Exh 8HAGENDA ITEM #8H
AUGUST 13, 2001
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA TTEM: Replace Emergency Generators at Lift Stations C and F
SUBMITTED BY: Donna Kaluzniak, Utility Directo
Tim Townsend, Plants Division Duector ' X lY J
DATE: July 30, 2001
BACKGROUND: Currently the City has budgeted $70,000 to replace the emergency
generator at Lift Station A (460 Palm Street). This replacement is part of an ongoing program for
lift station upgrades and maintenance. However, under emergency conditions at the end of last
fiscal year, the genset and related equipment at Lift Station A had to be rebuilt. There is no
present need to replace the genset at Lift Station A, but the generators at Lift Stations C (69
Donner Road) and F(858 Cavalla Road) will soon need replacement, and we would like to use the
budgeted funds for this purpose.
In the last ten years, developments in technology have made older gensets obsolete, and
replacement parts difficult to obtain due to the change from analog to digital controls. The
gensets at Lift Stations C and F aze 1985, 45 kilowatt, LP gas powered units. Both of these units
aze in need of reconditioning, including rewinding the units, replacing the reaz main seals, and
upgrading the controls.
JEA has a contract with Ring Power.for purchasing, replacing and maintaining auxiliary
generators, and the City of Atlantic Beach has the opportunity to replace these units under JEA's
contract. The total cost for Ring Power to provide a turnkey replacement of both units, which
includes electrical and mechanical installation, start-up, testing and instruction is $48,618. The
cost to recondition both existing generators would be approximately $20,000, or about 40% of
the cost to replace them under the JEA contract.
The majority, and all of our larger gensets aze Caterpillar units, and staff recommends
standardizing all of the generators in the Atlantic Beach water/sewer system to Caterpillaz as they
aze replaced.
City staff contacted Mr. James T. Maedel, JEA Fleet Maintenance Manager, to inquire about their
replacement schedule for auxiliary generators, and their satisfaction with the Ring Power contract.
JEA has over 200 auxiliary generators, which they replace as determined by the size, type and
condition of the existing units. If an existing genset is a smaller, older analog type requiring a
fairly extensive amount of work, the unit is replaced. Due to the variety of existing units, JEA
specified only certain types and sizes of gensets in their bid. If there is no bid item matching the
existing unit, they replace it with either the next larger size unit or with a like unit, with pricing
quoted after the fact. JEA has been very pleased with both the pricing and performance per their
contract with Ring Power.
AGENDA ITEM #8H
AUGUST 13, 2001
Our existing gensets aze 45 KW, LP gas units, and Ring Power has agreed to offer the same
pricing to the City of Atlantic Beach as they would for JEA to provide replacement units.
BUDGET: Funding was budgeted genset replacement, and is available in the amount of
$70,000 under account number 410-4101-535-6300.
RECOMMENDATION: Accept Ring Power's proposal for replacing the two gensets at Lift
Stations C and F for a total of $48,618.
ATTACHMENTS: 1. Proposal from Ring Power to replace two existing gensets in the
amount of $48,618.
2. Copy of e-mail from Keith Moore offering pricing as provided to JEA.
3. JEA bid tabulation for generator replacements and maintenance.
REVIEWED BY CITY
AGENDA ITEM #8H
AUGUST 13, 2001
R~ OL1fMPfAN~ CompAir LeR01
GENERATORS
SrsrEMS ~ amid a
.mwnx•a.>»wn.. SULLAI R. INDUSTRIES, INC.
