousand
dollars in loans from the City which would have a significant impact on the
utility fund cash balance. Because the program just started and the number of
owners that will request assistance is unknown, no funds are budgeted.
Sanitation Fund
The Sanitation Fund is also expected to have a strong beginning cash balance
of almost half a million dollars for next year. However, the six year contract for
sanitation services will end next winter and the contractor has indicated that
we should expect rates to increase by approximately 30%. This represents an
increase in cost of over $200,000 per year. Additionally, the City of
Jacksonville has begun charging landfill tipping fees for portions of the
commercial waste generated in Atlantic Beach and next years estimated cost is
$15,000. Because of these factors, the Sanitation Fund is expected to end the
fiscal year at a loss of over $37,000 from the beginning balance. No increase
in sanitation fees is included in the budget.
The ratio of water
and sewer revenues
to operating expense
and debt payment is
dropping to low
levels.
A strong balance is
expected in
Sanitation, but
contract cost Ls
expected to increase
30%.
Storm Water Fund
The City expects to begin the upcoming fiscal year with $820,000 in the fund
balance. Revenues for the coming year are expected at $838,000. Expenses
total almost $1,300,000. Both the revenue and expense budgets include a grant
of $428,000 from the Florida DEP relating to the City's Core City Project. Also
included in the expenses is a transfer of operating accounts from the general
fund. In the past, the operating expense for our storm water system has been
included in the General Fund Streets Division. The transfer of expenses from
the General Fund totals $310,000. The transfer of expenses from the General
Fund has in turn caused for an anticipated decrease in cash balance by the end
of the next fiscal year. The present Storm Water fee of $3.00 per month for
residents brings in approximately $264,000 per year but does not cover the
expenses for operating costs and debt retirement. The operating costs for the
maintenance of the City's storm water system are expected to increase after the
completion of the City's Core City drainage project.
Capital Projects Fund
This is the City's last major fund to note in this memo. However, the fund will
have no impact on other City funds in the coming year. It has a beginning
balance of approximately $455,000 and anticipated revenues of $206,000.
Expenditures proposed are for already approved projects including the
reconstruction of Sherry Drive in connection with the Core City Project,
development of Dutton Island and the dune over walk grant project. No
additional funds are needed from the City to provide for these projects and the
fund is expected to end the year with a balance of $137,000.
Conclusion
The City of Atlantic Beach is in excellent financial condition as we end the
1999-2000 fiscal year. All funds are projected to have a reserve balance in
excess of the amount set by the City Commission and funding is available to
complete all of the City's major projects that are currently underway. Most
importantly, this includes the Core City drainage, water and sewer
improvements which have been in the design stage for several years. Atlantic
Beach provides a high level of services to its citizens particularly with respect
to police and fire response, and sanitation. This proposed budget will not only
allow for the continued provision of those services but also increase the service
levels in many areas that the Commission has expressed concern over. The
maintenance of City facilities has been a recurring issue and involves several
departments. While many improvements are proposed, it is essential that the
Mayor and Commission carefully consider each area of the budget with
proposed service levels and cost in mind to provide a collective opinion about
how much is needed in each. While it may be easy to continue the provision of
The present Storm
Water fee of $3.00
per month for
residents brings in
approximately
$264,000 per year
but does not cover
the expenses for
operating costs and
debt retirement.
This proposed
budget will not only
provide for the
continued provision
of high level services
in many areas, but
will also increase
service levels in
several others.
an existing level of services, arriving at an agreement as to a new and presently
non -existing level of service is more difficult.
I would lice to acknowledge the hard work and dedication of the City's
department heads and staff in preparation of this proposed budget. Particularly
deserving of commendation is the City's Finance Director who has spent many
long hours in bringing it all together. On behalf of all the staff we look
forward to working with you to complete to a final budget for the 2000-01
fiscal year.
Respectfully submitted,
�Im Hanson
City Manager
City of Atlantic Beach
Tentative Budget Calendar
Fiscal Year 2000-2001
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May 1 to
June 1
Preparation of budget requests on-line, current year
budget review.
Department Heads
June 1
Submit Detail Budget Requests on-line and submit
program description pages.
Department Heads
June 1 to
July 1
Review of on-line requests, Meetings with Department
Heads for explanations and justifications. Program pages
will also be included in discussion.
City Manager
Finance Director
Department Heads
July 1
Receive Certification of Taxable Value
Property Appraiser
July 1 to
July 31
Preparation of Proposed Budget
City Manager
Finance Director
Department Heads
July 20 - 31
State Revenue Estimates provided
Department of
Revenue
July 10 or
July 24
City Commission to adopt proposed millage rate and
schedule a public hearing to consider the Tentative
Millage Rate and Tentative Budget. This information is
to be presented to the property appraiser within 35 days
of Certification of Value (August 4, 2000).
City Commission
August 1
Proposed Budget submitted to the City Commission
City Manager
Finance Director
August 24
Tax notifications to be mailed within 55 days of
Certification, (TRIM notice of proposed property taxes).
Property Appraiser
August 1 to
August 16
City Commission Workshops to review Proposed Budget
Suggested meeting dates: Monday, August 7th ;
Wednesday, August 9th and Wednesday, August 16t .
City Commission
City Manager
Finance Director
Department Heads
August 28
Advertise in paper for public hearing on adoption of
Tentative Budget and Proposed Millage ( the property
appraiser will also notify property tax payers with TRIM
Notice ).
Property Appraiser
City Clerk
September 11
Must hold public hearing to adopt the Tentative Budget
and Millage ( F.S. 200.065 )
City Commission
September 20
Publish Trim notice in local newspaper
Finance Director
September 25
Final Hearing to approve Budget and Millage Rate
City Commission
Revised 4/20/2000
1
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SUMMARY OF ALL FUNDS
CASH CARRY FORWARD
REVENUES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
29,651,711 31,947,803 32,812,137 27,581,330 (5,230,807)
General Fund 5,770,307 5,957,214 6,281,819 6,391,432 109,613
Special Revenue Funds 739,748 716,562 821,652 790,178 (31,474)
Debt Service Fund 379,592 1,071,344 227,497 221,251 (6,246)
Capital Project Fund 735,228 400,137 643,643 206,000 (437,643)
Enterprise Funds 7,929,346 8,337,175 7,645,338 8,821,029 1,175,691
Internal Service Funds 1,445,932 1,464,467 1,620,938 1,752,140 131,202
Trust and Agency Funds 1,458,213 1,633,952 998,415 885,178 (113,237)
TOTAL REVENUES 18,458,366 19,580,851 18,239,302 19,067,208 827,906
OTHER FINANCING SOURCES 408,166 611,038 3,832 (3,832)
TOTAL RESOURCES 48,518,243 52,139,692 51,055,271 46,648,538 (4,406,733)
EXPENDITURES
General Fund 5,159,236 5,607,366 6,069,661 5,811,584 (258,077)
Special Revenue Funds 265,475 442,151 775,981 1,846,814 1,070,833
Debt Service Fund 377,680 996,007 232,592 220,251 (12,341)
Capital Project Fund 644,355 539,130 664,542 525,000 (139,542)
Enterprise Funds 7,691,867 9,339,176 11,971,853 15,103,377 3,131,524
Internal Service Funds 1,444,336 1,518,029 1,620,938 1,752,140 131,202
Trust and Agency Funds 519,149 603,018 2,099,985 531,582 (1,568,403)
TOTAL EXPENDITURES 16,102,098 19,044,877 23,435,552 25,790,748 2,355,196
OTHER FINANCING USES 468,342 282,678 38,389 (38,389)
CASH RESERVES 31,947,803 32,812,137 27,581,330 20,857,790 (6,723,540)
TOTAL EXPENDITURES AND
CASH RESERVES 48,518,243 52,139,692 51,055,271 46,648,538 (4,406,733)
RESOURCE ALLOCATION:
Personal Services 5,503,186 5,417,283 5,333,866 5,701,431 367,565
Operating Expenses 5,093,904 5,957,131 8,032,572 6,994,566 (1,038,006)
Capital Outlay 2,136,341 3,452,672 6,831,857 10,330,483 3,498,626
Debt Service 1,679,457 2,346,632 1,932,352 1,902,140 (30,212)
Transfers 1,689,210 1,871,159 1,304,905 862,128 (442,777)
TOTAL 16,102,098 19,044,877 23,435,552 25,790,748 2,355,196
2
Summary of all Departments
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Expenditures:
Governing Body 31,270 23,036 22,839 25,726 2,887
City Administration 1,132,482 1,211,449 1,286,813 1,368,131 81,318
General Government 1,741,635 2,385,474 1,814,104 1,341,263 (472,841)
Planning and Building 374,298 312,505 409,385 529,247 119,862
Public Safety 3,178,208 3,343,363 3,473,718 3,427,347 (46,371)
Parks and Recreation 250,696 334,469 465,253 632,957 167,704
Public Works 8,910,048 10,909,437 13,935,907 18,026,700 4,090,793
Pension 483,461 525,144 2,027,533 439,377 (1,588,156)
Total Expenses
Resource Allocation
16102,098 19,044,877 23,435,552 25,790,748 2,355,196
Personal Services 5,503,186 5,417,283 5,333,866 5,701,431 367,565
Operating Expenses 5,093,904 5,957,131 8,032,572 6,994,566 (1,038,006)
Capital Outlay 2,136,341 3,452,672 6,831,857 10,330,483 3,498,626
Debt Service 1,679,457 2,346,632 1,932,352 1,902,140 (30,212)
Transfers 1,689,210 1,871,159 1,304,905 862,128 (442,777)
Total Expenses
16,102,098 19,044,877 23,435,552 25,790,748 2,355,196
Summary of all Departments
Summary of Authorized Positions
1999-2000 2000-2001
Governing Body 5 5
City Administration 21 22
General Government 2 1
Planning and Building 5 7
Public Safety 63 63
Parks and Recreation 6 8
Public Works 41 39
Pension
142 144
3
Enterprise Funds
46.3%
City of Atlantic Beach Revenues
FY -2001 ProposedOperating Budget
Capital Project Fund
1.1%
Trust and Agency Funds
4.6%
General Fund
33.5%
Special Revenue Funds
4.1"/
Internal Service Funds
Debt Service Fund 9.2%
1.2%
City of Atlantic Beach Expenditures
FY -2001 Proposed Operating Budget
Operating Expenses
27.1%
Personal Services
22 1%
Capital Outlay
40.1%
Transfers
3.3%
Debt Service
7.4%
4
EXECUTIVE I
BRANCH
CITY OF ATLANTIC BEACH
GOVERNMENT ORGANIZATION CHART
JUDICIAL
BRANCH
LEGISLATIVE
BRANCH
VOTERS
CITY COMMISSION
LEGAL COUNSEL
CITY CLERK
CITY MANAGER
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
FINANCE
DEPARTMENT
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
HUMAN RESOURCES
DEPARTMENT
PARKS and
RECREATION
DEPARTMENT
BEAUTIFICATION
DEPARTMENT
5
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
CITY COMMISSION
...
Mayor
Commissioners (4)
CITY CLERK
City Clerk
Records Maintenance Clerk
Secretary / Records Clerk
HUMAN RESOURCE
DEPARTMENT
Human Resource Manager
Human Resource Assistant
BEAUTIFICATION
DEPARTMENT
CITY MANAGER
Beautification Coordinator'
City Manager
Administrative Assistant
Receptionist
1
PLANNING and
ZONING
DEPARTMENT
BUILDING
DEPARTMENT
`City Planner _Building Inspector
Permits Clerk (.5) _Deputy Building Official
Recreation Coordinator (.5) Permits Clerk (.5)
CDC Office Supervisor' `Painter
• Part-time
LEGAL COUNSEL
(Contracted)
PUBLIC SAFETY
DEPARTMENT
PUBLIC WORKS
DEPARTMENT
FINANCE
DEPARTMENT
PARKS and
RECREATION
DEPARTMENT
...Recreation Director
Administrative Assistant
Recreation Coordinator (.5)
Recreation Leader'
General Maintenance Worker
Park Attendants (2)
_City Gardener
Custodian '
6
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
LIFEGUARDS
Beach Patrol Captain*
PUBLICE SAFETY
DEPARTMENT
CODE
ENFORCEMENT
^Lifeguard Captains (2)*
Lifeguard Lieutenants (2)*
Lifeguards (15)*
* Part-time
EPublic Safety Director
POLICE
LCode Enforcement Officer
Deputy Police Chief
Administrative Assistant
Police Records Specialist
Clerk
_Police Lieutenants (2)
Police Sergeants (4)
Police Officers (17)
_Police Detectives (3)
!-
FIRE
(Contracted)
Communications Supervisor
Communications Operators (5)
Animal Control Officers (2)
School Crossing Guards (3)*
7
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
PUBLIC WORKS
DEPARTMENT
Public Works Director
Assistant Public Works Director
Adminisrative Assistant
Public Works Inspector
Dispatcher
WATER
ATLANTIC BEACH
Superintendent
Collection/Distribution Supervisor
Collection/Distribution Operators (3)
Cross Connect Admin/GIS Tech (.5)
BUCCANEER
Division Director (.5)
Plant Operator
Collection/Distribution Operators (1.5)
Cross Connect Admin/GIS Tech (.5)
SEWER
ATLANTIC BEACH
Division Director
_Plant Operators (5)
Heavy Equipment Operator
Plant Operators (2) •
Lab Technician •
BUCCANEER
SANITATION
(Contracted)
LHeavy Equipment Operator (.1)
• Parttime
STREETS and
STORM WATER
MAINTENANCE
Division Director
Crew Chief
General Maintenance Workers (6)
Heavy Equipment Operator (.9)
Mechanic
Division Director (.5)
Plant Operators (2)
Collection/Distribution Operators (1.5)
Heavy Equipment Operator
FLEET
MAINTENANCE
(Contracted)
8
CITY OF ATLANTIC BEACH
ORGANIZATION CHART
POSITION DESCRIPTIONS
FINANCE
DEPARTMENT
Finance Director
Deputy Finance Director
Utility Billing Supervisor
Customer Service Supervisor
Customer Service Representatives (2)
—
Meter Readers (2)
—
Accountant
Accounting Clerks (2)
Purchasing Agent
—
`Computer Operator
9
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
GENERAL FUND
CASH CARRY FORWARD
REVENUES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
2,925,177 3,574,330 4,009,332 4,221,490 212,158
Taxes 2,636,885 2,867,974 2,989,162 3,174,681 185,519
Licenses and Permits 198,261 215,920 225,100 215,023 (10,077)
Intergovemmental Revenues 1,811,267 1,796,522 1,955,440 1,952,791 (2,649)
Charges for Services 106,836 106,037 110,707 114,721 4,014
Fines and Forfeitures 83,076 121,742 109,000 113,716 4,716
Miscellaneous Revenues 288,790 249,019 267,670 220,500 (47,170)
Interfund Transfers 645,192 600,000 624,740 600,000 (24,740)
Debt Proceeds
TOTAL REVENUES 5,770,307 5,957,214 6,281,819 6,391,432 109,613
OTHER FINANCING SOURCES 38,082 85,154
TOTAL RESOURCES 8,733,566 9,616,698 10,291,151 10,612,922 321,771
EXPENDITURES
City Commission 31,270 23,036 22,839 25,726 2,887
Legal Council 75,144 68,106 56,058 73,870 17,812
City Clerk 141,837 153,632 173,495 181,530 8,035
Planning and Zoning 85,356 92,093 100,509 101,596 1,087
Building 129,791 132,807 165,016 252,796 87,780
Code Enforcement 73,262 101,322 60,930 62,924 1,994
Police 1,952,071 2,036,558 2,367,398 2,406,975 39,577
Fire 1,122,717 1,101,717 938,466 902,448 (36,018)
Streets and Roads 604,119 804,526 1,007,907 631,955 (375,952)
Beautification 90,610 54,388 70,651 74,007 3,356
Parks and Recreation 245,069 308,858 419,881 575,752 155,871
General Govemment 607,990 730,323 686,511 522,005 (164,506)
TOTAL EXPENDITURES 5,159,236 5,607,366 6,069,661 5,811,584 (258,077)
OTHER FINANCING USES
CASH RESERVES 3,574,330 4,009,332 4,221,490 4,801,338 579,848
TOTAL EXPENDITURES AND
CASH RESERVES 8,733,566 9,616,698 10,291,151 10,612,922 321,771
RESOURCE ALLOCATION:
Personal Services 3,195,216 3,076,981 2,901,510 3,035,403 133,893
Operating Expenses 1,336,948 1,721,808 2,272,116 2,273,635 1,519
Capital Outlay 163,350 317,868 496,224 317,377 (178,847)
Debt Service
Transfers 463,722 490,709 399,811 185,169 (214,642)
TOTAL 5,159,236 5,607,366 6,069,661 5,811,584 (258,077)
10
CITY OF ATLANTIC BEACH
SUMMARY OF REVENUES
GENERAL FUND
TAXES & FRANCHISE FEES
Real Estate Tax - Current
Real Estate Tax - Prior Year
Subtotal Ad Valorem Taxes
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
1,519,645 1,757,357 1,842,450 2,026,583 184,133
5,414 1,175 1,200 1,500 300
1,525,059 1,758,532 1,843,650 2,028,083 184,433
Local Alternative Fuel / Decal 540
Subtotal Sales and Use Tax 540
Electric Franchise Fee 501,116 497,701 505,000 518,103 13,103
Telecommunications Franchise 15,073 16,240 16,000 16,000
Gas Franchise
C.A.T.V. Franchise 62,127 63,898 65,000 67,451 2,451
Subtotal Franchise Fees 578,316 577,839 586,000 601,554 15,554
Electric Utility Public Service Tax 331,985 329,468 325,000 334,899 9,899
Telecommunications Tax 153,314 175,524 193,312 185,611 (7,701)
Gas Tax 40,694 21,827 36,000 19,788 (16,212)
Fuel Oil Tax 277 127 200 200
Subtotal Utility Service Taxes 526,270 526,946 554,512 540,498 (14,014)
Penalty and Interest on Taxes 6,700 4,657 5,000 4,546 (454)
Subtotal Other Taxes 6,700 4,657 5,000 4,546 (454)
TOTAL TAXES & FRANCHISE FEES 2,636,885 2,867,974 2,989,162 3,174,681 185,519
LICENSES AND PERMITS
City Occupational Licenses 69,023 78,002 78,000 78,000
Building Permits 122,633 128,754 140,000 128,208 (11,792)
City Pet Licenses 3,090 3,504 3,000 3,044 44
Other 3,515 5,660 4,100 5,771 1,671
TOTAL LICENSES & PERMITS
INTERGOVERNMENTAL REVENUES
198,261 215,920 225,100 215,023 (10,077)
Firefighter Supplemental 4,963 1,901
Grants 10,551 29,512 26,178 (26,178)
Inland Navigation / FCT Grant 18,763
Subtotal State Grants 15,514 50,176 26,178 (26,178)
2 Cent Cigarette Tax 23,654 22,086 20,557 (20,557)
State Revenue Sharing 276,894 261,744 237,681 291,674 53,993
Mobile Home Licenses 4,540 3,408 3,200 3,229 29
Alcoholic Beverage Licenses 8,430 8,019 7,500 8,100 600
Half Cent Sales Tax 1,058,356 1,132,080 1,225,131 1,314,668 89,537
Motor Fuel Tax Rebate 6,041 2,976 2,700 1,692 (1,008)
Duval County & Port Auth. Contribution 100,000 (100,000)
Emergency Management
County Occupational Licenses 28,012 21,111 20,000 20,830 830
Duval County Shared Revenues 389,826 294,922 312,493 312,598 105
Subtotal State Shared Revenue 1,795,753 1,746,346 1,929,262 1,952,791 23,529
TOTAL INTERGOVERNMENTAL 1,811,267 1,796,522 1,955,440 1,952,791 (2,649)
11
CHARGES FOR SERVICES
Radon Gas Fee
Subtotal General Govemment
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
63 76 150 75 • (75)
63 76 150 75 (75)
911 Interlocal Agreement 62,655 58,862 60,000 61,822 1,822
Public Safety 5,003 6,368 10,257 10,100 (157)
C.P.R. Registration Fees
Subtotal Public Safety 67,658 65,230 70,257 71,922 1,665
Dept of Transportation Agreement
Parking Permits
Subtotal Transportation
38,000 39,000 39,000 41,716 2,716
38,000 39,000 39,000 41,716 2,716
Animal Control Fees 1,115 1,731 1,300 1,008 (292)
Subtotal Human Services 1,115 1,731 1,300 1,008 (292)
TOTAL CHARGES FOR SERVICE 106,836 106,037 110,707 114,721 4,014
FINES AND FORFEITURES
Fines and Forfeitures 70,734 103,983 102,700 105,716 3,016
Parking Tickets 3,158 3,146 4,100 3,500 (600)
Subtotal Court Cases 73,892 107,129 106,800 109,216 2,416
Violations of Ordinances 9,184 14,613 2,200 4,500 2,300
Subtotal Violations of Ord. 9,184 14,613 2,200 4,500 2,300
TOTAL FINES & FORFEITS 83,076 121,742 109,000 113,716 4,716
MISCELLANEOUS REVENUES
Interest Eamings 197,057 205,556 200,000 190,000 (10,000)
Rents and Royalties
Special Assesments 515
Impact Fees - ( Marsh Oaks) 11,010 17,205 9,000 10,000 1,000
Property Loss Reimbursement 16,419 888 12,000 3,000 (9,000)
Property Surplus Sales 25,131 4,990 35,000 4,000 (31,000)
Contributions / Donations 17,973 8,040 1,155 8,500 7,345
Other 21,200 11,825 10,515 5,000 (5,515)
TOTAL MISCELLANEOUS REV.
