Exh 8GAGENDA ITEM #8G
AUGUST 13, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Electrical Troubleshooting and Repair Annual Contract
Bid No. 9900-19
SUBMITTED BY: Donna Kaluzniak, Utility Directot i„1l~
DATE: July 30, 2001.
BACKGROUND:
On July 28, 2000, bids were opened for the City annual contract for Electrical Troubleshooting and
Repairs. The low bidder was Brooks & Limbaugh Electric Co., Inc. (Brooks & Limbaugh). They
successfully met all bid requirements.
Brooks & Limbaugh has performed electrical troubleshooting and repair work for the City since 1983.
This work requires specialized skill, experience and equipment. Brooks & Limbaugh's personnel have
the required background, knowledge, experience and equipment. The fees charged by Brooks &
Limbaugh for labor and materials have been very reasonable and competitive.
City has spoken to Brooks & Limbaugh regarding an extension of their current contract for one year at
the current rates and they have agreed. As per Bid No. 9900-19: "The City reserves the right to renew
the contract for two additional one-year periods pending a mutual agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the. performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $80,000 under account numbers 400-4001-533-3400,
400-4301-533-3400,410-4101-535-3400 and 410-4401-535-3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
additional year to Brooks & Limbaugh Electric Co., Inc. at the contract prices.
ATTACHMENTS: 1. Bid tabulation Sheet.
3. Letter of agreement to extend contract from Brooks-Limbaugh.
REVIEWED BY CITY MANAGER:
JUL-31-2001 TUE 08 15 AN CITY OF RTL BCH PURCHRSI FAX N0, 9042475819 AGENDA ITEM #sG
AUGUST 13, 2001
ANNUAT. CONTRACT FOR L ECTRICAL TROUBLESgOOTTNG
AND R)/PA1RS AT THl, CITY'S WATER, SEWER;
PARKS AND RECREATION FACiI,TTiES
BID #990019 1UI,'Y 28, 2000 3 p,M,
Required Documents Brooks & Limbau h
8
While Electrical
Atlantic Beach Jacksonville
Original Insurance Certificates X
3 References including FAX numbers
X X
Froof of Occupations! and ContraeLor's
X X
License X
Signed Copy of Documents
' %
I Requirements Checklist X
Submission in Triplicate X
Written Con6nnation of receipt of
X X
Addendum X
Form W-9 X
Documentation of Master Electrician by
X X
N. FL Bldg. Trades Assoc. in Industrial (Resotne submitted, aced to
Motor Control school in verify)
Water/Wastewater Treatment Facilities
Documentation of Master Electrician X
Graduation from State approved (Resume submitted, need to
apprenticeship program and training in °~'~'~
industrial electricity
Master Electrician Per Hour/8 Hrs. $25.00 /$200,00 $31,00
/$248.00
Journey Llectrician Por Hour/8 Iirs. $23.00 /$184,00
$26.00 /$208.00
Apprentice Electrician Per Hour/8 Hrs. $15.00 /$120.00 $18.00
/$144.00
8 Hour Total without Overhead $504.00
_ $ 600.00
~° Mark-up for Overhead & Profit/8 Hrs. 30% / $151.20 21 % /$126.00
TOTAI.8 HOClR COST $655.20
__ $'126,00
AGENDA ITEM #8G
AUGUST 13, 2001
DEPARTMENT OF PUBLIC WORKS
1200 SANDPIPER LANE
ATLANTIC BEACH, FLORIDA 32233-4318
TELEPHONE: (904) 247-5834
~. FAX: (904) 247-5843
SUNCOM: 852.5834
http://ci.atlantic-beach.fl.us
July 31, 2001
Mr. Alex Limbaugh
Brooks & Limbaugh Electric Co., Inc.
41 West 2"d Street
Atlantic Beach, FL 32233
RE: Extension of Bid No. 9900-19
Deaz Mr. Limbaugh:
As you are awaze, the annual contract with the City of Atlantic Beach for electrical
troubleshooting and repairs expires at the end of August 2001. We would like to extend
the contract for another year at the current prices, if this is acceptable Yo your company.
If acceptable, please sign below and return to me before August 3, 2001, so I can prepaze
a staff report for the City Commission.
We look forwazd to recommending that we continue our contract with your company.
Sincerely,
Dorma Kaluzniak
Utility Director
BROOKS & LIMBAUGH ELECTRIC CO., INC. AGREES TO EXTEND THE
CONTRACT WITH THE CITY OF ATLANTIC BEACH AT THE PRICES
SUBMITTED IN BID NO.9900-19 FOR AN ADDITIONAL YEAR BEGINNING
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Date