JACKSONVILLE TALLAHASSEE LAKE CITY PERRY OCALA GAINESVILLE
8040 PhiiGps Hwy. 4752 Capital Circle N.W. 500 Cannon Creek 2920 S. Butler Pkwy. 6202 North U.S. 301/441 4900 N. Mein Street
JacksomAlle, FL 32256 Tallahassee, FL 32303 Lake City, FL 32055 Perry, FL 32347 Ocala, FL 34475 Gainesville, FL 32609
(904) 737-7730 (904) 562-1622 (904) 755.3997 (904) 584-2600 (352) 732-4600 (352) 371-9983
SALES SERVICE PARTS LEASING RENTALS
CITY OF ATLANTIC BEACH QUOTATION #: 11KM0220
1200 SANDPIPER LANE DATE: .03127/01
ATLANTIC BEACH FL CUSTOMER INQUIRY: LIFE STATIONS F&C
32233 TERMS: NET 30 DAYS
ATTN: DONNA KALUZNIAK
F.O.B.: JOBSITE
SHIPPING DATE: 12-14 WEEKS AFTER RECEIPT OF ORDER
DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
Two Cz)
7]=IREE{~ NEW CATERPILLAR OLYMPIAN LP GAS VAPOR GENERATOR SETS
MODEL G45F1 RATED AT 45 KW EACH FOR CONTINUOUS STANDBY DUN, .80
POWER FACTOR, 120/240 VAC, 3 PHASE, 4 WIRE, WYE CONNECTED, 60
HERTZ, 1800 RPM WITH STANDARD EQUIPMENT PER THE ATTACHED
SPECIFICATION SHEET AND THE FOLLOWING OPTIONS:
• MAIN CIRCUIT BREAKER, 135 AMP, 3 POLE, GENERATOR-MOUNTED,
MOLDED CASE CONSTRUCTION
• CONTROL PANEL SAFEN SHUTDOWNS, AC METERING, ALARM HORN
• ELECTRONIC GOVERNOR FOR .25 PERCENT FREQUENCY REGULATION
• VIBRATION ISOLATORS, UNIT MOUNTED
• ALUMINUM CRITICAL GRADE MUFFLER WITH STAINLESS STEEL FLEXIBLE
CONNECTOR AND RAIN CAP, SHIPPED LOOSE
• BATTERY CHARGER, i0 AMP, 2-RATE AUTOMATIC, 120 VAC INPUT
• BATTERY, HEAVY DUTY LEAD ACID NPE WITH RACK AND CABLES
• FIVE YEAR WARRANTY
• LUBE OIL, ANTIFREEZE -INITIAL FILL
TOTAL PRICE FOR ABOVE
$14,165.00
$28,330.00
QUOTATION ACCEPTED BY:
DATE:
TAX #:
CUSTOMER: SALESPERSON:
KEITH R. MOORE, EPG SALES REPRESENTATIVE
TERMS: • This offer to sell is made suhjecl to huyers acceptance within ten (10) days from this date
• All quoted pdces are suhject to change without notice end those in eHeC on the date of shipment shell prevail
• Suhjed to credit approval
• Used equipment subject to prior sale
No sales tax is included
Page 1
AGENDA ITEM #8H
AUGUST 13, 2001
SYS~EEIE
QUOTATION # 11KM0220
Page 2
DESCRIPTION OF MATERIAL UNIT PRICE EXTENSION
ELECTRICAL INSTALLATION
RING POWER WILL PROVIDE FOR A COMPLETE ELECTRICAL INSTALLATION
OF EACH GENERATOR.
TOTAL NET FOR ABOVE (PER SITE)
MECHANICAL INSTALLATION
RING POWER WILL PROVIDE FOR A COMPLETE MECHANICAL INSTALLATION
OF EACH GENERATOR.
TOTAL NET FOR ABOVE (PER SITE)
TOTAL PROJECT PRICE FOR LIFT STATIONS F , 8 C
RING POWER WILL OFFER A TRADE ALLOWANCE FOR EACH EXISTING
GENERATOR AS FOLLOWS
LIFT STATION "F"
LIFT STATION "C"
TOTAL REI/ISED PROJECT PRICE
NOTES:
1. THE ABOVE PRICE INCLUDES START-UP, TESTING, INSTRUCTION TO
OPERATING PERSONNEL AND 08M MANUALS. ALL LABOR AND
MATERIAL FOR A COMPLETE INSTALLATION IS INCLUDED.
2. NO FUEL IS INCLUDED.
3. THE TRANSFER SWITCH AT EACH SITE IS IN GOOD WORKING CONDITION
AND WILL NOT BE REPLACED.
4. IF AN EXTENDED OUTAGE IS REQUIRED DURING THE GENERATOR
REPLACEMENT, RING POWER WILL PROVIDE AND CONNECT A
PORTABLE GENERATOR AT NO COST TO THE CITY OF ATLANTIC BEACH.
5. ALL EQUIPMENT IS IN ACCORDANCE WITH THE REQUIREMENTS OF JEA
CONTRACT SPECIFICATIONS IFB JXF-09359.