INTERFUND TRANSFERS
288,790 249,019 267,670 220,500 (47,170)
Transfer from Water Fund 219,096 200,000 200,000 140,000 (60,000)
Transfer from Sewer Fund 219,096 200,000 200,000 260,000 60,000
Transfer from Sanitation 200,000 200,000 200,000 200,000
Transfer from Convention Dev. Tax 4,000
Transfer from Police Trust Fund 3,000
Transfer from Paving Improvement Fund
Transfer from Gas Tax Fund
City Provided Utilities 24,740 (24,740)
TOTAL INTERFUND TRANSFER 645,192 600,000 624,740 600,000 (24,740)
DEBT PROCEEDS
Loan Proceeds
TOTAL DEBT PROCEEDS
GRAND TOTAL 5,770,307 5,957,214 6,281,819 6,391,432 109,613
12
CITY OF ATLANTIC BEACH
SUMMARY OF EXPENDITURES
GENERAL FUND
CITY ADMINISTRATION
CITY COMMISSION
LEGAL COUNSEL
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
15,089 23,036 22,839 25,726 2,887
75,144 68,106 56,058 73,870 17,812
TOTAL 90,233 91,142 78,897 99,596 20,699
PLANNING AND DEVELOPMENT
PLANNING AND ZONING 85,356 92,093 100,509 101,596 1,087
CODE ENFORCEMENT 73,262 101,322 60,930 62,924 1,994
BUILDING 129,791 132,807 165,016 252,796 87,780
TOTAL 288,409 326,222 326,455 417,316 90,861
CITY CLERK
CITY CLERK 141,837 163,632 173,495 181,530 8,035
GENERAL GOVERNMENT
NON -DEPARTMENTAL 607,990 730,323 686,511 522,005 (164,506)
POLICE
ADMINISTRATION 492,479 532,456 639,170 605,822 (33,348)
PATROL 1,048,196 1,084,981 1,246,513 1,298,041 51,528
DETECTIVE 127,265 144,936 183,406 195,656 12,250
DISPATCH 207,944 200,682 217,777 214,793 (2,984)
ANIMAL CONTROL 67,159 64,122 70,754 82,525 11,771
SCHOOL GUARDS 9,028 9,381 9,778 10,138 360
TOTAL
1,952,071 2,036,668 2,367,398 2,406,975 39,577
FIRE
ADMINISTRATION 199,208 338,985 747,690 763,741 16,051
CONTROL 746,630 487,521 57,052 (57,052)
PREVENTION 71,534 51,727
LIFEGUARDS 105,345 223,484 133,724 138,707 4,983
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,018)
STREETS AND ROADS
STREETS AND ROADS
BEAUTIFICATION
BEAUTIFICATION
604,119 804,526 1,007,907 631,955 (375,952)
90,610 54,388 70,651 74,007 3,356
PARKS AND RECREATION
ADMINISTRATION 81,414 97,947 113,693 134,344 20,651
ACTIVITIES 128,261 170,261 241,391 404,365 162,974
PARK MAINTENANCE 35,394 40,650 64,797 37,043 (27,754)
TOTAL 245,069 308,858 419,881 575.752 155.871
TOTAL EXPENDITURES 5,143,055 5,607,366 6,069,661 5,811,584 (258,077)
13
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
SPECIAL REVENUE FUNDS
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 643,601 1,126,774 1,385,460 1,411,030 25,570
REVENUES
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Convention Dev. Tax Fund 67,893 66,998 64,100 65,119 1,019
Local Option Gas Tax 477,632 512,460 542,190 548,159 5,969
Police Grant Funds 9,961 52,308 67,200 20,000 (47,200)
Tree Protection Fund 21,478 825 4,392 5,000 608
Mayport Improvement Fund 10,000
Jax Community Foundation 3,650 (3,650)
TOTAL REVENUES 739,748 716,562 821,652 790,178 (31,474)
OTHER FINANCING SOURCES 10,000 8,426
TOTAL RESOURCES 1,393,349 1,851,762 2,207,112 2,201,208 (5,9041
EXPENDITURES
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Convention Dev. Tax Fund 21,000 65,626 159,808 (159,808)
Local Option Gas Tax 85,227 237,417 392,469 1,651,959 1,259,490
Police Grant Funds 97 51,503 76,194 20,000 (56,194)
Tree Protection Fund 3,740 22,955 19,215
Mayport Improvement Fund 6,367 3,634
Jax Community Foundation 3,650 (3,650)
TOTAL EXPENDITURES 265,475 442,151 775,981 1,846,814 1,070,833
OTHER FINANCING USES 1,100 24,151 20,101 (20,101)
CASH RESERVES 1,126,774 1,385,460 1,411,030 354,394 (1,056,636)
TOTAL EXPENDITURES AND
CASH RESERVES 1,393,349 1,851,762 2,207,112 2,201,208 (5,904)
RESOURCE ALLOCATION:
Personal Services 18,062 20,638 30,687 42,264 11,577
Operating Expenses 105,144 248,211 79,523 92,591 13,068
Capital Outlay 53,042 101,134 421,310 1,640,000 1,218,690
Debt Service
Transfers 89,227 72,168 244,461 71,959 (172,502)
TOTAL 265,475 442,151 775,981 1,846814 1,070,833
14
CITY OF ATLANTIC BEACH
DEBT SERVICE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carry Forward
REVENUES
43,820 45,752 121,089 115,994 (5,095)
Transfer from General Fund 292,506 193,186 140,383 147,292 6,909
Transfer from Gas Tax Fund 85,227 63,940 84,114 71,959 (12,155)
Debt Proceeds 793,433
Interest Eamings 1,859 20,785 3,000 2,000 (1,000)
TOTAL REVENUES 379,592 1,071,344 227,497 221,251 (6,246)
OTHER FINANCING SOURCES 20
TOTAL RESOURCES 423,432 1,117,096 348,586 337,245 (11,341)
EXPENDITURES
SunTrust - Lease Purchase
Principal 35,538
Interest 809
Barnett - Capital Lease
Principal 103,646 26,664
Interest 4,072 218
City of Gulf Breeze - Local Govemment
Loan Pool Note #2
Principal 24,450 791,091
Interest 60,777 29,961
SunTrust - Revenue Note
Principal 102,648 79,466 109,476 114,256 4,780
Interest 45,740 31,773 39,002 34,036 (4,966)
SunTrust - Refunding Revenue Bonds
Principal 51,161 41,071 (10,090)
Interest 7,820 32,953 30,888 (2,065)
Issue costs 29,014
TOTAL EXPENSES 377,680 996,007 232,592 220,251 (12,341)
OTHER FINANCING USES
CASH RESERVES 45,752 121,089 115,994 116,994 1,000
TOTAL EXPENDITURES AND
CASH RESERVES 423,432 1,117,096 348,586 337,245 (11,341)
RESOURCE ALLOCATION
Debt Service 377,680 996,007 232,592 220,251 (12,341)
TOTAL 377,680 996,007 232,592 220,251 (12,341)
15
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Restricted 513,761 205,013 231,099 230,938 (161)
Restricted and Designated 433,170 245,738 225,000 (20,738)
Cash Cam Forward 513,761 638,183 476,837 455,938 (20,899)
REVENUES
Intergovernmental Grants
FI. Barge Canal Reimbursement
FI. Communities Trust Grant
Port Authority
Transfer from General Fund - Dutton
Transfer from General Fund - Tide View
City of Jacksonville - Sherry Drive
F.I.N.D. Grant - Tresca Construction
F.I.N.D. Dutton Island Design
F.I.N.D. Dutton Island Construction
F.I.N.D. Dutton Island Pier Design
Transfer from Convention Development
Transfer from Water Utility Fund
F.D.E.P. - Dune Walk -Over project
Interest Earnings
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Public Safety
Modular Communications
Public Works
Levy Road Improvements
Streets
Sherry Drive
Dune Walk Over
Park Improvements
Dutton Island Land
Dutton Island Park Park Design
Dutton Island Park Pier Design
Dutton Island Park Construction
Tide Views Park
Bull Park
Lifeguard Station - Landscaping
283,913
30,000
131,250
264,065
26,000
735,228
33,549
1,282,538
43,643
10,683
567,857
22,172
73,413
138,382 111,618
95,000
225,000
148,142 26,331
14,114 10,886
158,808
26,086 16,000
40,000
125,000
10,000
15,000
16,000
40,000
(111,618)
(95,000)
(225,000)
(26,331)
(10,886)
125,000
10,000
(158,808)
15,000
400,137 643,643 206,000 (437,643)
1,038,320 1,120,480
231,537
16,413
661,938 (458,542)
225,000
30,000
(16,413)
225,000
30,000
26,848 44,002 (44,002)
20,000 20,000
138,382 250,000 111,618
276,285 163,403 (163,403)
4,460 277,808 (277,808)
24,534 (24,534)
TOTAL EXPENDITURES 644,355 539,130 664,542 525,000 (139,542)
OTHER FINANCING USES 22,353
Restricted 205,013 231,099 230,938 136,938 (94,000)
Restricted and Designated Reserve 433,170 245,738 225,000 (225,000)
TOTAL CASH RESERVES 638,183 476,837 455,938 136,938 (319,000)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Capital Outlay
Transfers
1,282,538 1,038,320 1,120,480
644,355 539,130
661,938 (458,542)
664,542 525,000 (139,542)
TOTAL 644,355 539,130 664,542 525,000 (139,542)
16
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
ENTERPRISE FUNDS
CASH CARRY FORWARD
REVENUES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
17,391,241 17,485,186
16,665,425 12,338,910 (4,326,515)
Water Utility 2,299,960 2,274,465 2,223,747 2,265,312 41,565
Sewer Utility 3,528,754 3,473,615 3,523,939 4,214,823 690,884
Sanitation 1,102,172 1,129,568 1,198,867 1,203,444 4,577
Storm Water Utility 511,577 983,545 298,785 837,450 538,665
Utility Bond Construction 486,883 475,982 400,000 300,000 (100,000)
TOTAL REVENUES 7,929,346 8,337,175 7,645,338 8,821,029 1,175,691
OTHER FINANCING SOURCES 314,266 416,051
TOTAL RESOURCES 25,634,853 26,238,412 24,310,763 21,159,939 (3,150,824)
EXPENDITURES
Water Utility 2,122,766 2,449,978 3,169,913 2,127,724 (1,042,189)
Sewer Utility 3,102,412 3,645,613 5,784,120 3,868,476 (1,915,644)
Sanitation 1,072,640 1,056,769 1,093,488 1,215,576 122,088
Storm Water Utility 391,746 559,393 597,335 1,274,520 677,185
Utility Bond Construction 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
TOTAL EXPENDITURES 7,691,867 9,339,176 11,971,853 15,103,377 3,131,524
OTHER FINANCING USES 457,800 233,811
CASH RESERVES 17,485,186 16,665,425 12,338,910 6,056,562 (6,282,348)
TOTAL EXPENDITURES AND
CASH RESERVES 25,634,853 26,238,412 24,310,763 21,159,939 (3,150,824)
RESOURCE ALLOCATION:
Personal Services 958,346 975,469 973,625 1,105,131 131,506
Operating Expenses 3,064,643 3,350,852 3,435,375 3,892,041 456,666
Capital Outlay 1,262,598 2,369,118 5,208,585 7,824,316 2,615,731
Debt Service 1,283,019 1,350,625 1,699,760 1,681,889 (17,871)
Transfers 1,123,261 1,293,112 654,508 600,000 (54,508)
TOTAL 7,691,867 9,339,176 11,971,853 15,103,377 3,131,524
17
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
INTERNAL SERVICE FUNDS
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD _ 5,708 44,845 30,389 (14,456)
REVENUES
City Manager 201,630 155,567 223,879 224,106 227
Finance and Accounting 602,732 671,615 712,671 738,881 26,210
Public Works Administration 284,828 300,573 348,071 394,373 46,302
Fleet Maintenance 253,796 221,389 215,607 245,036 29,429
Human Resources 102,946 115,323 120,710 149,744 29,034
TOTAL REVENUES 1,445,932 1,464,467 1,620,938 1,752,140 131,202
OTHER FINANCING SOURCES 12,249 95,062 3,832
TOTAL RESOURCES 1,458,181 1,565,237 1,669,615 1,782,529 112,914
EXPENDITURES
City Manager
Finance and Accounting
Public Works Administration
Fleet Maintenance
Human Resources
203,176 151,269 223,879 224,106 227
605,159 722,830 712,671 738,881 26.210
283,799 306,929 348,071 394,373 46,302
245,036 221,389 215,607 245,036 29,429
107,166 115,612 120,710 149,744 29,034
TOTAL EXPENDITURES 1,444,336 1,518,029 1,620,938 1,752,140 131,202
OTHER FINANCING USES 8,137 2,363 18,288
CASH RESERVES 5,708 44,845 30,389 30,389
TOTAL EXPENDITURES AND
CASH RESERVES 1,458,181 1,565,237 1,669,615 1,782,529 112,914
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
TOTAL
946,182 927,268
466,400 471,370
12,996 119,391
18,758
1,041,733
539,014
40,191
1,168, 705
559,645
23,790
1,444,336 1,518,029 1,620,938 1,752,140
126,972
20,631
(16,401)
131,202
18
CITY OF ATLANTIC BEACH
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
TRUST AND AGENCY FUNDS
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 8,134,111
REVENUES
9,071,870 10,109,149
9,007,579 (1,101,570)
Pension 1,384,736 1,447,087 927,076 803,678 (123,398)
Police Trust Fund 52,785 139,049 30,339 31,500 1,161
First Night Special Event Fund 20,102 47,816 41,000 50,000 9,000
Earth Fest Special Event Fund 590
TOTAL REVENUES 1,458,213 1,633,952 998,415 885,178 (113,237)
OTHER FINANCING SOURCES 6,345
TOTAL RESOURCES 9,592,324 10,712,167 11,107,564 9,892,757 (1,214,807)
EXPENDITURES
Pension 483,461 525,144 2,027,533 439,377 (1,588,156)
Police Trust Fund 30,061 52,263 30,730 35,000 4,270
First Night Special Event Fund 5,147 25,501 41,722 57,205 15,483
Earth Fest Special Event Fund 480 110
TOTAL EXPENDITURES 519,149 603,018 2,099,985 531,582 (1,568,403)
OTHER FINANCING USES 1,305
CASH RESERVES 9,071,870 10,109,149 9,007,579 9,361,175 353,596
TOTAL EXPENDITURES AND
CASH RESERVES 9,592,324 10,712,167 11,107,564 9,892,757 (1,214,807)
RESOURCE ALLOCATION:
Personal Services 385,380 416,927 386,311 349,928 (36,383)
Operating Expenses 120,769 164,890 1,706,544 176,654 (1,529,890)
Capital Outlay 6,031 1,005 (1,005)
Debt Service
Transfers 13,000 15,170 6,125 5,000 (1,125)
TOTAL 519,149 603,018 2,099,985 531,582 (1,568,403)
19
Governing Body
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 31,270 23,036 22,839 25,726 2,887
Total Revenues 31,270 23,036 22,839 25,726 2,887
Expenditures:
City Commission
Total Expenses
Resource Allocation
31,270 23,036 22,839 25,726 2,887
31,270 23,036 22,839 25,726 2,887
Personal Services 16,312 16,312 16,206 16,206
Operating Expenses 14,958 6,724 6,633 9,520 2,887
Capital Outlay
Debt Service
Transfers
Total Expenses
31,270 23,036 22,839 25,726 2,887
Summary of Authorized Positions
1999-2000 2000-2001
City Commission
Mayor 1 1
Commissioner 4 4
5 5
Appointed Boards
Code Enforcement Board
Community Development Board
Cultural Arts Advisory Board
Recreation Advisory Board
Tree Conservation Board
Pension Board of Trustees
20
City Commission
Code: 001-1001-511
Purpose:
The City Commission is the legislative and policy making body of the City. The City Commission
members are comprised of an elected Mayor, who serves two-year terms, and four Commissioners,
who serve four-year terms. The Commission is responsible for appointing the City Manager, City
Clerk, and City Attorney, and various boards and committees.
Mission Statement:
It is the intention of the City Commission to ensure that the future direction of the City maintains
and improves the residential quality of life now enjoyed by residents.
Issues, Trends, Highlights:
• In order to ensure that such a mission is carried out, the City Commission holds annual goal
setting sessions and solicits input from City Boards, City Staff, and citizens for Commission
consideration.
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Activity
Est. FY -00
FY -99
City Council Meetings and Workshops
40
52
21
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY COMMISSION
ACTUAL
1997-98
PROPOSED.
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 15,089 15,089 15,000 15,000
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
15,089 15,089 15,000 15,000
1,154 1,155 1,148 1,148
69 68 58 58
SUB -TOTAL
1,223 1,223 1,206 1,206
Total WAGES
and BENEFITS 16,312 16,312 16,206 16,206
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 70
Travel and Per Diem 4,294 81 500 500
Communication
Postage 27 33 100 67
Utilities
Rentals, Leases 30
Insurance
Repairs, Maintenance 540 185
Printing, Publishing 1,707 205 750 750
Advertising, Promotion
Other Current Charges 1,975 53 500 500
Office Supplies 51 500 500
Operating Supplies 1,375 965 350 500 150
Books, Training, Memberships 5,010 5,114 5,000 6,670 1,670
Internal Service Charges
Total Operating Expenses 14,958 6,724 6,633 9,520 2,887
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 31,270 23,036 22,839 25,726 2,887
22
City Administration
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 216,981 221,738 229,553 255,400 25,847
Internal Service Charges 915,501 876,656 1,045,321 1,112,731 67,410
Other Revenues 113,055 11,939 (11,939)
Total Revenues 1,132,482 1,211,449 1,286,813 1,368,131 81,318
Expenditures:
City Clerk 141,837 153,632 173,495 181,530 8,035
City Manager 203,176 151,269 223,879 224,106 227
Finance and Accounting 605,159 722,830 712,671 738,881 26,210
Human Resources 107,166 115,612 120,710 149,744 29,034
Legal Counsel 75,144 68,106 56,058 73,870 17,812
Total Expenses 1,132,482 1,211,449 1,286,813 1,368,131 81,318
Resource Allocation
Personal Services 829,612 823,918 894,169 1,000,863 106,694
Operating Expenses 273,470 271,990 356,820 342,183 (14,637)
Capital Outlay 10,642 115,541 35,824 25,085 (10,739)
Debt Service 18,758
Transfers
Total Expenses 1,132,482 1,211,449 1,286,813 1,368,131 81,318
Summary of Authorized Positions
1999-2000 2000-2001
City Clerk
City Clerk 1 1
Secretary \ Records Manager 1 1
Secretary 1 1
3 3
City Manager
City Manager 1 1
Administrative Assistant 1 1
Receptionist 1 1
Receptionist - (Part Time) 1
4 3
Finance and Accounting
Finance Director 1 1
Deputy Finance Director 1 1
Accountant 1
Purchasing Agent 1 1
Utility Billing Supervisor 1 1
Utility Accounting Clerk 1 1
Accounts Payable Clerk 1 1
Customer Service Supervisor 1 1
Customer Service Cashier 2 2
Meter Reader 2
Computer Operator 1 1
Purchasing Clerk 1
11 13
Human Resources
Human Resources Director 1 1
Personnel Coordinator 1 1
2 2
Legal Counsel
City Attorney 1 1
21 22
23
City Clerk
Code: 001-1007-517
Purpose:
The City Clerk's Department is responsible for a variety of duties including those listed below.
Administrative functions of the City
Commission
Secretary to the Code Enforcement
Board
Maintaining records for Code
Enforcement Liens and Water and
Sewer Assessment accounts
Key Objectives:
.
Research more cost effective/labor
saving methods of imaging the City's
permanent records
Continue purging/destruction of
obsolete document
Issues, Trends and Highlights:
Destroyed/shredded approximately
200 cubic feet of documents which
had met State of Florida retention
requirements
•
.
.
•
Custodian of official City records,
coordinating records management in
accordance with state guidelines
Processing and issuing Occupational
Licenses
Conducting Municipal Elections
Provide the most efficient records
research and retrieval system possible
Ensure that all businesses in Atlantic
Beach are properly licensed
Upgraded indexing of actions of the
City Commission for a higher level
of efficiency in research
Activity
Est. FY -00
1999
1998
Meetings Attended
43
56
52
Lien Letters Prepared
507
642
691
Occupational Licenses
Issued (New)
194
190
189
Occupational Licenses
Renewed
738
700
715
24
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CITY CLERK
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 74,358 82,269 85,468 88,864 3,396
Overtime 738 566 1,000 1,000
Special Pay 4,901 10,457 5,520 5,480 (40)
SUB -TOTAL 79,997 93,292 91,988 95,344 3,356
BENEFITS
FICA 6,107 7,117 7,037 7,294 257
Pension 7,056 10,822 9,916 10,146 230
Health Insurance 4,503 6,093 6,922 9,374 2,452
Worker & Unemploy Comp 247 284 346 360 14
SUB -TOTAL 17,913 24,316 24,221 27,174 2,953
Total WAGES
and BENEFITS 97,910 117,608 116,209 122,518 6,309
OPERATING EXPENSES:
Professional Services 6,299
Accounting, Auditing
Contractual Services 7,197 1,110 6,788 1,500 (5,288)
Travel and Per Diem 7 23 100 100
Communication 1,491 1,297 1,700 1,700
Postage 1,671 3,307 3,500 4,000 500
Utilities
Rentals, Leases 180 180 (180)
Insurance
Repairs, Maintenance 5,367 6,567 8,000 5,447 (2,553)
Printing, Publishing 6,023 4,222 11,000 14,460 3,460
Advertising, Promotion
Other Current Charges 11 23 500 100 (400)
Office Supplies 1,115 929 1,000 1,000
Operating Supplies 2,968 2,799 2,000 2,500 500
Books, Sub, Memberships 981 2,288 5,000 8,705 3,705
Internal Service Charges 10,617 9,789 14,844 16,205 1,361
Total Operating Expenses 43,927 32,354 54,612 55,717 1,106
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 3,670 2,674 3,295 621
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
3,670 2,674 3,295 621
DIVISION TOTALS: 141,837 153,632 173,495 181,530 8,035
25
City Manager
Code: 510-1002-512
Purpose:
To assist the City Commission in developing alternative policy and program proposals in the
establishment of long range goals and objectives of the City. To provide administrative guidance to
management staff in implementing policies and programs and establish a leadership role in the
community.
Key Objectives:
•
•
Continuing to improve the processing
of and response to citizen questions or
complaints in an efficient and timely
manner
Carry out the goals of the Commission
so that Staff and the Commission can
address the needs and concerns of the
community in concert
• Prepare and implement a long-range
financial plan
Issues, Trends, Highlights
•
Continuously examine and monitor
City departments to ensure that the City
is operating in an effective and
productive manner
Provide the Commission with adequate,
pertinent information to allow them to
make prudent decisions
Continue to achieve clarity when
communicating with the public
regarding the budget process
• Successfully negotiated a contract with the City of Jacksonville for providing Fire Services
in Atlantic Beach
• Successfully implemented information management systems upgrades to the City AS/400
computer system and local area networks, while assuring Y2K compliance
Continuing the development of major parks, including the Tresca property, Pine Island,
and the Centex property on Dutton Road, to provide environmental preserves for the public
to protect and enjoy
• Continuing upgrades in water and sanitary sewer systems to replace deteriorating lines, and
to raise the level of service provided in various neighborhoods
• Continuing development and implementation of a storm water system, to provide better
drainage to the City in an environmentally appropriate storm water management system
26
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
CITY MANAGER
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 130,769 78,793 139,500 142,750 3,250
Overtime 100 500 400
Special Pay 4,490 3,281 3,600 8,360 4,760
SUB -TOTAL 135,259 82,074 143,200 151,610 8,410
BENEFITS
FICA 9,616 5,501 11,000 10,084 (916)
Pension 17,909 10,932 15,200 14,348 (852)
Health Insurance 12,679 7,022 12,500 16,852 4,352
Worker & Unemploy Comp 422 289 600 581 (19)
SUB -TOTAL 40,626 23,744 39,300 41,865 2,565
Total WAGES
and BENEFITS
175,885 106,818 182,500 193,475 10,975
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 696 18,261 1,000 1,000
Travel and Per Diem 939 191 300 400 100
Communication 1,764 1,335 1,600 1,300 (300)
Postage 45 86 100 100
Utilities
Rentals, Leases
Insurance 958 441 400 (400)
Repairs, Maintenance 297 2,620 3,500 400 (3,100)
Printing, Publishing 160 280 800 700 (100)
Advertising, Promotion
Other Current Charges 5,012 9,000 500 (8,500)
Office Supplies 1,292 1,397 2,500 2,500
Operating Supplies 2,190 1,207 2,300 2,300
Books, Training, Memberships 1,865 1,726 5,000 5,700 700
Internal Service Charges 13,206 11,528 14,879 15,731 852
Total Operating Expenses 23,412 44,084 41,379 30,631 (10,748)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 3,879 1,367
Construction in Progress
Total Capital Outlay 3,879 1,367
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 203,176 151,269 223,879 224,106 227
27
Finance
Code: 520-1003-513
Purpose:
This department is responsible for the administration of all fmancial affairs of the City, including: investments, budget
preparation, annual fmancial report generation, payroll tax reporting, regulatory and management reporting, grant and
pension fmancial reporting, utility billing, purchasing, vendor payables, and data processing.
Key Objectives:
•
Improve procedures for all critical duties with
enough documentation to allow employees new
to the job to follow a guide and complete
routine, assigned tasks
To develop, create and get approval on a new
Long Range Financial Plan as directed by the
City Commission during the recent Strategic
Planning Session.
Receive unqualified audit opinion for FY
2000/2001 with no significant management
comments
Issues, Trends, Highlights:
•
Monitor compliance with FY 1999/2000
Commission -approved Operating Budget and
prepare FY 2000/2001 Annual Operating
Budget for Commission approval in a timely
manner and in an understandable format
Review the current utility ordinance for
revenue adequacy and make
recommendations for an update
Summarize purchasing procedures in a
concise and informative manual for
distribution to all users
Successfully converted all HTE software to new releases to assure Year 2000 (Y2K) compliancy on all HTE
financial applications used by the City
Purchased a new AS/400 main frame computer, upgrading from CISC to RISC technology, significantly
increasing the speed of processing and resulting in increased productivity for users and eliminated overtime costs
required to back-up the system
Networked all personal computers in the Finance Department with the purchase of two new network servers,
providing daily back-up of files, file sharing, and City-wide communications through electronic mail
Prepared year-end books and city prepared schedules to assist in annual audit. Received an unqualified audit
opinion for FY 1998/99
Prepared FY 1999/2000 Annual Operating Budget for Commission approval
Improved internal reports for budget analysis and continually assisted department heads in monitoring budget
and improving purchasing procedures, such as the revised emergency purchasing procedures
Lost two Green Thumb part-time clerical employee (40 hours/week). This loss was absorbed by existing staff
but keeping up with the workload is difficult for those affected.
• Deleted the custodial position at mid year due to a very high workload for one employee. This function has been
28
proposed again as a contract service.
• Added an additional billing cycle, with approximately 70 accounts per month, to collect City -use water
consumption for system efficiency data, never before tracked.
•
Implemented Direct Debit for electronic payment of utility bills
Tested and created procedures for direct deposit of employees and pension payroll. Implementation is pending
Human Resources Department approval
Eliminated the Storeroom function due to the availability of vendors shipping next day. No need to maintain
inventory stock.
Implemented a Septic Tank conversion policy and financing plan.
Replaced old mailbox with a more secure box including a vault.
Performed internal review of all commercial storm water utility accounts resulting in numerous adjustments to
billing and more accurate billing.
Eliminated the Purchasing Clerk portions by decentralizing the receipt of delivered goods
Created an Accountant position to assist with account analysis and other projects
Included in the budget are funds for database software for better account analysis
Meter reading function and employee moved to finance as part of billing function
Workload Data
Measurement
Est. FY -2000
FY -99
FY -98
Utility Bills Generated
88,635
86,150
85,304
Delinquent Notices Generated
22,000
21,488
18,807
Final Bills Processed
2,200
2,136
2,300
Accounts Payable Checks Processed
5,750
5,578
5,961
Purchase Orders Processed
2,900
2,849
2,642
General Ledger Funds Maintained
40
39
32
Debt Instruments Managed
3
3
6
Grants Financially Administered
23
23
9
29
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
FINANCE
PROPOSED -
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 342,408 362,747 360,000 416,510 56,510
Overtime 11,056 17,683 12,335 10,500 (1,835)
Special Pay 18,891 22,021 18,000 15,880 (2,120)
BENEFITS
FICA 28,441 30,568 29,604 34,418 4,814
Pension 39,258 44,675 44,667 46,559 1,892
Health Insurance 17,556 18,903 21,104 38,364 17,260
Worker & Unemploy Comp 1,175 1,431 1,521 2,852 1,331
SUB -TOTAL 372,356 402,461 390,335 442,890 52,555
SUB -TOTAL 86,430 95,577 96,896 122,193 25,297
Total WAGES
and BENEFITS
458,785 498,028 487,231 565,083 77,852
OPERATING EXPENSES:
Professional Services 10,720 (10,720)
Accounting, Auditing
Contractual Services 6,275 (6,275)
Travel and Per Diem 4,498 142 200 200
Communication 9,753 9,679 14,000 14,995 995
Postage 23,713 23,935 25,694 24,800 (894)
Utilities 700 700
Rentals, Leases
Insurance 1,125 1,125 2,354 2,050 (304)
Repairs, Maintenance 33,562 34,529 75,107 41,265 (33,842)
Printing, Publishing 12,116 9,207 12,000 13,000 1,000
Advertising, Promotion
Other Current Charges 212 137 130 1,258 1,128
Office Supplies 11,161 10,905 10,500 10,500
Operating Supplies 7,537 6,779 5,187 8,880 3,693
Books, Memberships, Training 1,973 5,149 7,300 7,300
Internal Service Charges 15,203 12,711 22,823 27,060 4,237
Total Operating Expenses 120,853 114,298 192,290 152,008 (40,282)
CAPITAL OUTLAY:
Buildings
Other Improvements
Equipment
Computer Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
6,763 110,504 33,150 21,790 (11,360)
6,763 110,504 33,150 21,790 (11,360)
18,320
438
18,758
DIVISION TOTALS: 605,159 722,830 712,671 738,881 26,210
30
Human Resources
Code: 550-1010-513
Purpose:
The Human Resources Department is responsible for supporting and administering Human Resources, payroll, risk
management, employee benefit programs (health, Life, dental, vision, and pre-tax 457 investment), employee worker's
compensation insurance and claims, employer insurance and claims (property, liability, automobile, etc.), union contracts
and negotiations (Public Works and Police), Pension Plans (general employee and Police) and retiree pensions payments.
Key Objectives:
Update City's Human Resource policies and procedures and establish new policies and procedures where
necessary
Issues, Trends, Highlights:
Completed bid process for City's commercial and Workers' Compensation insurance to be effective October
1, 1999.
Completed termination of City's Fire Pension Plan and transfer of all assets to the City of Jacksonville Police
and Fire Pension Fund.
• Completed Public Works Union contract negotiations for October 1999.
• Completed Police Union contract negotiations for October 1998, 1999 and 2000.
• Completed changes to City Ordnance to establish separate General Employee and Police Employee Pension
Boards and separate Pension Plans
• Completed and provided employees with an individual retirement benefit statement
• Included within this years budget are funds to: hire a consultant to review retiree benefits, hire a consultant to
conduct a classification and pay study, and to initiate City wide employee training
31
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
HUMAN RESOURCES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 200012001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 69,341 74,533 77,789 80,904 3,115
Overtime 374 519 995 993 (2)
Special Pay 4,705 1,073 1,000 4,933 3,933
BENEFITS
FICA 5,641 5,715 6,103 6,642 539
Pension 7,968 9,348 9,025 9,237 212
Health Insurance 1,744 3,144 3,954 5,880 1,926
Worker & Unemploy Comp 227 256 305 328 23
SUB -TOTAL 74,420 76,125 79,784 86,830 7,046
SUB -TOTAL 15,580 18,463 19,387 22,087 2,700
Total WAGES
and BENEFITS 90,000 94,588 99,171 108,917 9,746
OPERATING EXPENSES:
Professional Services 2,613 4,225 13,000 13,000
Accounting, Auditing
Contractual Services 3,567 3,364 2,563 1,923 (640)
Travel and Per Diem 1,734 100 250 150
Communication 612 622 700 700
Postage 41 89 200 200
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 2,100 2,205 2,780 2,860 80
Printing, Publishing 3,871 971 1,360 2,000 640
Advertising, Promotion
Other Current Charges 437
Office Supplies 964 814 870 870
Operating Supplies 950 215 245 215 (30)
Books, Training and Memberships 277 600 3,879 9,409 5,530
Internal Service Charges 7,919 8,842 9,400 558
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
Total Transfers
17,166 21,024
21,539
40,827 19,288
DIVISION TOTALS: 107,166 115,612 120,710 149,744 29,034
32
Legal Counsel
Code: 001-1004-514
Purpose:
The purpose of this program is to provide legal services, including ordinance interpretation, legal
opinion, negotiation, litigation, etc., requested by the City Commission, City Manager or City staff.
Key Objectives:
•
The City Attorney is appointed by the City Commission and acts as the legal advisor for the
municipality and all of its officers in matters relating to their official duties. The attorney
prepares contracts, bonds, and other instruments in which the City is concerned and endorses
on each his approval of the form and correctness thereof. When required to do so by the City
Commission, prosecutes and defends, for and on behalf of the City, complaints, suits and
proceedings in which the City is a party. The attorney furnishes the City Commissioners,
City Manager or department heads of the City an opinion on any question of law relating to
their respective powers and duties.
Issues, Trends and Highlights:
•
Legal counsel for code enforcement issues, labor negotiations, and specialized employee
labor issues continues to be provided by outside contractors. Legal counsel for pension
issues is included in the Pension program.
33
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
LEGAL COUNSEL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
OPERATING EXPENSES:
ACTUAL
1997-98
PROPOSED
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
7,032 7,876 9,058 10,870
7,032 7,876 9,058 10,870
7,032 7,876 9,058 10,870
Professional Services 68,112
Accounting, Auditing
Contractual Services
Travel and Per Diem
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies
Books, Training and Memberships
Internal Service Charges
Total Operating Expenses 68,112
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
59,109 46,500
1,121
1,812
1,812
1,812
62,000 15,500
500 1,000
60,230 47,000
63,000 16,000
DIVISION TOTALS: 75,144 68,106 56,058 73,870 17,812
34
General Government
Combined Summary of Revenues and Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 698,600 784,711 757,162 596,012 (161,150)
Convention Development Tax 67,893 66,998 64,100 65,119 1,019
Debt Service 379,592 1,071,344 227,497 221,251 (6,246)
Capital Project Fund 735,228 400,137 643,643 206,000 (437,643)
Total Revenues 1,881,313 2,323,190 1,692,402 1,088,382 (604,020)
Expenditures:
General Govemment 607,990 730,323 686,511 522,005 (164,506)
Beautification 90,610 54,388 70,651 74,007 3,356
Convention Development Tax 21,000 65,626 159,808 (159,808)
Debt Service 377,680 996,007 232,592 220,251 (12,341)
Capital Projects 644,355 539,130 664,542 525,000 (139,542)
Total Expenses 1,741,635 2,385,474 1,814,104 1,341,263 (472,841)
Resource Allocation
Personal Services 29,614 30,960 34,887 22,754 (12,133)
Operating Expenses 206,863 272,731 191,218 230,307 39,089
Capital Outlay 659,756 595,067 796,788 682,782 (114,006)
Debt Service 377,680 996,007 232,592 220,251 (12,341)
Transfers 467,722 490,709 558,619 185,169 (373,450)
Total Expenses
Beautification
1,741,635 2,385,474 1,814,104 1,341,263 (472,841)
Summary of Authorized Positions
Beautification Coordinator ( Part Time )
Landscape Gardener
1999-2000 2000-2001
1
1
2
1
1
35
General Government Non -Departmental
Code: 001-1009-519
Purpose:
This department is responsible for the non -departmental expenses of operating City Hall. These
include the building maintenance expenses of the City Hall Complex, such as carpentry, painting,
plumbing, heating and air conditioning, and window cleaning. Expenditures that are not attributable
to any one distinct area, such as liability insurance, and transfers to the General Fund from the debt
service, capital projects, police trust, and pension funds are also accounted for in this program area.
Issues, Trends and Highlights:
• Grant writing services - contracted - $20,000
• Funding for Blue Angel Air Show - $10,000
• Transfer for pension administration - $27,877
• Transfer to Debt Service Fund - $147,292
• Purchase of two copier machines at a cost of $9,782 and $16,000 to replace leased
machines.
• Telephone System upgrade - $10,000
36
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
GENERAL GOVERNMENT NON -DEPARTMENTAL
ACTUAL
1997-98
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
PROPOSED
ACTUAL ESTIMATE BUDGET INCREASE
1998-99 1999-2000 2000-2001 DECREASE
OPERATING EXPENSES:
Professional Services 1,900 11,405 2,000 3,000 1,000
Accounting, Auditing 5,166 9,300 8,000 8,000
Contractual Services 8,350 20,298 25,000 26,200 1,200
Travel and Per Diem 227
Communication 3,010 2,159 3,200 3,500 300
Postage 10,685 8,930 12,900 11,500 (1,400)
Utilities 13,024 13,570 17,000 18,090 1,090
Rentals, Leases 13,541 12,457 11,000 2,304 (8,696)
Insurance 69,031 70,669 57,800 60,800 3,000
Repairs, Maintenance 9,747 31,692 20,000 28,360 8,360
Printing, Publishing 171 860 800 800
Advertising, Promotion
Other Current Charges 338 164 500 10,500 10,000
Office Supplies 4,343 5,900 4,700 4,000 (700)
Operating Supplies 3,962 2,188 3,800 4,000 200
Books, Training and Memberships
Internal Service Charges 1,000
Total Operating Expenses 144,268 189,819 166,700 181,054 14,354
CAPITAL OUTLAY:
Land 48,000 100,000 (100,000)
Buildings 20,000 (20,000)
Other Improvements
Equipment 1,795 35,782 35,782
Information Technology Plan 120,000 120,000
Total Capital Outlay 49,795 120,000 165,782 35,782
TRANSFERS:
To Debt Service Fund 292,506 193,186 140,383 147,292 6,909
To Capital Projects Fund 131,250 138,382 206,618 (206,618)
To Pension Funds 18,748 36,546 42,310 27,877 (14,433)
To Grant Funds 13 500 (500)
To Internal Service Funds 112,595 10,000 (10,000)
To First Night Special Event Fund 10,000 10,000 10,000 10,000
To Tree Replacement Fund 11,205
Total Transfers 463,722 490,709 399,811 185,169 (214,642)
DIVISION TOTALS: 607,990 730,323 686,511 522,005 (164,506)
37
Beautification
Code: 001-5003-542
Purpose:
This department is responsible for the implementation of planned programs or projects of the Beautification
Committee and/or the City of Atlantic Beach, thereby providing an aesthetically pleasing and environmentally
healthy lifestyle for residents and visitors. The Beautification Coordinator serves as staff liaison to the Tree
Conservation Board, Cultural Arts Advisory Board, and the "First Night" Committee, as well as the
Beautification Committee.
Key Objectives:
• Beautify north side of Sailfish Drive from
Atlantic Boulevard to Cavalla Road
• Beautify 7th Street, 18t and 19th Street
beach accesses
• Hold second annual Greenscape Tree Sale
(Arbor Day Program)
Issues, Trends, Highlights:
• Xeriscaped City right-of-way landscaped
areas and continued to maintain
Created landscaping plan for lifeguard
station
Held first annual Greenscape Tree Sale
(Arbor Day Program)
• Held first annual Tree Giveaway
• Hold second annual Tree Giveaway
• Reapply for Tree City USA designation
• Utilize Tree Fund monies to establish tree
canopy on targeted City right-of-ways
•
• Created Beautification Committee Web
Page
• Sponsored Sixth Annual Luminaria Sale
and "Light Up the Night" Celebration
Replaced trees on Saturiba and Plaza
• Distributed 600 Shumard Oak seedlings
to Atlantic Beach Elementary Students
,t33:"f""• S �i
Measurement
Est. FY -00
FY -99
FY -98
Meetings Attended
48
63
45
Beach Access/Street Ends - Landscaped
3
4
Beach Access/Street Ends - Maintained
2
2
2
38
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BEAUTIFICATION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 21,620 24,665 24,947 15,741 (9,206)
Overtime 2,660 1,000 (1,660)
Special Pay 5 108 (108)
SUB -TOTAL 21,625 24,665 27,715 16,741 (10,974)
BENEFITS
FICA 1,678 1,881 2,120 1,281 (839)
Pension 4,020 1,955 2,020 1,797 (223)
Health Insurance 1,566 1,663 1,900 2,833 933
Worker & Unemploy Comp 725 796 1,132 102 (1,030)
SUB -TOTAL 7,989 6,295 7,172 6,013 (1,159)
Total WAGES
and BENEFITS 29,614 30,960 34,887 22,754 (12,133)
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 5,800 2,751 2,575 500 (2,075)
Travel and Per Diem 100 100
Communication 126 440 450 10
Postage 224 231 400 300 (100)
Utilities 3,324 (3,324)
Rentals. Leases 290 205 1,000 900 (100)
Insurance
Repairs, Maintenance 20 2,547 800 500 (300)
Printing, Publishing 109 738 900 400 (500)
Advertising, Promotion
Other Current Charges 27,670 1,577 3,500 6,000 2,500
Office Supplies 33 132 300 300
Operating Supplies 6,017 5,057 5.000 35,000 30,000
Books, Training and Memberships 15 15 15 300 285
Internal Service Charges 5,417 3,907 5,264 4,503 (761)
Total Operating Expenses 45,595
17,286 23,518
49,253 25,735
CAPITAL OUTLAY:
Land 250 (250)
Buildings
Other Improvements 15,401 4,775
Equipment 1,367 2,000 2,000
Vehicle 11,996 (11,996)
Total Capital Outlay 15,401 6,142 12,246 2,000 (10,246)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 90,610 54,388 70,651 74,007 3,356
39
Convention Development Tax Fund
Code: 120 -0000 -Various
Purpose:
This program is funded through the levy of the local tourist development tax. The City receives
2% of the collections on the rental of living quarters, net of a 1% administrative fee charged by
the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit center, or
to acquire, construct, remodel, repair or maintain one or more convention centers, stadiums,
exhibit halls, arenas, coliseums, lifeguard stations or auditoriums, or other recreational
improvements.
Highlights:
• Bull Park improvements partially funded with convention development taxes is nearly
complete
40
CITY OF ATLANTIC BEACH
CONVENTION DEVELOPMENT TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carty Forward 94,626 141,275 142,016 46,308 (95,708)
REVENUES
Convention Development Tax 62,184 60,060 60,000 61,172 1,172
Interest Eamings 5,709 6,938 4,100 3,947 (153)
TOTAL REVENUES 67,893 66,998 64,100 65,119 1,019
OTHER FINANCING SOURCES
TOTAL RESOURCES 162,519 208,273 206,116 111,427 (94,689)
EXPENDITURES
Aid to Private Organizations 17,000 65,626 1,000 (1,000)
Transfer to Capital Project Fund 158,808 (158,808)
Transfer to General Fund 4,000
TOTAL EXPENDITURES 21,000 65,626 159,808 (159,808)
OTHER FINANCING USES 244 631
CASH RESERVES 141,275 142,016 46,308 111,427 65,119
TOTAL EXPENDITURES AND
CASH RESERVES 162,519 208,273 206,116 111,427 (94,689)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses 17,000 65,626 1,000 (1,000)
Capital Outlay
Debt Service
Transfers 4,000 158,808 (158,808)
TOTAL 21,000 65,626 159,808 (159,808)
41
Debt Service Fund
Code: 200-0000-580
Purpose:
This fund accumulates the resources necessary to service all general long-term debt which is recorded
in the City's General Long -Term Debt Account Group. The interest and principal of the following
governmental debt obligations are accounted for in this fund:
• SunTrust Lease Purchase
Status: Paid off - May 1998
• Barnett - Capital Lease
Status: Paid off - December 1998
•
City of Gulf Breeze - Local Government Loan Pool Note #2
Status: Balance paid off in June 1999 by advance refunding and
replacement with the SunTrust Revenue Refunding Bonds issued in
March 1999, (See Below).
Rate: Varies between 7.4% to 7.7%
Purpose: Paving and Drainage Improvements to Section "H"
• SunTrust Revenue Note
Status: Matures January 1, 2006
Rate: Varies between 4.4% to 5.85%
Payments: Quarterly
Security: Non -Ad valorem tax revenues
Purpose: Payoff balloon payment on Florida Municipal Loan Council Pooled
Loan Program - Revenue Bonds, renovate the Public Safety
Building, renovate the lifeguard building, and fund some park
improvements
SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax, funding sources are Gas Taxes and Water and
Sewer operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
42
CITY OF ATLANTIC BEACH
DEBT SERVICE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carry Forward
REVENUES
43,820 45,752 121,089 115,994 (5,095)
Transfer from General Fund 292,506 193,186 140,383 147,292 6,909
Transfer from Gas Tax Fund 85,227 63,940 84,114 71,959 (12,155)
Debt Proceeds 793,433
Interest Eamings 1,859 20,785 3,000 2,000 (1,000)
TOTAL REVENUES 379,592 1,071,344 227,497 221,251 (6,246)
OTHER FINANCING SOURCES 20
TOTAL RESOURCES 423,432 1,117,096 348,586 337,245 (11,341)
EXPENDITURES
SunTrust - Lease Purchase
Principal 35,538
Interest 809
Barnett - Capital Lease
Principal 103,646 26,664
Interest 4,072 218
City of Gulf Breeze - Local Govemment
Loan Pool Note #2
Principal 24,450 791,091
Interest 60,777 29,961
SunTrust - Revenue Note
Principal 102,648 79,466 109,476 114,256 4,780
Interest 45,740 31,773 39,002 34,036 (4,966)
SunTrust - Refunding Revenue Bonds
Principal 51,161 41,071 (10,090)
Interest 7,820 32,953 30,888 (2,065)
Issue costs 29,014
TOTAL EXPENSES 377,680 996,007 232,592 220,251 (12,341)
OTHER FINANCING USES
CASH RESERVES 45,752 121,089 115,994 116,994 1,000
TOTAL EXPENDITURES AND
CASH RESERVES 423,432 1,117,096 348,586 337,245 (11,341)
RESOURCE ALLOCATION
Debt Service 377,680 996,007 232,592 220,251 (12,341)
TOTAL 377,680 996,007 232,592 220,251 (12,341)
43
Capital Improvement Fund
Code: 300 -0000 -Various
Purpose:
• To build up cash reserve balances for future capital expenditures, including major purchases
of equipment and vehicles, other than those recorded in the Enterprise (Proprietary) Funds
• To account for the spending of capital expenditure reserves, which include items that are not
reoccurring or that will take more than one year to complete
• To account for the costs of projects in a separate fund from the associated activity, in order
to separate the capital outlay expenditure from the operating budget
• To track funding sources specifically designated for capital projects
Issue, Trends and Highlights:
• Purchased additional Tideview land
• Completed Dutton Island Culvert
• Completed Tideview Park
Completed Dutton Island design
Completed lifeguard station landscaping project
Budget includes:
$250,000 for the construction of Dutton Island ($125,000 funded by grant)
$20,000 for design of Dutton Island fishing pier (1/2 funded by grant)
$30,000 for Dune Walkover project (1/2 funded by grants)
44
CITY OF ATLANTIC BEACH
CAPITAL IMPROVEMENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Restricted
Restricted and Designated
Cash Carp, Forward
REVENUES
Intergovernmental Grants
FI. Barge Canal Reimbursement
FI. Communities Trust Grant
Port Authority
Transfer from General Fund - Dutton
Transfer from General Fund - Tide View
City of Jacksonville - Sherry Dnve
F.I.N.D. Grant - Tresca Construction
F.I.N.D. Dutton Island Design
F.I.N.D. Dutton Island Construction
F.I.N.D. Dutton Island Pier Design
Transfer from Convention Development
Transfer from Water Utility Fund
F.D.E.P. - Dune Walk -Over project
Interest Eamings
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
513,761
205,013 231,099 230,938 (161)
433,170 245,738 225,000 (20,738)
513,761 638,183 476,837 455,938 (20,899)
73,413
283,913
30,000 40,000 40,000
138,382 111,618 (111,618)
131,250 95,000 (95,000)
225,000 (225,000)
148,142 26,331 (26,331)
14,114 10,886 (10,886)
125,000 125,000
10,000 10,000
158,808 (158,808)
264,065
15,000
26,000 26,086 16,000 16,000
15,000
TOTAL REVENUES 735,228 400,137 643,643 206,000 (437,643)
OTHER FINANCING SOURCES 33,549
TOTAL RESOURCES 1,282,538 1,038,320 1,120,480 661,938 (458,542)
EXPENDITURES
Public Safety
Modular Communications
Public Works
Levy Road Improvements
Streets
Sherry Drive
Dune Walk Over
Park Improvements
Dutton Island Land
Dutton Island Park Park Design
Dutton Island Park Pier Design
Dutton Island Park Construction
Tide Views Park
Bull Park
Lifeguard Station - Landscaping
43,643
10,683
567,857
231,537
16,413
225,000
30,000
(16,413)
225,000
30,000
26,848 44,002 (44,002)
20,000 20,000
138,382 250,000 111,618
22,172 276,285 163,403 (163,403)
4,460 277,808 (277,808)
24,534 (24,534)
TOTAL EXPENDITURES 644,355 539,130 664,542 525,000 (139,542)
OTHER FINANCING USES 22,353
Restricted 205,013 231,099 230,938 136,938 (94,000)
Restricted and Designated Reserve 433,170 245,738 225,000 (225,000)
TOTAL CASH RESERVES 638,183 476,837 455,938 136,938 (319,000)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
Capital Outlay
Transfers
1,282,538 1,038,320 1,120,480
661,938 (458,542)
644,355 539,130 664,542 525,000 (139,542)
TOTAL 644,355 539,130 664,542 525,000 (139,542)
45
Planning and Building
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001, DECREASE
Revenues:
General Fund Resources 215,147 224,900 265,525 354,392 88,867
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Mayport Improvement 10,000
Tree Protection 21,478 825 4,392 5,000 608
Total Revenues 399,409 309,696 410,037 511,292 101,255
Expenditures:
Planning and Zoning 85,356 92,093 100,509 101,596 1,087
Community Dev. Block Grant 152,784 83,971 140,120 151,900 11,780
Building 129,791 132,807 165,016 252,796 87,780
Mayport Improvement 6,367 3,634
Tree Protection 3,740 22,955 19,215
Total Expenses
Resource Allocation
374,298 312,505 409,385 529,247 119,862
Personal Services 177,092 177,012 187,512 304,281 116,769
Operating Expenses 144,164 63,233 153,173 143,966 (9,207)
Capital Outlay 53,042 72,260 68,700 81,000 12,300
Debt Service
Transfers
Total Expenses
374,298 312,505 409,385 529,247 119,862
Summary of Authorized Positions
Planning and Zoning
City Planner
Permit Clerk
Position located in Building Division
Community Development Block Grant
Community Development Center Office Supervisor
Summer Camp Counselor
' Position located in Recreation Activities
Building
Building Inspector
Duputy Building Official
Painter
Permit Clerk
' Shared with Planning and Zoning
Allocation 1999-2000 2000-2001
1.0 1.0
* 50.00% 0.5 0.5
1.5 1.5
1.0 1.0
' 50.00% 0.5 0.5
1.5 1.5
1.0 1.0
1.0
1.0
` 50.00% 0.5 0.5
1.5 3.5
Total 4.5 6.5
46
Planning and Zoning
Code: 001-1005-515
Purpose:
The Planning and Zoning Department ensures development proposals and permit applications
comply with zoning codes, regulations and standards set forth by the City and other regulatory
bodies, reviews construction plans relating to the issuance of construction -related permits, performs
inspections at various stages of construction, and investigates complaints and enforces code
requirements related to zoning and the City's tree ordinance.
Key Objectives:
• Complete revision of Zoning Code
Amendment
•
Complete revision of comprehensive
plan up -date including integration with
GIS and web
Issues, Trends and Highlights:
• Assisted in set-up of initial GIS
application program and data
• Participated in up -date of City Web
Site
•
•
•
Digitize zoning, land use and flood
plain maps and aerial photos for
integration with the GIS system
Integrate GIS based maps with web
site to provide on-line mapping
capability for citizens
Assisted in completion of Zoning
Code revision by Community
Development Board
Assisted in the installation and on-
going operation of City-wide PC
network
Workload Data
............................................. .
Activity
Est. FY -00
FY -99
FY -98
Permits Reviewed and Issued
1,728
1,548
1,944
Plan Reviews
330
300
384
inspections
330
400
480
47
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PLANNING AND ZONING
PROPOSED.