$6,024.00
$5,120,00
($1,000.00)
($1,000.00)
$12,048.00
$10,240.00
$50,618.00
548,618.00
AGENDA ITEM #8H
AUGUST 13, 2001
Kafuzniak, Donna
From: Keith.Moore@RingPower.com
Sent: Monday, April 30, 2001 4:07 PM
To: dkaluzniak@ci.atlantic-beach.fl.us
Subject: JEA -Ring Power Contract
Donna, I wanted to follow up on our conversation from last week. We have
offered to provide the same pricing structure to the City of Atlantic Beach as
per the specifications detailed in JEA's bid request JXF-093-99. We have
discussed the fact that these specifications are based upon the use of diesel
engine. The two generators that the City has chosen to replace operate on LP
gas. In this case, we do not have pricing in the JEA contract to compare
generator cost. However, i can tell you that if the JEA were to purchase LP gas
units of this size and consist, I would offer the same pricing to them as I have
offered to the City of Atlantic Beach. Like wise, if you choose to purchase a
diesel generator that was not covered on the original JEA contract but has been
quoted after the fact, you would receive the same pricing as offered to JEA. I
hope this information and commitment is useful
Regards,
Keith
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Caterpillar Cummins Detroit Diesel Zabatt
New t/ntta $5,820,690.00 $8,047,819.00 $0,883,797.00 $7,074,048.00
Maintenance New $450,050.00 $922,875.00 $826,775.00 $1,489,070.00
Conuols $1,754,913.00 $2,030,112.00 $1,948,055.00 $9,948,890.00
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~irvrn aI,LS ,tiZi7.W n0 bid p2,U49,~38U.00 82,770,000.00
Total ~ $14,381,348.OOf nonresportsive ~ $17,761,562.901 $99,fi2T,003A0~
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Calerp Ilan Cummins Detroll plesel Zahaft
Bld Hems Q Unlt Price Amount Unlt Price Amourrt Unit Price Amount Unit Price Amount
2b k 5 >91.5oz0u $a7,>o"u.D is,u7s'.;0 w°8 ~75.DD f1?,2?T.!~!~ $Rg.g86 DD 15,110.00 $75.550.00
W endosure 3 $19 750.00 3 i
~ jo y g5g,250.00 $16,513.00' ~~r $49,539.00 $26,033.00 $78,099.00 $28,500.00 565,500.00
Cendosure 2 523130.003~IetL$46,260A0 ~
$19,079,003K?`~$38,158.00 $28,950.00 557,900.00 $31,335.00
~ $62,670.00
Maa7[enanra
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w.t,,,,...vv .1 arS nn tat N7fi (1n _ 61;737.00 543.425.ao $2,742A6 $68,550.06
50 kW 5 13,511.00 $87,555.00 2,133.00 $110,665.00 $19,481.00 $97,305,00 $t6,525.00 $82,625.00
W encloswe 3 $23,360.00 $70,140.00 $16,513.00 $49,539.00 $26,033.00 $78,099.00 $28,500,00 $85,600.06
C enclosure 2 $26,579.00 $53,158.00 $19,079.00 $38,158.00 $28,950.00 $57,900.00 $31,335.00 $62,670.00
Maintenance 25 $725.00 $18,125.00 $1,725,00 $43,125.00 $1,737.00 $43,425,00 52,804.00 $65,100.