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 58,419 60,167 62,387 64,896 2,509
Overtime 248 1,022 750 600 (150)
Special Pay 1,405 1,018 1,000 2,360 1,360
SUB -TOTAL 60,072 62,207 64,137 67,856 3,719
BENEFITS
FICA 4,573 4,642 4,907 5,191 284
Pension 6,660 7,701 7,238 7,409 171
Health Insurance 2,456 2,613 2,976 4,431 1,455
Worker & Unemploy Comp 190 210 256 262 6
SUB -TOTAL 13,879 15,166 15,377 17,293 1,916
Total WAGES
and BENEFITS 73,951 77,373 79,614 85,149 5,635
OPERATING EXPENSES:
Professional Services 7,500 2,500 (5,000)
Accounting, Auditing
Contractual Services 305 100 (100)
Travel and Per Diem 94 50 50
Communication 261 1,105 1,400 1,400
Postage 93 100 100 150 50
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 416 377 100 200 100
Pnnting, Publishing 1,010 1,442 2,000 2,500 500
Advertising, Promotion
Other Current Charges 108 52 100 100
Office Supplies 208 306 450 450
Operating Supplies 437 311 200 250 50
Books. Training and Memberships 346 163 50 150 100
Internal Service Charges 8,432 7,698 8,945 8,697 (248)
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
11,405 11,859 20,995 16,447 (4,548)
2,861
Total Capital Outlay 2,861
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 85,356 92,093 100,509 101,596 1,087
48
Community Development Block Grant Fund
Code: 110-1005-515
Purpose:
To provide funding for community development improvement within the City limits of Atlantic
Beach. Funding is awarded by the Federal Government through the interlocal agreement with the
City of Jacksonville. Legislative requirements of Title 24 HUD, part 85 apply to monies expended
for this program.
Key Objectives:
• Complete rehabilitation of four (4)
Owner Occupied Homes
• Continue funding of Part-time
Recreation Coordinator for Donner
Center
Issues, Trends, Highlights:
• Installation of Sewer line on Ardella
• Assist Homeowners in Septic Tank
Abandonment within target area
Due to the success of this program, this program is budgeted every year, after preliminary
approval from the City of Jacksonville Community Development Department
The presence of this program has proven to be very effective in reducing criminal activity
within the serviced neighborhoods and in improving community relations, as well as
improving living conditions for many elderly and low income residents
Workload Data:
This funding is administered by the Community Development Director. Status and expense reports
are filed monthly, along with a request for reimbursement of funds expended. The use of these funds
requires the City to have an annual audit performed, verifying grant compliance and the accuracy of
information reported.
49
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Cam Forward
REVENUES
Community Development Block Grant
Interest Eamings
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
152,784 83,971 140,120 151,900 11,780
TOTAL REVENUES 152,784 83,971 140,120 151,900 11,780
OTHER FINANCING SOURCES
TOTAL RESOURCES 152,784 83,971 140,120 151,900 11,780
EXPENDITURES
Community Development Block Grant 152,784 83,971 140,120 151,900 11,780
TOTAL EXPENDITURES 152,784 83,971 140,120 151,900 11,780
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES 152,784 83,971 140,120 151,900 11,780
RESOURCE ALLOCATION:
Personal Services 18,062 11,371 15,688 25,348 9,660
Operating Expenses 81,680 3,201 55,732 66,552 10,820
Capital Outlay 53,042 69,399 68,700 60,000 (8,700)
Debt Service
Transfers
TOTAL 152,784 83,971 140,120 151,900 11,780
50
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SPECIAL REVENUE FUND
COMMUNITY DEVELOPMENT BLOCK GRANT
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
16,322 9,416 12,000 20,756 8,756
SUB -TOTAL 16,322 9,416 12,000 20,756 8,756
BENEFITS
FICA 1,239 709 918 1,588 670
Pension
Health Insurance 739 864 1,430 566
Worker & Unemploy Comp 501 507 1,906 1,574 (332)
SUB -TOTAL 1,740 1,955 3,688 4,592 904
Total WAGES
and BENEFITS
18,062 11,371 15,688 25,348 9,660
OPERATING EXPENSES:
Professional Services 3,366
Accounting, Auditing
Contractual Services 2,200 239 4,150 5,000 850
Travel, Training
Communication 689 937 900 900
Postage
Utilities 481 264 32 (32)
Rentals, Leases
Insurance 494 450 450 (450)
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies 475 1,311 200 652 452
Operating Supplies
Books, Sub, Memberships
Aid to Private Citizens 73,975 50,000 60,000 10,000
Total Operating Expenses 81,680 3,201 55,732 66,552 10,820
CAPITAL OUTLAY:
Land
Buildings 5,000
Other Improvements 48,042
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
69,399 68,700
60,000 (8,700)
53,042 69,399 68,700 60,000 (8,700)
DIVISION TOTALS: 152,784 83,971 140,120 151,900 11,780
51
Building
Code: 001-1008-524
Purpose:
The Building Department is responsible for ensuring development proposals comply with zoning
codes and ordinances, regulations and standards set forth by the City and other regulatory bodies.
Also, the department reviews building plans and oversees the City permit issuance process, performs
prompt and thorough inspections at various stages of construction, and investigates complaints and
enforces building code violations.
Key Objectives:
• Maintain certification program
• Increase Insurance Service
Organization Rating from 4 to 3
• Review and adopt 2000 State Building
Code
• Maintain review/inspection program
of City owned property
Issues, Trends and Highlights:
• Adding position for Deputy Building
Official
• Coordinate with Public Works
inspecting sewer/water systems
• Review and evaluate building permit
fees
• Pursue condemnation program of
identified locations
• Increase public awareness of building
code
• Inspections/Reviews of Community
Development Block Grant Properties
Created position for
maintenance/painter to better maintain
City property
\'t:"k•:.:e01. 4i
•'�p•.;A:, }
'• :' }��vS? . •;.',"%ii:,.::2C:+'.. <:titi• <c}'•+7 i •' :int
;':•`: ++ty ;{v\v�'}}c�,-;; v+,.
�4va `:
`•. }+1 \<. . t .
Activity
Est. FY -00
FY -99
FY -98
Permits Reviewed and
Issued
1,728
1,720
1,842
Plan Reviews
327
268
165
Inspections
2,556
2,449
1,609
52
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
BUILDING
PROPOSED.
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 61,486 63,338 65,675 139,512 73,837
Overtime 248 856 500 1,000 500
Special Pay 5,795 4,655 5,150 5,100 (5_0)
SUB -TOTAL 67,629 68,849 71,325 145,612 74,287
BENEFITS
FICA 4,901 4,987 5,456 11,139 5,683
Pension 7,008 8,105 7,620 15,928 8,308
Health Insurance 2,467 2,619 2,981 10,273 7,292
Worker & Unemploy Comp 3,174 3,708 4,928 10,832 5,904
SUB -TOTAL 17,550 19,419 20,985 48,172 27,187
Total WAGES
and BENEFITS 85,079 88,268 92,310 193,784 101,474
OPERATING EXPENSES:
Professional Services 500 500 500
Accounting, Auditing
Contractual Services 25,400 29,070 52,000 (52,000)
Travel and Per Diem 1,049 61 100 100
Communication 1,442 924 1,100 1,400 300
Postage 34 100 100
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 846 1,849 3,707 8,797 5,090
Printing, Publishing 1,557 1,044 1,600 1,600
Advertising, Promotion
Other Current Charges 70 10 100 100
Office Supplies 284 568 600 600
Operating Supplies 1,326 810 1,000 7,420 6,420
Books, Training and Memberships 795 1,538 1,200 3,200 2,000
Internal Service Charges 11,443 8,631 10,699 14,195 3,496
Total Operating Expenses 44,712 44,539 72,706 38,012 (34,694)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
5,200
15,800
Total Capital Outlay 21,000
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
5,200
15,800
21,000
DIVISION TOTALS: 129,791 132,807 165,016 252,796 87,780
53
Mayport Waterfront Partnership Grant Fund
Code: 111-1005-515
Purpose:
This was a partnership between the City of Jacksonville and the City of Atlantic Beach. Both cities supported the
revitalization of the Village of Mayport and A 1 A Corridor, an historic fishing, recreation, and business area, to encourage
good economic and residential growth. The Waterfronts Florida Partnership designated the Village of Mayport as one
of the three initial Florida Working Waterfront Communities to participate in the Waterfronts Program. With joint
participation between the cities, a partnership was formed called the "Mayport Waterfront Partnership". This partnership
was designated the official agency to represent the area in the State Waterfront Program, to develop plans to encourage
beautification and beneficial commercial and residential development.
Key Objectives:
• Revitalize the Village of Mayport and A1A corridor
• Bring a sewer system to the Village of Mayport
Issues, Trends, Highlights:
The City assisted the partnership with administration of a $10,000 grant received from the State to make
necessary improvements to a building located on A1A in Mayport. This building is used as the office for the
program director, a meeting place for the Mayport Waterfront Partnership, and an information center. The
primary purpose of the grant request was to create a visual and physical presence in the Village of Mayport that
would bring recognition and enhancement to the project area.
Final disbursement of these initial grant monies was made in fiscal year 1998/1999. This program will no longer
be provided by the City of Atlantic Beach, as future grant awards related to this endeavor will be received and
administered by the City of Jacksonville.
Details of the contract between the City of Atlantic Beach and the JEA to bring a sewer system to the Village of
Mayport were finalized. The main sewer line has been installed by the JEA, and it is connected to the City's
Buccaneer Sewer Plant. Service lines are currently being installed by the JEA.
Workload Data:
Fund expenditures were requested by an officer of the Mayport Waterfront Partnership and reviewed and
approved for grant compliance and payment by the City of Atlantic Beach through the Planning and Zoning
Department.
54
CITY OF ATLANTIC BEACH
MAYPORT WATERFRONT PARTNERSHIP GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
Cash Carry Forward 3,634
REVENUES
Grant Proceeds 10,000
TOTAL REVENUES 10,000
OTHER FINANCING SOURCES
TOTAL RESOURCES 10,000 3,634
EXPENDITURES
Mayport Waterfront Partnership Grant 6,367 3,634
TOTAL EXPENDITURES 6,367 3,634
OTHER FINANCING USES (1)
CASH RESERVES 3,634
TOTAL EXPENDITURES AND
CASH RESERVES 10,000 3,634
RESOURCE ALLOCATION:
Personal Services
Operating Expenses 6,367 3,634
Capital Outlay
Debt Service
Transfers
TOTAL 6,367 3,634
55
Tree Protection Fund
Code: 112-1005-537
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of Ordinances governing
protected trees and landscaping requirements. Funding sources will include contributions, donations,
and permit proceeds for tree removal and site clearings (mitigation). The funds generated are to be
used for planting of trees within the City of Atlantic Beach. The management of these funds is
handled by the Beautification Coordinator.
Key Objectives:
•
To promote the health, safety, welfare
and general well-being of the citizens
of Atlantic Beach, through the
preservation of natural plant
communities, the installation of
landscaping, and the protection of
trees on public and private property
• To promote the conservation of energy
and limited fresh water resources by
encouraging the planting of natural or
cultivated areas and planting trees
Issues, Trends, Highlights:
To promote and improve the aesthetic
integration of natural and man-made
environments in order to reduce the
harmful effects of development and
use on vegetation; and, thereby,
improve the quality of life through the
abatement of noise, glare, dust, and air
pollution
Use $2,000 tree mitigation funds annually to re-establish canopy on private property
through Beautification Committee tree giveaway program
Plant trees on westside of Sailfish Drive from Atlantic Blvd to Cavalla road to beautify
entranceway into Atlantic Beach
Plant trees on Seminole Road to establish tree canopy to shade road and pedestrians
Workload Data:
•
These funds are requested through the City Commission as projects arise and meet the
requirements of the ordinance. They are primarily expended under the recommendations of
the Beautification Coordinator, the Tree Conservation Board, the Beautification Advisory
Committee, and the City Manager. The past use of this fund has been minimal, but should
increase some as the knowledge of the uses and size of the fund grows.
56
CITY OF ATLANTIC BEACH
TREE PROTECTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
Cash Cam Forward
REVENUES
21,478 22,303 22,955 652
Tree Mitigation Proceeeds 10,273 825 4,392 5,000 608
Transfer from General Fund 11,205
TOTAL REVENUES 21,478 825 4,392 5,000 608
OTHER FINANCING SOURCES
TOTAL RESOURCES 21,478 22,303 26,695 27,955 1,260
EXPENDITURES
Tree Protection 3,740 22,955 19,215
TOTAL EXPENDITURES 3,740 22,955 19,215
OTHER FINANCING USES
CASH RESERVES 21,478 22,303 22,955 5,000 (17,955)
TOTAL EXPENDITURES AND
CASH RESERVES 21,478 22,303 26,695 27,955 1,260
RESOURCE ALLOCATION:
Personal Services
Operating Expenses 3,740 22,955 19,215
Capital Outlay
Debt Service
Transfers
TOTAL 3,740 22,955 19,215
57
Public Safety
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 3,148,050 3,239,597 3,366,794 3,372,347 (46,371)
Police Grants 9,961 52,308 67,200 20,000 (47,200)
Police Trust 52,785 139,049 30,339 31,500 1,161
Total Revenues
Expenditures:
3,210,796 3,430,954 3,464,333 3,423,847 (92,410)
Police Services 1,952,071 2,036,558 2,367,398 2,406,975 39,577
Police Grants 97 51,503 76,194 20,000 (56,194)
Police Trust 30,061 52,263 30,730 35,000 4,270
Rescue Services 1,122,717 1,101,717 938,466 902,448 (36,018)
Code Enforcement 73,262 101,322 60,930 62,924 1,994
Total Expenses
Resource Allocation
3,178,208 3,343,363 3,473,718 3,427,347 (46,371)
Personal Services 2,476,937 2,276,472 2,085,569 2,123,859 38,290
Operating Expenses 560,255 788,137 1,266,024 1,246,188 (19,836)
Capital Outlay 128,016 255,466 114,461 52,300 (62,161)
Debt Service
Transfers 13,000 23,288 7,664 5,000 (2,664)
Total Expenses
3,178,208 3,343,363 3,473,718 3,427,347 (46,371)
Summary of Authorized Positions
Allocation 1999-2000 2000-2001
Police
Public Safety Director - Shared 10% to Fire Department 90.00% 0.9 0.9
Deputy Police Chief 1.0 1.0
Lieutenants 2.0 2.0
Sergeants 4.0 4.0
Detectives 3.0 3.0
Patrolmen 17.0 17.0
Administrative Assistant 1.0 1.0
Communications Supervisor 1.0 1.0
Emergency Communications Officers 5.0 5.0
Secretary 1.0 1.0
Records Specialist 1.0 1.0
Animal Control Officer 2.0 2.0
School Crossing Guards 3.0 3.0
41.9 41.9
Fire, Rescue and Lifeguard Operations
Public Safety Director - Shared 90% to Police Department 10.00% 0.1 0.1
Lifeguard Lieutenant - ( Part Time) 2.0 2.0
Life Guard Captain - ( Part Time) 3.0 3.0
Lifeguards - ( Part Time) 15.0 15.0
20.1 20.1
Code Enforcement
Code Enforcement Officer
1.0 1.0
1.0 1.0
63.0 63.0
58
Police
Code: 001-2000-521
Purpose:
The Police Department operates six divisions, including Administration, Patrol, Investigations,
Communications, Animal Control, and School Crossing Guards. Each of these divisions actively
engages in pro -active activities relative to police services and law enforcement. The Police
Department members engage in criminal investigations, preventive patrol, traffic enforcement,
crime prevention, traffic crash investigations, SWAT functions, record keeping, animal control
enforcement and assistance, and an ongoing Police Explorer program. The Communications
Division handles all 911 calls for police, emergency medical, and fire responses.
Key Objectives:
•
Purchase and installation of video
cameras in all patrol cars to improve
D.U.I. prosecution and document
officer/suspect interactions
• Provide more focus on pedestrian and
bicycle safety and enforcement
Further develop tactical capabilities
for high risk incidents and for
possible hazardous events in Atlantic
Beach
Issues, Trends and Highlights:
Seek additional funding to pay for
technological advances that will
improve productivity while reducing
expenses to citizens
• Develop personnel for advancement
to key positions that will be vacated
due to retirement or attrition
Special adoption of ethical standards
governing all police, including
undercover, investigations
Arrests have increased by more than 36%, and traffic citations have increased over 24%
for the beginning of the Year 2000
• A new Pursuit Termination program has been implemented through the use of Law
Enforcement Block Grant funding
•
A concerted effort of enforcement including the Police, Code Enforcement, Building
Department, and Fire officials was implemented to deal with drug distribution/prostitution
problems
• Officers received specialized training including domestic terrorism child sex abuse, credit
59
card fraud, hate crimes, domestic violence, computer programs, and pawn shop
investigations, in addition to firearms, pursuit driving, and SWAT team training
The lifeguard corps was moved under the supervision of the Police Department due to the
contract with Jacksonville and the historical relationship with the Police Department
• Hired a second Animal Control Officer in 2000 to provide more enforcement on the beach
• Hired a second Detective in 2000 to enhance Criminal Investigations
Worldoad Data I
Activity
Est. FY -00
FY -99
FY -98
Calls for Service
21,032
21,100
22,609
Emergency Response Time
< 3mins.
< 2mins.
< 2mins.
Arrested and Booked
882
700
824
Index Crimes
648
600
687
Traffic Citations
5,094
4,100
4,382
60
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: POLICE
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
RESOURCE ALLOCATION:
Personal Services 1,520,680 1,600,049 1,855,842 1,951,184 95,342
Operating Expenses 316,286 334,883 442,355 405,491 (36,864)
Capital Outlay 115,105 101,626 69,201 50,300 (18,901)
Debt Service
Transfers
TOTAL
DIVISION SUMMARY:
1,952,071 2,036,558 2,367,398 2406,175 39,577
Administration 492,479 532,456 639,170 605,822 (33,348)
Patrol 1,048,196 1,084, 981 1,246,513 1,298, 041 51,528
Detective 127,265 144,936 183,406 195,656 12,250
Dispatch 207,944 200,682 217,777 214,793 (2,984)
Animal Control 67,159 64,122 70,754 82,525 11,771
School Guards 9,028 9,381 9,778 10,138 360
TOTAL
1,962,071 2,036,658 2,367,398 2,406,975 39,677
AUTHORIZED PERSONNEL
POSITION Allocation 1999-2000 2000-2001
Public Safety Director - (10% allocated to Fire Department )
Deputy Police Chief
Lieutenants
Sergeant
Detectives
Patrolmen
Administrative Assistant
Communications Supervisor
Emergency Communications Officers
Secretary
Records Specialist
Animal Control Officer
School Crossing Guards
90.00%
TOTAL
0.9 0.9
1.0 1.0
2.0 2.0
4.0 4.0
3.0 3.0
17.0 17.0
1.0 1.0
1.0 1.0
5.0 5.0
1.0 1.0
1.0 1.0
2.0 2.0
3.0 3.0
41.9 41.9
61
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE ADMINISTRATION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 188,819 198,952 202,320 211,118 8,798
Overtime 108 1,000 800 (200)
Special Pay 11,115 18,498 16,848 6,432 (10,416)
SUB -TOTAL 199,934 217,558 220,168 218,350 (1,818)
BENEFITS
FICA 14,483 15,599 16,843 16,704 (139)
Pension 23,108 24,904 23,252 24,175 923
Health Insurance 6,524 6,929 9,370 14,284 4,914
Worker & Unemploy Comp 6,501 6,560 8,133 8,496 363
SUB -TOTAL 50,616
Total WAGES
and BENEFITS
63,992 57,598
63,659 6,061
250,550 271,550 277,766 282,009 4,243
OPERATING EXPENSES:
Professional Services 5,698 1,438 2,000 2,000
Accounting, Auditing
Contractual Services 13,620 20,184 22,786 14,750 (8,036)
Travel and Per Diem 246
Communication 9,526 10,935 12,562 11,000 (1,562)
Postage 542 297 650 1,000 350
Utilities 6,512 6,663 8,100 8,210 110
Rentals, Leases 6,105 4,189 7,623 6,000 (1,623)
Insurance
Repairs, Maintenance 9,932 98,784 137,482 94,164 (43,318)
Printing, Publishing 2,897 5,462 5,400 5,150 (250)
Advertising, Promotion
Other Current Charges 300 1,000 1,000
Office Supplies 3,862 4,998 4,500 7,500 3,000
Operating Supplies 12,114 8,127 17,000 25,900 8,900
Books, training and Memberships 1,890 2,028 2,000 2,875 875
Internal Service Charges 163,623 90,628 128,887 144,264 15,377
Total Operating Expenses 236,867 253,733 349,990 323,813 (26,177)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 5,062 7,173 11,414 (11,414)
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
5,062 7,173
11,414 (11,414)
DIVISION TOTALS: 492,479 532,456 639,170 605,822 (33,348)
62
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE PATROL
PROPOSED.
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 554,341 616,898 727,537 779,869 52,332
Overtime 106,429 101,775 107,000 85,000 (22,000)
Special Pay 36,561 43,396 54,460 58,940 4,480
SUB -TOTAL 697,331 762,069 888,997 923,809 34,812
BENEFITS
FICA 52,087 56,866 68,008 70,671 2,663
Pension 85,488 74,699 79,760 84,519 4,759
Health Insurance 28,827 34,185 45,709 68,380 22,671
Worker & Unemploy Comp 30,181 31,303 49,427 50,537 1,110
SUB -TOTAL 196,583 197,053 242,904 274,107 31,203
Total WAGES
and BENEFITS 893,914 959,122 1,131,901 1,197,916 66,015
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 3,013 108
Travel and Per Diem
Communication 228
Postage
Utilities
Rentals, Leases 2,700 2,700
Insurance
Repairs, Maintenance 3,586 4,143 4,000 6,300 2,300
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 58,806 59,356 54,787 42,300 (12,487)
Books, Training and Memberships 886 662 1,125 1,025 (100)
Internal Service Charges
Total Operating Expenses 66,519 64,269 62,612 52,325 (10,287)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 4,061 19,408
Vehicles 83,702 42,182
Total Capital Outlay 87,763
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
52,000
47,800 (4,200)
61,690 52,000 47,800 (4,200)
DIVISION TOTALS: 1,048,196 1,084,981 1,246,513 1,298,041 51,528
63
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DETECTIVE
PROPOSED
ACTUAL ACTUAL ESTIMATED BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 72,126 72,082 109,287 114,650
Overtime 13,341 23,815 30,000 30,000
Special Pay 15,981 5,693 7,520 7,520
SUB -TOTAL 101,448
101,590 146,807
5,363
152,170 5,363
BENEFITS
FICA 7,476 7,472 11,231 11,641 410
Pension 10,812 9,204 8,950 12,425 3,475
Health Insurance 3,139 3,338 5,713 8,798 3,085
Worker & Unemploy Comp 3,863 3,989 7,556 8,072 516
SUB -TOTAL 26,290 24,003 33,450 40,936 7,486
Total WAGES
and BENEFITS
OPERATING EXPENSES:
126,738 125,593 180,257 193,106 12,849
Professional Services
Investigations
Contractual Services 18 62 (62)
Travel and Per Diem 500 750 250
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 310 1,124 1,200 1,500 300
Books, Training and Memberships 217 1,300 300 (1,000)
Internal Service Charges
Total Operating Expenses 527 1,142 3,062 2,560 (512)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
18,201 87 (87)
Total Capital Outlay 18,201 87 (87)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 127,265 144,936 183,406 195,666 12,260
64
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE DISPATCH
PROPOSED
ACTUAL ACTUAL ESTIMATED BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 128,762 131,050 137,000 148,244
Overtime 23,229 15,175 21,000 7,000
Special Pay 6,874 7,919 6,560 6,560
SUB -TOTAL 158,865
154,144 164,560
11,244
(14,000)
161,804 (2,756)
BENEFITS
FICA 11,972 11,588 12,589 12,378 (211)
Pension 21,204 20,278 16,708 16,925 217
Health Insurance 9,223 10,220 12,644 17,927 5,283
Worker & Unemploy Comp 478 498 657 609 (48)
SUB -TOTAL 42,877 42,584 42,598 47,839 5,241
Total WAGES
and BENEFITS 201,742 196,728 207,158 209,643 2,486
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 71
Travel and Per Diem 1,366
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 24 400 400 650 250
Printing, Publishing 644 500 (144)
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 2,878 2,785 4,800 1,500 (3,300)
Books, Training and Memberships 180 769 3,575 2,500 (1,075)
Internal Service Charges
Total Operating Expenses 4,519 3,954 9,419 5,150 (4,269)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,683 1,200 (1,200)
Total Capital Outlay 1,683
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
1,200 (1,200)
DIVISION TOTALS: 207,944 200,682 217,777 214,793 (2,984)
65
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - ANIMAL CONTROL
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 22,466 21,439 29,000 39,284 10,284
Overtime 8,579 8,687 8,200 5,000 (3,200)
Special Pay 520 1,108 500 500
SUB -TOTAL 31,565 31,234 37,700 44,784 7,084
BENEFITS
FICA 2,415 2,389 2,884 3,426 542
Pension 2,928 2,481 4,465 4,485 20
Health Insurance 1,566 1,669 3,813 5,700 1,887
Worker & Unemploy Comp 555 543 1,005 _ 1,027 22
SUB -TOTAL 7,464 7,082 12,167 14,638 2,471
Total WAGES
and BENEFITS
39,029 38,316 49,867 59,422 9,555
OPERATING EXPENSES:
Professional Services 209 406
Accounting, Auditing
Contractual Services 224 52
Travel and Per Diem 633
Communication
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 405 275
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 6,012 9,934
Books, Training and Memberships 50 477
Internal Service Charges
1,444
6,965
7,228
1,588 144
9,265 2,300
7,550 322
750 2,200 1,450
Total Operating Expenses 7,533 11,144 16,387 20,603 4,216
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
18,427
2,170
14,662
4,500
2,500 (2,000)
Total Capital Outlay 20,597 14,662 4,500 2,500 (2,000)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 67,169 64,122 70,754 82,525 11,771
66
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
POLICE - SCHOOL GUARD
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
OPERATING EXPENSES:
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
7,755 7,799 7,700 8,015 315
7,755 7,799 7,700
593 597 590
359 344 603
952 941 1,193
8,015
613
460
1,073
315
23
(143)
(120)
8,707 8,740 8,893 9,088 195
Professional Services
Accounting, Auditing
Contractual Services
Travel and Per Diem
Communication
Postage
Utilities 155 156 150 200 50
Rentals, Leases
Insurance
Repairs, Maintenance
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 166 485 485 600 115
Books, Training and Memberships 250 250
Internal Service Charges
Total Operating Expenses 321 641 885 1,050 166
CAPITAL OUTLAY:
Land
Buildings
Other improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
9,028 9,381 9,778 10,138 360
67
Police Grants - Byrne Grant
Purpose:
The City of Atlantic Beach is planning to use Byrne Grant funding to continue a community /
recreation program in Jordan Park. The City already owns a building at that location that has been
dedicated to the Community Development Corporation (CDC), and the CDC has committed the use
of the facility to this project.
The program includes on-site supervision for an after-school program. The immediate focus is on
homework and tutorial assistance each afternoon, complimented by recreational activities for school
aged children. Fun/learning activities are planned, including life/safety skills (Fire Safety, Bicycle
Safety, Drug Resistance, Crime Prevention, etc.), athletic teams, occasional field trips, and similar
activities. As it continues to develop, the Center will add incentives to promote academic
achievement for the children, and it will utilize community resources, including teen and senior
volunteers, to work with the kids. In the summer months, the Center is open all day, Monday through
Friday.
Key Objectives:
• To encourage members of the community to come together for a variety of functions
• Provide a central meeting place for any number of neighborhood groups who need the space
for their activities
• Improve communication and cohesiveness, resulting in a positive effect on the quality of life
and the commitment of citizens to their community, while continuing to focus young people
on the anti-drug lifestyle
Issues, Trends, Highlights:
•
The City has made a great effort at providing a positive environment for the youth of the
community through the Donner Park Community Center activities. A similar program was
needed to the east of Mayport Road.
Workload Data:
• The City of Atlantic Beach Parks and Recreation Department organizes and staffs the program
and performs grant reporting, and the Atlantic Beach Police Department participates by
providing matching funds for the grant through contraband/forfeiture funds. The use of these
funds requires the City to have an annual audit performed, verifying grant compliance and the
accuracy of information reported.
68
Police Grants - Local Law Enforcement Block Grants
and DUI Enforcement Grant
Purpose:
The City of Atlantic Beach used Local Law Enforcement Block Grant funding to implement a
reporting software system that will meet the changing and expanding needs for information
management, while eliminating archaic hardware that is no longer serviceable, and for upgrades and
improvements to the Police Department information management system for certain network
enhancements. Additional funds were acquired in FY 1999/2000 to purchase equipment to slow down
and eventually disable a fleeing vehicle being pursued by police, without exposing anyone to
unnecessary danger.
The City of Atlantic Beach also received funding through a DUI Enforcement Grant to purchase a
police vehicle and related equipment to conduct safer DUI enforcement with greater efficiency,
reliability and visibility.
Key Objectives:
•
The City deposited the proceeds from these grants, as well as the required match, into this
special revenue fund, and the Atlantic Beach Police Department procured the reporting
software system and network enhancements, including three (3) workstations and one (1) file
server, eligible for grant fund use, during FY 1998/99.
• To reduce crime and implement public safety and reduce the percentage of alcohol related
traffic crashes in fiscal year 1999/2000.
Issues, Trends, Highlights:
• The new reporting software system will provide the Police Department with a dependable
reporting system to assure accurate record keeping, as required by Uniform Crime Reporting.
The network enhancements will provide the Police Department with Y2k compliance, as
well as improving the capabilities of the police reporting system.
• The stop stick equipment will reduce the possibility of severe injury in a police pursuit
situation.
• The new vehicle will provide the Police Department with more effective equipment to
identify and monitor drivers under the influence of alcohol.
69
Workload Data:
•
The Police Department provided matching funds from contraband/forfeiture funds that had
accumulated in the Police Trust Fund from felony cases. The Police Department will be
responsible for grant compliance and reporting. The use of these funds requires the City to
have an annual audit performed, verifying grant compliance and the accuracy of
information reported.
70
CITY OF ATLANTIC BEACH
POLICE GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Cam Forward 19,864 29,095 (29,095)
REVENUES
Police Grants (52) 28,654 61,075 15,000 (46,075)
Interest 386
Transfer from General Fund 13
Transfer from Police Trust Fund 10,000 15,060 5,000 5,000
Transfer within Police Grant Funds 8,228 1,125 (1,125)
TOTAL REVENUES 9,961 52,308 67,200 20,000 (47,200)
OTHER FINANCING SOURCES 10,000 8,426
TOTAL RESOURCES 19,961 80,598 96,295 20,000 (76,295)
EXPENDITURES
Salaries and Wages
Contract Services
Utilities
Communications
Postage
Operating Supplies
Books, Memberships, Training
Equipment
Vehicles
Transfers
9,267 14,999 16,916 1,917
150 160 10
840 840
1,000 1,500 500
17 (17)
97 2,273 13,394 584 (12,810)
31,735 7,455 (7,455)
36,800 (36,800)
8,228 1,539 (1,539)
TOTAL EXPENDITURES 97 51,503 76,194 20,000 (56,194)
OTHER FINANCING USES 20,101
CASH RESERVES 19,864 29,095
TOTAL EXPENDITURES AND
CASH RESERVES 19,961 80,598 96,295 20,000 (76,295)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
9,267 14,999 16,916 1,917
97 2,273 15,401 3,084 (12,317)
31,735 44,255 (44,255)
8,228 1,539 (1,539)
TOTAL 97 51,503 76,194 20,000 (56,194)
71
Police Trust Fund
Code: 610-0000-521
Purpose:
The Police Trust Fund accounts for three distinct types of activity use: Court Cost Training, Radio
Communications, and Law Enforcement Trust.
Court Cost Training:
Purpose:
To provide criminal justice education degree programs and training courses, including basic recruit
training for Police Department personnel. These training activities are funded through a municipally
imposed $2.00 per ordinance violation.
Key Objective:
• To supplement the costs of continued professional education to law enforcement officers.
Issues, Trends, Highlights:
• The recent trend observed for this revenue source is that it is without growth. These funds
should continue to help off -set the cost of training to a small degree.
Radio Communications:
Purpose:
Twelve dollars and fifty cents from each moving violation must be used by the county, as designated
by Florida Statutes 318.21 (10), to fund local law enforcement automation and must be distributed
to the municipality in which the violation occurred. The requirement for this allocation began in FY
1995/96.
Key Objectives:
Pursuant to Florida Statutes, the City is transferring these funds as needed to supplement the
existing funds for the radio system.
Issues, Trends, Highlights:
•
The current E.F. Johnson 800 MHZ system will probably be replaced within the next few
years. This funding will be utilized for making necessary, immediate purchases, and to "buy"
into the new system in the future.
72
Law Enforcement Trust:
Purpose:
To provide funding for crime prevention and drug education programs, as well as other law
enforcement purposes in compliance with Florida Statutes 932.704. Funding sources include court
fines and penalties for the violation of statutory offenses, forfeitures of bonds and deposits, and
proceeds from the sale of confiscated property.
Key Objectives:
• To provide funding for protracted or complex investigations, technical equipment or
expertise, and matching funds needed to obtain Federal or State grants.
Issues, Trends, Highlights:
•
The revenue funding source for this program fluctuates from year to year. Due to this
volatility, the expenditures are budgeted conservatively and are delayed until funds are
received.
73
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
TRUST FUND
POLICE TRUST FUND
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH CARRY FORWARD 60,462 83,186 170,108 169,717 (391)
REVENUES
Confiscated Property 48,819 128,786 13,000 15,000 2,000
Court Case Revenues 318 4,804 7,000 7,000
Interest Income 3,648 5,459 8,000 9,500 1,500
Miscellaneous 800 (800)
Transfer from Other Funds 1,539 (1,539)
TOTAL REVENUES
OTHER FINANCING SOURCE
TOTAL RESOURCES
EXPENDITURES
52,785
113,247
139,049 30,339 31,500 1,161
136
222,371 200,447 201,217 770
Operating
Investigations 7,250 13,500 8,600 12,000 3,400
Training 9,808 12,565 15,000 18,000 3,000
Communications 3
Other Current Charges
Operating Supplies 5,107
Equipment 6,031 1,005 (1,005)
Transfers
To General Fund 3,000
To Local Law Enforce. Block Grant 10,000 15,060 6,125 5,000 (1,125)
TOTAL EXPENDITURES 30,061 52,263 30,730 35,000 4,270
CASH RESERVES
OTHER FINANCING USES
TOTAL EXPENDITURES &
CASH RESERVES
RESOURCE ALLOCATION
83,186
113,247
170,108 169,717
166,217 (3,500)
222,371 200,447 201,217 770
Personal Services
Operating Expenses 17,061 31,172 23,800 30,000 6,400
Capital Outlay 6,031 1,005 (1,005)
Debt Service
Transfers 13,000 15,060 8,125 5,000 (1,125)
TOTAL 30,061 52,263 30,730 35,000 4,270
74
Fire Department
Code: 001-3000-522
Purpose:
The Fire Department's responsibilities include manning a fire suppression and emergency medical response force of paid
professional members. The Department operates a fire prevention division that enforces all fire and life safety codes
adopted by the State of Florida and the City of Atlantic Beach. The Department provides reviews of all building plans
as required by City Code, and the Department provides a variety of community services including blood pressure checks,
tours of the facilities, and similar services.
Key Objectives:
Maintain high quality of services
Include Fire Department in inspections and
search warrants where fire violations are likely
to exist
Issues, Trends, Highlights:
Aggressive fire prevention and accident
prevention program, where all applicable
buildings and properties are inspected
Maintain quick response times to all incidents
• Monitoring of contract services with Jacksonville including resolution of complaints, answering questions,
and continued documentation of services and calls
•
•
Sale of old Fire Truck to City of Jacksonville Beach Fire Department
Move of Lifeguards to the Police Department for supervision and budgeting
The contract for Fire/Rescue Services provides for a 3% increase in amount paid to Jacksonville each year
The City of Atlantic Beach continues to man and operate a beach rescue division, consisting of part-time
lifeguards that work the beaches during the summer season. The City of Jacksonville pays the majority of
lifeguard operating expenses and a portion of the capital expenses, in accordance with the Interlocal Agreement.
Workload Data
Measurement
Est. FY -00
Est. FY -99
FY -98
Total Calls for Service
1,030
1,380
1,362
75
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
GENERAL FUND
DEPARTMENT: FIRE
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
911,014
198,792
12,911
618,481
367,162
116,074
171,160
767,306
114,536 (56,624)
787,912 20,606
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,01
DIVISION SUMMARY:
Administration 199,208 338,985 747,690 763,741 16,051
Fire Rescue 746,630 487,521 57,052 (57,052)
Prevention 71,534 51,727
Lifeguards 105,345 223A84 133,724 138,707 4,983
TOTAL 1,122,717 1,101,717 938,466 902,448 (36,018)
AUTHORIZED PERSONNEL
POSITION Allocation 1999/2000 2000/2001
Public Safety Director - Shared 90% in Police Department 10.00% 0.1 0.1
For Fire Contract Administration
Lifeguard Lieutenant 2.0 2.0
Lifeguard Captain 3.0 3.0
Lifeguards 15.0 15.0
TOTAL
20.1 20.1
All Fire Department employees transfered to City of Jacksonville during FY/2000.
76
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE ADMINISTRATION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 41,520 7,749 8,058 309
Overtime
Special Pay 6,304 147 168 21
SUB -TOTAL 47,824 7,896 8,226 330
BENEFITS
FICA 3,552 604 629 25
Pension
Health Insurance 1,315 182 298 116
Worker & Unemploy Comp 2,156 147 452 472 20
SUB -TOTAL 7,023 147 1,238 1,399 161
Total WAGES
and BENEFITS
54,847 147 9,134 9,625 491
OPERATING EXPENSES:
Professional Services 1,265
Accounting, Auditing
Contractual Services 9,641 226,150 684,583 705,120 20,537
Travel and Per Diem 470
Communication 3,980 4,240 582 (582)
Postage 140 105
Utilities 6,516 6,663 2,919 (2,919)
Rentals, Leases
Insurance
Repairs, Maintenance 1,800 25,091 4,382 (4,382)
Printing, Publishing 584 324
Advertising, Promotion
Other Current Charges 93
Office Supplies 1,252 1,211
Operating Supplies 6,241 2,064
Books, Training and Memberships 1,017 990
Internal Service Charges 110,259 72,000 46,090 48,996 2,906
Total Operating Expenses 143,258
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,103
Total Capital Outlay 1,103
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
338,838 738,556 754,116 15,660
DIVISION TOTALS: 199,208 338,985 747,690 763,741 16,051
77
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE CONTROL
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 410,307 280,572 53,285 (53,285)
Overtime 93,228 53,170
Special Pay 101,742 69,802
SUB -TOTAL 605,277 403,644 53,285 (53,286)
BENEFITS
FICA 45,225 31,640 3,767 (3,767)
Pension
Health Insurance 22,281 14,411
Worker & Unemploy Comp 23,304 19,735
SUB -TOTAL
90,810 65,786 3,767 (3,767)
Total WAGES
and BENEFITS 696,087 469,330 57,052 (57,052)
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 1,989
Travel and Per Diem 5,568
Communication 435 453
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 8,656 2,235
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 27,452 14,628
Books, Training and Memberships 115 875
Internal Service Charges
Total Operating Expenses 44,215 18,191
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
6,328
Total Capital Outlay 6,328
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 746,630 487,521 57,052 (57,052)
78
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE PREVENTION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 48,843 31,778
Overtime
Special Pay 5,944 12,304
SUB -TOTAL 54,787 44,082
BENEFITS
FICA 4,145 3,319
Pension
Health Insurance 1,700 1,131
Worker & Unemploy Comp 2,327 2,109
SUB -TOTAL 8,172 6,559
Total WAGES
and BENEFITS 62,959 50,641
OPERATING EXPENSES:
Professional Services 200
Accounting, Auditing
Contractual Services 141
Travel and Per Diem 900
Communication 388
Postage
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 50
Printing, Publishing 262
Advertising, Promotion
Other Current Charges
Office Supplies 52
Operating Supplies 2,865
Books, Training and Memberships 1,844
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
698
388
6,702 1,086
1,873
Total Capital Outlay 1,873
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS:
71,534 61,727
79
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
FIRE - LIFEGUARDS
PROPOSED
ACTUAL ACTUAL ESTIMATED BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 85,827 86,977 92,367 92,299 (68)
Overtime
Special Pay
SUB -TOTAL 85,827 86,977 92,367 92,299 (68)
BENEFITS
FICA 6,566 6,654 7,066 7,061 (5)
Pension
Health Insurance
Worker & Unemploy Comp 4,728 4,732 5,541 5,551 10
SUB -TOTAL 11,294 11,386 12,607 12,612 6
Total WAGES
and BENEFITS 97,121 98,363 104,974 104,911 (63)
OPERATING EXPENSES:
Professional Services 5,975 5,975
Accounting, Auditing
Contractual Services 620 219 300 525 225
Travel and Per Diem 294 300 300
Communication 400 400
Postage
Utilities 78 142 940 951 11
Rentals, Leases
Insurance
Repairs, Maintenance 814 214 5,107 7,872 2,765
Printing, Publishing 712 725 13
Advertising, Promotion
Other Current Charges 10
Office Supplies 30 9 100 100
Operating Supplies 2,531 8,453 9,250 9,750 500
Books, Training and Memberships 250 275 500 225
Internal Service Charges 5,691 6,698 1,007
Total Operating Expenses 4,617 9,047 28,750 33,796 5,046
CAPITAL OUTLAY:
Land
Buildings 1,486 99,588
Other Improvements
Equipment 2,121
Vehicles 16,486
Total Capital Outlay 3,607 116,074
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 105,345 223,484 133,724 138,707 4,983
80
•
Code Enforcement
Code: 001-1006-516
Purpose:
The Code Enforcement Department is responsible for the investigation and enforcement of City
Code violations, preparation of cases to be brought before the Code Enforcement Board, public
information and awareness, reports and correspondence as required, and research into property
ownership.
Key Objectives:
• Refinement of City codes
• Improve the public awareness of City
codes
•
Implement an up-to-date Tracking
System for Code Complaints and
Actions
Issues, Trends and Highlights:
Retirement of previous Code
Enforcement Officer in May 2000
Chairman of Safety Committee and
Atlantic Beach Safety Coordinator
• Assist other Departments throughout
the city
• Increased participation with Police
Drug Abatement and Response Team
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Complaints and Investigations _
1,200
729
694
81
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
CODE ENFORCEMENT
PROPOSED
ACTUAL ACTUAL ESTIMATED BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 30,107 34,304 30,000 29,852 (148)
Overtime 888 2,871 550 (550)
Special Pay 4,248 317 1,500 (1,500)
SUB -TOTAL 35,243 37,492 32,050 29,852 (2,198)
BENEFITS
FICA 2,696 2,868 2,452 2,284 (168)
Pension 3,636 3,969 4,104 3,408 (696)
Health Insurance 1,608 1,721 1,962 2,895 933
Worker & Unemploy Comp 2,060 2,625 3,000 2,784 (216)
SUB -TOTAL 10,000 11,183 11,518 11,371 (147)
Total WAGES
and BENEFITS 45,243 48,675 43,568 41,223 (2,345)
OPERATING EXPENSES:
Professional Services 4,513 37,667
Accounting, Auditing
Contractual Services 148 1,500 2,450 950
Travel and Per Diem 3,500 23 30 100 70
Communication 687 777 1,000 1,000
Postage 2 59 250 300 50
Utilities
Rentals, Leases 837 100 100
Insurance
Repairs, Maintenance 5,594 2,116 3,307 3,132 (175)
Printing, Publishing 575 178 200 750 550
Advertising, Promotion
Other Current Charges 162 10 200 300 100
Office Supplies 770 130 200 400 200
Operating Supplies 658 790 1,550 1,550
Books, Training and Memberships 295 3,526 3,500 3,500
Internal Service Charges 10,426 7,223 5,625 6,119 494
Total Operating Expenses 28,019 52,647 17,362 19,701 2,339
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment 2,000 2,000
Construction in Progress
Total Capital Outlay 2,000 2,000
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 73,262 101,322 60,930 62,924 1,994
82
Parks and Recreation
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 245,069 308,858 419,881 575,752 155,871
First Night 20,102 47,816 41,000 50,000 9,000
Jax Community Foundation 3,650 (3,650)
Earth Fest 590
Total Revenues
Expenditures:
265,761 356,674 464,531 625,752 161,221
Park Administration 81,414 97,947 113,693 134,344 20,651
Recreation Activities 35,394 40,650 64,797 37,043 (27,754)
Maintenance & Improvements 128,261 170,261 241,391 404,365 162,974
First Night 5,147 25,501 41,722 57,205 15,483
Jax Community Foundation 3,650 (3,650)
Earth Fest 480 110
Total Expenses
Resource Allocation
250,696 334,469 465,253 632,957 167,704
Personal Services 114,641 127,767 183,580 254,007 70,427
Operating Expenses 136,055 198,265 264,947 378,950 114,003
Capital Outlay 8,327 16,726 (16,726)
Debt Service
Transfers 110
Total Expenses
250,696 334,469 465,253 632,957 167,704
Summary of Authorized Positions
Allocation 1999-2000 2000-2001
Park Administration
Recreation Director 1.0 1.0
Administrative Assistant 1.0 1.0
2.0 2.0
Recreation Activities
Summer Camp Counselor 50.00% 0.5 0.5
Shared funding by Community Development Block Grant
0.5 0.5
Maintenance and Improvements
Park Attendant 2.0 2.0
Maintenance Worker 1.0
Park Custodian - ( Part Time) 1.0 1.0
Gardner - ( Moved from Beautification) 1.0
3.0 5.0
5.5 7.5
83
Parks and Recreation
Code: 001-6000-572
Purpose:
The Parks and Recreation Department is responsible for the recreational activities throughout the
City and special events programs. Programs such as youth baseball, softball, basketball, youth
and adult flag football, cheerleading, summer camps and community theater, and events such as
"Earth Festival" and "First Night" are sponsored by this department.
Key Objectives:
• Construct a Community Center at Jordan Park
• Begin construction of Dutton Island
• Renovation of Adele Grage Community Center
Issues, Trends and Highlights:
•
•
Completed the construction of Tideviews Preserve
Completed the construction of Bull Park
• Received matching funds from Florida Inland Navigation District for the construction of
Tideviews Preserve
• Received matching funds for design of Dutton Island
Workload Data:
•
•
Attended approximately 60 meetings in FY 99 held by the City Commission, Recreation
Advisory Board, Cultural Arts Board, First Night Committee, and the Beautification
Committee
Scheduled approximately 12 activities during FY 99, including Teen Punk Concert,
Camp Out, Tree Lighting, summer camp, field trips, after school art classes, and the Egg
Hunt, to name a few
• Monitored the Florida Inland Navigation District grant for the construction of the and the
design of Pine Island
• Received $10,000 reimbursement for the design of the Tresca property
84
• Received Byrne grant funding to initiate a community/recreation program in Jordan Park
• Beaches Counsel of Disabled donated a computer to Donner Park Community Center
• Assisted New Friendship Church with their Outreach Program
• Provided summer lunches for the summer camps
• Set up a Healthy Families program, which is a free family support program
• Began construction of the culvert at Pine Island
• Coordinated a general health screening day for seniors, free physicals for the kids and
dental check-ups
• Assisted with the Earth Fest, First Night and Pops in the Park events
85
Active Parks:
Location of City Parks
Those parks primarily used for athletics or specialized recreation activities. Typical facilities include
baseball field(s), softball field(s), football field(s), soccer field(s), rest rooms, parking, recreation
building, basketball courts, tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non -athletic activities. Typical facilities include nature, hiking,
exercise trails, nature center, rest rooms, parking and picnic areas.
Park Summary
Name
Type
Acres
Location
Beach
Passive
56.5
Atlantic Blvd. to end of Seminole Rd.
Pine Island
Passive
27.0
West end of Dutton Rd.
Johansen Park
Passive
13.0
Seminole Rd. & Park Terrace E.&W.
Russell Park
Active
12.0
200 Seminole Road
Howell Park
Passive
10.3
500 Seminole Road
Tideviews
Passive
8.0
Begonia St. and West Pt Street
Donner Park
Active
4.5
2072 George Street
Jordan Park
Active
3.5
1700 Block of Francis Ave.
Bull Park
Active
3.0
716 Ocean Blvd.
Rose Park
Passive
1.0
Corner of Rose & Orchid St.
Fairway Villas Park
Passive
0.4
Mayport Rd. & Fairway Villas Lane
Fraiser Park
Passive
0.4
Plaza St. (Median) Seminole Rd. & E. Coast Dr.
Mandalay Park
Passive
0.4
Seminole and 1e Avenue
Marvin's Garden
Passive
0.3
Dewees Ave.