iaevJ i;. :r:~,~.`.,',.~~ :""'^^^ Q++^adm -~~addnnn 524-055.00 $240,550.00 $18,870.00 188,700.00
W endosure 6 $26,494.00 $158,964,00 $17,096.00 $102,576.00 $26,033.00 $156,198.00 $28,500.00 $171,000.00
C endosure 4 $29,078.00 $116,312.00 $19,860.00 $79,440.00 $28,950.00 $115,800.00 $31,335.00 $125,340.00
Maintenance 50 $735.00 $36,750.00 $1,775.00 $88,750.00 $1,737.00 586,859,00 $2,649.00 $132,450.00
100 kW 15 $17,513.00 262,695.00 $25,639.00 387,585.00 525,425.00 $381,375.0 $21,105.00 $316,575.00
W endosure t0 530,199.00 5301,990.00 $17,098.00 5170,880.00 $26,390.00 $263,900.0- $29,875.00 5298,756.00
Cendosure 5 $33,215.00 $166,075.00 $19,880.00 $99,300.00 S8Q404.Q0 $152,020.00 $33,845.00 $169,215,00
Maintenance 75 $750.00 $56,250.60 $1,825.00 $138,875.00 $1,737.00 $130,275.00 $2,791.00 $209,325.00
150 kW 15 21,050.00 15,750.00 $29,880.00 $445,200.00 31,068.00 $465,990.00 $27,390.00 $410,850.00
W endosure 1D 531,614.00 $316,140.00 $19,380,00 $193,800A0 $29,817.00 $298,170.00 $33,380.00 $333,800.00
C endosure 5 $35,144.00 $175,720.00 $23,352.00 $116,760.00 $36,997.00 $184,985.00 $40,480.Q0 $202,400.00
Malnlenar>ce 75 $780.00 $58,500.00 $1,925.00 $144,375.00 51,750.00 $131,250.00 $2,925.00 $219,375.00
200 kW 10 524,759.00 $247,500.00 $24,972.00 $249,720.00 30,415.00 $304,150.00 $29,490.00 $294,900.00
W endosure 6 $26,914;00 $161,484.00 $23,355.00 $140,130.00 $28,881.00 $173,286.00 $29,335A0 $176,010.00
C endosure 4 $32,243.00 $128,972.00 $27,965.00 $1 tt,860.00 $33,658.00 $134,624.00 534,055.00 $136,220.00
Maintenance 50 5785.00 539,250.00 $2,025,00 $101,250.00 $1,750.00 587,500.00 $3,308.00 5165,400.00
250 kW 4 $26,009.00 $104,036.00 $30,765.00 $123,060.00 $34,201.00 $136,804.00 $35,100.00 $140,400.00
W enclosure 3 529,113.00 $87,339.00 $24,297.00 $72,69i.0U $28,881.00 $Bfi,643.D0 529,735.00 $88,005.00
C enclosure 1 $34,573.00 534.579.00 $'19,364,00 $29,384.00 $33,656.00 $33,656.00 $34,055.60 $34,055.00
Maintenance 20 $790.00 $15,800.00 $2,125.00 $42,$00.00 $1,790:00 $35,800.00 .$3,663.00 573,880,00
.,;;;;:;;. ~ c~oo+cnn tea a7snn 44f F~nnn 5708,100-00 $42.723.00 5213,615.00 . $41,350.00 $206,750.00
W endosure a au.oav.v~ m~~,~„~.,.,, wJVw,...,,,. ._,.r..,.._-t ---- -- --•
C endosure 2 $40,715.00 $81,430.00 $37,177,00 $74,354.00! $42,109.00 t
$84,218.001 $43,395.00 $86,79D.OD~
Maintenance 25 $1,200.00 $30,000.00 $2,425.00 $60,625.00 $1,880.00 $47,000.00 $4,375.00 $109,375.00
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600 kW 2 57,525.00 5115,060.00 70,261.00 $140,522.00 $68,849.00 $137,698.00 $71,000.00 $142,000.00
W erdosure 1 537,700,00 $37,700.00 $38,969.00 $38,969,00 $37,891.00 $37,691.00 $39,655.00 539,655.00
C enclosure 1 545,818.00 $45,818.00 $48,639.00 $48,639.00 $46,493.00 $46,A93.00 $48,165.00 $48,165.p0
(i,/alnk~ancn fn gi?3~nn .$1? _ugg_ g2.,7sg,Dn . , s27~50gttn $??OO:D~+ - A2z firlrr,M .. $5,435 nQ $Sd 75n nn.