Total
140.3
86
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS ADMINISTRATION
PROPOSED,
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 40,518 50,161 66,756 69,417
Overtime 1,353 1,500 1,500
Special Pay 1,055 833 1,120 9,520
SUB -TOTAL 41,573 52,347 69,376 80,437
2,661
8,400
11,061
BENEFITS
FICA 3,171 3,995 5,307 6,153 846
Pension 4,596 5,341 7,745 7,925 180
Health Insurance 1,643 1,777 3,911 5,834 1,923
Worker & Unemploy Comp 2,170 2,503 4,111 4,787 676
SUB -TOTAL 11,580 13,616 21,074 24,699 3,626
Total WAGES
and BENEFITS 53,153 65,963 90,450 105,136 14,686
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 7,038 10,330 800 1,200 400
Travel and Per Diem 1,043 116 250 350 100
Communication 1,321 1,249 1,000 3,500 2,500
Postage 255 245 300 300
Utilities
Rentals, Leases
Insurance
Repairs, Maintenance 2,450 2,912 900 1,600 700
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies 149 300 300
Operating Supplies 382 800 600 (200)
Books, Training and Memberships 177 1,037 2,000 1,500 (500)
Internal Service Charges 15,977 15,564 17,193 19,858 2,665
Total Operating Expenses 28,261 31,984 23,243 29,208 5,965
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Construction in Progress
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 81,414 97,947 113,693 134,344 20,651
87
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
RECREATION ACTIVITIES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 9,410 11,383 10,502 10,924 422
Overtime 120 583 500 600 100
Special Pay 1,973 1,000 (1,000)
SUB -TOTAL 11,503 11,966 12,002 11,524 (478)
BENEFITS
FICA 866 902 919 882 (37)
Pension 2,437 2,494 57
Health Insurance 1,593 932 957 1,430 473
Worker & Unemploy Comp 576 641 630 681 51
SUB -TOTAL 3,035 2,476 4,943 5,487 544
Total WAGES
and BENEFITS 14,538 14,441 16,945 17,011 66
OPERATING EXPENSES:
Professional Services
Accounting, Auditing
Contractual Services 2,327 2,956 4,600 4,600
Travel, Training 6
Communication 1,481 1,910 2,000 (2,000)
Postage 118 (118)
Utilities 10,094 9,648 13,000 (13,000)
Rentals. Leases 1,218 753 250 500 250
Insurance
Repairs, Maintenance 787 3,107 2,632 (475)
Printing, Publishing 357 1,400 1,600 200
Advertising, Promotion
Other Current Charges 10,000 (10,000)
Office Supplies 262 408
Operating Supplies 4,681 8,604 12,700 10,700 (2,000)
Books, Sub, Memberships
Internal Service Charges
Total Operating Expenses 20,856 24,636 47,175 20,032 (27,143)
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
1,573 677 (677)
Total Capital Outlay 1,573 677 (677)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 35,394 40,650 64,797 37,043 (27,754)
88
Parks Maintenance
Code: 001-6020-572
Purpose:
The Parks Maintenance Department is responsible for providing public safety in recreational
activities throughout the City. The primary concern is the citizens of Atlantic Beach and those
who use our parks.
Key Objectives:
• Upgrade condition of Parks and Facilities
• Oversee construction of Dutton Island
• Resurface tennis courts (4) at Russell Park
Issues, Trends and Highlights
•
•
Maintained all City parks
Temporarily opened Dutton Island
Assisted in the renovation of the ballfields at Russell Park
.....................................
Activity
Est. FY -00
FY -99
FY -98
Park Inspections
24
24
24
Acres of Park Land Maintained
82
82
50
Number of contractors supervised
7
5
4
89
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PARKS MAINTENANCE AND IMPROVEMENTS
PROPOSED,
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 31,925 31,273 55,733 94,799 39,066
Overtime 4,188 1,431 2,000 1,500 (500)
Special Pay 1,006 4,736 50 (50)
SUB -TOTAL 37,119 37,440 57,783 96,299 38,516
BENEFITS
FICA 2,811 2,765 4,417 7,367 2,950
Pension 3,312 3,853 5,532 9,867 4,335
Health Insurance 1,867 1,425 3,845 11,435 7,590
Worker & Unemploy Comp 1,662 1,652 3,586 5,964 2,378
SUB -TOTAL 9,652 9,696 17,380 34,633 17,253
Total WAGES
and BENEFITS 46,771 47,135 75,163 130,932 55,769
OPERATING EXPENSES:
Professional Services 79 76 (76)
Accounting, Auditing
Contractual Services 55,696 73,676 79,400 109,400 30,000
Travel and Per Diem 217 120 (120)
Communication 346 291 300 350 50
Postage
Utilities 7,100 27,656 20,556
Rentals, Leases 2,563 1,567 1,000 1,300 300
Insurance
Repairs, Maintenance 3,848 19,438 31,107 88,246 57,139
Printing, Publishing 313 144
Advertising, Promotion
Other Current Charges 140 3,360 3,360
Office Supplies
Operating Supplies 9,403 15,467 15,580 24,700 9,120
Books, Training and Memberships 252 316 600 284
Internal Service Charges 9,104 5,318 15,180 17,821 2,641
Total Operating Expenses 81,490 116,372 160,179 273,433 123,254
CAPITAL OUTLAY:
Land
Buildings
Other Improvements 6,754
Equipment
Vehicles 16,049 (16,049)
Total Capital Outlay 6,764 16,049 (16,049)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 128,261 170,261 241,391 404,365 162,974
90
First Night Special Event Fund
Code: 630-6030-574
Purpose:
This program event is the City -sponsored annual December 31 New Year's family night celebration. A volunteer
committee coordinates all activity for the event, with assistance from the Parks and Recreation Department. Funding for
this event comes partially from a City contribution, with additional funding realized through fund raising activities,
donations, corporate contributions, button sales, and sale of merchandise and concessions.
Key Objectives:
Provide a safe, family-oriented, alcohol -free,
alternative gathering to celebrate the coming
year
Issues, Trends, Highlights:
Obtain adequate funding to hold an affordable,
successful event
• Successfully held 1999 First Night event, admission buttons available for $5.00
91
CITY OF ATLANTIC BEACH
FIRST NIGHT SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Carty Forward 14,955 37,356 36,634 (722)
REVENUES
Transfer from General Fund 10,000 10,000 10,000 10,000
Special Events Receipts 10,102 37,816 41,000 40,000 (1,000)
TOTAL REVENUES 20,102 47,816 41,000 50,000 9,000
OTHER FINANCING SOURCES 86
TOTAL RESOURCES 20,102 62,857 78,356 86,634 8,278
EXPENDITURES
Overtime with Benefits 179 228 1,022 928 (94)
Contract Services 622 8,052 21,000 23,500 2,500
Communications 300 300
Postage 320 700 900 200
Rentals 616 1,600 3,257 1,657
Insurance 2,370 2,398 500 2,000 1,500
Other Charges 1,000 1,150 150
Advertising & Printing 314 3,588 6,000 12,200 6,200
Supplies 501 10,673 9,600 9,600
Travel 225 200 3,370 3,370
Printing 362
TOTAL EXPENDITURES 5,147 25,501 41,722 57,205 15,483
OTHER FINANCING USES
CASH RESERVES 14,955 37,356 36,634 29,429 (7,205)
TOTAL EXPENDITURES AND
CASH RESERVES 20,102 62,857 78,356 86,634 8,278
RESOURCE ALLOCATION:
Personal Services 179 228 1,022 928 (94)
Operating Expenses 4,968 25,273 40,700 56,277 15,577
Capital Outlay
Debt Service
Transfers
TOTAL 5,147 25,501 41,722 57,205 15,483
92
Earth Fest Special Event Fund
Code: 640-6030-574
Purpose:
This program event is a celebration of the week/weekend culminating in "Earth Day". The City has provided the Earth
Festival volunteer committee a means of depositing their receipts and paying the bills they submit for reimbursement. No
funding by the City is currently budgeted in this fund for this event.
Key Objectives:
•
Assist the Earth Festival committee with
transaction processing and record keeping
function
93
CITY OF ATLANTIC BEACH
EARTH FEST SPECIAL EVENT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
Donations
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
590
110
TOTAL REVENUES 590
OTHER FINANCING SOURCES
TOTAL RESOURCES 590 110
EXPENDITURES
Operating Expenditures
Contract Services
Supplies
300
180
Transfer to General Fund 110
TOTAL EXPENDITURES 480 110
OTHER FINANCING USES
CASH RESERVES 110
TOTAL EXPENDITURES AND
CASH RESERVES 590 110
RESOURCE ALLOCATION:
Personal Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
480
110
TOTAL 480 110
94
Jacksonville Community Foundation Grant Fund
Code: 113-5003-573
Purpose:
The Positive Youth Development Through the Arts in Atlantic Beach Elementary School grant was
awarded by the Philanthropic Initiative Fund to encourage the development of partnerships with school
personnel, local institutions and city government to promote art education for the children of Atlantic
Beach.
Key Objectives:
Oversee the spending of funds awarded
in accordance with the goals and
objectives stated and budgeted in the
grant proposal and approved by the
Foundation.
95
CITY OF ATLANTIC BEACH
JACKSONVILLE COMMUNITY FOUNDATION GRANT FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
Cash Carry Forward
REVENUES
Grant Proceeds
General Fund Match
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
EXPENDITURES
Operating Expenses
Contract Services - Program cost
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
3,150
500
(3,150)
(500)
3,650 (3,650)
3,650 (3,650)
3,650 (3,850)
TOTAL EXPENDITURES 3,650 (3,650)
OTHER FINANCING USES
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES 3,650 (3,650)
RESOURCE ALLOCATION:
Personal Services
Operating Expenses 3,650 (3,650)
Capital Outlay
Debt Service
Transfers
TOTAL 3,650 (3,650)
96
Public Works
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
General Fund Resources 604,119 804,526 1,007,907 631,955 (375,952)
Local Option Gas Tax 477,632 512,460 542,190 548,159 5,969
Water Utility 2,299,960 2,274,465 2,223,747 2,265,312 41,565
Sewer Utility 3,528,754 3,473,615 3,523,939 4,214,823 690,884
Sanitation Utility 1,102,172 1,129,568 1,198,867 1,203,444 4,577
Storm Water Utility 511,577 983,545 298,785 837,450 538,665
Bond Construction 486,883 475,982 400,000 300,000 (100,000)
Internal Service Charges 471,207 521,962 563,678 639,409 75,731
Total Revenues
Expenditures:
9,482,304 10,176,123 9,759,113 10,640,552 881,439
Public Works Administration 283,799 306,929 348,071 394,373 46,302
Street & Road Maintenance 604,119 804,526 1,007,907 631,955 (375,952)
Local Option Gas Tax 85,227 237,417 392,469 1,651,959 1,259,490
Water Utility 2,122,766 2,449,978 3,169,913 2,127,724 (1,042,189)
Sewer Utility 3,102,412 3,645,613 5,784,120 3,868,476 (1,915,644)
Sanitation Utility 1,072,640 1,056,769 1,093,488 1,215,576 122,088
Storm Water Utility 391,746 559,393 597,335 1,274,520 677,185
Bond Construction 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
Fleet Maintenance 245,036 221,389 215,607 245,036 29,429
Total Expenses 8,910,048 10,909,437 13,935,907 18,026,700 4,090,793
Resource Allocation
Personal Services 1,473,777 1,548,143 1,546,654 1,630,461 83,807
Operating Expenses 3,659,879 4,247,606 4,151,513 4,553,075 401,562
Capital Outlay 1,284,885 2,406,011 5,799,358 9,489,316 3,689,958
Debt Service 1,283,019 1,350,625 1,699,760 1,681,889 (17,871)
Transfers 1,208,488 1,357,052 738,622 671,959 (66,663)
Total Expenses 8,910,048 10,909,437 13,935,907 18,026,700 4,090,793
97
Public Works
Summary of Authorized Positions
Allocation 1999-2000 2000-2001
Public Works Administration
Public Works Director
Assistant Public Works Director
Administrative Assistant
Public Works Inspector
Dispatcher / Clerks
Street and Storm Water Drainage Maintenance
Division Director
Mechanic II
General Maintenance Worker II
Public Works Crew Chief
Heavy Equipment Operator - Shared 10% Sanitation
Water Utility Fund
Atlantic Beach Division
Water Plant Superintendent
C Distribution Operators
Collection Distribution Supervisor
Cross Connection Administrator - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
Buccaneer Water Division
Utility Plant Director - Shared 50% Buc Sewer
Utility Worker - Shared 50% Buc Sewer
Dual License Operator
Distribution / Collection Operator
Cross Connection Administrator - Shared 50% AB Water
Meter Reader - Shared 50% AB Water
Sewer Utility Fund
Atlantic Beach Sewer Division
Utility Plant Director
Lead Utility Plant Operator
Plant Operators
Heavy Equipment Operator
Plant Operator ( Part Time) < 1,000 hrs.
Lab Technician (Part Time) <1,000 hrs.
Meter Reader - Shared 50% AB Water
Buccaneer Sewer Division
Utility Plant Director - Shared 50% Buc Water
Lead Utility Plant Operator
Plant Operator
Distribution / Collection Operator
Heavy Equipment Operator ( Part Time) < 1,000 hrs.
Utility Worker - Shared 50% Buc Water
Meter Reader - Shared 50% Buc Water
90.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
50.00%
Sanitation Utility
Heavy Equipment Operator - Shared with Streets and Roads 10.00%
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
1.0 1.0
5.0 5.0
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
0.5
6.0
0.5
0.5
1.0
1.0
0.5
0.5
4.0
1.0
1.0
4.0
1.0
2.0
1.0
0.5
10.5
0.5
1.0
1.0
1.0
1.0
0.5
0.5
1.0
1.0
6.0
1.0
0.9
9.9
1.0
3.0
1.0
0.5
5.5
0.5
0.5
1.0
1.0
0.5
3.5
1.0
1.0
4.0
1.0
2.0
1.0
10.0
0.5
1.0
1.0
1.0
1.0
0.5
5.5 5.0
0.1 0.1
0.1 0.1
Total Authorized Positions 41.0 39.0
98
Public Works Administration
Code: 530-5001-541
Purpose:
The Public Works Administration Department is responsible for engineering and administrative support for
the Public Works divisions, Public Works Capital Improvement Program and construction projects, and
customer requests related to Public Works functions.
Key Objectives:
Strive to initiate and complete new
projects in synchronization with the City
Commission's strategic planning priorities
Improve master planning and mapping of
city facilities using Geographic
Information System
Monitor Public Works facility
maintenance programs
Issues, Trends, Highlights:
•
• Perform Self Assessment of Public
Works Operations
Continue to administer the Capital
Improvement Program by completing
projects at minimum cost while assuring
quality construction
Improve work area efficiency, including
electrical system and computer cabling
throughout the building
Completed the City's first design/build construction project for replacement of the Dutton Island
culvert
Prepared and bid sewer rehabilitation specifications which included new pipe bursting technology
to meet restrictive D.E.P. deadline while reducing neighborhood disruption
Obtained over $800,000 in grant funds for Public Works projects
• Prepared and delivered the first annual Water Quality Report per Department of Environmental
Protection (D.E.P.) requirements
• Successfully coordinated and implemented Year 2000 Compliance activities
• Several projects were designed, permitted and bid in-house
• Provided construction engineering and inspection on major projects including, waterline, storm
water and paving projects
• Engineering and administrative support will be needed for several regulatory permit renewals
99
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE FUND
PUBLIC WORKS ADMINISTRATION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 145,981 163,858 198,873 215,228 16,355
Overtime 680 996 3,357 6,000 2,643
Special Pay 7,421 13,883 7,985 6,840 (1,145)
SUB -TOTAL 154,082 178,737 210,215 228,068 17,853
BENEFITS
FICA 11,485 13,372 15,410 17,447 2,037
Pension 17,604 20,679 24,451 24,573 122
Health Insurance 5,867 6,782 7,978 14,634 6,656
Worker & Unemploy Comp 7,510 9,264 14,777 16,508 1,731
SUB -TOTAL 42,466 50,097 62,616 73,162 10,546
Total WAGES
and BENEFITS 196,548 228,834 272,831 301,230 28,399
OPERATING EXPENSES:
Professional Services 3,200 183 429 1,300 871
Accounting, Auditing
Contractual Services 12,562 9,151 8,179 9,000 821
Travel and Per Diem 3,511 67 1,500 1,500
Communication 9,537 8,122 8,285 9,500 1,215
Postage 72 224 197 500 303
Utilities 4,471 5,177 4,508 6,200 1,692
Rentals, Leases 2,646 2,998 3,579 4,100 521
Insurance 7,413 1,443 1,068 653 (415)
Repairs, Maintenance 6,885 9,114 4,370 7,800 3,430
Printing, Publishing 878 756 1,716 1,500 (216)
Advertising, Promotion
Other Current Charges 344 3,848 3,848
Office Supplies 4,098 3,256 3,374 4,900 1,526
Operating Supplies 5,886 6,158 5,906 6,000 94
Books, Sub, Memberships 1,795 4,137 5,913 5,900 (13)
Internal Service Charges 21,599 21,038 24,996 28,442 3,446
Total Operating Expenses
CAPITAL OUTLAY:
84,897 71,824 72,520 91,143 18,623
Land
Buildings 858 1,328
Other Improvements 4,943
Equipment 1,496
Vehicles
Total Capital Outlay 2,354
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 283,799
2,720
2,000 (720)
6,271 2,720 2,000 (720)
306,929 348,071 394,373 46,302
100
Streets and Road Maintenance
Code: 001-5002-541
Purpose:
The Streets and Road Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City's streets, right-of-ways, signs, and storm water conveyance
and treatment systems.
Key Objectives:
•
•
Plan for street maintenance utilizing
Pavement Management System to
update roadway inventory and
maintenance plan
Develop specifications and bid
resurfacing and repair of streets based
on priority determined with Pavement
Management System (resurfacing
funded by Gas Tax revenues)
Issues, Trends and Highlights:
Milled and resurfaced Park Terrace
East, Park Terrace West, and parts of
Seminole Road, Selva Marina Drive,
Sea Oats Drive and 17t Street
The FDOT Maintenance Agreement
will be revised after construction of
the Mayport Road Flyover and
Atlantic Blvd. Bridge Widening
projects
•
Improve maintenance and
replacement of street signs
Expand Maintenance Agreement
contract for Atlantic Blvd to include
Town Center landscape maintenance
Completed drainage improvement
projects on Donner Road, Sandpiper
Lane, Pine Street, Aquatic Gardens,
Palm Avenue, the Public Works Yard,
Stanley Road and Ardella Road
Workload 1Data
Activity
Est. FY -00
FY -99
FY -98
Tons of Asphalt Patching
214
180
180
Tons of Lime Rock
700
900
700
Miles of Paved Roadway
56.6
56.6
56.1
101
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
GENERAL FUND
PUBLIC WORKS - STREETS AND ROADS
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 208,266 220,251 202,320 150,360 (51,960)
Overtime 10,609 9,238 8,618 6,000 (2,618)
Special Pay 9,098 10,624 6,931 9,620 2,689
SUB -TOTAL 227,973 240,113 217,869 165,980 (51,889)
BENEFITS
FICA 17,176 18,112 16,667 12,697 (3,970)
Pension 24,264 28,330 27,859 17,167 (10,692)
Health Insurance 13,156 15,144 15,367 19,041 3,674
Worker & Unemploy Comp 11,350 42,141 22,436 9,215 (13,221)
SUB -TOTAL 65,946 103,727 82,329 58,120 (24,209)
Total WAGES
and BENEFITS 293,919 343,840 300,198 224,100 (76,098)
OPERATING EXPENSES:
Professional Services 158 252 230 300 70
Accounting, Auditing
Contractual Services 13,508 61,782 139,000 51,000 (88,000)
Travel and Per Diem 56 200 200
Communication 323 881 993 1,000 7
Postage 24 26 38 75 37
Utilities 50,755 58,036 63,000 63,000
Rentals, Leases 5,971 2,946 5,731 4,600 (1,131)
Aid to Private Organizations Town Cntr 96,874
Repairs, Maintenance 25,538 54,223 44,256 81,384 37,128
Printing, Publishing 299 1,461 3,814 1,375 (2,439)
Advertising, Promotion
Other Current Charges 190 155 6,883 6,728
Office Supplies 781 698 588 1,900 1,312
Operating Supplies 35,914 48,592 63,799 28,600 (35,199)
Road and Material Supplies 22,654 14,747 4,433 7,500 3,067
Books, Training and Memberships 6 823 35 1,400 1,365
Internal Service Charges 134,280 89,782 106,260 75,638 (30,622)
Total Operating Expenses
CAPITAL OUTLAY:
290,267 431,313 432,332 324,855 (107,477)
Land
Buildings
Other Improvements 4,200 222,600 (222,600)
Equipment 1,857 5,193 24,624 65,000 40,376
Vehicles 13,876 24,180 28,153 18,000 (10,153)
Total Capital Outlay 19,933 29,373 275,377 83,000 (192,377)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
Other
Total Transfers
DIVISION TOTALS: 604,119 804,526 1,007,907 631,955 (375,952)
102
Purpose:
•
Local Option Gas Tax Fund
Code: 130-5002-541
This fund consists of the City's share of County Gas Tax revenues and related interest
earnings, to be used in support of capital outlay and maintenance for local roads and drainage
systems. This includes public transportation, maintenance of roadways, right -of ways, and
drainage systems, street lighting, bridge maintenance, traffic engineering, signs, signalization,
and pavement markings, equipment and structures for storage of equipment, and debt service
on projects related to the above programs.
Key Objectives:
• To fund the Street and Road Maintenance Divisions top prioritized street paving, resurfacing,
and sidewalk projects
•
To fund a portion of the debt service payments for the SunTrust 1999 Revenue Bonds. Fund
proceeds are pledged for debt service on these bonds and will be transferred to the Debt
Service Fund for such purpose (original loan proceeds were used to fund streets and drainage
improvements in Marsh Oaks)
Issues, Trends and Highlights:
• Roadway and drainage improvements in the Royal Palm Subdivision are budgeted this year
for $480,000.
Microsurfacing streets is budgeted at $100,000 for this year
To fund a portion of the Storm Water Project with $1,000,000 from reserves as previously
approved by the City Commission
103
CITY OF ATLANTIC BEACH
LOCAL OPTION GAS TAX FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Cash Cam Forward
Restricted Cash 70,523 322,046 341,767 19,721
Designated Core City Drainaige 548,975 870,000 870,000 1,000,000 130,000
548,975 940,623 1,192,046 1,341,767 149,721
REVENUES
Local Option Gas Tax
Interest Eamings
438,661 458,441 472,190 477,216
38,971 54,019 70,000 70,943
5,026
943
TOTAL REVENUES 477,632 512,460 542,190 648,159 5,969
OTHER FINANCING SOURCES
TOTAL RESOURCES 1,026,607 1,452,983 1,734,236 1,889,926 155,690
EXPENDITURES
Operating Expenses
Professional Services 1,779
Contract Services 168,198
Operating Supplies 3,500
Capital Outlay
Street and Road Improvements 305,497 1,580,000 1,274,503
Computer 2,858 (2,858)
Transfers
To Debt Service 85,227 63,940 84,114 71,959 (12,155)
To Capital Project Fund
TOTAL EXPENDITURES
OTHER FINANCING USES
85,227 237,417 392,469 1,651,959 1,259,490
857 23,520
Restricted Cash 70,523 322,046 341,767 237,967 (103,800)
Designated Core City Drainaige 870,000 870,000 1,000,000 (1,000,000)
CASH RESERVES 940,523 1,192,046 1,341,767 237,967 (1,103,800)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
1,026,607 1,452,983 1,734,236 1,889,926 155,690
Personal Services
Operating Expenses 173,477
Capital Outlay 308,355 1,580,000 1,271,645
Debt Service
Transfers 85,227 63,940 84,114 71,959 (12,155)
TOTAL 85,227 237,417 392,469 1,651,959 1,259,490
104
Water Utility Fund
Code: 400-4000-533
Purpose:
The Atlantic Beach and Buccaneer Water Divisions operate and maintain four water treatment plants and the
distribution system to supply water to over 7,000 connections for consumption and fire protection.
Key Objectives:
•
To insure the adequate quantity and
quality of future water supplies
throughout the service area through
proper maintenance and planning
• To protect existing facilities from damage
through accurate system mapping
• To maintain adequate water supply and
equipment to provide fire protection
Issues, Trends, Highlights:
•
•
•
To protect the public health by
maintaining compliance with local, state
and federal regulatory requirements for
drinking water standards
To prepare for expiration of combined six
year Consumptive Use Permit issued by
the St. Johns River Water Management
District
Completed construction of 1999 Water System Improvements Project, and relocation of water mains
in conjunction with the Wonderwood Connector project, and design of water main relocation in
conjunction with the Jacksonville Transportation Authority Flyover
Continued maintenance of system, including replacement of hydro pneumatic tank at Water Plant #4,
pump and level indicator replacement at Water Plant #3, painting and color coding of fire hydrants
Implemented formal meter testing and repair program to improve water flow and accurately account
for revenues
A Water Master Plan is suggested, to include mapping of facilities on the Geographic Information
System (GIS) and recommended capital improvements
Workload' Data
............... .........
Activity
Est. FY -00
FY -99
FY -98
Million Gallons Treated - Atlantic Beach
775
773.65
752.13
Million Gallons Treated - Buccaneer
430
428.36
402.29
105
CITY OF ATLANTIC BEACH
WATER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
CASH
Restricted Cash 1,561,737 910,391 1,831,280 901,147 (930,133)
Operating Cash 1,486,487 2,183,448 866,951 850,918 (16,033)
CASH CARRY FORWARD 3,048,224 3,093,839 2,698,231 1,752,065 (946,166)
REVENUES
Minimum Water 715,649 716,529 727,562 734,727 7,165
Excess Water 974,364 975,264 955,782 987,192 31,410
Water Cut - In Fee 23,971 21,495 13,000 20,557 7,557
Service Charges 77,047 65,118 68,000 70,662 2,662
Delinquent Charges 176,331 226,253 181,000 153,551 (27,449)
Water Connection Charges 52,680 35,720 36,000 43,546 7,546
Backflow Preventor Inspection 4,130 3,045 2,500 3,430 930
Special Assessment 33,972 32,103 27,000 26,880 (120)
Water Capital Facilities Charge 40,033 28,736 24,000 31,757 7,757
Interest Earnings 186,564 157,038 145,000 181,906 36,906
Miscellaneous 15,219 13,164 34,906 11,104 (23,802)
Transfer in for City Provided Utilities 5,915 (5,915)
Federal Disaster Relief 3,082 (3,082)
TOTAL. REVENUES 2,299,960 2,274,465 2,223,747 2,265,312 41,565
OTHER FINANCING SOURCES
TOTAL RESOURCES 5,348,184 5,368,304 4,921,978 4,017,377 (904,601)
EXPENDITURES
Atlantic Beach 584,901 849,556 1,724,679 775,076 (949,603)
Buccaneer and Oak Harbor 303,601 429,512 523,184 489,545 (33,639)
Administrative and Non - Divisional 1,234,264 1,170,910 922,050 863,103 (58,947)
TOTAL EXPENDITURES 2,122,766 2,449,978 3,169,913 2,127,724 (1,042,189)
OTHER FINANCING USES 131,579 220,095
Restricted Cash 910,391 1,831,280 901,147 916,507 15,360
Operating Cash 2,183,448 866,951 850,918 973,146 122,228
CASH RESERVES 3,093,839 2,698,231 1,752,065 1,889,653 137,588
TOTAL EXPENDITURES AND
CASH RESERVES 5,348,184 5,368,304 4,921,978 4,017,377 (904,601)
RESOURCE ALLOCATION:
Personal Services 409,195 424,778 437,578 425,128 (12,450)
Operating Expenses 783,940 929,558 898,804 1,069,194 170,390
Capital Outlay 101,773 303,396 1,267,059 149,500 (1,117,559)
Debt Service 234,195 245,690 350,867 343,902 (6,965)
Transfers 593,663 546,556 215,605 140,000 (75,605)
TOTAL 2,122,766 2,449,978 3,169,913 2,127,724 (1,042,189)
106
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ATLANTIC BEACH DIVISION
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET ` INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 159,420 152,716 168,806 165,098 (3,708)
Overtime 30,364 32,876 41,030 25,000 (16,030)
Special Pay 14,287 10,783 9,398 11,840 2,442
SUB -TOTAL 204,071 196,375 219,234 201,938 (17,296)
BENEFITS
FICA 15,585 14,995 16,731 15,448 (1,283)
Pension 22,848 22,237 20,283 18,849 (1,434)
Health Insurance 10,559 9,624 11,011 16,621 5,610
Worker & Unemploy Comp 6,447 6,885 8,925 8,128 (797)
SUB -TOTAL 55,439 53,741 56,950 59,046 2,096
Total WAGES
and BENEFITS 269,610 250,116 276,184
260,984 (15,200)
OPERATING EXPENSES:
Professional Services 4,457 176 6,884 76,000 69,116
Accounting, Auditing
Contractual Services 31,150 154,075 110,000 116,000 6,000
Travel and Per Diem 1,201 200 (200)
Communication 2,332 2,989 3,398 3,500 102
Postage 63 168 1,975 2,000 25
Utilities 33,913 36,395 33,373 42,700 9,327
Rentals, Leases 5,595 2,040 2,892 3,000 108
Insurance
Repairs, Maintenance 78,671 28,570 56,967 52,492 (4,475)
Printing, Publishing 277 1,111 3,146 3,100 (46)
Advertising, Promotion
Other Current Charges 744 2,820 12,554 13,000 446
Office Supplies 882 990 814 1,000 186
Operating Supplies 87,699 108,223 97,618 94,000 (3,618)
Books, Training and Memberships 458 1,943 2,800 2,800
Internal Service Charges
Total Operating Expenses 247,442 339,500 332,621 409,592 76,971
CAPITAL OUTLAY:
Land
Buildings
Other Improvements 46,862 257,771 1,067,333
Equipment 15,156 2,169 19,502
Vehicles 15,931 29,039
100,000
4,500
(967,333)
(15,002)
(29,039)
Total Capital Outlay 77,949 259,940 1,115,874 104,500 (1,011,374)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 684,901 849,556 1,724,679 775,076 (949,603)
107
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
BUCCANEER WATER SYSTEM
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 94,537 102,980 97,171 102,442 5,271
Overtime 19,011 28,178 25,622 20,000 (5,622)
Special Pay 5,412 6,918 4,752 5,360 608
SUB -TOTAL 118,960 138,076 127,545 127,802 267
BENEFITS
FICA 8,949 12,015 9,646 9,777 131
Pension 12,192 12,123 13,135 11,696 (1,439)
Health Insurance 6,009 6,602 6,141 10,115 3,974
Worker & Unemploy Comp 3,575 5,846 4,927 4,754 (173)
SUB -TOTAL 30,725 36,586 33,849 36,342 2,493
Total WAGES
and BENEFITS 149,685 174,662 161,394 164,144 2,750
OPERATING EXPENSES:
Professional Services 2,372 577 4,100 72,100 68,000
Accounting, Auditing
Contractual Services 9,726 105,511 72,000 77,500 5,500
Travel and Per Diem 2,365 179 250 (250)
Communication 2,783 2,482 2,273 3,000 727
Postage 47 69 1,231 2,000 769
Utilities 29,759 32,950 40,436 39,970 (466)
Rentals, Leases 2,211 1,587 3,000 3,000
Insurance
Repairs, Maintenance 26,147 17,250 22,322 21,631 (691)
Printing, Publishing 434 983 1,128 1,250 122
Advertising, Promotion
Other Current Charges 1,530 5,000 (5,000)
Office Supplies 1,125 621 1,000 1,200 200
Operating Supplies 51,652 43,348 53,115 53,250 135
Road Materials 122 4,307 500 1,000 500
Books, Training and Memberships 1,349 4,250 4,500 250
Total Operating Expenses 130,092 211,394 210,605 280,401 69,796
CAPITAL OUTLAY:
Land
Buildings 12,086 35,000
Improvements Other Than Buildings 24,870 109,014
Equipment 7,700 6,500 7,171
Vehicles 16,124
45,000
(35,000)
(109,014)
37,829
Total Capital Outlay 23,824 43,456 151,185 45,000 (106,185)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 303,601 429,512 523,184 489,646 (33,639)
108
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
WATER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
OPERATING EXPENSES:
Professional Services 513
Accounting, Auditing 6,810 9,600 8,000 8,240 240
Transportation and Postage 12
Contractual Services
Insurance 33,178 33,581 30,692 28,412 (2,280)
Repairs, Maintenance
Other Current Charges 229 9,022 9,022
Interest Paid on Utility Deposits 7,519 5,143 7,500 6,331 (1,169)
Office Supplies
Operating Supplies
Books, Sub, Memberships
Internal Service Charges 358,145 330,340 309,386 327,196 17,810
Total Operating Expenses 406,406 378,664 355,578 379,201 23,623
CAPITAL OUTLAY
DEBT SERVICE:
Utility System Revenue Bonds - 1996
Principal 78,802 81,685
Interest 189,132 203,955 227,521 224,149
Other 145 144 213 144
City of Gulf Breeze - Note 2
Principal 12,886
Interest 32,032
Other
31,082
2,883
(3,372)
Suntrust - 1999 Revenue Refunding
Principal 17,367 21,646 4,279
Interest 10,378 26,964 16,278 (10,686)
Other 131
Total Debt Service 234,195 245,690 350,867 343,902 (6,965)
TRANSFERS:
To General Fund 219,096 200,000 209,988 140,000 (69,988)
To Capital Project Fund 264,065
To Storm Water Utility 110,502 346,556 5,617 (5,617)
Total Transfers 593,663 546,556 215,605 140,000 (75,605)
DIVISION TOTALS: 1,234,264 1,170,910 922,050 863,103 (58,947)
109
Sewer Utility Fund
Code: 410-0000-535
Purpose:
The Atlantic Beach and Buccaneer Sewer Divisions operate and maintain two sewage treatment plants designed
to treat a total of 4.9 million gallons of wastewater per day (MGD) This division is also responsible for the
operation and maintenance of 29 lift stations, 20 miles of sanitary sewer collection lines, an effluent pumping
system and outfall force main. Bio -solids, the treated byproduct of the wastewater treatment facilities, are
disposed of at the Trail Ridge Landfill.
Key Objectives:
To implement the Capital Improvement
Program outlined in the Sewer Master Plan
• To continually update sewer base maps
using GIS technology
To maintain and improve facilities and
equipment in a manner necessary to extend
the life of the system
Issues, Trends, Highlights:
.
Completed construction of the Buccaneer
Wastewater Treatment Plant Expansion
project, which increased capacity of the
plant from 1.3 to 1.9 MGD by using a
Sequencing Batch Reactor plant design
(Utility Revenue Bond Funds were used
for this project)
Completed design of the Master Lift
Station for the Atlantic Beach Wastewater
Treatment Plant and other lift station
upgrades
To protect the environment and the public
health by maintaining compliance with
local, state and federal regulatory
requirements
To prepare for the expiration of the
National Pollutant Discharge Elimination
System (NPDES) permit application for
the Atlantic Beach Wastewater Treatment
Plant No.1
Completed the Sewer Master Plan,
including mapping of facilities using the
Geographic Information System and
recommended capital improvements
• Began implementation of the Core City
Sanitary Sewer Improvements Project
Relocated sewer force mains in
conjunction with the Wonderwood
Connector Project, and replaced the sewer
line on Ocean Blvd. in Town Center
Wo rldoad! Data
Activity
Est. FY -00
FY -99
FY -98
Million Gal Treated - Atlantic Beach WWTP
600
564.83
649.52
Million Gal Treated - Buccaneer WWTP
360
347.17
368.81
110
CITY OF ATLANTIC BEACH
SEWER UTILITY FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET ' INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH
Restricted Cash 2,045,462 1,399,346 2,829,579 1,792,496 (1,037,083)
Operating Cash 2,844,729 3,774,146 2,354,555 1,131,457 (1,223,098)
CASH CARRY FORWARD 4,890,191 5,173,492 5,184,134 2,923,953 (2,260,181)
REVENUES
Sewer Service Base Charge 1,318,119 1,339,960 1,347,159 1,359,064 11,905
Sewer Service Volume Charge 1,484,143 1,490,961 1,593,443 1,511,761 (81,682)
Sewer Connection Charge 167,281 153,653 125,000 240,493 115,493
SewerAssesments 127,275 76,552 57,000 65,000 8,000
State Revenue Charges 130,620 132,109 131,418 130,000 (1,418)
Interest Earnings 292,921 271,776 200,000 250,505 50,505
Miscellaneous 8,395 8,604 8,894 8,000 (894)
Water Advisory Panel Grant 350,000 350,000
Transfer from Other Funds for Utilities 21,312 (21,312)
Grant Proceeds 3,211 (3,211)
Revenue from Other Governments 36,502 (36,502)
EMPA I Dept of Community Affairs Grant 300,000 300,000
TOTAL REVENUES 3,528,754 3,473,615 3,523,939 4,214,823 690,884
OTHER FINANCING SOURCES 182,640
TOTAL RESOURCES 8,418,945 8,829,747 8,708,073 7,138,776 (1,569,297)
EXPENDITURES
Atlantic Beach 1,043,351 1,375,357 2,562,186 1,145,480 (1,416,706)
Buccaneer and Oak Harbor 444,808 520,968 1,355,108 786,730 (568,378)
Administrative and Non - Divisional 1,614,253 1,749,288 1,866,826 1,936,266 69,440
TOTAL EXPENDITURES
3,102,412 3,645,613 5,784,120 3,868,476 (1,915,644)
OTHER FINANCING USES 143,041
Restricted Cash 1,399,346 2,829,579 1,792,496 1,788,457 (4,039)
Operating Cash 3,774,146 2,354,555 1,131,457 1,481,843 350,386
CASH RESERVES 5,173,492 5,184,134 2,923,953 3,270,300 346,347
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
8,418,945 8,829,747 8,708,073 7,138,776 (1,569,297)
Personal Services 545,386 546,728 532,180 559,440 27,260
Operating Expenses 1,244,521 1,337,400 1,673,519 1,616,522 (56,997)
Capital Outlay 155,086 401,834 2,311,829 385,700 (1,926,129)
Debt Service 827,821 813,095 1,057,255 1,046,814 (10,441)
Transfers 329,598 546,556 209,337 260,000 50,663
TOTAL 3,102,412 3,645,613 5,784,120 3,868,476 (1,915,644)
111
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ATLANTIC BEACH SYSTEM
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 239,131 232,798 226,308 243,495 17,187
Overtime 52,882 49,464 56,633 30,000 (26,633)
Special Pay 15,003 22,188 9,900 12,700 2,800
SUB -TOTAL 307,016 304,450 292,841 286,195 (6,646)
BENEFITS
FICA 23,267 23,014 22,094 21,894 (200)
Pension 31,512 28,391 27,660 24,996 (2,664)
Health Insurance 14,034 14,515 15,506 21,677 6,171
Worker & Unemploy Comp 8,726 8,732 9,823 9,230 (593)
SUB -TOTAL 77,539 74,662 76,083 77,797 2,714
Total WAGES
and BENEFITS 384,555 379,102 367,924 363,992 (3,932)
OPERATING EXPENSES:
Professional Services 1,720 63,026 93,479 64,000 (29,479)
Accounting, Auditing
Contractual Services 38,360 310,289 310,000 290,000 (20,000)
Travel and Per Diem 634 145 200 (200)
Communication 1,019 1,047 3,334 2,000 (1,334)
Postage 79 190 400 500 100
Utilities 190,454 186,355 192,959 208,699 15,740
Rentals, Leases 5,989 2,155 3,400 5,000 1,600
Insurance
Repairs, Maintenance 235,474 42,181 40,662 40,889 227
Printing, Publishing 552 827 300 500 200
Other Current Charges 383 1,345 10,731 6,000 (4,731)
Office Supplies 460 486 800 1,000 200
Operating Supplies 77,411 88,507 75,607 78,200 2,593
Road Materials
Books, Travel and Memberships 316 992 2,100 2,000 (100)
Internal Service Charges
Total Operating Expenses 552,851 697,545 733,972 698,788 (35,184)
CAPITAL OUTLAY:
Land 2,784 (2,784)
Buildings 21,000 155,000 (155,000)
Other Improvements 79,446 189,314 1,266,267 70,000 (1,196,267)
Equipment 26,499 5,400 12,700 7,300
Vehicles 88,396 30,839 (30,839)
Total Capital Outlay 105,945 298,710 1,460,290 82,700 (1,377,590)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 1,043,351
1,375,357 2,562,186
1,145,480 (1,416,706)
112
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
BUCCANEER SYSTEM
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET ' INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 109,402 100,993 101,647 126,423 24,776
Overtime 9,895 21,299 21,747 15,000 (6,747)
Special Pay 6,251 8,460 4,642 8,870 4,228
SUB -TOTAL 125,548 130,752 128,036 150,293 22,267
BENEFITS
FICA 9,457 9,899 9,681 11,497 1,816
Pension 16,044 17,836 16,238 14,434 (1,804)
Health Insurance 5,910 5,165 6,070 14,299 8,229
Worker & Unemploy Comp 3,872 3,974 4,231 4,925 694
SUB -TOTAL 35,283 36,874 36,220 45,155 8,935
Total WAGES
and BENEFITS 160,831 167,626 164,256 195,448 31,192
OPERATING EXPENSES:
Professional Services 6,137 2,375 19,250 13,500 (5,750)
Accounting, Auditing
Contractual Services 32,303 91,038 155,000 120,000 (35,000)
Travel and Per Diem 1,270 109 250 (250)
Communication 4,587 4,144 3,470 4,950 1,480
Postage 32 322 250 (72)
Utilities 68,924 61,072 61,056 66,280 5,224
Rentals, Leases 2,521 764 3,000 6,000 3,000
Insurance
Repairs, Maintenance 66,106 27,113 25,199 22,352 (2,847)
Printing, Publishing 168 507 405 200 (205)
Other Current Charges 6,052 1,620 1,200 3,000 1,800
Office Supplies 583 310 500 500
Operating Supplies 45,950 59,842 65,061 48,250 (16,811)
Road Materials 500 (500)
Books, Training and Memberships 235 1,292 4,100 3,000 (1,100)
Internal Service Charges
Total Operating Expenses 234,836 250,218 339,313 288,282 (51,031)
CAPITAL OUTLAY:
Land
Buildings
System Improvements 28,482
Machinery and Equipment 2,920
Vehicles 17,739
Total Capital Outlay 49,141
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
To
Other
Total Transfers
63,719
39,405
800,322
17,887
33,330
303,000
(497,322)
(17,887)
(33,330)
103,124 851,539 303,000 (548,539)
DIVISION TOTALS: 444,808 520,968 1,355,108 786,730 (568,378)
113
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SEWER UTILITY FUND
ADMINISTRATIVE AND NON - DIVISIONAL
PERSONAL SERVICES:
WAGES
Salaries and Wages
Overtime
Special Pay
SUB -TOTAL
BENEFITS
FICA
Pension
Health Insurance
Worker & Unemploy Comp
SUB -TOTAL
Total WAGES
and BENEFITS
PROPOSED,
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-1998 1998-1999 1999-2000 2000-2001 DECREASE
OPERATING EXPENSES:
Professional Services 513
Accounting, Auditing 6,810 9,600 8,000 8,240 240
Contractual Services
Rentals, Leases
Insurance 61,508 51,366 58,207 43,691 (14,516)
Repairs, Maintenance
Advertising, Promotion
Other Current Charges 12,777 12,777
Books, Sub, Memberships
Internal Service Charges 388,003 328,671 534,027 564,744 30,717
Total Operating Expenses 466,834 389,637 600,234 629,462 29,218
CAPITAL OUTLAY
DEBT SERVICE:
Utility System Revenue Bonds - 1996
Principal 246,836 256,209 265,583 9,374
Interest 754,617 489,686 739,738 728,776 (10,962)
Other 11,631 469 538 468 (70)
City of Gulf Breeze - Note 2
Principal 17,664 19,270
Interest 43,909 42,607
Sun Trust - 1999 Revenue Bond
Principal 36,962 29,672 (7,290)
Interest 14,227 23,808 22,315 (1,493)
Total Debt Service 827,821
813,095 1,057,255 1,046,814 (10,441)
TRANSFERS:
To General Fund 219,096 200,000 200,000 260,000 60,000
To Storm Water Utility 110,502 346,556
To Other Funds for City Utilities 9,337 (9,337)
Total Transfers 329,598 546,556 209,337 260,000 50,663
DIVISION TOTALS: 1,614,253 1,749,288 1,866,826 1,936,266 69,440
114
Sanitation Fund
Code: 420-4201-534
Purpose:
The Sanitation Department is responsible for overseeing the refuse contractor's compliance with their contractual
obligation to the City, including removal of garbage, yard waste, construction debris and recycling.
Key Objectives:
Continue to monitor contractor's • Continue utilization of recycling grant funds
performance, including response on illegal
dump pickups and response to citizen
complaints
• Obtain new sanitation contract with increased
level of service
Issues, Trends, Highlights:
• Purchased benches, trash receptacles and playground borders with grant funds
Revised specifications and bids to consider contractual agreement to include biosolids hauling, monthly
household hazard waste, and tire pickup will be accepted for a new sanitation contract, with an increase in the
cost of service anticipated
• Revisions to the City Code will be suggested, to correlate with contract specifications
Workload Data
Activity
Est. FY -00
FY -99
FY -98
Number of Residential Accounts
4720
4720
4720
Number of Commercial Accounts
720
717
717
115
CITY OF ATLANTIC BEACH
SANITATION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
CASH
Operating Cash
CASH CARRY FORWARD
REVENUES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
415,887 357,127 420,124 525,503 105,379
415,887 357,127 420,124 525,503 105,379
Garbage Services 1,075, 330 1,103,662 1,154,130 1,168,944 14,814
Interest Earnings 21,606 19,958 25,000 28,000 3,000
Recycle Grant 5,236 5,948 6,201 6,500 299
Disaster relief grants 13,536 (13,536)
Miscellaneous Revenues
TOTAL REVENUES 1,102,172 1,129,568 1,198,867 1,203,444 4,577
OTHER FINANCING SOURCES
TOTAL RESOURCES 1,518,059 1,486,695 1,618,991 1,728,947 109,956
EXPENDITURES
Sanitation 1,072,640 1,056,769 1,093,488 1,215,576 122,088
TOTAL EXPENDITURES 1,072,640 1,056,769 1,093,488 1,215,576 122,088
OTHER FINANCING USES 88,292 9,802
Operating Cash 357,127 420,124 525,503 513,371 (12,132)
CASH RESERVES 357,127 420,124 525,503 513,371 (12,132)
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
1,518,059 1,486,695 1,618,991 1,728,947 109,956
Personal Services 3,765 3,963 3,867 4,178 311
Operating Expenses 866,225 850,156 858,370 1,007,898 149,528
Capital Outlay 2,650 2,650 2,700 3,500 800
Debt Service
Transfers 200,000 200,000 228,551 200,000 (28,551)
TOTAL
1,072,640 1,056,769 1,093,488 1,215,576 122,088
AUTHORIZED PERSONNEL
pOSITION Allocation 1999/2000 2000/2001
Heavy Equipment Operator from Streets and Roads Division 10.00% 0.1 0.1
0.1 0.1
116
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
SANITATION FUND
SANITATION
PROPOSED.
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 2,519 2,724 2,700 2,848 148
Overtime 52 110 94 100 6
Special Pay 381 245 202 200 (2)
SUB -TOTAL 2,952 3,079 2,996 3,148 152
BENEFITS
FICA 214 224 216 241 25
Pension 240 336 331 325 (6)
Health Insurance 159 168 165 289 124
Worker & Unemploy Comp 200 156 159 175 16
SUB -TOTAL 813 884 871 1,030 159
Total WAGES
and BENEFITS 3,766 3,963 3,867 4,178 311
OPERATING EXPENSES:
Professional Services
Accounting, Auditing 3,914 1,500 1,457 1,287 (170)
Contractual Services 707,356 739,545 753,714 897,600 143,886
Travel and Per Diem
Communication
Postage 165 200 35
Utilities
Rentals, Leases
Insurance 5,616
Repairs, Maintenance 161
Printing, Publishing 144
Recycling Grant 5,236 5,949 6,201 6,500 299
Other Current Charges 70 70 120 238 118
Office Supplies
Operating Supplies
Books, Training and Memberships
Internal Service Charges 143,872 102,948 96,713 102,073 5,360
Total Operating Expenses 866,225 850,156 858,370 1,007,898 149,528
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
2,650 2,650 2,700 3,500 800
Total Capital Outlay 2,650 2,650 2,700 3,500 800
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To General Fund 200,000 200,000 200,000 200,000
City Provided Utilities 28,551 (28,551)
Other
Total Transfers 200,000 200,000 228,551 200,000 (28,551)
DIVISION TOTALS: 1,072,640 1,056,769 1,093,488 1,215,576 122,088
117
Storm Water Drainage Fund
Code: 470-0000-538
Purpose:
The Storm Water Utility is responsible for funding improvements to reduce the impact of severe
weather by providing effective treatment and removal of the City's storm water.
Key Objectives:
•
•
Complete final design and begin
construction of the Core City Storm
Water Project
Implement additional areas of the
Storm Water Master Plan and
maintenance of drainage systems.
Issues, Trends, Highlights:
• Continue to fund debt service for the
Core City Storm Water Project
Continue storm water system
inspections, monitoring, and reporting
required by the National Pollutant
Discharge Elimination System
(NPDES) permit
Monitored compliance with NPDES storm water permit requirements and will need to
prepare for permit renewal application that must be submitted to the U. S. Environmental
Protection Agency (EPA) by September 30, 2001
• Completed preliminary design of the Core City Storm Water Project
Included in the budget are the expenses related to performing maintenance of the storm water
system. These costs were split out from the General Fund Streets Division of the Public Works
Department
• Three grants and a small portion of fund balance are budgeted totaling $508,555 to partially
fund the Core City Drainage Project.