750 kW 3 $74,353.00 $223,059.00 $84,601.00 $253,603.00 $82,998.00 248,994.00 $97,210.00 $291,630.00
W endosure 2 540,034.00 $80,088.00 $38,969.00 $77,938.0 $39,155.00 $78,310.00 $40,905.00 581,810.00
C: anrlnc„m 1 f~d5 R')O (1n ~d5 fMG n(1 4,6R R4Q nil ~6R C.1C_ _ _ CdR AAti Qn 48R.Qd''i,Qf1 PdA fit n n0 C4A R111 (ID
Maintenance 1 51,950.00 $29,250.00 $3,200.00 $48,000.00 52,950.00 $44,250.00 $5,955.00 569,325.00
1000 kW 2 592,435.00 $184,870.00 $113,798.00 227,596.00 $111,7.00 $223,538.00 $117,475.00 $234,950.00
W endosure 1 $42,787.00 542,787A0 $41,160.00 $41,160.00 543,505.00 $43,505.00 $45,610.00 $45,610.00
C enclosure 1 $65,043.00 $65,043.00 $51,228.00 $51,228.00 $54,062.00 $54,062.0 $56,050.00 $56,050.Q0
Maintenance 10 53.360.00 533.800.00 53.575.00 535.750.00 53.100.00 531.000.00 56,805.00 568,050.00
1500 kW 3 5137,555,00 $412,665.00 $165,983.00 $497,949.00 $189,650.00 $568,950.00 $187,920.00 $563,760.00
W endosure 2 $52,647.00 $105,284.00 $41,160.00 582,320.00 $49,496.00 $98,992.00 $52,520.00 5105,040.00
C endosure t $59,052A0 559,052.00 $51,228.00 $51,226.00 $60,250.00 $60,250.00 $63,275.00 .$83,275.00
Maintenance 10 $3,385.00 $33,850.00 54,575.00 545,750.00 53,600.00 $36,000.00 $7,135A0 $71,350.00
1750 kW 2 $156,018.00 $312,036.00 $213,267.00 $426,534.00 $225,777.00 $451,554.00 $258,460.00 $516,920.00
W endosure 1 $54;755.00 $54,755.00 $52,039.00 $52,039.00 $52,665.00 552,666,0 $94,100.00 $94,100.00
C endosure 1 $87,371.00 $87,371.09 $67,546.00 $87,548.00 561,637.00 $81,637.00 5102,595.00 $102,595.00
Maintenance 10 $3,410.00 $34.100.00 $5,075.00 $50,750.00 $3,900.00 $39,000.00 $7,785.00 $77,850.00
2000 kW 2 5187,910.00 $375,820.00 5251,609.00 $503,218.00 $279,852.00 $559,704.00 $280,370.00 5560,740.
W endosure 1 $59,809.00 $59,809.00 $52,039A0 $52,039.00 $57,241.00 557,241.00 $60,670.00 $60,670.00
Cenclosure 1 $76,164.00 $76,164.00 $67,546,00 $67,546.00 $70,874.00 $70,874.00 $74,305.90 $74,305.09
Maintenance 10 $3,435.00 $34,350.00 55,575.00 $55,750.00 $4,400.00 $44,000.00 $8,485.00 $84,850.00
ATS W 25 to 15 32 $12,055.00 $385,760.00 $13,822.00 $442,304.00 $13,407.00 $429,024 $13,225.110 $423,200.00
ATS C 25 to 15 20 $14,965.00 $299,300.00 $17,160.09 $343,200.00 $16,593;00 $331,880.00 $16,445.00 $328,900.00
ATS W 200 and 9 514,599.90 $131,391.00 $16,818.00 $151,362.00 $16,374.00 $147,366.00 $]6,115.00 $145,035.00
ATS C 200 and 5 $17,511.00 $87,555.00 $19,886.00 $99,430.00 $19,341.00 $96,705,00 $19,115.00 $85,575.00
AT9 W 400 to 6 4 8118,919.00 5487,876.0 $135,681.00 $542,724.00 $128,424.00 $513,698.00 5130,445.00 $521,789.90
ATS C 400 l0 6 3 5127,477.00 $382,431.0 $150,364.00 $451,092.0 $142,468.00 $427,404.00 $144,800.00 $434,400.00
Ma1n.0 to 35 10 5715.00 57,150.00 $1,675.90 $16,750.00 $1,737.00 517,370.00 $2,742.00 $27,420.00
Mein. 35 to 56 15 $726.00 $10,875.00 $1,775.00 $26,625.00 $1,737.00 $26,055.00 $2,609.00 $39,135.00