WvrkloadData
Activity
Est. FY -00
FY -99
FY -98
Miles of Drainage Ditches
6.52
6.52
6.52
Miles of Storm Sewer
11
10
10
Number of Catch Basins
474
454
454
Feet of Ditch Maintained
34,500
34,500
34,500
118
CITY OF ATLANTIC BEACH
STORM WATER DRAINAGE FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH
Restricted Cash 264,523 208,242 641,896 220,153 (421,743)
Operating Cash 490,378 476,962 600,155 123,193
CASH CARRY FORWARD 264,523 698,620 1,118,858 820,308 (298,550)
REVENUES
Storm Water Utility Fees 245,526 248,942 247,785 264,000 16,215
Interest Earnings 20,443 40,941 51,000 40,000 (11,000)
FI. Dept. of Environmental Protection 428,450 428,450
St. Johns Water Mgmt Dist. Design grant 25,000 25.000
St. Johns Water Mgmt Dist. Constr. grant 20,000 20,000
Other 24,604 550 60,000 60,000
Transfers - In
From Water Utility 110,502 346,556
From Sewer Utility 110,502 346,556
TOTAL REVENUES
OTHER FINANCING SOURCES
TOTAL RESOURCES
511,577 983,545 298,785 837,450 538,665
314,266
1,090,366
1,682,165 1,417,643
1,657,758 240,115
EXPENDITURES
Storm Water Utilities 391,746 559,393 597,335 1,274,520 677,185
TOTAL EXPENDITURES 391,746 559,393 597,335 1,274,520 677,185
OTHER FINANCING USES 3,914
Restricted Cash 208,242 641,896 220,153 297,083 76,930
Operating Cash 490,378 476,962 600,155 86,155 (514,000)
CASH RESERVES 698,620 1,118,858 820,308 383,238 (437,070)
TOTAL EXPENDITURES AND
CASH RESERVES 1,090,366 1,682,165 1,417,643 1,657,758 240,115
RESOURCE ALLOCATION:
Personal Services 116,385 116,385
Operating Expenses 169,957 233,738 4,682 198,427 193,745
Capital Outlay 786 33,815 300,000 668,535 368,535
Debt Service 221,003 291,840 291,638 291,173 (465)
Transfers 1,015 (1,015)
TOTAL 391,746 559,393 597,335 1,274,520 677,185
119
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
PUBLIC WORKS
STORM WATER UTILITY
PROPOSED.
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 79,355 79,355
Overtime 3,000 3,000
Special Pay 4,096 4,096
SUB -TOTAL
86,451 86,451
BENEFITS
FICA 6,614 6,614
Pension 9,060 9,060
Health Insurance 9,332 9,332
Worker & Unemploy Comp 4,928 4,928
SUB -TOTAL
29,934 29,934
Total WAGES
and BENEFITS 116,385 116,385
OPERATING EXPENSES:
Professional Services 84,611
Accounting, Auditing
Contractual Services 72,577 141,856 4,250 99,000 94,750
Travel and Per Diem 200
Communication
Postage
Utilities
Rentals, Leases 2,110
Insurance
Repairs, Maintenance 91,765 3,936 13,951 13,951
Printing, Publishing 218 352 432 1,775 1,343
Advertising, Promotion
Other Current Charges 3,081 3,081
Office Supplies 400 400
Operating Supplies 2,704 2,872 42,400 42,400
Books, Training and Memberships 383 111
Internal Service Charges 37,820 37,820
Total Operating Expenses 169,957 233,738 4,682 198,427 193,745
CAPITAL OUTLAY:
Land
Buildings
System Improvements
Equipment
Vehicles
Total Capital Outlay
DEBT SERVICE:
Principal
Interest
Other
786 33,815 300,000 508,535 208,535
160,000 160,000
786 33,815 300,000 668,535 368,535
72,245 74,989 77,732 2,743
221,003 219,457 216,511 213,303 (3,208)
138 138 138
Total Debt Service 221,003
TRANSFERS:
To General Fund
City Provided Utilities
Other
Total Transfers
DIVISION TOTALS:
291,840 291,638
391,746 559,393
291,173 (465)
1,015 (1,015)
1,015 (1,015)
597,335 1,274,520 677,185
120
Utility Revenue Bond Construction
Code: 480-0000-533
Purpose:
The purpose of this program is to provide funding for Water, Sewer and Storm Water System Improvements
through the issuance of revenue bonds. Funding for the projects include proceeds from the 1996 Utility
Revenue Bond and interest and investment earnings on those proceeds.
Key Objectives:
1. Periodically revise and update project estimated costs based on engineering and bid results.
Issues, Trends, Highlights:
1. Upon project completion, costs are allocated to the Water, Sewer, or Storm Water Fund based on the
percentage of work performed in each area, as provided by the vendor or engineering study.
2. These monies will partially fund the "Core City Project". Other funding from reserve balances will
need to be combined with these monies to fully fund the project.
1996 Utility Revenue Bond Project Summary
Description
Project
Number
Revised Budget
Est. Expenditures
FY 1995 -2000
Est. Remaining
Balance
Atlantic Beach Sewer Plant Exp.
ABS -2
1,293,719
1,293,719
0
AB Sewer Main Rehabilitation
AS9601
264,777
264,777
0
New Well at WTP #2
AW9601
141,744
141,744
0
Water Main Upgrades
AW9602
837,220
837,220
0
Beach Avenue Improvements
AW9603
855,129
855,129
0
City Property Meters
AW9604
13,920
13,920
0
Project Inspection / Oversight
AW9606
108,876
108,876
0
Buccaneer Waste Water Imprvmts.
BS9601
2,578,950
2,578,950
0
Enlarge & Rehabilitate WTP #3
BW -7
634,264
634,264
0
Core City Storm Water Improvmts.
CORE99
5,472,486
494,021
4,978,465
Water & Sewer - Oak Harbor
OW9601
1,079,028
1,079,028
0
Core City Sewer Rehabilitation
PW0002
870,616
0
870,616
Core City Sewer Improvements
PW0003
188,600
0
188,600
Core City Water Improvements
PW0004
579,400
0
579,400
Storm Water Master Plan
SU9601
570,432
570,432
0
Total
15,489,161
8,872,080
6,617,081
121
CITY OF ATLANTIC BEACH
UTILITY REVENUE BOND CONSTRUCTION FUND
COMBINED SUMMARY OF REVENUES AND EXPENDITURES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
CASH
Restncted Cash 8,772,416 8,162,108 7,244,078 6,317,081 (926,997)
Operating Cash
CASH CARRY FORWARD 8,772,416 8,162,108 7,244,078 6,317,081 (926,997)
REVENUES
Bond Proceeds
Interest Earnings 486,883
475.982 400,000
300,000 (100,000)
TOTAL REVENUES 486,883 475,982 400,000 300,000 (100,000)
OTHER FINANCING SOURCES 233,411
TOTAL RESOURCES 9,259,299 8,871,501 7,644,078 6,617,081 (1,026,997)
EXPENDITURES
Water, Sewer 8, Stormwater Improvements 1,002.303 1,627,423 1,326,997 6,617,081 5,290,084
TOTAL EXPENDITURES 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
OTHER FINANCING USES 94,888
Restricted Cash
Operating Cash
CASH RESERVES
TOTAL EXPENDITURES AND
CASH RESERVES
RESOURCE ALLOCATION:
8,162,108
8,162,108
7,244,078 6,317,081
7,244,078 6,317,081
(6,317,081)
(6,317,081)
9,259,299 8,871,501 7,644,078 6,617,081 (1,026,997)
Personal Services
Operating Expenses
Capital Outlay 1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
Debt Service
Transfers
TOTAL
1,002,303 1,627,423 1,326,997 6,617,081 5,290,084
• Note: Budget will be amended when FY -2000 encumbrances roll to FY -2001 and remaining project funds calculated.
122
Schedule of Debt Service Principal and Interest Payments
1996 Utility Revenue Bonds
Bond Year Ending October 1
Principal
Interest
Total Debt Service
1996
704,422
704,422
1997
1,207,580
1,207,580
1998
395,000
1,207,580
1,602,580
1999
410,000
1,192,175
1,602,175
2000
425,000
1,175,365
1,600,365
2001
445,000
1,157,090
1,602,090
2002
465,000
1,137,510
1,602,510
2003
485,000
1,116,585
1,601,585
2004
510,000
1,094,275
1,604,275
2005
530,000
1,070,305
1,600,305
2006
555,000
1,044,865
1,599,865
2007
585,000
1,017,670
1,602,670
2008
615,000
987,835
1,602,835
2009
645,000
955,855
1,600,855
2010
680,000
921,670
1,601,670
2011
720,000
884,950
1,604,950
2012
755,000
845,350
1,600,350
2013
800,000
803,825
1,603,825
2014
845,000
759,825
1,604,825
2015
890,000
713,350
1,603,350
2016
940,000
664,400
1,604,400
2017
990,000
612,700
1,602,700
2018
1,045,000
558,250
1,603,250
2019
1,100,000
500,775
1,600,775
2020
1,160,000
440,275
1,600,275
2021
1,225,000
376,475
1,601,475
2022
1,295,000
309,100
1,604,100
2023
1,365,000
237,875
1,602,875
2024
1,440,000
162,800
1,602,800
2025
1,520,000
83,600
1,603,600
TOTAL
$22,835,000
$23,944,332
$46,779,332
123
Fleet Maintenance
Code: 540-5004-590
Purpose:
The Fleet Maintenance Department is responsible for overseeing the fleet maintenance contractor's compliance with their
contractual obligation to the City, including services and repairs on all City vehicles and small equipment. The contract
includes routine lubricating, oil change, mechanical repairs, and other vehicle modifications as needed.
Key Objectives:
• Ensure City vehicles and equipment are
properly maintained for safety and efficiency
Continue to monitor contractor's performance,
to ensure an efficient and effective service
facility capable of handling a high volume of
maintenance and repairs
Ensure City vehicles and equipment are
properly inspected and maintained for safety
and efficiency to reduce the amount of non-
contract work by preventive maintenance
Issues, Trends, Highlights:
• Initiate corrective action in cases of vehicle or
equipment abuse as reported by contractor
• Obtain new equipment maintenance contract
with current level of service
The City continues to experience a downward trend in vehicle repairs
Workload Data:
•
Under the contract, the average number of work orders completed annually is about 1170.
124
CITY OF ATLANTIC BEACH
DIVISIONAL EXPENDITURES
INTERNAL SERVICE
FLEET MAINTENANCE
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
PERSONAL SERVICES:
WAGES
Salaries and Wages 11,936
Overtime 399
Special Pay (285)
SUB -TOTAL 12,050
BENEFITS
FICA 884
Pension 10,332
Health Insurance 966
Worker & Unemploy Comp 732
SUB -TOTAL 12,914
Total WAGES
and BENEFITS
24,964
OPERATING EXPENSES:
Professional Services 75
Accounting, Auditing
Contractual Services 196,404 196,976 181,435 212,361 30,926
Travel and Per Diem
Communication 1,120 688 900 900
Postage 12
Utilities 583 1,000 417
Rentals, Leases 878 40
Insurance 424 404 424 20
Repairs, Maintenance 3,260 1,970 3,117 2,632 (485)
Printing, Publishing
Advertising, Promotion
Other Current Charges
Office Supplies
Operating Supplies 737 605 1,250 2,800 1,550
Books, Training and Memberships
Internal Service Charges 17,586 19,437 23,597 24,919 1,322
Total Operating Expenses 220,072
CAPITAL OUTLAY:
Land
Buildings
Other Improvements
Equipment
Vehicles
220,140 211,286 245,036 33,750
1,249 4,321 (4,321)
Total Capital Outlay 1,249 4,321 (4,321)
DEBT SERVICE:
Principal
Interest
Other
Total Debt Service
TRANSFERS:
To
To
Other
Total Transfers
DIVISION TOTALS: 245,036 221,389 215,607 245,036 29,429
125
Pension
Combined Summary Expenditures
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
Revenues:
Pension Fund Revenues 1,384,736 1,447,087 927,076 803,678 (123,398)
Total Revenues 1,384,736 1,447,087 927,076 803,678 (123,398)
Expenditures:
Pension
Total Expenses
Resource Allocation
483,461 525,144 2,027,533 439,377 (1,588,156)
483,461 525,144 2,027,533 439,377 (1,588,156)
Personal Services 385,201 416,699 385,289 349,000 (36,289)
Operating Expenses 98,260 108,445 1,642,244 90,377 (1,551,867)
Capital Outlay
Debt Service
Transfers
Total Expenses 483,461 525,144 2,027,533 439,377 (1,588,156)
126
Pension
Code: 600-8000-518
Purpose:
The Pension Fund provides for the Employee Retirement System which is funded by contributions from both the City and
the employees. Some funding is also provided from Police supplemental benefits. These benefits are a result of casualty
insurance premium tax monies collected by and received from the State of Florida, in accordance with Florida State
Statute, Chapter 185. Interest from investment earnings on Plan assets also assist in funding the Plan. The current City
pension ordinance requires that the City pay for pension fund expenses other than management fees and retirement
benefits. These expenses are covered by a transfer from the General Fund.
Key Objectives:
To monitor the Plan's fund manager for
compliance with the Plan's investment policy
and recommend changes to the policy, if
necessary, to assure the plan's participants and
recipients that the benefits specified in the Plan
will be available
Issues, Trends, Highlights:
•
•
•
•
To keep the plan current as to compliance with
IRS code requirements and any State or
Federal changes
Legal expenses were higher than normal in FY 1998/99 due to a review and rewrite of the code to comply with
State mandates. Legal expenses will continue to be high in FY 1999/2000, as a variety of recent mandates have
been passed, one of which requires separate retirement systems to be organized for the Police and General
employee benefit groups
The Fire Department function and employees were transferred to the City of Jacksonville on June 1, 1999. The
contract with Jacksonville stipulates the pension assets related to the fire employees will be transferred to the City
of Jacksonville's plan
Completed changes to City Ordinance to establish separate General Employee and Police Employee Pension
Boards and separate Pension Plans
Completed and provided employees with an individual retirement benefit statement
(Note: The balance forward in the Pension Fund represents the pension's assets at market value.)
127
CITY OF ATLANTIC BEACH
DEPARTMENTAL SUMMARY
PENSION FUND
CASH CARRY FORWARD
REVENUES
PROPOSED
ACTUAL ACTUAL ESTIMATE BUDGET INCREASE
1997-98 1998-99 1999-2000 2000-2001 DECREASE
8,073,649 8,973,619 9,901,685 8,801,228 (1,100,457)
State - Fire 47,778 50,748 2,110 (2,110)
State - Police 70,289 68,048 75,626 70,289 (5,337)
Eamings on Investments 789,843 847,222 370,263 254,562 (115,701)
Member Contributions 95,738 86,172 72,960 72,000 (960)
City Contributions 362,340 358,351 363,807 378,950 15,143
Transfer from General Fund 18,748 36,546 42,310 27,877 (14,433)
TOTAL REVENUES 1,384,736 1,447,087 927,076 803,678 (123,398)
OTHER FINANCING SOURCE 6,123
TOTAL RECOURCES 9,458,385 10,426,829 10,828,761 9604s906 (1,223,855)
EXPENDITURES
Management Fees
Professional Services
Travel and Per Diem
Retirement Benefits
Insurance
Books, Training and Memberships
Other
TOTAL EXPENDITURES
63,879 71,910 56,000 62,500 6,500
13,912 35,134 37,202 18,000 (19,202)
947 515 500 (15)
385,201 416,699 385,289 349,000 (36,289)
3,689 1,101 4,500 3,377 (1,123)
202 300 6,500 6,000 (500)
15,631 1,537,527 (1,537,527)
483,461 525,144 2,027,633 439,377 (1,588,156)
OTHER FINANCING USES 1,305
CASH RESERVES 8,973,619 9,901,685 8,801,228 9,165,529 364,301
TOTAL EXPENDITURES &
CASH RESERVES 9,458,385 10,426,829 10,828,761 9,604,906 (1,223,855)
RESOURCE ALLOCATION
Personal Services 385,201 416,699 385,289 349,000 (36,289)
Operating Expenses 98,260 108,445 1,642,244 90,377 (1,551,867)
Capital Outlay
Debt Service
Transfers
TOTAL 483,461 525,144 2,027,533 439,377 (1,588,156)
• Includes the transfer of Fire Pension Funds to Jacksonville which was not an expenditure, but an equity transfer.
128
General Fund
FY -2001
Projected
Beginning
Balance
4,221,490
Proposed
Budgeted
Revenues
Proposed
Budgeted
Expense
City of Atlantic Beach, Florida
Schedule of Available Cash Balances
All Major Funds
Conv. Dev. Tax
46,308
Gas Tax
1,341,767
6,391,432 5,811,584
65,119
0
Capital Projects
Water Utility
Sewer Utility
Storm Water Utility
Sanitation
455,938
1,752,065
548,159 1,651,959
206,000
0
2,265,312 2,127,724
FY -2001
Projected
Ending
Cash
4,801,338
111,427
237,967
661,938
1,889,653
2,923,953
4,214,823 3,868,476
3,270,300
820,308
837,450 1,274,520
525,503
1,203,444 1,215,576
Bond Construction
6,317,081
300,000 6,617,081
18,404,413
383,238
513,371
0
16,031,739 22,566,920 11,869 232
T
25% Operating,
Sinking Fund &
Bond Covenant
Reserves
1,752,896
N/A
N/A
N/A
916,507
1,788,457
297,083
303,894
N/A
5,058,836
Total
Unrestricted
Projected
Cash
Purpose of Funds
Designations
Any Govemmental Purpose
3,048,442 $300,000 Reserve for future Fire Department per Resolution
Promotional Expenditures or Recreation Improvements
111,427 No designations
Street and Road Maintenance and Improvements
237,967 No Designations
Unrestricted, may be returned to General Fund
661,938 No designations
Water Utility Operations or Improvements, Transfer to General Fund
973,146 No designations
1,481,843
86,155
Sewer Utility Operations or Improvements. Transfer to General Fund
No designations
Storm Water Utility Operations or Drainage Improvements
No designations
209,477
0
6,810,395
Sanitation Utility Expenses or Transfer to General Fund
No designations
Utility Improvements to Water, Sewer or Storm Water
Budget reflects spending all on Core City Improvements
Project Cost Estimates
Water Improvements
Construction
Design
Sub -Total
Sewer Improvements
Construction
Design
Insituform Sewer Rehab
Sub -Total
Storm Water Improvements
Construction
Design
Sub -Total
Grand Total
CITY OF ATLANTIC BEACH
SUMMARY OF CORE CITY PROJECT
Note: The Sewer Utility portion has budgeted revenues for grant proceeds of $650,000. The expenses associated with this portion of the cost are shown in the current year estimate.
These funds are to reimburse the Sewer Utility for the sewer rehabilitation under contract with instuform.
Funding Sources
Engineer's
Estimate
Bond
Fund
EPA (319 Grant)
Storm Water Utility
S.J.W.M.D.
Fund Balance
Sewer Utility ( Note:)
Water Advisory Dept of Community
Panel Grant Affairs - EMPA
Gas Tax
Fund
Governmental
Capital Project
Fund
Totals
525,000
525,000
525,000
54,400
54,400
54,400
679,400
579,400
0
0
0
0
0
0
0
579,400
175,000
175,000
175,000
13,600
13,600
13,600
1,520,616
870,616
350,000
300,000
1,520,616
1,709,216
1,059,216
0
0
0
350,000
300,000
0
0
1,709,216
6,100,000
4,391,465
428,450
20,000
35,085
1,000,000
225,000
6,100,000
612,000
587,000
25,000
612,000
6,712,000
4,978,465
428,450
45,000
35,085
0
0
1,000,000
225,000
6,712,000
9,000,616
6,617,081
428 450
45,000
35,085
360,000
300,000
1,000,000
225,000
9,000,616
Note: The Sewer Utility portion has budgeted revenues for grant proceeds of $650,000. The expenses associated with this portion of the cost are shown in the current year estimate.
These funds are to reimburse the Sewer Utility for the sewer rehabilitation under contract with instuform.
City of Atlantic Beach, Florida
Schedule of Capital Outlay
Fiscal Year 2000-2001
Improvements
Other Than
Buildings Equipment Vehicles Total
City Administration
City Clerk
Tape Recorder for Commission Chambers
3,295 3,295
Finance Department
Personal Computer (2) - Cashiers 3,000 3,000
Cash Receipts Validation Machines (3) with install. 2,700 2,700
Query Reporting Software 16,090 16,090
Total City Administration
General Government
Beautification
Lap -Top Computer
25,085 25,085
2,000 2,000
Non -Departmental
Copier Machine North End of City Hall 16,000 16,000
Copier Machine South End of City Hall 9,782 9,782
Telephone System Upgrade 10,000 10,000
Information Technology Master Plan Implementation 120,000 120,000
Capital Project Fund
Sherry Drive Improvements 225,000 225,000
Dutton Island Improvements 270,000 270,000
Dune Walk -Over Project 30,000 30,000
Total General Government
Building, Planning and Zoning
Building Department
Van for Painter Position
Lap Top Computers ( 2 )
Community Development Block Grant
Sewer Connection Assistance
Ardella Rd. Sewer Line Installation
525,000 157,782 682,782
13,000
47,000
5,200
15,800
15,800
5,200
13,000
47,000
Total Planning and Zoning 60,000 5,200 15,800 81,000
131
Schedule of Capital Outlay continued:
Public Safety
Police Department
Patrol
Police Patrol Cars
Equipment for new cars
Improvements
Other Than
Buildings Equipment Vehicles Total
42,000
5,800
42,000
5,800
Animal Control
Hot Water Heater for Animal Control Shelter 500 500
Large wheels and Tires for Animal Control Truck 800 800
Cat Holding Cages (6) 1,200 1,200
Code Enforcement
Computer 2,000 2,000
Total Police Department 4,500
Public Works
Public Works Administration
Personal Computer
Total Public Works Administration
Streets and Roads
Backhoe ( 4X4 )
Fuel Pumps
Fuel Monitoring Tracking System
Pick-up Truck (1/2 Ton ) - Replaces P11
Computer
Total Streets and Roads
47,800 52,300
2,000 2,000
2,000 2,000
3,000
10,000
2,000
50,000
18,000
50,000
3,000
10,000
18,000
2,000
15,000 68,000 83,000
Gas Tax
Roadway and Drainage Improvements in the Royal
Palms Area. 480,000 480,000
Microsurfacing various streets 100,000 100,000
Core City Street and Daraiange Improvements 1,000,000 1,000,000
Total Gas Tax 1,580,000 1,580,000
132
Schedule of Capital Outlay continued:
Improvements
Other Than
Buildings Equipment Vehicles Total
Water Utility Fund
Atlantic Beach Water System
Install 6" water Main on Church Road between Main St.
and George and tie in existing 6" line. 100,000 100,000
Personal Computer 2,000 2,000
Copy Machine 2,500 2,500
Total Atlantic Beach Water System 100,000 4,500 104,500
Buccaneer Water System
Trailer Mount Pump (4" )
Pick-up Truck - Replaces P-26
15,000
30,000
15,000
30,000
Total Buccaneer Water System 15,000 30,000 45,000
Sewer Utility Fund
Atlantic Beach Sewer System
Genset Replacement "A" Station
Ice Machine
Air Compressor
Cetrifugal Pump (6" Trailer Mounted )
70,000 70,000
1,000 1,000
1,200 1,200
10,500 10,500
Total Atlantic Beach Sewer System
70,000 12,700 82,700
Buccaneer Sewer System
Fencing for North Side of Waste Water Plant 5,000 5,000
Navy Lift Station Wetwell 98,000 98,000
Sludge Holding Tank 200,000 200,000
Total Buccaneer Sewer System 303,000 303,000
Utility Bond Construction
Core City Water, Sewer, Storm Water Project 6,617,081 6,617,081
Total Utility Bond Construction 6,617,081 6,617,081
Storm Water Utility
Core City Water, Sewer, Storm Water Project 508,535 508,535
Excavator 160,000 160,000
Total Storm Water Utility 508,535 160,000 668,535
Sanitation
Roll Off Container - (40 Yard) 3,500 3,500
Total Sanitation 3,500 3,500
Grand Total 9,763,616 405,267 161,600 10,330,483
133
City of Atlantic Beach
Schedule of Proposed Interfund Transfers
General Fund
From Water Utility
From Sewer Utility
From Sanitation
To Pension Fund
To Debt Service Fund
To First Night
Transfer
In
Transfer
Out
140,000
260,000
200,000
27,877
147,292
10,000
Local Law Enforcement Block Grant
From Law Enforcement Trust Fund
5,000
Local Option Gas Tax
To Debt Service Fund
71,959
First Night
From General Fund
10,000
Debt Service Fund
From General Fund
From Local Option Gas Tax Fund
147,292
71,959
Water Utility Fund
To General Fund
140,000
Sewer Utiltity Fund
To General Fund
260,000
Sanitation Utility Fund
To General Fund
200,000
Pension Fund
From General Fund
27,877
Law Enforcement Trust Fund
To Local Law Enforcement Grant Fund
5,000
862,128
862,128
134