Main. 91 to 120 35~ $760.00 527,300.00` $1,825A0 $63,875.00 $1,737A0 $80,795.001 S2,B00.00 $98,000.OOI
Maln.1201016 95 5785.00 $74,575.00! $1,925,00 $182,875.00 $1,790.00 5170,050.00 52.900.00 $275,600.00
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Main.l6Dto21 BO $790.00 $63,200.00 $2,025.00 $162,000.00 $1,790.00 $143,200.00 $3,100.00 $248,000.00
Main. 21510 27 15 $800,00 $12,000.00 32,125.00 $31,875.00 $1,790.00 $26,650.00 $3,500.00 $52,500.00
Main. 2701031 15 $950,00 $14,250.0 $2,2D0.~ $33,000.00 $1,820,00 $27,300.00 $3,600.00 $57,000,00
tAai~.. 295 is 28 25 $97s.nn $29 azs nn ~ ~ nn
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$.,_BD:.._ $a7,tmOnp
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Main. 360 to 48 20 $1,200.00 $24,000.0 $2,425.00 $48,500.0 $1,990.00 $39,800.OD $4,800.00 $96,000.00
Ma~.460to60 20 $1,48!.00 0
$29,700.00 $2,750,00 0
$55,000.00 $2,200.00 $44,000.00 ~
$5,100.00 $102,000.00
nreb,- gnn t~ 70 1s A~ inn nn xaapnt9.9n _ $a_astf n0 544250.Oa 52300.00 534,590.00 $5.500.00 $82.500.00
Main. 700 to 80 5 $2,225.00 $11,125.0 $3,200.00 $18,000.00 $2,500.00 $12,500.00 $5,800.00 529,000.00
Main.B00to95 5 $2,250.00 $11,250.0 $3,400.00 $17,000.00 $2,870.00 $14,350.00 $6,500.00 $32,500.00
MaIn.95Dio11 5 $2,490.00 512,450.0 $3,575.00 $17,875.00 $3,450,00 $17,250,00 $8,900.00 534,500.00
Maln. 115010 9 10 $3,365,00 $33,650A $4,575.00 $45,750.00 $3,900.00 $39,000.00 $7,000AO $70,000.00
MaIn,16D0101 1 $3,415.00 $3,415.0 $5,075.00 $5,075.00 $4,400.00 $4,400.00 $6,000.00 $6,000.00
Girvin Meintena 20 $45,731.00 $914,620.00 no bid no bid $62,719.09 $1,254,380.00 $112,500.00 $2,250,000.00
Complete Over 4 $57,200.00 $228,890,00 no bld no bid $124,880.00 $499,920.00 $80,000,00 $320,000.00
In•Frame Overlt 4 S28,600.00 $114,400.00 o bid no fbd $73,920.00 $295,680.00 $50,000.00 $200,000.00
Parts $0.05 $950,000.00 $0.15 $850,000.00 $0.15 $850,000A0 020 $800,000.00
Egfdpfnent ta`,M9 $0.15 $850,000.00 $0.40 $690,000AO $0.15 $850,000.00 $0.10 $900,000.00
Tech Rep #tH{ $70,00 $1,059,000, $59.00 $885,009.00 $68.00 $1,629,000.00 $60.00 $900,000.00
Eng Gen Rep #I1N $70.00 $1,050,000.0 $59.00 $885,000.00 $68.00 $1,020,000,00 $60.00 $900,000.00
Eng Gen Help $25.00 $750,000.00 $35.00 $9,050,000.00 $50.00 $1,500,000.00 $45.00 $1,350,000.00
R011s Royce i - 5,000.00 5,000. 0 - ,00 .DO - 2,000.00 - ,000.00 -$5,000.00 - 5,000.00 5, 00.00
14,961,348.00 non responsive $17,761,562.00 19,627,003,00
Caterptlhar Cummins Detroit Diesel Zabatl
Caterpillar Cummins DatroN Diesel ZabaH
New Un(ts $5,820,800.00 $6,047,818.00 $6,883,797.00 $7,071,048.00
Maintenance New $450,050.00 5922,875.00 $826,775.00 $1,489,010.0
Controls $1,754,713.00 $2,030,112.00 $1,946,055.00 $1,848,890.00
Maintenance Existing $433,565.00 $922,200.0 $899,955.00 $1,503,055.00
,Parts and Labor $4,645.000.00 $4,288,000.00 $5,235,000.00 $4,845,000.00
$1,257,820.OO~no bid
$17
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